HomeMy WebLinkAboutRESOLUTION - 35-85 - 5/14/1985 - LOCAL AGENCY AGRMTRESOLUTION NO. 35-85
A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE
A LOCAL AGENCY AGREEMENT FOR THE OAKTON STREET FAUS PROJECT
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois:
Section 1. That the Village President be and is hereby authorized to sign
the attached documents marked:
LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION
a copy of which is attached hereto and made a part hereof as if fully set forth.
Section 2. That this Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this 14th day of May , 1985.
APPROVED this 14th day of May , 1985.
Charles J. Zettek
Village President
ATTEST:
Patricia S. Smith
Village Clerk
-Municipality Elk Grove Vill
Township
County
Cook
STATE OF ILLINOIS
DEPT OF TRANSPORTATION
LOCAL AGENCY AGREEMENT_
FOR FEDERAL PARTICIPATION
Section 83-00027
.._ATR 1997-1(Q
Fund Type
IX.A
State_ Contract I Day Labor Local Contract
This agreement is made and entered into between the above local agency fLA) and the State of Illinois, acting by and Mrougn its Department of
Transportation, hereinafter referred to as "STATE' The STATE and LA jointly propose to improve the designated location as shown below. The
improvement shall be constructed In accordance with plans approved by the STATE and the STATE's policies and procedures approved
ander reQw,ed by the United States Fede. al Hig;,vray A.dm,nietration hereinafter referred ,o as FHWA.
LOCATION
Name_Oakton Street _ _ ao,;.r FAL'1331 Length__ 1.25 Miles
Termrni From Arlington Heights Road to HigKins_ Road.
Other F•_n.n r , ^c! l'i, �d=_d _ Ar A 3_ --_--
Source of�)trierF�nd,ng. ;„ Covered under separate agreement dated September 20, i4S4.
Total Project Cost $ 1,310,000
NOTE: The above costs and percentages are approximate and subject to change. The percentagels) recorded and maintained by the
STATE, will be used in the final division of costs for billings or reimbursement.
If funding is lump sum and not a percentage of the total, place an asterisk in the appropriate space provided for entering percentages.
The Federal share of construction engineering may not exceed 10% of the Federal share of the final construction cost. -
LOCAL AGENCY APPROPRIATION
The LA on 19 appropriated, by separate resolution $ To pay the LA's share of the cost
and will in the future appropriate additional funds if the amount appropriated proves to be insufficient to cover the LA's share of the cost
METHOD OF FINANCING (STATE CONTRACT WORK ONLY)
METHOD A ---Lump Sum ISIS`, of LA Obhgatior`$
METHOD B--- Monthly Payments of $_
U
METHOD C 5 s share $ 366 -41 7 divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
ADDENDUMS
Additional information and -or stipulations, if any, are hereby attached and identified below as being apart of this agreement.
Addendum SEE PAGE 3
(Insert NA, if no-, applicable) (Insert addendum numbers or letters and page numbers, if applicable)
The LA further agrees. as a condition of payment, that it accepts and will comply with the applicable provisions set forth on page two and all
exhibits indicated above.
APPROVED APPROVED
Name Charles Zettek
Title Village President By
Chaeman County Board Mayor village President etc
Signature _
FOR DEPARTMENT USE ONLY
Construction
C-91-461-83 I IX -6003(145)
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
Director of Highways
Date
PROJECT DISCRIPTION
Existing Str No _
iv/A
(From Arlington Hts. Rd.
to
Shadywood
Ln.): Roadwav resurfacing, curb &
gutter replacement,
adjustment of storm sewer
appurtenances.
(From Shadvwood Ln. to Higgins
Rd.): Roadway wideni-,
end resurfacing, construction
of new
curb & gutter & storm
sewer scsten,,
traffic
signal instd
atinn (� Lic,ply Rlvd a,,ri
`
FvPrnrPPn
C- And all incidental work.__
DIVISION OF COST
TYPE OF WORK
FHWA
4. STATE °o
LA
TOTAL
Participating Construction .....
$
863,583
1 70.21)s 1
)$ 366,417
( 29.79)$
1,230,000
Non -Participating Construction .. .
$
1 )s 1
)$
(100.00)$
**Preliminary Engineering ... _ ......
$
( )$ 1
)$
1 )$
Construction Engineering .. ...
$
56,168
170.21)$ 1
)$ 23,832
1 29.79)$
80,000
Right of Way
$
I )$ (
I$
1 )$
utdi ies
$
i$
S
Sub i�!3'
$
919- 751
$
$ 390,249
S
1,311:,0001
Other F•_n.n r , ^c! l'i, �d=_d _ Ar A 3_ --_--
Source of�)trierF�nd,ng. ;„ Covered under separate agreement dated September 20, i4S4.
Total Project Cost $ 1,310,000
NOTE: The above costs and percentages are approximate and subject to change. The percentagels) recorded and maintained by the
STATE, will be used in the final division of costs for billings or reimbursement.
If funding is lump sum and not a percentage of the total, place an asterisk in the appropriate space provided for entering percentages.
The Federal share of construction engineering may not exceed 10% of the Federal share of the final construction cost. -
LOCAL AGENCY APPROPRIATION
The LA on 19 appropriated, by separate resolution $ To pay the LA's share of the cost
and will in the future appropriate additional funds if the amount appropriated proves to be insufficient to cover the LA's share of the cost
METHOD OF FINANCING (STATE CONTRACT WORK ONLY)
METHOD A ---Lump Sum ISIS`, of LA Obhgatior`$
METHOD B--- Monthly Payments of $_
U
METHOD C 5 s share $ 366 -41 7 divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
ADDENDUMS
Additional information and -or stipulations, if any, are hereby attached and identified below as being apart of this agreement.
Addendum SEE PAGE 3
(Insert NA, if no-, applicable) (Insert addendum numbers or letters and page numbers, if applicable)
The LA further agrees. as a condition of payment, that it accepts and will comply with the applicable provisions set forth on page two and all
exhibits indicated above.
APPROVED APPROVED
Name Charles Zettek
Title Village President By
Chaeman County Board Mayor village President etc
Signature _
FOR DEPARTMENT USE ONLY
Construction
C-91-461-83 I IX -6003(145)
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
Director of Highways
Date
AGREEMENT PROVISIONS
THE LOCAL AGENCY AGREES
(1) To acquire in its name all right of way necessary for this project in accordance with the requirements of Tides II and III of the Uniform
Relocation Assistance. and Real Property Acquisition Policies Act of 1970, and established State policies and procedures Prior to
advertising for plus, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been complied
with, and the dispr,snu;n of encroachments, if any, will be cooperatively determined by representatives of the LA, the STATE and the
FHWA
f, e -se f the rigiiT Of w,i, c' 'his by •itr:-+lies rup,: c d^.d nrivate.:n
_- .r" I, .• w P I t, L,m- i J,ipn Pi,,V For Federal -Aid'A r,K anU MFT CUA.. lr,C tion rirole6lS fpr Cour ty and Town -
Ship ,wd ,.i',
'3, To Din, u1;' fb' r . prejr,i •.lupi: , :.ins int rhe pn,poseci iripro,emeni and engineering super,,5,ur du'rng construction of
the pmpnsed ,Til' -":'n„
r4) To ma�r;Tarr', hr r ,i'6e'f, '-r .vntaw,,(i it'n Pnmpleted mnro:emem and, w^en O^ a Federal. gid 'nu -e to ma'ritair nr cause t, hP main-
tained- the cempiered inn r- veinert in a manse, satis•actory to the STATE a..^.d rhe FHWA-
151 To comply with all applical1, L,e,utive Orders and Federal Highways Acts pursuant to the Equal Empla, inept Opportunity and Non-dis-
crimination Regulations ren i„red pv the U S Department of Transportation
161 To preserve dn,l prod i_= „I request if resp :nsihle STATE or FrsW A. ofncia!s at! records for this r r�)ect `_, me purpose of n: audit
fr,r a pero(I )i L:,or= vJ-s c r I! ,- Fr:'r:A pn,.Tent of the
71 PrC,vs on= will tr- r i - r r �r r.f _ - _ .. r ue cr^
6mi'S of rhe prop, I
(8) That failure of the LA to comply with Federal requirements may result in the loss (partial or total) of Federal participation as determined
by the FHWA,
(9) (STATE Contracts Only) That the method of payment designated on page one wilt be as follows
Method A- Lump Sum Payment Upon award of the contract for this improvement, the LA wilt pay to the STATE, in a lump sum,
an amount equal to 95 of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the
remainder of the LA's obligation fincluding any nonparticipating costs) in a lump sum, upon completion of the project
based upon final costs
Method 8- McntMv payme:-�ts Upnn award of the contract for this improvement. the LA will pay to the STATE, a specified
f n ; ri e^-: mted per,pd ns rm.nnthc r unto '_6 : ,�� LA s - !eh fill„a h-,^ urde• The prcvi;,ons
-.. .. .. �-: - - .:,,.r. .-
I ., _.. .., .. nmril:'.rJ, e r
p.iq .,
u,-- r'i0 - ',al 4�0• , � _
.., i..- .. ace..-.
or,
00) (Day Labor or Local Contracts Only1 To provide or cause to oe provided all of the intiat funding. work. labor, material and services
necessary to construct the complete project
(11) (Preliminary Engineering Only) That in event right-of-way acquisition or actual construction of the project for which the preliminary engi-
neering is undertaken with Federal participation is not started within five years following the date of approval and authorization to
proceed, the LA will repay the STATE any Federal funds received under the terms of this agreement.
THE STATE AGREES
(11 To provide such guidance, assistance and supervision and to monitor and perform audits to extent necessary to assure validity of the
LA's certification of compliance with Titles II and III requirements
(2) (STATE Contracts Only) To receive bids for the construction of the proposed improvement when the plans have been approved by
the STATE (and FHWA if recalled).
(3) (STATE Contract Only) To award a contract for construction of the proposed improvement, after receipt of a satisfactory bid and
after concurrence in the award has been received from the LA land FHWA if required),
(41 (Day Labor or Local Contracts Only) To authorize the LA to proceed or concur in the award for the construction of the improvement
when Agreed -Unit Prices are approved or satisfactory bids are received for Local Contracts
15) (Day Labor or Local Contracts Only) To reimburse the LA for that portion of the cost payable from Federakaid funds and the STATE's
share based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one
IT IS MUTUALLY AGREFD
(1) That this agreement shall Ge null and void in the event that the FHWA does not approve the proposed improvemenet for Federal -aid
P3rocipation and in the event the contract covering the construction work contemplated herein is not awarded within three years of the
date of execution of this agreement
12) This agreement shall be binding upon the parties. their successors and assigns
(3) It is the policy of the U S Department of Transportation that minority business enterprises, as defined in 49 CFR Part 23, shall have the
maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this
agreement Consequently, the MBE requirements of 49 CFR Part 23 apply to this agreement.
The STATE. LA agrees to ensure that minority business enterprises, as defined in 49 CFR Part 23, have the maximum opportunity to par-
ticipate in the performance of this agreement. In this regard the STATULA shall take all necessary and reasonable steps, in accordance
with 49 CFR Part 23 , to ensure that minority business enterprises have the maximum opportunity to compete for and perform portions
of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. The STATE, LA shall not
discriminate on the basis of race, color, national origin, or sex in the selection and retention of contractor or subcontractors, including
procurement of matenals and leases of equipment.
The LA shall include the provisions of this -Policy” in every contract. including procurement of materials and leases of equipment.
Failure to carry out the requirements set forth above shall constitute a breach of this agreement and may result in termination of the
agreement or such remedy as deemed appropriate
Cr 0 Arfg♦ rocv crooi
ADDENDUM
AN ADDENDUM TO THE JOINT VILLAGE -STATE AGREEMENT
FOR PROJECT IX -6003(145) IN THE VILLAGE OF
ELK GROVE VILLAGE, COOK COUNTY, ILLINOIS
CHANGES IN "AGREEMENT PROVISIONS"
I. Under "THE LOCAL AGENCY AGREES":
A. Item (3) is revised to read:
"To provide for surveys and the preparation of plans for the
proposed improvement and engineering supervision during con-
struction of the proposed improvement, including acceptance
sampling and testing of the materials in accordance with the
specifications, Project Procedures Guide and methods prescribed
by the STATE";
B. The following items are added:
(12) To have in effect, prior to the award of the construction
contract, an ordinance prohibiting or regulating parking in
accordance with the approved design and an ordinance prohibiting
the discharge of sanitary and/or industrial waste water into any
storm sewer constructed as part of this improvement.
(13) To furnish the construction records to the STATE for documen-
tation review and retention for F.H.W.A. audit purposes until
the close of the calendar year during which construction is
completed, at which time said records will be returned to the LA
for completion of the period of retention stipulated in Item
(6), above.
(14) That execution of this agreement constitutes the LA's concurrence
on the award of the construction contract to the responsible low
bidder as determined by the STATE.
II. Under "THE STATE AGREES":
A. The following items are added:
(6) To provide independent assurance sampling, to furnish off-site
material inspection and testing, at sources normally visited by
STATE inspectors of steel, cement, aggregates, structural steel,
and other materials customarily tested by the STATE, and to
provide contract construction administration and general
supervision of the resident engineer.
(7) To reimburse the LA for the Federal share of construction
engineering on the basis of periodic billings, provided each bill
includes evidence of payment by the LA.
QED