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HomeMy WebLinkAboutRESOLUTION - 21-97 - 4/22/1997 - NW CENTRAL 9 1 1 SYSTEM/NEW MEMBERSRESOLUTION NO. 21-97 A RESOLUTION APPROVING AN ADDENDUM OF NEW MEMBERSHIP IN THE NORTHWEST CENTRAL 9-1-1 SYSTEM WHEREAS,the President and the Board of Trustees of the Village of Elk Grove Village previously authorized entry by said Village into an Agreement to provide for and maintain a joint Enhanced 9-1-1 System known as Northwest Central 9-1-1 System, hereinafter referred to as "the 9-1-1 System"; and WHEREAS, The Villages of Hoffman Estates and Streamwood have made application for membership in the 9-1-1 System; and WHEREAS, the 9-1-1 System Board of Directors has unanimously recommended approval of the request for membership made by Hoffman Estates and Streamwood; and WHEREAS, it is believed that the inclusion of additional communities in the 9-1-1 System will prove beneficial to both the 9-1-1 System and the villages; and WHEREAS, each new member has agreed to: 1. provide funds for its proportionate share of the cost of operation of the 9-1-1 System; and 2. provide all necessary funds required to add or modify hardware and/or software in order to accommodate the operational needs of the new members, and to pay a proportionate share of normal 9-1-1 operational expenses; and 3. pay a proportionate share of debts and liabilities which may be incurred after the effective date of membership; and WHEREAS, the addition of new members to the 9-1-1 System requires approval of an Addendum of New Membership. NOW THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois pursuant to Article VII, Section 10 of the 1970 Constitution of the State of Illinois; the Emergency Telephone System Act, 50 ILCS 750/0.01 et seq.; and the Intergovernmental cooperation Act 5 ILCS 220/1 through 5 ILCS 220/9, as follows: Section 1: That the President of the Village of Elk Grove Village is authorized to enter into an Addendum of New Membership which provides for the addition of the Villages of Hoffman Estates and Streamwood to the 9-1-1 System. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. ATTEST: VOTE: AYES: 6 NAYS: 0 ABSENT: 0 PASSED this 22nd day of April , 1997. APPROVED this 22nd day of April , 1997. Patricia S. Smith Village Clerk Dennis J. Gallitano Village President iRTHWEST CENTRAL 9-1-1 SYSTEM ADDENDUM OF NEW MEMBERSHIP WHEREAS, the Villages of Arlington Heights, Buffalo Grove, Elk Grove Village and Mount Prospect have previously formed a joint venture to install, operate and maintain an Enhanced 9-1-1 Emergency Telephone System, known as Northwest Central 9-1-1 System (the 9-1-1 System), pursuant to authority granted under terms of Article VII, Section 10 of the 1970 Constitution of the State of Illinois; the Emergency Telephone System Act, 50 ILCS 750/0.01 et seq.; and the Intergovernmental Cooperation Act, 5 ILCS 220/1 through 5 ILCS 220/9; and WHEREAS, the City of Prospect Heights and the Village of Palatine have subsequently joined the 9-1-1 System; and WHEREAS, it is believed that the inclusion of additional communities in the 9-1-1 will prove beneficial to both the 9-1-1 System and the Village; and WHEREAS, each new member has agreed to: provide funds for its proportionate share of the cost of operation of the 9-1-1 System; and provide all necessary funds required to add or modify hardware and/or software in order to accommodate the operational needs of the new members, and to pay a proportionate share of normal 9-1-1 operational expenses; and pay a proportionate share of debts and liabilities which may be incurred after the effective date of membership; and IT IS THEREFORE AGREED by the Village of Elk Grove Village to accept the Village of Hoffman Estates and the Village of Streamwood as full participating members of the Northwest Central 9-1-1 System, effective upon the approval of all current members and according to terms of the attached Memorandums of Understanding marked Exhibits A and B. Dated this 22nd day of April , 1997 Dennis J. Gallitano Village President ATTEST: Patricia S. Smith Village Clerk 02/03/97 EXHIBIT A NORTHWEST CENTRAL 9-1-1 SYSTEM MEMORANDUM OF UNDERSTANDING 1. Upon the date when all participants have formally approved the membership of Hoffman Estates in the Northwest Central 9-1-1 System, Hoffman Estates will be considered to be a non-voting member of the system, and will be permitted to participate in all activities and deliberations of the system. Hoffman Estates will be granted voting rights when 9-1-1 operations for Hoffman Estates are officially transferred to the Northwest Central System and monthly surcharge collections are remitted directly to Northwest Central. Simultaneously, when voting rights are granted, Hoffman Estates will eliminate its own independent Emergency Telephone System Board. The Northwest Central 9-1-1 System will perform all necessary work associated with the preparation and filing of an amended 9-1-1 system plan with the Illinois Commerce Commission. 2. Hoffman Estates will have one seat on the Northwest Central 9-1-1 System Board of Directors (the ETSB). 3. All 9-1-1 surcharge remittances will be made payable to the Northwest Central 9-1-1 System and be sent by the affected local exchange carriers to the Northwest Central office. 4. Northwest Central will deposit the net amount remitted by the local exchange carriers on the basis of the current systemwide surcharge of $.30 per line per month. This amount will be allocated to the common 9- 1-1 system funding pool and will be used for 9-1-1 system budgetary purposes. If Hoffman Estates retains its surcharge at a rate higher than $.30 per month, the surplus may be applied to any lawful 9-1-1 related expense as Hoffman Estates directs. Northwest Central will administer those funds as directed by Hoffman Estates. If at a later date the members of the system determine that there is a need to increase the monthly surcharge for general system operating expenses or capital improvements (excluding a trunked radio system) Hoffman 1 02/03/97 Estates will maintain parity in the portion of its surcharge which is allocated to 9-1-1 system operations and/or capital reserve budgets. 5. The Northwest Central 9-1-1 System will pay all expenses related to the provisioning of Enhanced 9-1-1 service for Hoffman Estates effective with the transfer of 9-1-1 functions to Northwest Central. This includes Ameritech (and other local exchange carriers) service fees, database preparation and maintenance, 9-1-1 premise equipment hardware and software, and adequate backup capability. 6. Hoffman Estates will pay certain one-time fixed costs for new equipment and/or software or for the modification of certain system components necessary for the integration of Hoffman Estates into the Northwest Central 9-1-1 System. Hoffman Estates agrees to pay such expenses to the Northwest Central 9-1-1 System on an installment basis, with each installment being paid within 30 days after receipt of an invoice from Northwest Central 9-1-1 System. The total combined one-time transitional expense for both Hoffman Estates and Streamwood for system modifications is expected not to exceed $163,935, although if those actual expenses are higher, Hoffman Estates and Streamwood agree to pay the higher amounts. NWCDS will keep Hoffman Estates and Streamwood fully appraised of the costs involved as those figures are developed with the various contractors. It is expected that all such costs will be billed to the communities during calendar year 1997 on a mutually agreeable schedule to be determined as work on the project progresses. If the actual costs are lower that the estimated costs cited above, the invoices will reflect the actual costs. 7. Hoffman Estates agrees to be obligated for its proportionate share of the debts and liabilities outside of normal operating expenses which may be incurred after the effective date of transfer of 9-1-1 operations to Northwest Central. The proportionate share will be based on Hoffman Estates' share of the total number of access lines in the 9-1-1 system. The Hoffman Estates ETSB may use 9-1-1 surcharge revenue which it has received prior to the transfer of 2 02/03/97 operations to Northwest Central to pay any existing debts and liabilities of its 9-1-1 system. Any balance remaining in its 9-1-1 system account on the date of transfer of operations must be transferred tot he joint Northwest Central 9-1-1 System where such funds will be separately identified and administered by the Northwest Central 9-1-1 System. Those funds may be expended for any lawful 9-1-1 related expense as Hoffman Estates directs. 8. Consideration will be given to using the existing Hoffman Estates communication center as a back-up 9-1-1 PSAP for three or four NWCDS communities. Costs for implementing back-up PSAP capability will be born by the 9-1-1 System unless such improvements would also directly benefit Hoffman Estates public safety operations in which case mutually agreeable cost sharing arrangements will be worked out. 3 i 02/03/97 EXHIBIT B CENTRAL 9-1-1 SYSTEM MEMORANDUM OF UNDERSTANDING 1. Upon the date that all participants have formally approved the membership of Streamwood in the Northwest Central 9-1-1 System, Streamwood will be considered to be a non-voting member of the system, and will be permitted to participate in all activities and deliberations of the system. Streamwood will be granted voting rights when 9-1-1 operations for Streamwood are officially transferred to the Northwest Central System and monthly surcharge collections are remitted directly to Northwest Central. Simultaneously, when voting rights are granted, Streamwood will eliminate its own independent Emergency Telephone System Board. The Northwest Central 9-1-1 System will perform all necessary work associated with the preparation and filing of an amended 9-1-1 system plan with the Illinois Commerce Commission. 2. Streamwood will have one seat on the Northwest Central 9-1-1 System Board of Directors (the ETSB). 3. All 9-1-1 surcharge remittances will be made payable to the Northwest Central 9-1-1 System and be sent by the affected local exchange carriers to the Northwest Central office. 4. Northwest Central will deposit the net amount remitted by Ameritech and other local exchange carriers on the basis of the current systemwide surcharge of $.30 per line per month. This amount will be allocated to the common 9-1-1 system funding pool and will be used for 9-1-1 system budgetary purposes. If Streamwood retains its surcharge at a rate higher than $.30 per month, the surplus may be applied to any lawful 9-1-1 related expense as Streamwood directs. Northwest Central will administer those funds as directed by Streamwood. If at a later date the members of the system determine that there is a need to increase the monthly surcharge for general system operating expenses or capital improvements (excluding a trunked radio system) Streamwood will maintain parity in the portion of its 1 02/03/97 surcharge which is allocated to 9-1-1 system operations and/or capital reserve budgets. 5. The Northwest Central 9-1-1 System will pay all expenses related to the provisioning of Enhanced 9-1-1 service for Streamwood effective with the transfer of 9-1-1 functions to Northwest Central. This includes Ameritech and other local exchange carrier service fees, database preparation and maintenance, 9-1-1 premise equipment hardware and software, and adequate backup capability. 6. Streamwood will pay certain one-time fixed costs for new equipment and/or software or for the modification of certain system components necessary for the integration of Streamwood into the Northwest Central 9- 1-1 System. Streamwood agrees to pay such expenses to the Northwest Central 9-1-1 System on an installment basis, with each installment being paid within 30 days after receipt of an invoice from the Northwest Central 9-1-1 System. The total combined one-time transitional expense for both Hoffman Estates and Streamwood for system modifications is expected not to exceed $163,935, although if those actual expenses are higher, Hoffman Estates and Streamwood agree to pay the higher amounts. NWCDS will keep Hoffman Estates and Streamwood fully appraised of the costs involved as those figures are developed with the various contractors. It is expected that all such costs will be billed to the communities during calendar year 1997 on a mutually agreeable schedule to be determined as work on the project progresses. If the actual costs are lower that the estimated costs cited above, the invoices will reflect the actual costs. 7. Streamwood agrees to be obligated for its proportionate share of the debts and liabilities outside of normal operating expenses which may be incurred after the effective date of transfer of 9-1-1 operations to Northwest Central. The proportionate share will be based on Streamwood's share of the total number of access lines in the 9-1-1 system. The Streamwood ETSB may use 9-1-1 surcharge revenue which it has received prior to the transfer of operations to Northwest Central to pay any existing debts and liabilities of its 9-1-1 system. 2 02/03/97 Any balance remaining in its 9-1-1 system account on the date of transfer of operations must be transferred to the joint Northwest Central 9-1-1 System where such funds will be separately identified and administered by the Northwest Central 9-1-1 System. Those funds may be expended for any lawful 9-1-1 related expense as Streamwood directs. 3