HomeMy WebLinkAboutPARADE COMMITTEE - 08/14/23 - Meeting MinutesParade Committee Meeting Minutes
August 14, 2023 - Chernick Conference Room
I. Announcements
a. Roll Call
b. Special Events Coordinator Update - New staff coordinator, Kellie Beranek
c. Chairman's Update
II. Discussion
a. Committee jobs — See attached document
b. Floats
i. Sponsor float
1. Music? Laura to reach out to EMG. Laura will be in contact with Steve post discussing.
2. Banners —1 on each side of cube (4), 1 on each side of float (2)
ii. Trustee float— PW Building
1. Banners —1 on each side of float with Trustees names on it
iii. Drumline — PW Mayor will now ride on this with Johnson family. Will no longer ride on the back of
the PW pickup truck. Laura to make banner
1. Pulled out and drumline will no longer needed
2. Is there someone else we can put on the float? Pull empty? Or do not have in the parade?
c. Entries / Groups
i. Applications Pending
1. Tebela Shrine Air Squadron — pending - $550 Yes — ONLY if they can guarantee 6
people. If not, then no. Reject.
ii. New - Additional fees pending as of 8-10-23 $3,650
1. BSI Chicago Dance Company LLC Approved
2. Chicago Brass Band - $1,500 Rejected
3. Chicago White Sox South Paw - $600 Approved
4. Elk Grove Village Lions Club Approved
5. Jazzi Entertainment (stilt walker) - $400 Approved
6. Lights, Camera, Dancin' Dance Studio Approved
7. Republicans of Elk Grove Township Approved
8. West Suburban Shrine Club "Roaring `57" - $600 Approved with 6 min.
9. Elk Grove Park District Approved
10. Elk Grove Girls Softball Approved
iii. Honorariums / Appearance Fees — confirmed - $20,670
III. Updates
a. Police updates
i. Letters to businesses
ii. Letters to residents
iii. Other? PD will add the marquee sign to indicated road closures
b. Grand Marshall
i. Police; Officer Russell Sullivan
ii. Fire Department; Lt Luke Titre
iii. Public Works; Todd Gore
iv. Hospital; TBD
c. Sponsors
i. Total: $41,100 (68 companies) — as of 8-10-23
1. New Sponsorship; $26,400 (43 companies)
2. Old Sponsorship; $14,700 (25 companies)
3. (1) $150, (1) $200, (12) $250, (13) $500 — Recognized on banner, (39) $750 — Recognized
on banner, (2) $1,000 — Recognized on banner
ii. Thank You plaques - ordered and received
1. Distribution plan? Sue Deees — DMBD will pass out
iii. Thank You letters — All sponsors have been signed and sent out (two pending for mayor to sign)
d. Announcers
i. EGTV to provide updates
ii. Confirmed power & access at Grove school
iii. Confirmed tents, tables, 3 chairs, table skirts (LSJ has) bucket trucks, mount. PW to barricade lot
e. Volunteers
i. Coordinators are continuing outreach (Fire academy students, PW Academy grads)
ii. Laura is working with Trustee Joe Bush on High school students and HS sports teams
f. T-Shirts
i. Committee — will order a small order. Need Steve's size to complete order.
ii. Volunteers —will place a small order with committee t-shirts
g. Postcard / poster
i. 11 x17 flyers for the community —Parade
1. What is distribution plan? LSJ will find and print old distribution list complete 8/28
ii. 8.5 x 5.5 postcard mailed out to residents & businesses — Parade / Oktoberfest. Sent to printers.
Will arrive in houses August 29. Cost will be split 1/3 to parade and 2/3 to Oktoberfest.
IV. Meeting Schedule leading up until the Parade
a. August 28t" — lineup — Talpapa. Lineup and Flyer distribution
b. September 11t"