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HomeMy WebLinkAboutVILLAGE BOARD - 07/18/2023 - Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING JULY 18, 2023 1. CALL TO ORDER — 7:03 PM PRESENT: Mayor Craig B. Johnson, Jeffrey C. Franke, Kathryn A. Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: Trustee Joseph D. Bush A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Deputy Village Clerk Jennifer Mahon 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF JUNE 20, 2023 - Motion to approve the Minutes of the Regular Village Board Meeting held on June 20, 2023 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Franke Absent: Trustee Bush The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT — MUor Johnson — The Elk Grove Business Park ranked the second year in a row as the Best Business Park in America. No other town has had this recognition for two years in a row. I met with Senator Seth Lewis and Representative Jennifer Sanilitro and things are moving forward. We are looking forward to working with them. On June 29, ESPN was at Real Time Sports and taped a show about Elk Grove Village with the Racecar. On July 1 & 2 was the Chicago Nascar race. Great job to Chicago coordinating the race and dealing with the wet pavement on the Nascar streets. Next year we are doing the race again. The Farmers Market on July 29 will have a booth with Police Officers and the Mayor may stop by. On July 4, we had KC & the Sunshine Band for the Mid -Summer Classics Concert Series and it was the biggest crowd so far for the concert series. Great job to Police, Fire and Public Works for all their work. RotaryFest is starting and All American Rejects will be playing on Thursday, July 20. At 3:00 is the countdown to place your chairs out and there should be a very large crowd again. We had a Parade meeting on July 10. The Parade this year is on September 16. On July 11, the Spinners Concert had a great crowd. On July 16, the Play, Picnic, Party in conjunction with the Park District and the Library was a lot of fun. That had the biggest crowd thus far for this event. There will be another multipurpose Bike Path going in along Oakton Street to connect with another bike path. The next Coffee with the Board will be on Saturday, August 5, from 9-11 AM in Room E. Thank you to all of the Village Staff. The storm had winds up to 80 mph and thank you to Colby and the Public Works crew that were out cleaning up after the storm. We will continue to clean up and pick up. There were three (3) swearing ins for the Fire Department: Firefighter Alexander Espinosa, Firefighter Adam Garrison, and Lieutenant Kristofer Schuldt. A Citizen's Award was announced tonight for Steven Schiro and Israel Escareno who saw a car on fire on Lively Blvd. and Morse Ave. and the driver was unconscious and strapped in the front seat. The two men were able to retrieve the driver from the burning car before Police & Fire arrived. Page 1 of 5 The car became completely engulfed with flames when the Police and Fire arrived and these two citizens were heroic for their actions. Since they were unable to attend, the Police and Fire Departments will provide the Citizen Awards in another way. Trustee Miller — The Community Character Coalition is celebrating their 20-year Anniversary on Sunday, September 24 from 1-4 PM at the Pavilion for Character Adventures. The event is a family free event. Trustee Franke — No report Trustee Prochno — Every Saturday throughout the summer we have the Farmers Market on the Village parking lot from 8 a.m. to 1 p.m. with a variety of vendors. The winners from the Czarnik/Heffem Scholarships are: Amanda Sexton (EGHS), Margret Martin (EGHS), Caroline Andjulis (Conant), Abigail Denna (Conant), Ceara Crimmins (EGHS), Alessio Valsecchi (Conant), Jacquelyn Windbie (Conant), Dylan McCorry (EGHS), Amanda Koszewski (EGHS). The Golf Outing will be on the 28th of this month to raise more scholarship funds for next year. Trustee Schmidt — On June 23, I attended a retirement party for the Public Service Officer Kathy Can. She served for 26 years with the Village. I also attended the Celebration of Life for retired firefighter Rich Keyworth. Rich had a bigger than life experience in Elk Grove. Trustee Jarosch — Attended an Interfaith Council meeting. Christus Victor has been a site for the Public Action to Deliver Shelter (PADS) to individuals for almost 30 years. During COVID, the PADS program suffered and the sites had to shut down. PADS is trying to restart at Christus Victor and it is a service organization that you can be a part of by volunteering or helping. If you are interested, you can reach out to Ann DeBartolo at Christus Victor Lutheran Church or myself. This program is to help individuals seek shelter and a warm meal from October to April. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the June 30, 2023 Accounts Payable Warrant in the amount of $6,343,487.36. Moved by Trustee Prochno Seconded by Trustee Miller AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt NAYS: None ABSENT: Trustee Bush MOTION CARRIED Motion to authorize payment of invoices as shown on the July 18, 2023 Accounts Payable Warrant in the amount of $540,519.56. Moved by Trustee Prochno Seconded by Trustee Miller AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt NAYS: None ABSENT: Trustee Bush MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Elk Grove Park District to waive permit fees for an electronic message center sign at Mather Park, 1410 Armstrong Lane, in the amount of $938. b. Authorization to waive the formal bidding process and award a contract to Municipal Captioning Inc. of Garner, NC for the purchase and installation of a digital playback system for EGTV video programming in the amount of $32,546.50 from the Cable Television Fund. c. Authorization of a request to award a purchase contract to WS Darley, Inc. of Itasca, IL for the purchase of eight (8) FLIR K-55 thermal imaging cameras in the amount of $38,792 from the General Fund d. Authorization of a request to award a purchase contract through the National Purchasing Partners (NPP) government purchasing cooperative to Dinges Fire Company of Amboy, IL in the amount of $79,800 for the purchase of nineteen (19) sets of custom turnout gear from the General Fund. e. Authorization to award a professional services contract to HR Green of McHenry, IL for engineeringibidding services, construction observation and project management services related to the demolition and restoration of property located at 500 E. Higgins Road in an amount not to exceed $84,588 from the Higgins Corridor Redevelopment Fund. f. Authorization to award a construction contract to the lowest responsive and responsible Page 2 of 5 bidder, Husar Abatement, Ltd. of Franklin Park, IL for pre -demolition asbestos and universal waste/hazardous building components abatement at 2300 E. Higgins Road in an amount not to exceed $92,690. g. Authorization to award a construction contract to the lowest responsive and responsible bidder, Rezzar Demolition, LLC of Crystal Lake, IL for demolition at 2300 E. Higgins Road in an amount not to exceed $181,785. h. Authorization to award a professional service contract to Engineering Enterprises, Inc. of Sugar Grove, IL, for design and construction engineering services for the Well No. 8 Abandonment and Pumphouse No. 8 Rehabilitation project in the amount of $189,380 from the Water & Sewer Fund. i. Authorization of the following items related to the closing of the Fiscal Year 2023 Budget and amendments to the adopted Fiscal Year 2024 Budget: • Amend the Fiscal Year 2024 Budget for the carryover of outstanding encumbrances and project balances from the Fiscal Year 2023 Budget for a total amount of $27,227,461; • Amend the Fiscal Year 2023 Oakton/Higgins Redevelopment Fund budget in the amount of $350,000 to cover costs associated with the redevelopment of the project area; • Amend the Fiscal Year 2023 General Fund budget in the amount of $6,667,000 to cover costs associated with Fire/Police Pension supplemental and personal property replacement tax expenses ($2.998M), increase in capital replacement payments for Fire ($169K), and a transfer of funds to support future capital projects ($3.5M); • Amend the Fiscal Year 2023 Police Pension Fund budget in the amount of $200,000 to cover costs associated with pension benefits; • Amend the Fiscal Year 2023 Cable Television Fund budget in the amount of $15,000 to cover higher than anticipated operating costs; j. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for Rezoning, Special Use Permit for Planned Development, and Resubdivision to redevelop the site property located at the corner of Arlington Heights Road and Higgins Road in the B-1 and B-3 District into a mixed -use development consisting of residential and commercial properties. k. Authorization to adopt Ordinance No. 3818 entitled, "AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (MANAGEMENT/SENIOR ANALYST, ASSISTANT TO POLICE CHIEF AND POLICE SERVICES ADMINISTRATOR -POLICE DEPARTMENT)." 1. Authorization to adopt Ordinance No. 3819 entitled, "AN ORDINANCE AMENDING THE ADMINISTRATIVE PROCEDURE FOR THE VILLAGE OF ELK GROVE VILLAGE TO DETERMINE ELIGIBILITY UNDER THE PUBLIC SAFETY EMPLOYEE BENEFITS ACT." m. Authorization to adopt Ordinance No. 3820 entitled, "AN ORDINANCE DESIGNATING THE REPRESENTATIVE TO THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY (JAWA) FOR THE VILLAGE OF ELK GROVE VILLAGE." n. Authorization to adopt Ordinance No. 3821 entitled, "AN ORDINANCE APPROVING A PLAT OF RESUBDIVISION IDENTIFIED AS 2001 LUNT RESUBDIVISION AND GRANTING VARIATIONS OF THE ZONING ORDINANCE PERTAINING TO BUILDING HEIGHT, THE NUMBER OF LOADING SPACES, FENCE HEIGHT, AND THE NUMBER OF BUILDINGS ON A ZONED LOT ON PROPERTY LOCATED AT 1905 AND 2001 LUNT AVENUE (EQUINIX)." o. Authorization to adopt the following Ordinances and Resolutions pertaining to the annexation of IL-720 Rohlwing Road, LLC. • A Resolution No. 31-23 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A PRE -ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE DESIGNATED OWNERS OF PROPERTY TO BE ANNEXED TO THE VILLAGE (IL-720 ROHLWING ROAD, LLC)." • An Ordinance No. 3822 entitled, "AN ORDINANCE ANNEXING, REZONING AND GRANTING A SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT FOR PROPERTY LOCATED AT 720 ROHLWING ROAD, ELK GROVE VILLAGE (IL-720 ROHLWING ROAD, LLC)." • A Resolution No. 32-23 entitled, "A RESOLTION APPROVING THE PLAT OF RESUBDIVISION IDENTIFIED AS FINAL PLAT OF RESUBDIVISION OF Page 3 of 5 NEXSTAR (IL-720 ROHWING ROAD, LLC)." p. Authorization to adopt Resolution No. 33-23 entitled, "A RESOLUTION AMENDING RESOLUTION NO. 21-15 AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A FIRST AMENDMENT TO THE GROUND AND WATER TOWER LEASE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CHICAGO SMSA LIMITED PARTNERSHIP (D/B/A VERIZON WIRELESS). q. Authorization to adopt Resolution No. 34-23 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AMENDED MEMORANDUM OF AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE POLICE DEPARTMENT AND ROSECRANCE HEALTH NETWORK (ELK GROVE CARES TREATMENT AGREEMENT)." r. Authorization to adopt Resolution No. 35-23 entitled, "A RESOLUTION APPROVING AND AUTHORIZING THE APPOINTMENT OF A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY, A MUNICIPAL JOINT ACTION AGENCY (SWANCC)." s. Authorization to adopt Resolution No. 36-23 entitled, "A RESOLUTION DESIGNATING A DIRECTOR AND ALTERNATE DIRECTORS TO THE NORTHWEST MUNICIPAL CONFERENCE FOR THE VILLAGE OF ELK GROVE VILLAGE (NWMC)." t. Authorization to adopt Resolution No. 37-23 entitled, "A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE FROM JULY 2021 THROUGH DECEMBER 2021." u. Authorization to adopt Resolution No. 38-23 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A FIRST AMENDMENT TO THE REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE CG 800 HIGGINS LLC, AND C.G.C.G., INC." Motion to approve Consent Agenda items a through u. Moved by Trustee Franke Seconded by Trustee Miller AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt NAYS: None ABSENT: Trustee Bush MOTION CARRIED 7. REGULAR AGENDA — No items under Regular Agenda. 8. PLAN COMMISSION — Village Manager Roan — No Report a. PC Docket 23-6 - Authorization of a petition submitted by 3J Auto Body seeking a Special Use Permit for the operation of an automobile repair shop in an I-1 Industrial Zoning District at 670 Lunt Avenue. (PH 07-17-23) b. Authorization of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (A Public Hearing date to be determined.) c. Authorization of a petition for a Special Use Permit to operate an indoor recreational facility for the purpose of operating a martial arts studio in a portion of the building at 1651 Lively Boulevard in the I-2 Industrial District. (Public Hearing date to be determined.) d. Authorization of a Petition for Annexation and Petition for Subdivision of properties at 700- 905 Roppolo Drive, 802-901 Richard Lane, 2110 Landmeier Road, and 701-913 Dierking Terrace, as well as a Petition for Special Use to operate an electric substation on the proposed lot 4, along with associated variations. (Public Hearing date to be determined.) 9. ZONING BOARD OF APPEALS — Village Manager Roan - No Report 10. RECYCLING & WASTE COMMITTEE — Trustee Franke — No Report 11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report 12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — Road construction is continuing around streets and schools. Please be patient. 13. CABLE TELEVISION COMMITTEE — Trustee Jarosch — No Report 14. YOUTH COMMITTEE — Trustee Miller — The first Summer Splash Party at Rainbow Falls on July 14 did not take place due to weather. The next Summer Splash Parry will be on August 4 also at Rainbow Falls from 8:15-10:15 PM. Page 4 of 5 15. INFORMATION COMMITTEE — Trustee Miller — The Villager is coming out shortly and there is an article about the Pace bus entitled "How can we better serve the residents?". There will now be a Rider ID for all residents using Pace. The form in the newsletter needs to be filled out by September 5. Forms are also available at the Library, Park District, Senior Center and the Village Hall. On Thursday, July 27, at 7:00 p.m. there will be a Crime Prevention Neighborhood Watch meeting. 16. BUSINESS LEADERS FORUMS — Trustee Schmidt — No Report. 17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — On Saturday, July 8, we had the quarterly blood drive. There were 25 collections that helped to save 75 lives. The remaining Community Blood Drive will be on November 11, 2023 — Veterans Day. 18. PERSONNEL COMMITTEE — Trustee Schmidt — No Report 19. AIRPORT UPDATE — Mayor Johnson — We are still working trying to get our proposal for the Fly Quiet Rotation studied by the FAA. We still feel that this is best for the entire region. 20. PARADE COMMITTEE — Mayor Johnson — No Report. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — On Thursday, July 20, the All American Rejects will play at RotaryFest, and on July 25 - The Oak Ridge Boys and August 1 - Ann Wilson of Heart will be on the Village Green. 22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — Oktoberfest and the Parade 23. LIQUOR COMMISSION — Mayor Johnson — No Report 24. REPORT FROM VILLAGE MANAGER — Just a reminder that Public Works is hosting an Open House to discuss the Tonne Road Improvements on August 16 from 4-7 p.m. at the Public Works facility on Devon Avenue. 25. REPORT FROM VILLAGE CLERK — No Report 26. UNFINISHED BUSINESS — No Report a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for the annexation, rezoning, and special use permit to construct two new radio towers, construct three data center structures, an ancillary electrical substation; and construct pickle ball courts, which will be operated for public use by the Elk Grove Park District at 720 Rohlwing Road. b. Village Attorney - Direct the Village Attorney to prepare the necessary documents for variations of the Zoning Ordinance pertaining to building height, the number of loading spaces, fence heights, and the number of buildings on a zoned lot on property located at 1905 & 2001 Lunt Avenue. 27. NEW BUSINESS — No Report 28. PUBLIC COMMENT — 7:46 PM — Michael Urban, 170 Willow Lane, Elk Grove Village — A discussion on open places in Elk Grove Village to open his sports company that are cost friendly. 29. ADJOURNMENT -Motion to adjourn the Village Board Meeting at 7:57 PM Moved by Trustee Jarosch Second by Trustee Miller AYES: Trustee Jarosch, Miller, Prochno, Schmidt, Franke NAYS: None ABSENT: Trustee Bush MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 5 of 5