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HomeMy WebLinkAboutVILLAGE BOARD - 08/15/2023 - Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING AUGUST 15, 2023 1. CALL TO ORDER — 7:04 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Kathryn A. Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: Trustee Jeffrey C. Franke A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE / INVOCATION - Pastor Stefan Potuznik, Christus Victor Lutheran Church 3. APPROVAL OF MINUTES OF JULY 18, 2023 - Motion to approve the Minutes of the Regular Village Board Meeting held on July 18, 2023 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Miller Absent: Trustee Franke The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson — The Village has worked with the Kenneth Young Center and placed a Narcan vending machine outside the Police IC to assist residents as needed. There is no cost, and the Police Officers are trained if they need assistance and provides them information about the Elk Grove Cares program. Recently Someone took a Narcan kit for a relative that they were concerned about. A day or two later they applied Narcan to the person that overdosed and saved that person's life. This year the following businesses stepped up and contributed a total of $42,000 for the Parade: Arc-Tronics, Arrow Road Construction Company, Castle Chevrolet North, Central State Signs, Country Inn and Suites, Cozzini, Diamond Truck & Trailer, Elk Grove Chamber of Commerce, George Gullo Development, GHC Mechanical, Jarosch Bakery, Jerry Castle and Son Hi -Lift Inc, JK Cabinetry, Lawrence Foods, Marino's Pizzeria, Material Sciences Corporation, Northstar Foods, Our Lady of the Blessed Sacrament, Cynthia Palmisano Office, Rebechini Studios (RSI Design), SEKO Logistics, Suburban Towing & Recovery, Supreme Tamale, Viva Zapata Mexican Food, and Write Green, ABC ELITE, Acme Finishing Company, Advertising Products, Inc (API Sign), AES USA Corp, Air Products Equipment, Ankle and Foot Surgery, LLC, Barrington Orthopedic Specialists, Brittany's Bistro, Brown Commercial Group, BV USA, Inc, Calma Optimal Foods, CellEx Consulting Group, Inc, Consolidated Color to Design, Delta Precision Circuits Inc, Designhaus Architecture, Inc, Elk Cleaners, EZ Liquors, Fisher Commercial Construction Co, Inc, GNP Realty Partners, Great Wall Seafood IL, LLC, Grove Memorial Chapel, KVF Company Inc, Libra Industries, Inc, New Edge Improvement Co, Nissin International Transport USA Inc, O'Hare Mechanical Contractors, Optimal Automatics, Roback Truck & Auto Inc, Rose Garden Cafe, Sandi Llano & Associates, Sonoco Elk Grove, Super Ego Repair LLC, Surfaces by Pacific, Tasty Catering, Thorne Associates, Tidwell Roofing & Sheet Metal, Tishman Engineering, LLC, Truck Tire Express, Inc, Trust Air Cargo (USA) Co, Universal Floor and Wall Systems, Inc, Waste Connections (Groot), WK Installations, LLC We thank everyone for contributing. The Parade is on September 16. RotaryFest took place since the last board meeting. The All American Rejects is one of our concerts that played on Thursday, July 20. There were over 20,000 people on Thursday and the Rotary Club raised more money that day than any of the other days of RotaryFest. We will be doing it again next year. Almost 80% of the money earned goes to Elk Grove Community charities. The summer concerts keep getting better and next year's lineup will be our biggest ever. Senator Laura Murphy gave us a $200,000 grant toward funding the concerts and for anyone that plays video gaming or stays in our hotels or smokes - Thank you. That's where all Page 1 of 7 the money comes from to put these shows on. On July 23, I was invited to attend the grand opening of the new Indian Temple on Martingale Road along with Congressman Raja. We are excited about them opening and we wish them well. We had a meeting with Microsoft, and they are finishing up with the last building. We have a new development being built on Arlington Heights Road and Higgins. We are doing a naming contest for naming that whole development. You can submit one idea from each resident and there will be gift cards for each winner. Submit your names and we may take your name in its entirety or parts of a couple of names, and we reserve the right to take none of the names. So, starting tomorrow go to E1kGrove.org and you will find a link that you can submit an idea. The contest will remain open until September 15 at 5:00 p.m. Wingspan has been meeting with all the tenants and things are working out very well. We also had a meeting with District 59 to discuss the number of Student Resource Officers (SRO) officers they want this school year. We recommend that the parents get involved to have an SRO for each school. Student Resource Officers talk to the kids and get involved with the kids. The Police Department issued 158 seat belt citations during the recent Independence Day "Click It or Ticket" safety campaign. The campaign took place between June 16 and July 5, 2023. Their enforcement campaign resulted in the following additional citations and arrests: 24 Speeding Violations, 23 Distracted Driving and Cell Phone Citations, 3 Driver's License Offenses, 13 No Insurance Violations, 23 Tinted Window Violations, 53 Other Citations, and 1 Arrest on Warrant. Mayor read a letter he received complimenting the Police, Fire, and Public Works Department on a nice job they are doing keeping everyone safe at the summer concerts. Please remember to lock your car doors and don't leave belongings inside. There have been a lot of burglaries lately and two cars were stolen because the keys were inside. Elk Grove is the place to be with all the summer events. We had the concerts and the Play, Party, Picnic. Everyone had a great season. Mayor thanked all the employees with all the setup and take down for these events. Isela Cantina was sworn in for the unexpired term on the Library Board. George VanDusen of SWANCC (also Mayor of Skokie) presented a proclamation to Mayor Johnson for his efforts in reaching out to legislative officials to find another location to put the Solid Waste collections when the Bartlett landfill closed. There will be a public Information Meeting for the Tonne Road Improvements on August 16, 2023. Trustee Bush — The August 4 Splash Party went well. Thank you to the Police and all the Lifeguards working late for this event. Elk Grove High School will be participating in the Parade as needed. They are also helping with the Prince of Peace pumpkin patch. EGHS students will be coming to the Village for their government section. Trustee Miller — Many people are looking to volunteer and one of the organizations is Pads, and the Community Character Coalition (CCC) to learn how to volunteer and give back to the community. The CCC will be celebrating their 20-year Anniversary on Sunday, September 24 from 1-4 PM at the Pavilion. It is about service projects and what service projects you are interested in. More information will be in an upcoming newsletter. Trustee Schmidt — After the last meeting, I had an opportunity with Sister Cities to meet with several doctors in Sicily. We were also speaking to the students out in Sicily to bring some students here in March 2024. Trustee Jarosch — Thank you to residents that are willing to step up for PADs Organization. It looks like we will be open this year. We still need help if anyone is interested, you can reach out to myself or Christus Victor. I also attended a Neighborhood Watch meeting at the end of July and had an awesome demonstration by one of our drone pilots through the Fire Department and learned a lot about what they do. We were able to see the infrared capabilities and how they help our firefighters Page 2 of 7 with fires, and one of our drones can carry a lifesaving device. I also attended the Retirement celebration for Officer Maglio. Trustee Prochno — The Farmers Market is still going on in the parking lot every Saturday from 8 a.m. to 1 p.m. with a variety of vendors. Mayor Johnson announced that we will have another Town Hall in the fall to answer any questions. We had a Coffee on August 5 and there were a lot of people. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the July 31, 2023 Accounts Payable Warrant in the amount of $4,809,849.07. Moved by Trustee Prochno Seconded by Trustee Jarosch AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustee Franke MOTION CARRIED Motion to authorize payment of invoices as shown on the August 1, 2023 Accounts Payable Warrant in the amount of $286,295.03 Moved by Trustee Prochno Seconded by Trustee Miller AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustee Franke MOTION CARRIED Motion to authorize payment of invoices as shown on the August 15, 2023 Accounts Payable Warrant in the amount of $356,925.06 Moved by Trustee Prochno Seconded by Trustee Jarosch AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustee Franke MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, to waive FY 2023-24 business license fees in the amount of $100. b. Authorization of a request from the Elk Grove High School Band Association at Elk Grove High School, located at 500 W. Elk Grove Boulevard, to waive permit fees for a holiday tree and wreath sale commencing on November 24, 2023 in the amount of $200. c. Authorization of requests from Northwest Suburban Municipal Joint Action Water Agency (NSMJAWA), 901 Wellington Avenue, to waive permit fees for the following projects in the amount of $1,220: • Roof replacement for water structure at 1630 Gibson Drive in the amount of $305; • Roof replacement for water structure at 850 Dierking Terrace in the amount of $305; • Roof replacement for water structure at 200 Biesterfield Road in the amount of $305; and • Roof replacement for water structure at 940 Lee Street in the amount of $305. d. Authorization to increase the professional services contract to Engineering Enterprises, Inc. of Sugar Grove, IL by $24,500 to a total contract amount not to exceed $176,974 for design engineering services for the proposed pedestrian bridge across Arlington Heights Road from the Arlington -Higgins Redevelopment Fund. e. Authorization to award a purchase contract to The Fitness Connection of West Dundee, IL through the Omnia Partners Joint Purchasing Contract for the purchase of three (3) Matrix Performance Plus Treadmills in the amount of $38,157 from the Foreign Fire Fund. f. Authorization to waive the formal bidding process and award a purchase contract to Joe Rizza Ford of Orland Park, IL, for the purchase of a New Ford F-350 Pickup Truck in the amount of $57,725.26 from the General Fund. g. Authorization to waive the formal bidding process and award a purchase contract to Currie Ford of Frankfort, IL, for the purchase of a Ford F-350 Service Truck in the amount of $64,169 from the Capital Replacement Fund. Page 3 of 7 h. Authorization to award a professional service contract to Engineering Enterprises, Inc. of Sugar Grove, IL, for additional design and construction engineering services for the Well No. 9 Rehabilitation in the amount of $67,800 from the Busse -Elmhurst Redevelopment Fund. i. Authorization to award a professional engineering service contract with HR Green, Inc. of McHenry, IL, for final design of the Biesterfield Road Basin Outfall Improvements in the amount of $69,318 from the Water and Sewer Fund. j. Authorization to award a professional service contract to Greenberg Traurig LLP of Denver, CO for advisory services related to the proposed overnight Runway Rotation Program for O'Hare Airport in an amount not to exceed $75,000. k. Authorization to increase a construction contract with Bolder Contractors, Inc. of Cary, IL, for the Pratt Boulevard Forcemain Replacement project in the amount of $76,686.47 for a total contract amount of $363,086.47 from the Busse -Elmhurst Redevelopment Fund. 1. Authorization to award a professional construction engineering service to V3 Companies of Woodridge, IL, to provide the necessary construction engineering services for the Lunt Avenue Watermain Improvement project in the amount of $151,100 from Busse -Elmhurst Redevelopment Fund. in. Authorization to award a construction contract with Langton Group, Woodstock, IL, for the Fall Landscape Renovation project in the amount of $155,977.66 from the Busse -Elmhurst Redevelopment and Water & Sewer Funds. n. Authorization to award a professional service contract to Civiltech Engineering, Inc. of Itasca, IL, for Design Engineering Services for the Arlington Heights Road and Devon Avenue Intersection Rehabilitation project in the amount of $215,025 from the Capital Projects Fund. o. Authorization to award a professional service contract to Engineering Enterprises Inc. of Sugar Grove, IL, for the Preliminary Design Engineering Services for the Oakton Street Resurfacing project in the amount of $263,423 from the Capital Project Fund. p. Authorization to award a construction contract to the lowest responsive and responsible bidder, Alpine Demolition Services LLC, of St. Charles, IL, for Pratt Boulevard Elevated Water Tank Site Demolition in the amount of $273,466 from the Busse -Elmhurst Development Fund. q. Authorization to award a professional services contract to Homer Tree Care, Inc., of Lockport, IL, for the Parkway Tree Maintenance contract in the amount of $280,295 from the General Fund. r. Authorization to award a construction contract to Marc Kresmery Construction LLC, Inc. of Elgin, IL, for the Huntington Lift Station and Devon O'Hare Lift Station Rehabilitation project in the amount of $494,629 from the Water & Sewer Fund. s. Authorization to award a construction contract to the lowest responsive and responsible bidder Swallow Construction Corp. of West Chicago, IL, for the Lunt Avenue Watermain Improvements project in the amount of $2,950,223 from the Busse -Elmhurst Redevelopment Fund. t. Authorization to adopt Resolution No. 39-23 entitled, "A RESOLUTION APPROVING A PLAT OF EASEMENT FOR ACCESS TO RECONSTRUCT AND WIDEN THE VILLAGE SIDEWALK BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE OWNERS OF RECORD FOR 2150 TONNE ROAD." u. Authorization to adopt Resolution No. 40-23 entitled, " A RESOLUTION APPROVING A PLAT OF EASEMENT FOR ACCESS TO RECONSTRUCT AND WIDEN THE VILLAGE SIDEWALK BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE OWNERS OF RECORD FOR 945 TONNE ROAD AND PAYMENT TO THE PROPERTY OWNER IN THE AMOUNT OF $1,800 FROM THE BUSINESS LEADERS FORUM FUND." v. Authorization to adopt Resolution No. 41-23 entitled, "A RESOLUTION APPROVING A PLAT OF EASEMENT FOR A ROADWAY EASEMENT TO RECONSTRUCT THE VILLAGE ROADWAY AND SIDEWALK BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE OWNERS OF RECORD FOR 955 TONNE ROAD AND PAYMENT TO THE PROPERTY OWNER IN THE AMOUNT OF $5,290 FROM THE BUSINESS LEADERS FORUM FUND." Page 4 of 7 w. Authorization to adopt Resolution No. 42-23 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A PURCHASE AND SALE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE AND SCHAUMBURG BANK & TRUST COMPANY, N.A. (75 TURNER AVENUE)." x. Authorization to adopt Resolution No. 43-23 entitled, "A RESOLUTION APPROVING A PLAT OF PERMANENT INGRESS/EGRESS EASEMENT ALONG THE MIDWAY COURT RIGHT-OF-WAY." y. Authorization to adopt Ordinance No. 3823 entitled, "AN ORDINANCE PROVIDING FOR THE VACATION OF A PORTION OF THE PUBLIC RIGHT-OF-WAY COMMONLY KNOWN AS MIDWAY COURT EAST OF HIGGINS ROAD." z. Authorization of a request to hold a Public Hearing before the Plan Commission to consider the following: • Petition for Annexation for the property located at 1525 Elmhurst Road; • Petition for Resubdivision for the properties at 1150-1570 Carmen Drive, 1650-1660 Carmen Drive, 1676-1682 Carmen Drive, 1700-1710 Carmen Drive, 2674-2700 Coyle Avenue, 2701-2711 Coyle Avenue, 2801-2803 Coyle Avenue, 1421-1485 Elmhurst Road, 1551-1655 Elmhurst Road, 1675-1701 Elmhurst Road, 2600-2670 Greenleaf Avenue, 2601-2653 Greenleaf Avenue, 2601-2653 Greenleaf Avenue, 2700-2750 Greenleaf Avenue, 2751-2777 Old Higgins Road, 2801-2869 Old Higgins Road, 2901-2971 Old Higgins Road; and • Special Use Permit to operate an electrical substation for the purpose of redeveloping the subject property into a data center campus. aa. Authorization to adopt Resolution No. 44-23 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE MANAGER TO EXECUTE A COMPREHENSIVE TREE HARVESTING AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND EUGENE A. DE ST. AUBIN & BROS., INC. (ST. AUBIN)" bb. Authorization to adopt Resolution No. 45-23 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018, FOR CERTAIN REAL ESTATE LOCATED AT 1500-1520 MIDWAY COURT, 1500-1550 E HIGGINS ROAD, AND 1600-1700 OAKTON STREET." Motion to approve Consent Agenda items a through bb. Moved by Trustee Miller Seconded by Trustee Prochno AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustee Franke MOTION CARRIED 7. REGULAR AGENDA — No items. 8. PLAN COMMISSION — Village Manager Roan - a. PC Docket 23-6 - Consideration of a petition submitted by 3J Auto Body seeking a Special Use Permit for the operation of an automobile repair shop in an I-1 Industrial Zoning District at 670 Lunt Avenue. On July 17, the Plan Commission met to hear PC Docket #23-6 to consider a petition for an automobile repair for a Special Use in an I-1 Industrial Zoned District at property at 670 Lunt. It was the consensus of the Plan Commission by a 7-0 vote to recommend approval of the Special Use. Motion to direct the Village Attorney to prepare the necessary documents for the Special Use. Moved by Trustee Jarosch Seconded by Trustee Schmidt AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustee Franke MOTION CARRIED b. PC Docket 23-7 -Consideration of petitions for Annexation with a designated zoning of I-1 Restricted Industrial, subdivision, special use and zoned variations. A petition of subdivision Page 5 of 7 for properties in unincorporated Cook County will consolidate a total of fifty five (55) parcels for future development. The properties are located in unincorporated Cook County and bounded by Landmeier Road on the south, Vera Lane on the north, Dierking Terrace on the west and properties east of Richard Lane on the east. (PH 08-21-23) c. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (A Public Hearing date to be determined.) d. Consideration of a petition for a Special Use Permit to operate an indoor recreational facility for the purpose of operating a martial arts studio in a portion of the building at 1651 Lively Boulevard in the I-2 Industrial District. (Public Hearing date to be determined.) 9. ZONING BOARD OF APPEALS — Village Manager Roan - a. ZBA Docket 23-4 - Consideration of a petition submitted by Richard Kimball of 1041 Bonaventure LLC, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in business zoning districts for property located at 1041 Bonaventure Drive. (PH 08-24-23) 10. RECYCLING & WASTE COMMITTEE — Trustee Franke — No Report 11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report 12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — Construction is completed at Clearmont and they are working on Crest then the area around Byrd School. Then they will move to the locations identified in the newsletter on our west side of town. 13. CABLE TELEVISION COMMITTEE — Trustee Jarosch — EGTV is installing a new playback system this week and it will greatly improve our video and audio playback. It is also going to have a new programming guide and improve our streaming capabilities. The installment should be complete by Sunday this week, so please be patient. 14. YOUTH COMMITTEE — Trustee Bush — This item was discussed under the Trustees Report. 15. INFORMATION COMMITTEE — Trustee Miller — There have been a couple of reminders and it is all over Instagram and the website. Pace requires that riders register with the Village prior to riding. The form is in the last newsletter but also is available on the website under Services. This form helps in case there is an emergency so they can identify the rider and the bus. The Public Works Open House is on August 16 from 4-7 p.m. The Village will be talking about Tonne Road. The improvements are going to be slightly different like the one at 390 and Meacham. The Citizens Police Academy is available for residents to learn more about our Police Department. Applications are available and the deadline is on September 1. The Academy is held on Wednesday evenings from 6:30 p.m. to 9:00 p.m. The next Coffee of the Board is November 4, 2023. 16. BUSINESS LEADERS FORUMS — Trustee Schmidt — On July 19, the Business Leaders Forum visited a printing company called Impact Printers and Lithographers at 775 Touhy Avenue. This is a full service printing company and the owner has been there since 2020. 17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — No Report 18. PERSONNEL COMMITTEE — Trustee Schmidt — No Report 19. AIRPORT UPDATE — Mayor Johnson — Still working on trying to get our Fly Quiet program prepared by JDA to be part of the review process with the FAA. We are very optimistic that ONCC Chicago and the FAA will do it. We want it to be the fairest noise distribution to the surrounding communities. 20. PARADE COMMITTEE — Mayor Johnson — No additional report. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — We hope to have the bands to announce for next year soon. 22. SPECIAL EVENTS COMMITTEE — The Parade and Oktoberfest. 23. LIQUOR COMMISSION — Mayor Johnson — No Report 24. REPORT FROM VILLAGE MANAGER — No Report Page 6 of 7 25. REPORT FROM VILLAGE CLERK — No Report 26. UNFINISHED BUSINESS — No Report 27. NEW BUSINESS — Trustee Prochno reminded everyone that you can purchase tickets for Oktoberfest online and get $10 worth of tickets for $8. They can be bought on August 28 through September 11 and save 20%. 28. PUBLIC COMMENT — 8:13 PM — Helen Leski confirmed that the Mayor will be at the Senior Center on October 24. The seniors look forward to this visit to find everything out about the Village. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:16 PM. Moved by Trustee Miller Seconded by Trustee Jarosch AYES: Trustee Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustee Franke MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 7 of 7