HomeMy WebLinkAboutPARADE COMMITTEE - 07/10/2023 - Minutes MinutesParade Committee Meeting Minutes
July 10, 2023
Chernick Conference Room
I. Announcements
a. Roll Call
b. Special Events Coordinator Update
i. Barb will no longer be a member of the committee.
c. Chairman's Update
II. Discussion
a. Grand Marshall
i. Police, Fire & PW Department heads are made aware of this.
ii. Public Work selected Todd Gore, long time EGV resident & employee.
iii. Police & Fire still pending.
b. Floats
i. Sponsor float music — band? Steve provides updates.
c. Entries / Groups
i. Storm Troopers — PW will be picking them up at Oktoberfest. Shuttle to the start of route (not in
uniform). They will walk parade & be at Oktoberfest for a little (approx. 1 hour) & leave. Laura
confirmed with storm troopers. Good to go
ii. Balloons by Tommy — EG Blvd 17 ft wide; letters are approx. 3.5ft wide. Approx 4-5 letters would fit
across. Instead of Balloons, Coordinators will produce a large, nice, Thank You First Responders
Banner
iii. Marilyn to provide update on contact with Trinity Dance of Chicago. Not available due to "St
Patrick's Day celebrations"
iv. Applications:
1. Applications as of 7-7-23 @10:OOam
a. Pending
i. Tebela Shrine Air Squadron —pending - $550 Yes —ONLY if they can
guarantee 6 people. If not, then no. LSJ has not heard back form
b. New
i. Community Character Coalition - $0 - yes
ii. Elk Grove Basketball League - $0 - yes
iii. Elk Grove Township - $0 - yes
iv. Elk Grove Township Democrats - $0 - yes
v. Flat42 BMX Team - $475 - yes
vi. Friends of Cycling in Elk Grove - yes
vii. Krazy Clown Club - $500 - yes
viii. Procession Band - $800 - NO
ix. Stellar Plumbing - yes
x. Suburban Towing & Recovery - yes
A. Those Guys Car Club — yes
xii. Schaumburg Boomers Coop — Laura reached out
2. Honorariums / Appearance Fees — confirmed - $20,445 (includes Curious George)
a. After 7/10 approvals - $21,420
3. Honorariums / appearance Fees — pending - $2,325
a. After 7/10 approvals - $550 (Tebela Shrine Air Squadron)
III. Updates
a. Sponsors
i. Total: $38,600 (63 companies) — as of 7-7-23
1. New Sponsorship; $25,650 (42 companies)
2. Old Sponsorship; $12,950 (22 companies)
3. (1) $150
4. (1) $200
5. (11) $250
6. (13) $500 — Recognized on banner
7. (36) $750 — Recognized on banner
8. (2) $1,000 — Recognized on banner
ii. Thank you plaques — same thing as last year? Laura will prepare something a little different
iii. Thank you letters — prepare now? Or wait until later? Laura will prepare & mayor will sign this
years.
b. Announcers
i. EGTV will reach out to Sue Heaton & Angie Catania — they have announced year's prior & were
requested by the committee last year. EGTV will contact. Check if Angie & Sue can judge also.
c. Volunteers
i. Coordinators are working on out reach now (Fire academy students, PW Academy grads)
ii. High School sports teams — paying?
iii. Trustee Joe Bush as a resource Laura / Coordinators will meet with Trustee Bush. Donations will
be given. Min. $500, will increase as number of volunteers increase.
d. Teeshirts
i. Committee — do we need new shirts this year? Last year shirts were the Maroon teeshirt w/
Oktoberfest logo. No date. We have limited M, L & XL available.
ii. Volunteers — we have a reserve from last year. As this time, we do not need to order more.
e. Postcard / poster
i. 11 x17 flyers for the community— Parade
ii. 46 postcards for the front counters — Parade / Oktoberfest
iii. 8.5 x 5.5 postcard mailed out to residents & businesses — Parade / Oktoberfest
IV. Meeting Schedule leading up until the Parade
a. August 14th - Pizza will be ordered.
b. August 28th (if needed — please pencil in date)
c. September 11th
Laura will order 15X25 flag.
Police to provide update on notices to businesses impacted by line up.