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Home My WebLink AboutVILLAGE BOARD - 10/24/2023 - Meeting Minutes Page 1 of 4 MINUTES REGULAR VILLAGE BOARD MEETING OCTOBER 24, 2023 1. CALL TO ORDER – 7:11 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Kathryn A. Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: Trustee Jeffrey C. Franke A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE / INVOCATION – Pastor Jonah Boutell, Prince of Peace United Methodist Church 3. APPROVAL OF MINUTES OF OCTOBER 10, 2023 - Motion to approve the Minutes of the Regular Village Board Meeting held on October 10, 2023 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Miller ABSENT: Trustee Franke The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT – Mayor Johnson – The Town Hall Meeting was on October 17, and it went very well. Questions were submitted before the meeting and questions were asked at the Town Hall. Today Mayor did a Senior Center visit to give them an update on the Village. The Lions Club had their dinner at Riccardo’s on October 18. Mayor was Guest Speaker and gave them an update on the Village. Friday, I also attended the Senior Fair sponsored by Elk Grove Township with Senator Laura Murphy and Representative Michelle Mussman and Illinois has a lot of help for Seniors. This morning Mayor attended a GCAMP meeting with manufacturers from all over. Mayor met with Mayor Tom Dailly of Schaumburg and Mayor Bill McLeod of Hoffman Estates. Elk Grove Village helped to build a manufacturing lab at Elk Grove High School for students to learn about manufacturing. On Saturday, November 4, the next Coffee with the Board will be in Room E from 9-11 a.m. Our Tree Lighting Ceremony will be on Friday, November 24 with Cryan’ Shames playing at 4:30 p.m. and the Tree Lighting at 5:30 p.m. with Santa and Fireworks. School District 59 approved unanimously for a School Resource Officer at Grove Junior High starting this Monday, October 30. We are committed to making sure that every child is safe at school. We created a TIF District at Midway Court, and we are terminating the TIF this evening. The Acting Fire Chief and our Director of the Police Department (aka Fire Chief) received an ISO 1 which stands for Insurance Service Officer. The lower the number the better the department is. In America there are 46,000 Fire Departments and there are 498 that have a ranking of 1. In Illinois, including Elk Grove Village there are 29. Our Police Department is CALEA certified which stands for Commission on Accreditation for Law Enforcement. Property Tax bills are coming out and Mayor stated that his jumped up $1,700 from last year. The Village did not raise taxes last year. If you have questions, please call the Assessor at the Elk Grove Township for assistance. Jared Polony, Director of Community Development, and Community Development employees joined the Mayor at the podium to congratulate the department for receiving the IES (Inspections-Estimates-Supplements) Building Division accreditation from International Page 2 of 4 Accreditation Service. Elk Grove Village is the first municipality in the State of Illinois to have this distinguished award. Trustee Bush – This Saturday, October 28, we have Pack the Pantry outside of Jewel from 9:00 a.m. to 1:00 p.m. Items will be collected for the Elk Grove Township Food Pantry. The Cereal Bowl Challenge went well. Elk Grove High School collected 1,711 boxes which is the second most that Elk Grove High School has collected. Cumulative with Rolling Meadows High School we collected 2,800 boxes of cereal. Trustee Miller – No Report Trustee Prochno – This Saturday, October 28, is the last Farmers Market Outdoors for the season. It will be open from 8:00 am. to 1:00 p.m. in the Village parking lot. Last week I had the honor of being Grand Marshal for the Children’s Halloween Parade. The indoor Winter Farmers Market will begin on November 4 and will be held inside at the Christus Victor Church. Trustee Schmidt - No Report Trustee Jarosch – On October 12, I had the honor of attending the Illinois Manufacturing Excellence Center bus tour. October is Manufacturing month. The IMEC was on tour throughout the state. They made their stop in Elk Grove Village at a company called DEMGY that is a metal to plastics solutions provider specializing in thermal plastic injection molding. On tour I saw robotics and people manufacturing oxygen masks that are on aircraft. Their motto is lighter, smarter, and greener. On October 17, I attended the Town Hall Meeting and then I also attended the Senior Center Fair at Ek Grove Township. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the October 24, 2023 Accounts Payable Warrant in the amount of $593,329.91. Moved by Trustee Prochno Seconded by Trustee Bush AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustee Franke MOTION CARRIED 6. CONSENT AGENDA a. Authorization to accept the audited Annual Financial Report for the Fiscal Year ended April 30, 2023. b. Authorization of requests from the Elk Grove Park District, 499 Biesterfield Road, to waive permit fees for the following projects in the amount of $25,040: • Installing a new water connection at Marshall Park, 711 Chelmsford Lane, in the amount of $24,850; and • Repairing and replacing a portion of the roof at the Elk Grove Park District Administration Building, 499 Biesterfield Road, in the amount of $190. c. Authorization of the following: • To cancel the purchase contract with Gerald Ford of Aurora, IL for the purchase of a Ford Transit Connect XL Van in the amount of $37,470, as agreed to by Gerald Ford, due to a delay in production of this vehicle; and • To waive the formal bidding process and award a purchase contract to D'Orazio Ford of Wilmington, IL for the purchase of a Ford Transit Connect XL Van in the amount of $40,862.26 from the Water & Sewer Fund. d. Authorization to award a professional service contract to Tasty Catering of Elk Grove Village, IL for food and drink sales at Oktoberfest in the amount of $63,107. e. Authorization to award a professional service contract to Engineering Enterprises, Inc. of Sugar Grove, IL to update the Village's Hydraulic (Water) Model in the amount of $68,000 from the Water & Sewer Fund. f. Authorization to award a purchase contract through the HGAC Contract #FL03-21 to Vehicle Service Group, LLC of Madison, IN for the purchase of four (4) groups of FLEX MAX Mobile Lifting System (Rotary Lifts) and the supplemental supporting equipment in the amount of $136,270.04 from the General Fund. g. Authorization to waive the formal bidding process and award a purchase contract to D'Orazio Page 3 of 4 Ford of Wilmington, IL for the purchase of six (6) Ford Explorer Interceptors and two (2) Ford Expedition SSVs in the amount of $369,548.08 from the Capital Replacement Fund. h. Authorization to adopt Ordinance No. 3834 entitled, “AN ORDINANCE ANNEXING PROPERTY LOCATED AT 1525 ELMHURST ROAD TO THE VILLAGE OF ELK GROVE VILLAGE, ZONING THE PROPERTY TO I-2 GENERAL INDUSTRIAL, AND WITH RESPECT TO THE ANNEXED PROPERTY AND PROPERTY ADJACENT THERETO, THE APPROVAL OF PHASED RESUBDIVISIONS, THE VACATING IN PHASES OF RIGHTS-OF-WAY, THE GRANTING OF A SPECIAL USE PERMIT FO AN ELECTRIC SUBSTATION, THE GRANTING OF VARIATIONS OF THE ZONING ORDINANCE AND A VARIATION OF THE VILLAGE CODE CONCERNING THE LENGTH OF CUL-DE-SACS FOR THE PROPERTIES AT 1550-1570 CARMEN DRIVE, 1650-1660 CARMEN DRIVE, 1676-1682 CARMEN DRIVE, 1700-1710 CARMEN DRIVE, 2674-2700 COYLE AVENUE, 2701 -2711 COYLE AVENUE, 2801-2803 COYLE AVENUE, 1421-1485 ELMHURST ROAD, 1501-1541 ELMHURST ROAD, 1551-1655 ELMHURST ROAD, 1675-1701 ELMHURST ROAD, 1711-1721 ELMHURST ROAD, 2600-2670 GREENLEAF AVENUE, 2601-2653 GREENLEAF AVENUE, 2700-2750 GREENLEAF AVENUE, 2751-2777 OLD HIGGINS ROAD, 2801-2869 OLD HIGGINS ROAD, AND 2901-2971 OLD HIGGINS ROAD. (TA REALTY)” i. Authorization to adopt Ordinance No. 3835 entitled, “AN ORDINANCE AMENDING THE SPECIAL RATE OF PAY TO INCLUDE A PART-TIME FIRE INSPECTOR FOR THE REST OF FISCAL YEAR 2023-2024.” j. Authorization of the following: • To adopt Resolution No. 53-23 entitled, “A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH ILLINOIS STATE HIGHWAY AUTHORITY (ILLINOIS TOLLWAY) AND THE VILLAGE OF ELK GROVE VILLAGE FOR THE ESTIMATED REIMBURSEMENT COST OF $153,375 TO REHABILITATE FORTY-ONE (41) SANITARY MANHOLES AS PART OF THE WORK TO BE PERFORMED UNDER ILLINOIS TOLLWAY CONTRACT I-21-4746 FOR THE ADVANCED TOUHY ROADWAY AND DRAINAGE IMPROVEMENTS PROJECT.” • To increase a construction contract with Advanced Rehabilitation Technology of Bryan, OH for the 2023 Manhole Rehabilitation project in the amount of $153,375 for a total contract amount of $519,146.22 from the Water and Sewer Fund. k. Authorization to adopt Resolution No. 54-23 entitled, “A RESOLUTION AMENDING RESOLUTION NO. 51-94, 46-09, AND 30-15 AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A THIRD AMENDMENT TO THE WATER TOWER LEASE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND SPRINTCOM LLC, A KANSAS LIMITED LIABILITY COMPANY.” l. Authorization to adopt Ordinance No. 3836 entitled, “AN ORDINANCE TERMINATING THE VILLAGE OF ELK GROVE VILLAGE MIDWAY COURT REDEVELOPMENT PROJECT AREA (MIDWAY COURT TIF DISTRICT).” m. Authorization to adopt Resolution No. 55-23 entitled, “A RESOLUTION TO APPROVE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND SCHOOL DISTRICT 59 FOR THE VILLAGE TO PROVIDE A SCHOOL RESOURCE OFFICER TO GROVE JUNIOR HIGH SCHOOL.” Motion to approve Consent Agenda items a through m. Moved by Trustee Bush Seconded by Trustee Miller AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustee Franke MOTION CARRIED 7. REGULAR AGENDA – No Report 8. PLAN COMMISSION – Village Manager Roan – No Report a. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date to be determined.) b. Consideration of a petition for a Special Use Permit to operate an indoor recreational facility for the purpose of operating a martial arts studio in a portion of the building at 1651 Lively Boulevard in the I-2 Industrial District. (Public Hearing date to be determined.) Page 4 of 4 c. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for Rezoning, Special Use Permit for Planned Development, and Resubdivision to redevelop the site property located at the corner of Arlington Heights Road and Higgins Road in the B-1 and B-3 District into a mixed-use development consisting of residential and commercial properties (Public Hearing date to be determined.) 9. ZONING BOARD OF APPEALS – Village Manager Roan – No Report 10. RECYCLING & WASTE COMMITTEE – No Report 11. JUDICIARY, PLANNING AND ZONING COMMITTEE – Trustee Prochno – No Report 12. CAPITAL IMPROVEMENTS COMMITTEE – Trustee Schmidt – Crews finished the residential resurfacing program repairs with curb, sidewalk and streets. Trustee Schmidt read what was completed in last year’s Financial Report. This year is the first year since he lived here that he noticed the replacement of all three at once. Everything looks beautiful. 13. CABLE TELEVISION COMMITTEE – Trustee Jarosch – I want to give a shout out to this month’s EGTV programming guide with Creepy Classics starting this Friday. Halloween day is full of Creepy Classics. 14. YOUTH COMMITTEE – Trustee Bush – No Report 15. INFORMATION COMMITTEE – Trustee Miller – There is a Neighborhood Watch meeting on October 26 at 7:00 p.m. in Room E. The National Prescription Drug take back day is on Saturday, October 28 between 10:00 a.m. – 2:00 p.m. in the lobby. If you can’t make it on the 28th, there is a drop box in the Police lobby year round. 16. BUSINESS LEADERS FORUMS – Trustee Schmidt – No Report 17. HEALTH & COMMUNITY SERVICES – Trustee Prochno - The last Blood Drive will be at Village Hall on November 11 from 8:00 a.m. to 1:00 p.m. in Room E. 18. PERSONNEL COMMITTEE – Trustee Schmidt – No Report 19. AIRPORT UPDATE – Mayor Johnson – We are waiting to hear back from the FAA. 20. PARADE COMMITTEE – Mayor Johnson – The next Parade meeting is in February. 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE – Mayor Johnson – We hope to have something soon for next year. 22. SPECIAL EVENTS COMMITTEE – Mayor Johnson – The Tree Lighting Ceremony we talked about earlier. 23. LIQUOR COMMISSION – Mayor Johnson – No Report 24. REPORT FROM VILLAGE MANAGER – No Report 25. REPORT FROM VILLAGE CLERK – No Report 26. UNFINISHED BUSINESS – No Report a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for TA Realty. 27. NEW BUSINESS – Please remember to put the signs up from the newsletter. Trick or Treating is now from 3:00 p.m. to 8:00 p.m. 28. PUBLIC COMMENT – 7:52 PM – Mayor spoke to the audience. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 7:55 PM. Moved by Trustee Schmidt Seconded by Trustee Jarosch AYES: Trustee Miller, Prochno, Schmidt, Bush, Jarosch NAYS: None ABSENT: Trustee Franke MOTION CARRIED Loretta M. Murphy, Village Clerk Mayor Craig B. Johnson