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HomeMy WebLinkAboutVILLAGE BOARD - 01/09/2024 - MEETING MINUTESV E V(Lt9� C ey ePtronco MINUTES REGULAR VILLAGE BOARD MEETING JANUARY 9, 2024 1. CALL TO ORDER — 7:12 PM PRESENT: Mayor Craig B. Johnson, Joseph D. Bush, Jeffrey C. Franke, Kathryn A. Jarosch, Stephen F. Schmidt ABSENT: Trustees Tammy K. Miller, Christine K. Prochno A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Deputy Clerk Jennifer Mahon 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF DECEMBER 12, 2023 - Motion to approve the Minutes of the Regular Village Board Meeting held on December 12, 2023 as submitted and dispense with the reading. Moved by Trustee Jarosch Seconded by Trustee Bush The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT — Mayor Johnson — The Public Works Director, Colby Basham, spoke about the upcoming weather coming this weekend. There is no parking on Village streets until the snow is cleared up and the snow has stopped. Happy New Year to everyone! We had an opportunity to meet with Dr. Rowe the new Superintendent of District 214. We are working together on some innovations and projects that should be announced soon. The Village Manager and Mayor visited the new Stern Pinball location at the corner of Landmeier and Busse. The new place is very impressive. Mike from Mikerphone Brewing is looking to do a fundraiser again for the upcoming Fall. It will be done outside on the street by his place. Wreaths Across America had 125 people in the pouring rain for their event at the cemetery. It was the best turnout that we have had. Thank you, Jane Gregga for coordinating. Today is National Law Enforcement Day. We had almost 30 candidates submit applications for the Police Chief position from as far away as Texas. The new Vacancy Rate is 1.39% at the end of December 2023 compared to the 1.5% at the end of December 2022. This shows how our business park is booming. Clearmont Bridge is now closed. It will be dismantled next week and depending on the weather, they will erect the bridge in late March. The bridge should be back open by Memorial Day. An update on the Arlington Heights Road / Higgins Road shopping center development. On the agenda tonight we have an ordinance approving the development. Then on the January 23 agenda, we will be voting on the agreement with Wingspan. All the businesses are staying and moving into the new development. They will work on the business section first this spring then the residential section. JAWA (Joint Action Water Agency) had a project done in the late 80's that has a leak now. Back in December, along I-190 and Mannheim Road they noticed some puddling on the ground. After further investigation, they found out that there is a leak coming from that area. We run a 90" main waterline coming from Chicago along with 2 smaller lines from Chicago. We will have to get that fixed. IDOT wants to get it fixed because it could damage their roadwork. In early February we will open the ground to see what is happening. We will have parts with us to fix it. If it is a Chicago line, nothing happens to Elk Grove. If it is our line, it could be minor enough that we can put a sleeve over it and it is fixed. If we have to drain the pipe out, we will be Page 1 of 4 without our water from the connection for at least 7 days. However, to give credit to our management team we have always kept the operational system with a backup. We have water connections with other towns such as Schaumburg to handle the west side, the east side is handled by Wood Dale and Arlington Heights. We will connect and test the water to make sure it is good. If a connection fails, we still have a fully operational well system. If we go to the water well, you will notice a taste difference and a smell, but it is tested regularly to make sure it is good. Please check our website and we will notify everyone what is going on. Regarding the migrant issue that is going on, local governments were never designed and set up to handle resources for the migrants. Local communities should not have to deal with this situation. We all swear an oath to protect the health, safety, and wellbeing of this community. Migrants are people and they don't deserve the treatment they are getting. We swore to protect the residents of this community. Since the Federal Government is not taking control since last mid -September, on two (2) occasions buses came in. A bus dropped off migrants to Love's Travel Stop at 12:15 a.m. A group of migrants walked to O'Hare airport because many of them are staying at O'Hare. They were all picked up by 8:00 a.m. that morning. Because of this situation, tonight I will issue an Executive Order 2024-001 that will provide details. The following people were sworn in from the Fire Department: Firefighter Leonardo Ibarra and Firefighter Logan Haslow. Trustee Bush — No Report Trustee Franke — No Report Trustee Schmidt — We just had our first snow of the season. Please slow down and adjust to the winter weather. Increase the distance between your car and the car in front of you so you have time to stop. Be very careful and watch for black ice when you are approaching intersections, ramps, and bridges. Be very careful. Give the plow drivers some room to clear the roads. Please have an emergency kit with you in the car that includes some food and a blanket, wear your seat belt, and please put your phone down while driving and concentrate on the road conditions. Pull over for emergency conditions. Trustee Jarosch — I volunteered at our PADS site on New Year's Eve. There have been between 12-19 guests coming to PADS. The volunteers are doing a great job over there. On behalf of Trustee Prochno, the Winter Farmers Market continues at Christus Victor every other Saturday from 9:00 a.m. to 1:00 p.m. all winter long. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the December 31, 2023 Accounts Payable Warrant in the amount of $16,123,630.52. Moved by Trustee Franke Seconded by Trustee Bush AYES: Trustees Jarosch, Schmidt, Franke, Bush NAYS: None ABSENT: Trustees Miller, Prochno MOTION CARRIED Motion to authorize payment of invoices as shown on the January 9, 2024 Accounts Payable Warrant in the amount of $619,675.12. Moved by Trustee Franke Seconded by Trustee Bush AYES: Trustees Jarosch, Schmidt, Franke, Bush NAYS: None ABSENT: Trustees Miller, Prochno MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Kenneth Young Center, located at 1001 Rohlwing Road, to waive the alarm user license application fee in the amount of $25. b. Authorization to award a professional service contract to Gewalt Hamilton Associates, Inc. of Vernon Hills, IL for the design engineering services for the Elmhurst Road Fire Hydrant project in the amount of $29,700 from the Busse -Elmhurst Redevelopment Fund. c. Authorization to award a professional services contract to Tyler Technologies of Yarmouth, ME for annual support and maintenance of Village business software applications in the amount of $84,679.55. d. Authorization to approve the second quarter financial report ending October 31, 2023. Page 2 of 4 e. Authorization of Ordinance No. 3844 entitled, "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO 1651 LIVELY LLC TO OPERATE A MARSHALL ARTS STUDIO IN THE I-2 ZONING DISTRICT ON A PORTION OF PROPERTY LOCATED AT 1651 LIVELY BOULEVARD, ELK GROVE VILLAGE." f. Authorization to adopt Resolution No. 1-24 entitled, "A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE FROM JANUARY 2022 THROUGH JUNE 2022." g. Authorization to adopt Resolution No. 2-24 entitled, "A RESOLUTION ADOPTING THE VILLAGE OF ELK GROVE VILLAGE ADA TRANSITION PLAN." h. Authorization to adopt Resolution No. 3-24 entitled, "A RESOLUTION ADOPTING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ELK GROVE VILLAGE AS OF DECEMBER 31, 2023." i. Authorization to adopt Resolution No. 4-24 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018, FOR CERTAIN REAL ESTATE LOCATED AT 1421 ELMHURST, 1711 ELMHURST, 3170 COYLE, 2705 COYLE, 1700 CARMEN, 1628 CARMEN, 1658 CARMEN, 1566 CARMEN, 1473 ELMHURST, 1525 ELMHURST, 1558 GREENLEAF, 1507 CARMEN, 3170 CARMEN, 1511 CARMEN, 3170 CARMEN, 2869 E. HIGGINS, 2777 E. HIGGINS, 1675 ELMHURST, 2696 COYLE, 2635 GREENLEAF, 1551 ELMHURST AND 3170 COYLE." Motion to authorize Consent Agenda items a-i. Moved by Trustee Bush Seconded by Trustee Schmidt AYES: Trustees Jarosch, Schmidt, Franke, Bush NAYS: None ABSENT: Trustees Miller, Prochno MOTION CARRIED 7. REGULAR AGENDA a. Authorization to adopt Ordinance No. 3845 entitled, "AN ORDINANCE REZONING, GRANTING A SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT, AND APPROVAL OF A PLAT OF RESUBDIVISION FOR PROPERTY LOCATED AT THE SOUTHEAST CORNER OF HIGGINS ROAD AND S. ARLINGTON HEIGHTS ROAD (WINGSPAN DEVELOPMENT GROUP). Motion to authorize Regular Agenda item a. Moved by Trustee Franke Seconded by Trustee Schmidt AYES: Trustees Schmidt, Bush, Franke, Mayor Johnson NAYS: None ABSTAIN: Trustee Jarosch ABSENT: Trustees Miller, Prochno MOTION CARRIED 8. PLAN COMMISSION — Village Manager Roan — No Report a. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I- 2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date yet to be determined.) b. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit to construct an electrical substation for the property at 1000 Oakton Street. (Public Hearing date yet to be determined.) c. Consideration of a request to hold a public hearing before the Plan Commission to consider a Petition for a modification to an existing Special Use Permit for the public park at 711 Chelmsford Lane. (Public Hearing is yet to be determined.) 9. ZONING BOARD OF APPEALS — Village Manager Roan — No Report 10. RECYCLING & WASTE COMMITTEE — Trustee Franke - Groot is picking up the live Christmas trees this week. Christmas lights can be recycled at Village Hall until April 30. 11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report 12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — There will be a Page 3 of 4 meeting later this month to discuss the Capital Improvements for this upcoming year. 13. CABLE TELEVISION COMMITTEE — Trustee Jarosch — No Report 14. YOUTH COMMITTEE — Trustee Bush — In conjunction with the Elk Grove Park District, there are seven (7) $1,000.00 Scholarship Awards available this year. The deadline to turn them in is April 8t'. The winners will be notified by May 6. 15. INFORMATION COMMITTEE — Trustee Jarosch — Trustee Miller asked me to remind everyone that the next Coffee with the Board is on Saturday, February 3 at 9:00 a.m. in Room E. 16. BUSINESS LEADERS FORUM — Trustee Schmidt — No Report 17. HEALTH & COMMUNITY SERVICES — Trustee Jarosch — Trustee Prochno asked me to mention that the first Community Blood Drive will be on Saturday, February 3, from 8:00 a.m. to 1:00 p.m. on the lower level of Village Hall in Rooms A, B and C. Please call 877-258-4825 or visit Vitalant.org to schedule your appointment. 18. PERSONNEL COMMITTEE — Trustee Schmidt — No Report 19. AIRPORT UPDATE — Mayor Johnson - No Report 20. PARADE COMMITTEE — Mayor Johnson — The first meeting will be on Monday, February 5, at 6:00 p.m. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — On July 4 - The Beach Boys at Rotary Green, July 9- Martina McBride at Village Green, July 18 — Neon Trees at Rotary Green, July 23 — Four Tops at Villag Green and July 30 — Bret Michaels at Village Green. 22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — Memorial Day. 23. LIQUOR COMMISSION — Mayor Johnson — No Report 24. REPORT FROM VILLAGE MANAGER — A message from Trustee Prochno to please help your neighbors and shovel your sidewalks during the snowstorm. 25. REPORT FROM VILLAGE CLERK — No Report 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a Special Use Permit at 1651 Lively Boulevard in the I-2 Industrial District. b. Village Attorney - Direct the Village Attorney to prepare the necessary documents for the Arlington Heights Road and Higgins Road subdivision project. 27. NEW BUSINESS — No Report 28. PUBLIC COMMENT — 8:03 PM My name is Rob Broms and I own Record -A -Hit Entertainment and also own the building at 1380 Brummel Avenue. Previously we had been operating our business on Tonne Road for 18 years. We have been remodeling to make it work. We recently found out there is a change in the parking outside our building. We used to park 7 a.m. to 7:00 p.m. and now the signage is 2 hour parking only. Mayor thanked Rob for staying in Elk Grove Village. The reason for the 2 hour parking is the roads get congested in the business park and those signs have been up since 2008. Sue Dees, the Director of Economic Development & Marketing, will reach out to you and see if we can work out an arrangement with the businesses nearby. Many companies don't use all the spots that they have. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:15 PM. Moved by Trustee Bush Seconded by Trustee Jarosch AYES: Trustees Schmidt, Bush, Franke, Jarosch NAYS: None ABSENT: Trustees Prochno, Miller MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 4 of 4