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HomeMy WebLinkAboutAGENDA - 09/12/2023 - AgendaAGENDA REGULAR VILLAGE BOARD MEETING SEPTEMBER 12, 2023 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (REVEREND DAN FOLWACZNY, OUR LADY OF THE BLESSED SACRAMENT PARISH) 3. APPROVAL OF MINUTES OF AUGUST 15, 2023 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: JULY 31, 2023 $ 95,308.91 AUGUST 31, 2023 $ 5,845,382.43 SEPTEMBER 12, 2023 $ 934,698.79 6. CONSENT AGENDA a. Consideration of a request from Grove Junior High School located at 777 Elk Grove Boulevard, to waive the FY 2023-24 business license fees in the amount of $150. (Grove Junior High School is respectfully requesting the Business License fee in the amount of $150 to be waived for a general retail license for a school supply shop and one vending machine that is located at 777 W. Elk Grove Boulevard. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Consideration of a request from the Elk Grove Park District to waive permit fees for the renovation and expansion of the existing playground and recreational amenities at Marshall Park, 711 Chelmsford Lane, in the amount of $57,736.50. (It has been past practice of the Village Board to grant fee waivers for governmental and Page 1 of 7 non-profit organizations.) (The Director of Community Development recommends approval.) c. Consideration to award a purchase contract through the Minnesota State Equipment Contract to Street Smart Rentals LLC, of Columbus, MN for the purchase of a Scorpion II Crash Attenuator TL-3 Trailer with Arrow Board in the amount of $31,435 from the Water & Sewer Fund. (The Scorpion II Crash Attenuator TL-3 Trailer with 25 LED Arrow Board is available through the MN State Equipment Purchase Contract from Street Smart Rentals LLC. of Columbus, MN in the amount of $31,435. (Adequate funds are available in the Water & Sewer Fund. (The Director of Public Works recommends approval.) d. Consideration to concur with prior Village Board authorization to award a professional services contract to the lowest responsive and responsible bidder, Husar Abatement, Ltd. of Franklin Park, IL for Pre -Demolition Asbestos and Universal Waste/Hazardous Building Components Abatement at 500 E. Higgins Road in an amount not to exceed $85,250 from the Higgins Corridor Redevelopment Fund. (On Tuesday, August 15, 2023 the Village opened bids for the Pre -Demolition Asbestos and Universal Waste/Hazardous Building Components Abatement Project located at 500 E. Higgins Road. (Nine (9) bids were submitted. (The lowest responsive and responsible bid was received by Husar Abatement, Ltd. of Franklin Park, IL in the amount of $85,250. (Adequate funds are available in the Higgins Corridor Redevelopment Fund. (The Director of Community Development recommends approval.) e. Consideration to award a purchase contract to Langton Group of Woodstock, IL for 250 trees in the amount of $89,975 from the General Fund. (Due to the drought that the Village has experienced this season and the severe storms that occurred in July, the Village has incurred an increased loss in parkway trees this year. (The Village sought quotes from four (4) area nurseries to supply an additional 250 parkway trees this fall. (The lowest quote received was from Langton Group of Woodstock, IL in the amount of $89,975. (The additional parkway trees will supplement the 250 trees the Village is receiving from St. Aubin Nursery this fall. (Funds are available in the General Fund. (The Director of Public Works recommends approval.) f. Consideration to award a purchase contract through the National Cooperative Purchasing Alliance OMNIA Contract 07-90 to Forms + Surfaces, Inc. of Pittsburgh, PA for the purchase of 19 benches and 15 trash receptacles in the amount of $101,148 from the Capital Projects Fund and Residential Enhancement Fund. (Funds have been budgeted in the FY2024 Budget to replace existing benches and trash Page 2 of 7 receptacles on the Village Green and in the Police Department lobby, along with the addition of new benches and receptacles at Veteran's Park. (The benches and trash receptacles are available through the National Cooperative Purchasing Alliance OMNIA Contract 07-90 from Forms + Surfaces, Inc of Pittsburgh, PA for the amount of $101,148. (Sufficient funds are available in the Capital Projects Fund and the Residential Enhancement Fund. (The Director of Public Works recommends approval.) g. Consideration to award a purchase contract through the Sourcewell/NJPA Joint Purchasing Cooperative to Old Dominion Brush Company, Inc. of Richmond, VA for the purchase of a Leaf Vacuum in the amount of $160,838.12 from the Capital Replacement Fund. (The ODB Xtreme Vacuum Collector is available with base pricing established by the Sourcewell/NJPA Purchasing Cooperative with the manufacturer, Old Dominion Brush Company, Inc. of Richmond, VA. (Adequate funds are budgeted in the Capital Replacement Fund. (The Director of Public Works recommends approval.) h. Consideration to award a professional services contract to Civiltech Engineering, Inc. of Itasca, IL for the Preliminary Design Engineering Services for the Biesterfield Road Resurfacing and Streetscape project in the amount of $300,531 from the Capital Project Fund. (The Village has secured Surface Transportation Program (STP) grant funds amounting to $3,500,000, which will go toward the cost of construction and construction engineering for the Biesterfield Road Resurfacing and Streetscape Project, spanning from Martha Lane to Arlington Heights Road. (Civiltech Engineering, Inc. of Itasca, IL submitted a proposal to provide Preliminary Design Engineering Services in the amount of $300,531. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) i. Consideration to award a construction contract to the lowest responsive and responsible bidder Martam Construction, Inc. of Elgin, IL for the 2023 Right -of -Way Drainage Improvements project in the amount of $394,620. from the Water -Sewer Fund. (On Tuesday, August 29, 2023, the Village opened sealed bids for the 2023 Right -of -Way Drainage Improvements project. (The project will include extending portions of the Village's current storm sewer system to help alleviate flooding concerns. These areas include Cooper Court, Creighton Avenue south of JFK Boulevard, Elmwood Lane & Ash Street, and Lilac Lane & Verde Lane. (A total of ten (10) contractors obtained bid documents and six (6) contractors submitted bids. (The lowest responsive and responsible bid was received from Martam Construction Inc. of Elgin, IL. (Adequate funds are available in the Water -Sewer Fund. Page 3 of 7 (The Director of Public Works recommends approval.) j. Consideration of a request from Access MotorSports, Inc. to approve a high quality immersive racing simulator business at 960 Elk Grove Town Center. (The B-5 Town Center Shopping District authorizes the Village Board to review and approve uses not specifically identified in the Zoning Code. (AccessMotorsports, Inc. is a high quality immersive simulator -style venue which comploiments the upscale retail uses within the Town Center Shopping Districts. (The Director of Community Development recommends approval.) k. Consideration to hold the regular Village Board Meetings at 7:00 p.m. in 2024 on the second and fourth Tuesday of the month with the following exceptions: • March - add March 19, 2024 Budget Meeting for budget purposes at 6:00 p.m.; • June - hold one regular Village Board Meeting to convene on June 18, 2024 at 7:00 p.m.; • July - hold one regular Village Board Meeting to convene on July 16, 2024 at 7:00 p.m.; • August - hold one regular Village Board Meeting to convene on August 13, 2024 at 7:00 p.m.; • November - hold one regular Village Board Meeting to convene on November 19, 2024 at 7:00 p.m.; and • December - hold one regular Village Board Meeting to convene on December 17, 2024 at 7:00 p.m. (Start times may be adjusted due to elections or special events such as the Mid -Summer Classics Concert Series. (This schedule follows the past practice of the Village Board to hold only one meeting during the months of June, July, August, November and December.) 1. Consideration to adopt Ordinance No. 3824 adopting a Special Use Permit to 3J Auto Body Inc. to permit an automotive repair facility in an I-1 Industrial District on property located at 670 Lunt Avenue, Elk Grove Village. (This item was discussed at the August 15, 2023 Village Board Meeting and currently appears under Unfinished Business.) in. Consideration to adopt Resolution No. 46-23 approving a Plat of Easement for a roadway easement to reconstruct the Village roadway and sidewalk between the Village of Elk Grove Village and the owners of record for 641 Fargo Avenue and payment to the property owner in the amount of $5,400 from the Business Leaders Forum Fund. (The Village requested a roadway easement from 641 Fargo Avenue to secure legal rights to reconstruct the Village roadway and sidewalk as part of the Tonne Road Reconstruction project. (The property owner has agreed to an easement price of ten dollars per square foot, for a total easement cost of $5,400. Page 4 of 7 (The easement purchase price is a fair market rate, as recommended by our consultant for the Tonne Road project. (The Director of Public Works recommends approval.) 7. REGULAR AGENDA a. Consideration to adopt the following: • Resolution No. 47-23 authorizing and approving a Pre-Anexation and Development Agreement. (Stream U.S. Data Centers, L.L.C) • Ordinance No. 3825 annexing property to the Village of Elk Grove village and Zoning the property I-1 Restricted Industrial upon Annexation. (Stream U.S. Data Centers, L.L.C. - Phase 1) • Ordinance No. 3826 annexing property to the Village of Elk Grove Village and Zoning the property to I-1 Restricted Industrial upon Annexation. (Stream U.S. Data Centers, L.L.0 - Phase 2) • Ordinance No. 3827 approving the Final Plat of Subdivision for Stream Data Centers Campus ORD3 and Vacating the Lee Lane Right of Way and part of the Roppolo Drive Right of Way. (Stream U.S. Data Centers, L.L.C. - Phase 1) • Ordinance No. 3828 approving a Final Plat of Subdivision for Stream Data Centers Campus ORD3 and Vacating the Vera Lane Right of Way and Part of the Roppolo Drive Right of Way. (Stream U.S. Data Center, L.L.C. - Phase 2) • Ordinance No. 3829 approving a Final Plat of Subdivision for Stream Data Centers Campus ORD3. (Stream U.S. Data Centers L.L.C. - Phase 3) • Ordinance No. 3830 approving the Preliminary Plat of Resubdivision for Stream Data Centers Campus ORD3 and a Subdivision Code Variance. (Stream U.S. Data Centers, L.L.C) • Ordinance No, 3831 granting variations to the Village of Elk Grove Village Zoning Ordinance and Subdivision Ordinance and approving a Special Use Permit for an Electric Substation. (Stream U.S. Data Centers, L.L.C.) (The property owners and electors have signed and filed with the Village a petition asking the Village to annex the Subject Property. (The purpose of the proposed annexation is to develop the Subject Property into a data center campus with three (3) data center facilities and an electrical substation facility. (Following a public hearing on August 21, 2023, the Plan Commission recommended approval of the proposed annexation, associated variations to the Village's Zoning Ordinance, and special use permit for the operation of an electric substation. (The public hearing on the proposed pre -annexation agreement and right of way vacation was held on September 12, 2023 prior to the Village Board Meeting. (The annexation of the Phase 1 properties, which include all of the Subject Property excluding 700 Roppolo Drive, shall not occur until the Developer acquires all of the Phase 1 properties and all occupants of habitable residential structures have vacated, which shall be no later than February 12, 2024. (The annexation of the Phase 2 property, which is 700 Roppolo Drive, shall not occur until the developer acquires the Phase 2 property and all occupants of habitable residential structures have vacated, which shall be no later than July 15, 2024. Page 5 of 7 (The Plat of Resubdivision for Phase 1 will consolidate all of the residential properties of the Subject Property, excluding 700 Roppolo Drive, into a single lot of record and vacate the Lee Lane right of way and part of the Roppolo Drive right of way. The Plat will be executed and recorded by the Village upon annexation of the Phase 1 properties. (The Plat of Resubdivision for Phase 2 will consolidate 700 Roppolo Drive into the consolidated lot created by the Phase 1 Plat of Resubdivision and vacate the Vera Lane right of way and part of the Roppolo Drive right of way. The Plat will be executed and recorded by the Village upon annexation of the Phase 2 property. (The Plat of Resubdivision for Phase 3 will consolidate the commercial properties into the consolidated lot created by the Phase 2 Plat of Resubdivision. The Plat will be executed and recorded by the Village upon the Developer providing the Village notice that the occupants of the commercial properties have vacated the premises, which will be no later than April 1, 2025. (The Preliminary Plat of Resubdivision will include a resubdivision of the Subject Property into four (4) lots.) 8. PLAN COMMISSION - Village Manager Roan a. PC Docket 23-7 - Consideration of petitions for Annexation with a designated zoning of I-1 Restricted Industrial, subdivision, special use and zoned variations. A petition of subdivision for properties in unincorporated Cook County will consolidate a total of fifty five (55) parcels for future development. The properties are located in unincorporated Cook County and bounded by Landmeier Road on the south, Vera Lane on the north, Dierking Terrace on the west and properties east of Richard Lane on the east. (PH 08-21- 23) b. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (A Public Hearing date to be determined.) c. Consideration of a petition for a Special Use Permit to operate an indoor recreational facility for the purpose of operating a martial arts studio in a portion of the building at 1651 Lively Boulevard in the I-2 Industrial District. (Public Hearing date to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan a. ZBA Docket 23-4 - Consideration of a petition submitted by Richard Kimball of 1041 Bonaventure LLC, for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in business zoning districts for property located at 1041 Bonaventure Drive. (PH 08-24-23) 10. RECYCLING & WASTE COMMITTEE - Trustee Franke a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Jarosch Page 6 of 7 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Villag Attorney - Prepare the necessary documents for 3J Auto Body seeking a Special Use Permit for the operation of an automobile repair shop in an I-1 Industrial Zoning District at 670 Lunt Avenue. 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7