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Home My WebLink AboutRESOLUTION - 4-02 - 1/8/2002 - PACE/DIAL A RIDE AGREEMENTRESOLUTION NO. 4-02 A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL -A -RIDE) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: PACE PARATRANSIT LOCAL SHARE AGREEMENT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: 6 NAYS: 0 ABSENT: 0 PASSED this 8th day of January, 2002. APPROVED this 8th day of January, 2002. Craig B. Johnson, Mayor ATTEST: Ann I Walsh, Village Clerk By: Margit C. Thompson, Deputy Village Clerk PACE PARATRANSIT LOCAL SHARE AGREEMENT Village of Elk Grove This agreement is made this 8th day of January , 2002 by and between the Suburban Bus Division of the Regional Transportation Authority (RTA) operating under the name and hereinafter referred to as "Pace", an Illinois municipal corporation, and the Village of Elk Grove, an Illinois municipal corporation, hereinafter referred to as the "Village". The parties, in consideration of the mutual promises hereinafter set forth, hereby agree to the following: 1. TERM - This agreement will be in effect beginning January 1, 2002 and ending December 31, 2002. 2. SERVICE DESCRIPTION -The Village will participate in the financial support of the transportation service described in the attached Exhibit A. Exhibit A is hereby incorporated and made a part of this Agreement. 3. REPORTING -Pace will provide to the Village on a monthly basis, a report with the following: A. Number of one-way trips. B. Total Vehicle service hours (provided for Dial -A -Ride service as outlined in Exhibit A of this Agreement). C. A billing for Local Share, determined as outlined in Section 4 of this Agreement. 4. LOCAL SHARE FUNDING - Pace shall participate in the cost of funding only service provided Monday through Friday. The Village agrees to reimburse Pace monthly for the Local Share incurred in operating the weekday service described in Exhibit A and for 100% of the cost of providing the Saturday service which is described in Exhibit A. The Village costs will be calculated in the following manner: A. Service Not Funded by Pace - The Local Share shall be calculated by multiplying the number of vehicle service hours provided by the contractor's hourly rate, minus fare revenue for such service. B. Service Funded by Pace - 1. The Total Expense of the project will be calculated by multiplying the actual number of vehicle service hours delivered per this Agreement by the hourly rate charged to Pace by the Contractor. Operating Deficit will be defined as Total Expense less fare revenue. 2. The Pace Contribution will be the lesser of 1) 75% of the actual Operating Deficit attributed to a maximum of 7,073 vehicle hours of service, 2) $2.25 multiplied by the number of one-way passenger trips, or 3) $77,518. The Pace Contribution shall be calculated monthly on a year-to-date basis to adjust for actual vehicle hours of service and ensure that the annual Pace Contribution is not depleted in advance before the end of the term of this agreement. The Local Share is the Total Expense, as described in Section 4.13.1., minus fares, minus the Pace Contribution. 3. The Village shall pay Pace within thirty (30) days of receiving the monthly bill for service costs for both Pace -funded services and non Pace -funded services. 2002 LSA Page 1 Village of Elk Grove 4. In addition to the Local Share described above, the Municipality agrees to subsidize/reimburse Pace for fare revenue associated with semi -scheduled service outlined in the Exhibit A service description. The Pace minimum fare of $0.80 times the number of trips for semi -scheduled service will be billed monthly with the Local Share. 5. AMENDMENT - This Agreement constitutes the entire Agreement between the parties hereto. Any proposed changes in this Agreement shall be submitted to Pace for its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such changes are reduced to writing and executed by the authorized representatives of parties hereto. Minor changes to semi -scheduled transportation services, including times and days, are permitted subject to prior written notice being provided to the Village regarding the service changes to be undertaken. 6. TERMINATION - This contract can be terminated upon thirty (30) calendar days written notice by Pace, if: 1) sufficient funds have not been appropriated to cover the estimated requirements by Pace or by any other agency funding the service; 2) Pace develops alternative public transportation services which, as determined by Pace will better meet the transportation needs of the public; or, 3) the Village fails to make payments as required by Section 4 of this agreement. 7. FAILURE TO PERFORM - Pace will not be responsible for any failure on the part of the Contractor to provide service due to circumstances beyond the reasonable control of the Contractor or Pace. Pace shall make every reasonable effort to have service restored as soon as practical under the circumstances. No fees will be charged for service not performed. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made effective and executed as of the date first set forth above by their duly authorized officials. SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY PACE LE Thomas J. Ross, Executive Director Date: Attest: Date: VILLAGE OF ELK GROVE By: Craig B. Johnson Craig Johnson, Mayor Date: January 8. 2002 Attest: Ann I. Walsh Ann I. Walsh, Village Clerk By: Date: Margit C. Thompson, Deputy Village Clerk January 8, 2002 2002 LSA Page 2 Village of Elk Grove VILLAGE OF ELK GROVE EXHIBIT A -ATTACHMENT Semi -Scheduled Transportation Services As a part of the services described in Exhibit A of the Local Share agreement, the following pre -scheduled service will be provided at the Village's request. These services are to be provided free of charge to residents of the Village Grove Apartments and/or other senior housing complexes as may be identified and mutually agreed upon by the Village and Pace. The Village will subsidize and reimburse Pace for the required minimum fare for these trips. Stratford Square Mall Shopping Trips: Second and Fourth Wednesdays of each month Pick ups beginning at 9:30am, return from Stratford at 3:00pm. Reservations required the morning of the trip. A minimum of four (4) individuals need to request service or trip will be canceled. Monday Service: Mallard Crossing Shopping Plaza Pick ups beginning at 1:00pm, return at 3:00pm. No reservations required. Tuesday Service: Super K Shopping Plaza Pick ups beginning at 10:00am, return between 11:30am and 12:00pm. No reservations required. Thursday Service: Elks Crossing Plaza & Elk Grove Town Center Plaza Pickups beginning at 10:00am, return trips at 11:30am and 12:00pm. (2 returns) No reservations required. Week Night Service: Elk Grove Senior Center (for meal/dinner program) Call for ride to Senior Center, scheduled return at 5:45pm. For later return call. 2002 LSA Page 3 Village of Elk Grove EXHIBIT A TRANSPORTATION SERVICES VILLAGE OF ELK GROVE TYPE OF SERVICE Curb -to -Curb Dial -A -Ride Bus Service SERVICE OPERATED BY Pace will contract with a private carrier TRIP RESERVATION METHOD 1 hour advance reservation for regulardiala r ,sen*sdieduledtrips are provided per the Attachment to this Exhibit A. SERVICEAREA Service within the Village ofBkGrove,excluding the industrial park area. Serviceto Woodfield Mall is available through transfer to fixed route service #699. Semi -scheduled service is also available between Senior Housing sites and the Senior/Community Center, local grocery and shopping areas, and Stratford Square Mall, as mutually agreed upon bythe Village and Pace. (See Attachment to this Exhibit A.) SERVICE HOURS Monday through Friday (Pace funded) 9:00am - 6:30pm Saturday (Non -Pace funded) 9:00am - 4:00pm Service will not operate on the following holidays: New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day ONE-WAY FARE Full Fare $ 1.30 Reduced Fare $ .65 All fares are subject to change at the discretion of Pace. FARE STRUCTU RE The reduced fares category includes children ages 7-11, senior citizens age 65+, and persons with disabilities who have an RTA Reduced Fare Card or an RTA ADA Paratransit Services Card, and students (high school or younger with proper identification) travding to or from school only, during school hours. Children under the age 7 can only r devvhen accompanied by a fare paying passenger (a maArrwm of two children per fare paying passenger). The first two children under age 7can ride free with any additional children paying the reduced fare rate. RIDER ELIGIBILITY General Public 2002 LSA EXHIBIT A ATTACHMENT TRANSPORTATION SERVICES VILLAGE OF ELK GROVE SEMI -SCHEDULED TRANSPORTATION SERVICES In addition to the regular dial -a -ride services described in Exhibit A of the Local Share agreement, the following pre -scheduled service will be provided at the Village's request. These services are to be provided free of charge to residents of the Village Grove Apartments and/or other senior housing complexes as may be identified and mutually agreed upon by the Village and Pace. The Village will subsidize and reimburse Pace for the required minimum fare for these trips. Stratford Square Mall Shopping Trips: Second and Fourth Wednesdays of each month Pick ups beginning at 9:30am, return from Stratford at 3:00pm. Reservations required the morning of the trip. A minimum of four (4) individuals need to request service or trip will be canceled. Monday Service: Mallard Crossing Shopping Plaza Pick ups beginning at 1:00pm, return at 3:00pm. Tuesday Service: Super K Shopping Plaza Pick ups beginning at 10:00am, return between 11:30am and 12:00pm. Thursday Service: Elks Crossing Plaza & Elk Grove Town Center Plaza Pick ups beginning at 10:00am, return trips at 11:30am and 12:00pm. (2 returns) Week Night Service: Elk Grove Senior Center (for meal/dinner program) Call for ride to Senior Center, scheduled return at 5:45pm. For later return call. 2002 LSA COST ESTIMATE WORKSHEET 2002 Local Share Agreement PROJECT: VILLAGE OF ELK GROVE RIDERSHIP PACE 2,601 34,599 VEHICLE HOURS FUNDED UNFUNDED 7,733 WEEKDAY SATURDAY TOTAL REVENUE $24,769 $2,214 $26,983 EXPENSE $269,057 $25,106 $294,163 DEFICIT $244,288 $22,892 $267,180 PACE SUBSIDY $77,518 - 0 - $77,518 LOCAL SHARE $166,770 $22,892 $189,662 RIDERSHIP 31,998 2,601 34,599 VEHICLE HOURS 7,073 660 7,733 2002 LSA