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HomeMy WebLinkAboutRESOLUTION - 10-88 - 2/9/1988 - PERSONNEL RULES & REGS AMENDEDRESOLUTION NO. 10-88 A RESOLUTION AMENDING SECTIONS 8.12, ON-THE-JOB INJURIES; 8.13, LIGHT DUTY WORK STATUS; 8.14, WORKER'S COMPENSATION AS PROVIDED UNDER THE ILLINOIS REVISED STATUTES OF THE PERSONNEL RULES AND REGULATIONS OF THE VILLAGE OF ELK GROVE VILLAGE BE IT RESOLVED by the President and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and Du Page, Illinois as follows: Section 1: That Sections 8.12, On -the -Job Injuries; 8.13, Light Duty Work Status; and 8.14, Worker's Compensation, of the Personnel Rules and Regulations of the Village of Elk Grove Village be and the same is hereby amended to read as follows: WORKMEN'S COMPENSATION BENEFITS APPLICATION: To All Village Employees PURPOSE: To establish and set forth Village Policy with regard to circumstances related to injuries and/or illnesses arising out of or in the course of employment with the Village of Elk Grove Village. POLICY: The Village and all Village employees operate under and are subject to the Illinois Worker's Compensation Act and the Illinois Occupational Diseases Act. It is the Village's policy to provide a safe and healthful work environment. Employees are required to perform their jobs in a safe, attentive manner. Notwithstanding the above requirements, employees may occasionally suffer an accident injury or illness arising out of, or in the course of, employment. In such cases, the Village will provide and pay for all necessary first aid and any reasonable medical services required as a result of the injury or illness. In accordance with the aforementioned laws, employees may elect to secure their own medical treatment for an injury or illness arising out of, or in the course of employment with the cost for such services paid by the Village. A. REPORTING REQUIREMENT An employee who is injured or becomes ill as a direct result of their work must report the injury or illness to their supervisor immediately, unless physically una a to do so. The Supervisor is re uired to complete the "Supervisor's Investigation Report form and submit it to the Finance Department IMMEDIATELY for insurance and recording purposes. The report must be complete. If the report cannot be submitted to the Finance Department that same day, the Supervisor is reluired to verbally notify his/her Department Head and t�nance Department that the incident has occurred. The report must then be completed and submitted within twenty-four (747—hours. B. COMPENSATION FOR JOB RELATED DISABILITY -1- If an employee incurs a disabling injury or illness arising out of or in the course of employment, an employee will be compensated in the following manner. 1. If the certified disability period for the injury or illness is for three (3) work days or less, the employee will receive full pay for time lost. 2. If the certified disability period for the injury or illness persists beyond three (3) work days, the statutorily required compensation benefit of 2/3rds full pay will be supplemented by the Village with 1/3rd full pay to provide full pay to an employee for a period not to exceed one (1) year. To be eligible benefit, and t accrual of any the disability a letter of ag following: for the supplemental (1/3 full pay) be eligible for the continuation of or benefits provided by the Village during period, an employee may voluntarily sign reement with the Village certifying the A. That the employee agrees to endorse over to the Village, any injury or illness benefit checks (other than those derived from privately paid insurance policies or other non -Village related services) received by the employee during the period of temporary disability; B. That the employee agrees to submit to any medical authorities chosen by the Village to obtain a medical opinion(s) (at the Village's expense) if it is determined by the Village that a medical opinion(s) is required; and C. That the employee agrees to make every effort to return to work (regular or light duty) as quickly as is practical to do so. 3. At no time does an employee forfeit the right to select medical authorities or facilities for obtaining diagnosis or treatment as provided by State Statute. 4. If an employee elects not to sign the letter of agree- ment, or fails to abide by that signed agreement, the employee shall be entitled only to the compensation established by the State Statutes, namely two-thirds of base wages. The employee shall also forfeit any supplemental pay, and will cease to accrue any benefits provided by the Village. The employee must pay 100% of all costs associated with Village Group Benefit Plans, if such coverage is desired. 5. Any supplemental pay provided to an employee, who subsequently refuses to comply with the voluntary agreement, shall be returned to the Village in full by the employee. 6. The one-third (1/3) supplemental benefit will continue (provided the employee abides by the written agreement) for a period not to exceed one (1) calendar year. C. ACCRUAL OF BENEFITS AND ELIGIBILITY FOR GROUP BENEFITS 1. Disabled employees who voluntarily sign the letter of agreement cited in Section B (2) will also be eligible to accrue benefits (Vacation, Sick Leave, Floating Holidays, etc.) normally accrued by active employees. They will also be eligible to participate in Group Benefit Plans (Medical, Dental, Life, etc.) at the same rate in which they participated as an active employee. -2- 2. Disabled employees who voluntarily sign the letter of agreement and who exhaust the one (1) calendar year of supplemental benefits and who are still unable to return to work, will have their benefit reduced to the statutorily required two-thirds (2/3) benefit. Additionally, upon exhausting the supplemental benefit, they will no longer accrue other benefits (Vacation, Sick Pay, Floating Holidays, etc.) which were accrued during the one (1) year full pay period. The disabled employee(s) will also be required to pay 100% of all costs associated with Group Benefit Plans at the end of the initial one (1) year full pay disability period. Disabled employees who choose not to voluntarily sign the letter of agreement cited in Section B (2), will be ineligible to accrue benefits (Vacation, Sick Leave, Floating Holidays, etc.) normally accrued by active employees. These disabled employees will also be required to pay 100% of all costs associated with Group Benefit Plans. UTILIZATION OF ACCRUED BENEFITS Upon Return to Work An employee who is disabled as a result of an injury or illness arising out of, or in the course of, employ- ment, who has continued to accrue benefits (Vacation and Floating Holidays), may or may not, upon their return to work, have an opportunity to utilize those benefits in the current calendar year. When the injured employee returns to work, that employee shall meet with their supervisor to determine if there is sufficient time remaining in the calendar year to utilize these benefits (Vacation and Floating Holidays) considering the work load of the department. If sufficient time remains in the calendar year to schedule these days, and the needs of the department are such that they can be scheduled, they shall be scheduled. If insufficient time remains in the calendar year to schedule these days, or the needs of the department are such that the scheduling of such days are impractical, the employee will be allowed to carry over such days into the following calendar year. No further carryover will be allowed. Fixed Holidays celebrated during the employee's absence from work will not be re -scheduled nor carried over. 2. If Unable to Return to Work If, as a result of a work related injury, it is deter- mined that an employee is disabled to the extent that the employee cannot return to work, the employee so affected shall have payment for accrued Vacation days and Floating Holidays upon separation. No compensation will be given for fixed holidays celebrated while the employee was off. Compensation shall be at a rate equal to the employee's rate of pay in effect on their last work day prior to the injury. Supplemental Use of Accrued Vacation and Floating Ho i ay Benefits Employees, who are disabled as a result of a work related injury or illness, and who have exhausted the one-third (1/3) supplemental benefit as identified in Section B (2) and B (3), and who have accrued benefits in -3- accordance with Section C, will be allowed to use accrued Vacation and Floating Holiday benefits immediately following the exhaustion of the one-third (1/3) supplemental benefit. Use shall be consecutive and shall be at a rate of one day used for each day off. Following the exhaustion of these benefits, the two-thirds (2/3) Statutory compensation will begin. Such use of the accrued Vacation and Floating Holiday shall be consecutive. Sick Leave Benefits may not be used at this time. Payment for Group Benefit Plans while using accrued benefits will be provided by the Village at the same level as was provided during the period of active employment or during the period of supplemental benefits. When the employee reverts to 2/3rds pay, the employee will be responsible for 100% of all payments for Group Benefit Plans. 4. General Employees When a department experiences a manpower shortage due to a work related injury, and when it can be shown that such an absence will continue for a period of time in excess of thirty (30) calendar days, a department may replace the injured employee with a temporary substitute. Although the Village does not guarantee the employee's reinstatement to their original position, the Village will permit employees, who have been absent from work due to a work related injury or illness, to resume their job duties if the position they absented themselves from is still in existence. If their position no longer exists, they will be laid -off in accordance with the procedures set forth in the Lay -Off Section of the Rules and Regulations. E. LIGHT DUTY STATUS It is in the best interest of the Village and its employees, who are injured or who become ill as a result of a work related incident, to have them return to work as soon as they are physically capable. Therefore, following an On -the -Job Injury/Illness, an employee who is determined to be capable of working at some level and capacity other than his/her normal capacity may be assigned such work and conditions as may be beneficial to the Village. The Department Head shall review each case on an individual basis and shall determine if the employee's health status and the department's work environment, are such that the injured/ill employee could fill a Light Duty Work Status. The Department Head shall consult with the employee and such medical and/or professional personnel as may be appropriate. After carefully reviewing the circumstances of each case, the Department Head shall make a recommendation to the Village Manager indicating whether the employee should be classified in Light Duty Work Status. If a Light Duty is recommended by the a Department Head, such recommendation must include a written medical opinion from a qualified doctor, stating the employee is able to return to work in a Light Duty Work Status. Based on the doctor's written statement, the Department Head shall identify the duties that could be performed by the employee, as well as, the recommended length of the Light Duty Work Status and the employee's work schedule. The Village Manager shall review each case and shall decide if a Light Duty Work Status will be authorized. The employee may be directed by the Village Manager to any medical authority (at Village expense) for a medical examination when it is n considered appropriate. The Village Manager shall establish the terms and conditions, as well as, the duration of the Light Duty Work Status, based on the circumstances in each specific case. Upon receiving authorization to place an employee on a Light Duty Work Status, the Department Head shall immediately advise the employee and direct the employee to report for Light Duty work as defined above. Any employee assigned to a Light Duty position will be paid at a rate equal to that of their regular rate of pay. Section 2: That this Resolution shall be in full force and effect commencing with February 1, 1988, which date is subsequent to its passage and approval according to law. VOTE: AYE: 6 PASSED this APPROVED this ATTEST: Patricia S. Smith Village Clerk NAY: o ABSENT: 0 9th day of February 1988. 9th day of February 1988. -5- Charles J. Zettek Village President