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HomeMy WebLinkAboutRESOLUTION - 34-91 - 6/25/1991 - AGRMT/IDOTRESOLUTION NO. 34-91 A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND I.D.O.T. FOR IMPROVEMENTS TO ELMHURST ROAD FROM ESTES AVENUE TO LANDMEIER ROAD AND ILLINOIS ROUTE 72 FROM LANDMEIER ROAD TO ELMHURST ROAD NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Village President be and is hereby authorized to sign the attached documents marked: AGREEMENT Elmhurst Road from Estes Avenue to Landmeier Road and Illinois Route 72 from Landmeier Road to Elmhurst Road a copy of which is attached hereto and made a part here)f as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Village President. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this 25th day of June , 1991. APPROVED this 25th day of June , 1991. Charles J. Zettek Village President ATTEST: Patricia S. Smith Village Clerk 4448r AGREEMENT THIS AGREEMENT entered into this 25th day of June A•D• 1991 , by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the Village of Elk Grove Village, County of Cook, of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE and the VILLAGE in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving Illinois Route 72 (FAP 341) from Landmeier Road to Elmhurst Road (FAU 2678), and by improving Elmhurst Road (FAU 2678) from Greenleaf Avenue to Landmeier Road, STATE Section: (31 & 3035) N-89, VILLAGE Section: 91 -00034 -00 -EG, STATE Job No. C-91-414-89 by making the following improvements: Illinois Route 72 - Landmeier Road to Elmhurst Load The improvement will consist of the reconstruction of Illinois Route 72 from Landmeier Road to Elmhurst Road. The intersection of Illinois Route 72 at Elmhurst Road will be widened to provide three twelve foot through lanes in each direction, dual left turn bays at each approach, and a four foot barrier median, and a right turn lane for west -northbound and southwestbound traffic. The three westbound through traffic lanes on Illinois Route 72 will be extended through Landmeier Road then taper to two lanes. Curb and gutter will be constructed along Illinoi, Route 72. The intersection of Illinois Route 72 and Elmhurst Road will be improved to a one hundred foot cross section three twelve foot through lanes, two twelve foot left turn lanes on the west and north approaches and a one hundred twelve foot cross section on the east and south approaches will provide three twelve foot through, two twelve foot left and one twelve foot right turn lanes. The existing traffic signal will be modernized. Lighting will be installed at the intersection of Illinois Route 72 and Elmhurst Road. The intersection of Illinois Route 72 and Touhy Avenue will be improved to provide additional turn bay storage. Elmhurst Road - Greenleaf Avenue to Landmeier Road The improvement will consist of the reconstruction of Elmhurst Road from Greenleaf Avenue to Landmeier Road. Curb and gutter will be constructed along Elmhurst Road. Elmhurst Road at Estes Avenue will be improved to provide turn bay channelization on Elmhurst Road. Improvements to Elmhurst Road at Old Higgins Road will include barrier median along Elmhurst Road to prevent through movements on Old Higgins Road and left turn movements onto Old Higgins Road. All other work necessary to complete the improvement in accordance with the approved plans and specifications will also be performed. WHEREAS, the STATE and VILLAGE are desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. The VILLAGE agrees to prepare detailed construction plans and specifications for the improvement for pro:essing by the STATE subject to full reimburse- ment by the STATE in accordance with previously approved Joint Agreements and addenda thereto. 2. The STATE agrees to assemble the plans and specifications into a contract suitable for bidding of a STATE contract, process, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the plans, specifications, and contract. 3. The STATE agrees to acquire and pay all right-of-way, construction and construction engineering cos.s subject to reimbursement by the VILLAGE as hereinafter stipulated. 4. The VILLAGE agrees to reimburse the STATE for 100% of all construction and construction engineering costs associated with the relocation of two VILLAGE owned fire hydrants and five VILLAGE owned water service boxes. 5. It is mutually agreed by and between the parties hereto that the estimated cost of the improvement is as shown on Page 2A. PAGE - 2A - ESTIMATE OF COST AND PARTICIPATION STATE VILLAGE TYPE OF WORK COST % COST % TOTAL All roadway work $2,800,000 100% $ N/A $2,800,000 Construction Engineering (10%) $ 280,000 100% $ N/A $ 280,000 TRAFFIC SIGNALS Illinois Route 72 @ Elmhurst Road Construction Engineering (10%) OTHER WORK Lighting at Illinois Route 72 and Elmhurst Road Intersection Construction Engineering (10%) Fire Hydrant Relocation (2) Construction Engineering (10%) Water Service Boxes to be Adjusted (6) Construction Engineering (10%) Right of Way TOTAL $ 300,000 100% $ N/A $ 300,000 $ 30,000 100% $ N/A $ 30,000 $ 162,000 100% $ N/A $ 162,000 $ 16,200 100% $ N/A $ 16,200 $ N/A $ 3,000 100% $ 3,000 $ N/A $ 300 100% S 300 $ N/A $ 5,000 100% $ 5,000 $ N/A $ 500 100% $ 500 $ 710,000 100% $ N/A $ 710,000 $4,298,200 $ 8,800 $4,307,000 Note: The VILLAGE is responsible for all preliminary engineering functions subject to reimbursement by the STATE. The VILLAGE participation shall be predicated on the percentages shown above for the specified work. The VILLAGE cost shall be determined by multiplying the final quantities times contract unit prices plus 10% for construction engineering. The VILLAGE participation toward all VILLAGE owned utility relocations and adjustnents shall not exceed $11,000 which represents 125% of the estimated - construction and construction engineering -costs, 6. The VILLAGE has passed a resolution appropriating sufficient funds to pay its share of the cost of this improvement, a copy of which is attached hereto as Exhibit A and made a part hereof. Upon award of the contract for this improvement, the VILLAGE will pay to the Department of Transportation of the State of Illinois in a lump sum, from any funds allotted to the VILLAGE an amount equal to 95% of its obligation incurred under this agreement and will pay to said Department the remainder of its obligation in a lump sum upon completion of the project, based upon final cost. The VILLAGE agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement it the amount appropriated herein proves to be insufficient to cover said cost. 7. The VILLAGE adopted and will put into effect prior to the STATE advertising for the work to be performed hereunder, an ordinance requiring that parking be prohibited along Illinois Route 72 and Elmhurst Road within the limits of this improvement, within the VILLAGE limits, a copy of which is attachec hereto as Exhibit B and made a part hereof, and will in the future prohibit parking at such locations on or immediately adjacent to this improvement as may be determined by the STATE or be necessary from traffic capacity studies. 8. The VILLAGE has adopted and will put into effect, prior to the STATE advertising for the work to be performed hereunder, an appropriate ordinance prohibiting the discharge of sanitary and industrial waste water into any storm sewers or drainage facility constructed as part of this improvement, a copy of which is attached hereto as Exhibit C and made a part hereof. 9. Prior to the STATE advertising for the work to be performed hereunder, the disposition of encroachments will be cooperatively determined by representatives from the VILLAGE and the STATE. The VILLAGE has adopted and will put into effect, prior to the STATE advertising for the work to be performed hereunder, an appropriate ordinance relative to the disposition of encroachments and prohibiting in the future any new encroachments within the limits of the improvement, a copy of which is attached as Exhibit D and made a part hereof. 10. The VILLAGE agrees not to permit driveway entrance openings to be made in the curb as constructed, without the consent of the STATE. 11. The STATE shall cause private utilities to be relocated at no expense to the STATE or VILLAGE. Where a municipal utility has been installed (1) on right of way acquired by the STATE or (2) within defined limits of a route the STATE has accepted for maintenance responsibilities, subsequent to the date of such acceptance the municipality will bear all utility relocation or adjustment costs made necessary by the construction of this improvement. 12. Upon completion of the improvement and final field inspection by the STATE and so long as Illinois Route 72 and Elmhurst Road are used as STATE highways, the STATE agrees to maintain, or cause to be maintained, the medians, the through traffic lanes, the left -turn and right -turn lanes, and the curb and gutter or stabilized shoulders and ditches adjacent to those lanes. The STATE will be responsible for the maintenance of lane line and median line markings. 13. Upon completion of the improvement and final field inspection by the STATE, the VILLAGE agrees to maintain, or cause to be maintained, along Illinois Route 72 and Elmhurst Road within the VILLAGE limits, those portions of the improvement which are not to be maintained by the STATE, including sidewalks, parkways, landscaping, manholes, catch basins, storm sewers, utilities, crosswalk, stopline markings, and appurtenances. The VILLAGE further agrees to perform those functions necessary to keep the sewer in a serviceable condition including cleaning sewer lines, inlets, manholes, and catch basins along with the repair or replacement of inlet, manholes, and catch basins' frames, grates, or lids plus structural failures to a maximum length of twelve feet between adjacent manholes. The VILLAGE and STATE shall share the cost of maintenance, except as aforedescribed, repair and/or reconstruction of the joint use sewer(s) to the same proportioning as the sewers initial construction costs were proportioned. 14. Upon acceptance by the STATE of the traffic signal work included herein, the financial responsibility for the maintenance and electrical energy charges for the operation of the signals shall be proportioned as follows: Intersection Level of Maintenance Electrical Maintenance Energy Illinois Route 72 @ Elmhurst Road II STATE Share . . . . . . . . . . . . . .100% 0% VILLAGE Share. . . . . . . . . . . 0% 100% It is mutually agreed that the actual signal maintenance will be performed by the STATE, either with its own forces or through an ongoing contractual agreement. It is further agreed that the signals shall be maintained to the Level of Maintenance shown above. It is understood that Level of Maintenance I meets the minimum requirements of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways and Level of Maintenance II exceeds the manual requirements and is prescribed for those signals that the District Engineer, with the concurrence of the Engineer of Traffic, determines to require a higher level of service for adequate operations of the highway system at those locations. 15. Upon c+.mpletion of the improvement and final field inspection by the STATE, the VILLAGE agrees to maintain, or cause to be maintained, the new highway lighting facilities in their entirety. The VILLAGE will also be responsible for the energy costs for the lighting. 16. The STATE shall be responsible for relocation of the new highway lighting system in the future if another highway improvement requires its relocation. This will be in effect for twenty years from the execution date of this agreement. After this time, the VILLAGE will be sole owners of the lighting system in its entirety and become a VILLAGE owned utility. THIS AGREEMENT and the covenants contained herein shall become null and void in the event the contract covering the construction work contemplated herein is not awarded by July 1, 1994. THIS AGREEMENT shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. ATTEST: Patricia S. Smith Village Clerk (SEAL) VILLAGE OF ELK GROVE VILLAGE By Charles J. Zettek President Date: June 25 , 1991 STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION M Director of Highways Date: , 19 PLAN APPROVAL WHEREAS, in order to facilitate the improvement of IL Route 72 known as FAP Route 341, State Section: (31 & 3035) N-89, the Village of Elk Grove Village hereby approves the plans and specifications for the proposed construction. APPROVED , 19 .