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HomeMy WebLinkAboutRESOLUTION - 9-93 - 2/9/1993 - PROGRAMS & SERVICES SELF EVALUATION RESOLUTION NO. 9-93 A RESOLUTION ADOPTING A PROGRAMS & SERVICES SELF EVALUATION (ADA 1990) NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Village President and Board of Trustees hereby adopt the document entitled: Village of Elk Grove Programs & Services - Self Evaluation Americans with Disabilities Act of 1990 a copy of which is attached hereto and made a part hereof as if fully set forth and is ordered to be placed on file in the office of the Villace Clerk. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this 9th day of February 1993. APPROVED this 9th day of February 1993. Michael A. Tosto Chairman pro tem ATTEST: Patricia S. Smith Village Clerk VILLAGE OF ELK GROVE PROGRAMS & SERVICES - SELF EVALUATION AMERICANS WITH DISABILITIES ACT OF 1990 Under Title II of the Americans With Disabilities Act, public entities employing 50 or more persons are required to perform a self-evaluation of Village policies, practices, and procedures. The purpose of the self-evaluation is to ensure that individuals with disabilities are offered an equal opportunity to participate and benefit from Village programs and services. Any area that is inconsistent with the ADA's non-discrimination requirements must be identified and corrected through a self-evaluation document. Village Staff performed the self-evaluation of Village programs and services against a checklist of eight (8) non-discrimination requirements under TITLE II of the Act. The evaluation examined application/registration forms, written policies, rules, and regulations of programs and services, program brochures and other official publications. For each requirement, current practices not in compliance are identified along with the modifications necessary to correct them. Those procedures that are in compliance with any given requirement are noted as such. ADA Non-Discrimination Requirements 1 . Qualified disabled individuals are to be given an opportunity to participate and benefit from a program or service. This includes the provision of reasonable auxiliary aids if necessary and desired by the individual to result in the equal provision of the service (Auxiliary aids for the hearing and visually impaired include sign language interpreters, large print materials, readers, etc. ) . A. Disabled Assistance If requested, the Village will provide reasonable auxiliary aids including a sign language interpreter, large print materials, readers, etc. In addition, clipboards are provided at all counters of the municipal complex to assist disabled individuals in filling out forms/applications. B. Meeting Notice A statement appears on all meeting notices_ and agendas issued by the Village for any public meeting. That statement notifies individuals who are in need of reasonable accommodations to contact the Village Clerk's office preferably no later than five days before the meeting. C. Purchasing A statement was added to the "Instructions to Bidders" informing vendors to contact the Finance Department prior to a bid opening if special accommodations are necessary (sign language interpreter, large print material, reader, etc. ) D. Telecommunications Device For the Deaf (TDD) A TDD has been installed at the Finance Counter. Individuals calling the TDD line will be able to communicate with all Village Departments by leaving a message and having the appropriate staff person return the call as soon as possible. The Northwest Central Dispatch has a TDD line available for emergency (9I1) access. E. Newsletter & Other Village Publications In future editions of the Elk Grove Villager and other Village publications a section will be added notifying the public that reasonable accommodations will be provided at meetings for persons with disabilities when requested in advance. 2. Contractors who bid and/or provide services to the Village are to be made aware that they must not discriminate on the basis of a disability when performing activities on behalf of the Village. A. Award of Contracts The "Instructions to Bidders" contains a requirement for vendors to recognize the ADA guidelines. In addition, Purchase Order forms are in the process of being revised to include ADA requirements. 3. The Village may not discriminate in the selection of sites or location of meeting room facilities so as to exclude or impair program objectives with _ respect to disabled persons. A. Meeting Room Policy The meeting room policy and application forms will be amended to accommodate organizations who have disabled members when requesting a public meeting room. Currently, meeting rooms are available in the municipal complex and Meacham & Greenleaf Fire Stations. The meeting rooms in the Municipal Complex are handicap accessible while the fire station meeting rooms are not. organizations who have disabled members will be scheduled a meeting room in the municipal complex. If necessary, organizations scheduled for a meeting room in the Municipal Complex will be relocated in order to accommodate organizations with disabled members. Since the Village 's meeting room policy was approved by resolution, the current policy will need to be amended by resolution. CPR classes are currently scheduled in the Greenleaf Fire Station. Classes with disabled participants will be relocated to a meeting room at the Municipal Complex. 4. Licensing and certification programs must not discriminate against qualified disabled individuals with respect to their disability. The Village does not in policy, practice, or procedure discriminate against qualified disabled individuals when applying for a license or certification from the Village. 5. Eligibility criteria for programs and services must not discriminate against the disabled unless the exclusionary criteria is necessary for the provision of the service or program. In addition, the imposition of special requirements for the disabled is prohibited. Disabled individuals are not excluded from Village services or programs. As stated previously, reasonable accommodations will be provided if necessary and desired by the disabled individual. Special requirements are not imposed upon disabled individuals when participating or benefiting from a program or service. 6. Disabled individuals are not to be assessed a surcharge to cover costs related to the provision of auxiliary aids. Any costs in the provision of reasonable auxiliary aids will be borne by the Village. 7. Services are not to be denied to individuals or entities who have a relationship or association with a disabled individual . The Village does not by policy, practice or procedure deny services to individuals or entities who have a relationship or association with a disabled individual. 8. Employers are prohibited against implementing discriminatory personnel policies with respect to disabled individuals. A. Employee Awareness Management and Department Heads have attended various seminars as well as an in-house seminar on Americans With Disabilities Act issues. Literature on the proper etiquette in meeting and providing services to individuals with disabilities will be distributed to those employees who have regular contact with the public. B. Job Descriptions Job descriptions are currently being revised to include the essential functions of the position. C. Hiring Practices 1 . During an interview Village employees will not ask questions regarding an applicant 's disability or previous worker's compensation claims. 2. Applicants who request reasonable accommodations (i.e. interpreter, reader, etc. ) for applications and/or interviewing process will have the request met. 3. Village employment application forms note that job descriptions are available for an applicant to determine if they can perform the essential functions of the position. If accommodations are necessary for the applicant to perform the job, the applicant will be instructed to request the type of accommodation. 4. It is current practice of the Village to offer employment conditional upon passing an employment physical. 5. Village employees who have become disabled as defined by the Act will remain employed if the essential functions of the job can be performed without undue hardship for the Village to accommodate their disability.