HomeMy WebLinkAboutVILLAGE BOARD - 04/09/2024 - MEETING MINUTESMINUTES
REGULAR VILLAGE BOARD MEETING
APRIL 9, 2024
1. CALL TO ORDER — 7:12 PM
PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke, Kathryn A.
Jarosch, Tammy K. Miller, Stephen F. Schmidt
ABSENT: Trustee Christine K. Prochno
A Quorum was present.
Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker,
and Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF MARCH 26, 2024 - Motion to approve the Minutes of
the Regular Village Board Meeting held on March 26, 2024 as submitted and dispense with
the reading.
Moved by Trustee Franke Seconded by Trustee Miller
The motion was voted upon by acclamation.
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT
Mayor Johnson — On Mach 28 we had the Volunteer Appreciation Dinner. It was nice to see
everyone there. Thank you for volunteering your time to help make this community exceptional.
Chief David Dorn was sworn in on April 1 and tonight he will be sworn in for the public.
On April 4 we had a storm sewer replacement meeting. On April 18, there will be a meeting in
Room E to discuss New Mexico and Oklahoma Way work.
Also on April 4, Taher Gheewala (DaWoodi Bohra of Chicago North on Nerge Avenue) came
by for a meet and greet. They will be doing an Invocation soon for an upcoming Village Board
Meeting.
Elk Grove Cares Program is for those battling the disease of addiction. They are now opening
the program up to ages 12-18 for treatment. We are helping our first 15 year old.
We will have an Envision meeting on Thursday from 6:00 p.m. to 8:00 p.m. All of the
improvements coming in the future will be on display and we want input on the ideas. Nothing
is final at this point.
Dr. Glick was going to move his office to the Walgreen's on Meacham but that fell through.
They will still be in the same office building, unit 625 at Alexian Brothers Medical Center.
There will be roadwork starting soon on the gutters, curbs and sidewalks. Public Works will
send two letters in advance to give notice plus a note will be posted on the door and garage door
if it affects you along with updates on the website daily.
Tonight we are passing the budget. The Village is doing well.
Consent Agenda "u" has the agreement to purchase 25 Turner. The owner reached out a while
back and since the building is in such disrepair he cannot continue to own it for long term.
Nothing is set right now but things are moving forward. We are looking for something down
the road.
Mayor swore in the new Police Chief David Dorn. He worked 25 years in law enforcement for
Barrington and 10 years as the Chief for Barrington.
Reappointments — Steve Rawleigh and Scott Fowler from the ZBA. John Glass and Fred
Geinosky from the Plan Commission, David Dorn to the Police Pension and Fire Pension Board
Mark Percudani.
Motion to approve the reappointments of the Boards and Commissions.
Moved by Trustee Bush Seconded by Trustee Franke
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AYES: Trustees Franke, Jarosch, Miller, Schmidt, Bush
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
Trustee Jarosch — Thursday, May 2 will be the Spring Prayer Luncheon at Kenneth Young
Center from 12:00 p.m. to 1:00 p.m. Please send an email to kiarosch(aelk ro�g and the
information will be forwarded onto you.
The Elk Grove Public Library will be having an event called Mental Health Matters the same
day from 7:00 p.m. to 8:00 p.m. Please register on the Library website for that event.
Trustee Schmidt — The Sister City students came back safely and they will meet on Monday with
the committee to show us the pictures and tell us about their stay.
Congratulations to Nathan Gac on your retirement.
Trustee Franke — Congratulations to Nathan Gac, we appreciate everything you've done and
good luck.
Trustee Miller — The CCC Memorial Scholarships deadline is April 19 at 3:00 p.m. Please go to
ccceg.org for details.
On May 12-May 18 the CCC will launch a new event entitled "Chalk it up to Character Week".
Use your own chalk and show good character in the Village. We will display some of the
pictures on our website. Information will be in a newsletter and on social media.
Trustee Bush — No Report
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the March 31, 2024 Accounts Payable Warrant in the amount of $3,376,706.80.
Moved by Trustee Franke Seconded by Trustee Miller
AYES: Trustees Franke, Jarosch, Miller, Schmidt, Bush
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
Motion to authorize payment of invoices as shown on the April 9, 2024 Accounts Payable
Warrant in the amount of $171,537.48
Moved by Trustee Franke Seconded by Trustee Miller
AYES: Trustees Franke, Jarosch, Miller, Schmidt, Bush
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
6. CONSENT AGENDA
a. Consideration to renew a professional service contract to Clean Harbors Environmental
Services, Inc. of Dolton, IL for staffing, transportation and safe disposal services for latex
and oil -based paint at the Village's 2024 Paint and Motor Oil Collection event for an amount
not to exceed $38,000 from the General Fund.
b. Consideration of a request to renew a contract with Dynamic Heating & Piping Company of
Crestwood, IL for the annual HVAC Maintenance Services contract in the amount of
$96,281.13.
c. Consideration to renew a contract with Crystal Maintenance Plus, Corporation of Mount
Prospect, IL for Cleaning and Custodial Services: Village Hall & Public Safety Building,
James Paul Petri Public Works Facility and Public Works Biesterfield Facility contracts in a
total amount of $119,711.27 from the General Fund.
d. Consideration to award a contract through the Municipal Partnering Initiative Joint Bid
pricing to Corrective Asphalt Materials, LLC of South Roxana, IL for the Preventative Street
Maintenance 2024 project in the amount of $167,315.97 from the Busse -Elmhurst
Redevelopment, Arlington Heights/Higgins Redevelopment, Higgins Road Corridor
Redevelopment, General, and Business Leader Forum Funds.
e. Consideration to renew a maintenance service contract with H&H Electric Co. of Franklin
Park, IL for the annual Arterial and Business Park Street Light Maintenance contract in the
amount of $169,737.25 from the BLF Fund, Busse -Elmhurst Redevelopment Fund, and
Higgins Road Corridor Redevelopment Fund.
f. Consideration to award a professional services contract to Banner Collective, LLC of
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Chicago, IL to provide video production and media campaign services for the 2024 Makers
Wanted marketing campaign in an amount not to exceed $175,000 from the Busse -Elmhurst
Redevelopment Fund.
g. Consideration to award a professional services contract to the Illinois Public Risk Fund of
Bedford Park, IL to administer workers' compensation claims in the amount of $177,423 for
the policy period of May 1, 2024 through April 30, 2025
h. Consideration to authorize an emergency change order to increase the existing contract for
the construction of a communication monopole and site improvements at 2035 Tonne Road
with Another Level Tower Services Inc., of Kankakee, IL by $334,251 for a total contract
amount of $993,252.65 from the Busse -Elmhurst Redevelopment Fund.
i. Consideration to award a professional services contract to Banner Collective, LLC of
Chicago, IL for media campaign services and placements associated with the marketing
sponsorship of RFK Racing in the 2024 Chicago NASCAR race in an amount not to exceed
$350,000 from the Busse -Elmhurst Redevelopment Fund.
j. Consideration to award a Purchase Contract for a Replacement Fire Engine Purchase #112
for FY25 from Pierce Fire Apparatus in the amount of $1,200,000.
k. Consideration to award a professional services contract to Civiltech Engineering, Inc. of
Itasca, IL for final design and permitting of the Biesterfield Road and I-290 Interchange
Improvement Project for an amount not to exceed $1,494,343 from the Capital Projects
Fund.
1. Consideration to commit to the purchase of Bulk Rock Salt through the State of Illinois Joint
Purchasing Contract in the amount of 2,500 tons for the FY 2024-2025 winter season.
m. Consideration to adopt Ordinance No. 3847 entitled, "AN ORDINANCE GRANTING A
VARIATION OF SECTION 3-3-13: (2) OF THE ZONING ORDINANCE TO PERMIT
THE CONSTRUCTION OF A SIX-FOOT (6) HIGH FENCE EXTENDING
APPROXIMATELY FIFTEEN FEET (15') BEYOND THE NEAREST FRONT CORNER
OF THE PRINCIPAL STRUCTURE ON THE ADJACENT SINGLE-FAMILY
RESIDENTIAL LOT TO THE NORTH FOR PROPERTY LOCATED AT 400 BIANCO
DRIVE, ELK GROVE VILLAGE."
n. Consideration to adopt Ordinance No. 3848 entitled, "AN ORDINANCE GRANTING A
SPECIAL USE PERMIT TO THE ELK GROVE PARK DISTRICT FOR AN
ADDITIONAL MODIFICATION FOR LIGHTING AT THE SOCCER FIELD FOR
PROPERTY LOCATED AT 711 CHELMSFORD LANE, ELK GROVE VILLAGE, IL
(MARSHALL PARK)."
o. Consideration of the following items for Fiscal Year 2024-2025:
• To adopt Ordinance No. 3849 entitled, "AN ORDINANCE AMENDING THE WAGES
FOR THE NON -UNION STEP PAY PLAN, THE MERIT PAY PLAN, THE POSITION
CLASSIFICATION AND THE AUTHORIZED POSITION LIST, INCLUDING THE
SCHEMATIC LIST OF POSITIONS OF THE VILLAGE CODE OF THE VILLAGE OF
ELK GROVE VILLAGE"; and
To adopt Ordinance No. 3850 entitled, "AN ORDINANCE AMENDING WAGES FOR
THE SPECIAL RATE PAY PLAN FOR SUCH POSITIONS."
p. Consideration to adopt Resolution No. 19-24 entitled, "A RESOLUTION ADOPTING THE
FISCAL YEAR 2024-25 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE,
COUNTIES OF COOK AND DUPAGE, IL AND CONSIDERATION OF THE
FOLLOWING BUDGET AMENDMENTS RELATED TO THE FISCAL YEAR 2023-24
BUDGET":
Fund
General Fund
Motor Fuel Tax Fund
Asset Seizure Fund
Foreign Fire Insurance Fund
Business Leaders Forum Fund
Cable Television Fund
GREEN Fund
Capital Projects Fund
Residential Enhancement Fund
FY25 Adopted Amount
$75,963,259
$2,050,000
$47,950
$395,700
$5,852,484
$484,814
$1,030,121
$11,811,000
$385,000
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Devon-Rohlwing TIF Fund
$516,000
Busse -Elmhurst TIF Fund
$42,103,399
Higgins Rd Corridor TIF Fund
$6,379,315
Oakton/Higgins TIF Fund
$1,000
Arlington/Higgins TIF Fund
$18,639,500
Debt Service Fund
$6,762,714
Water/Sewer Fund
$26,175,849
Capital Replacement Fund
$5,097,200
Firefighters Pension Fund
$9,488,800
Police Pension Fund
$9,234,100
Elk Grove Public Library $7,144,492
Total $229,562,697
• To amend the FY 23-24 Capital Projects Fund Budget in the amount of $2,000,000 for
remediation, building demolition, engineering, and consulting.
q. Consideration to adopt Resolution No. 20-24 entitled, "A RESOLUTION TO APPROVE
AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ELK
GROVE VILLAGE, THE VILLAGE OF BUFFALO GROVE, AND THE CITY OF
HIGHLAND PARK FOR A SHARED RISK MANAGER."
r. Consideration to adopt Resolution No. 21-24 entitled, "A RESOLUTION AUTHORIZING
THE TERMINATION AND RELEASE OF STATEMENT OF COMMITMENT FOR
PROPERTY LOCATED AT 1905 E. HIGGINS ROAD."
s. Consideration to adopt Resolution No. 22-24 entitled, "A RESOLUTION AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE A FARMERS MARKET
LICENSE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND
ELK GROVE FARMERS MARKET, NFP."
t. Consideration to adopt Resolution No. 23-24 entitled, "A RESOLUTION AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL
MUTUAL AID AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE
AND THE ILLINOIS EMERGENCY SERVICES MANAGEMENT ASSOCIATION FOR
THE PURPOSE OF PARTICIPATION AS A MEMBER IN THE ILLINOIS
EMERGENCY MANAGEMENT MUTUAL AID SYSTEM (IEMMAS)."
u. Consideration to adopt Resolution No. 24-24 entitled, "A RESOLUTION AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AMENDMENT TO
RESOLUTION NO. 59-23 PERTAINING TO THE PURCHASE AND SALE
AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND OHM
LAND 25 TURNER, LLC (25 TURNER AVENUE)."
Motion to authorize Consent Agenda items a-t.
Moved by Trustee Bush Seconded by Trustee Jarosch
AYES: Trustees Franke, Jarosch, Miller, Schmidt, Bush
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
Item U will be an open issue that needs to be dissolved after tonight. Mayor asked the
board for approval to be able to sign the document even though there may be a couple of
changes.
Motion to approve item U to allow the Mayor to sign the document after minor
changes.
Moved by Trustee Franke Seconded by Trustee Miller
AYES: Trustees Miller, Schmidt, Bush, Franke, Jarosch
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
7. REGULAR AGENDA — No Report
8. PLAN COMMISSION — Village Manager Roan — No Report
a. PC Docket 24-1 - A public hearing to consider a Special Use Permit for modifications to a
Planned Development by altering the existing site plan to add six (6) pickleball courts and
lighting for the pickleball court and the soccer field at 711 Chelmsford Lane. (PH 03-18-
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2024)
b. Consideration of a request to hold a Public Hearing before the Plan Commission to consider
a Petition for a Special Use Permit to construct an electrical substation for the property at
1000 Oakton Street. (Public Hearing date yet to be determined.)
c. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from
I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date yet to be
determined.)
9. ZONING BOARD OF APPEALS — Village Manager Roan — No Report
10. RECYCLING & WASTE COMMITTEE — Trustee Franke — The Paint and Motor Oil
recycling event will be on May 4 from 9:00 a.m. to 12:00 p.m. at the Public Works facility
located at 450 E. Devon Avenue. Only oil, antifreeze and paint will be accepted. A list of the
accepted items is in the newsletter and also on the website.
There will be a Special Large Branch Pickup the week of April 22. The branches have to be
3/12" x 8" and you must call Public Works to schedule your pickup by Friday, April 19. 847-
734-8800. Details are available on the website.
11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No
Report
12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — The Villager
newsletter has a list of streets that will be resurfaced this year. Please slow down for the safety
of the workers on the roads and make it a safe summer.
13. CABLE TELEVISION COMMITTEE — Trustee Jarosch — No Report
14. YOUTH COMMITTEE — Trustee Bush — Thank you to all the students that turned in their
scholarship applications yesterday. The committee will be reading them on April 27 and the
awards will be given out at the end of May at a board meeting.
15. INFORMATION COMMITTEE — Trustee Miller — The Elk Grove Police Department
Facebook page shows they raised $805 for the St. Baldrick's event.
The Fire Department Facebook page shows that they hosted a CPR training session for a local
business. If any businesses would like to get their employees trained in CPR call the Fire
Department to set that up.
16. BUSINESS LEADERS FORUMS — Trustee Schmidt — No Report
17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — No Report
18. PERSONNEL COMMITTEE — Trustee Schmidt — No Report
19. AIRPORT UPDATE — Mayor Johnson — A letter will go out to the FAA tomorrow.
20. PARADE COMMITTEE — Mayor Johnson — I will announce the Grand Marshal next
month.
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - On
July 4 - The Beach Boys at Rotary Green, July 9- Martina McBride at Village Green,
July 18 — Neon Trees at Rotary Green, July 23 — Four Tops at Village Green and on
July 30 — Bret Michaels at Village Green. There will be an announcement at the next Village
Board Meeting about Neon Trees.
22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — Memorial Day
23. LIQUOR COMMISSION — Mayor Johnson — No Report
24. REPORT FROM VILLAGE MANAGER — No Report
25. REPORT FROM VILLAGE CLERK — No Report
26. UNFINISHED BUSINESS — No Report
a. Village Attorney - Prepare the necessary documents as it pertains to permitted locations for
fences in residential zoning districts for property located at 400 Bianco Drive. (PH 03-14-24)
b. Village Attorney - Prepare the necessary documents to permit outdoor lighting on the soccer
field at 711 Chelmsford Lane (Marshall Park).
27. NEW BUSINESS — No Report
28. PUBLIC COMMENT — 7:55 p.m.
Bill Hlavin decided not to talk about the lighting at Marshall Park since the Ordinance was
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already voted on tonight.
Lori Christensen, 805 Cosman, I would like to go on record that we strongly object because how
everything was handled on it. It should have never come to this board because it was never
discussed with the neighbors for Marshall Park. In my opinion you shouldn't have voted on the
ordinance.
Trustee Franke stated that she should be addressing this with the Park District.
Mayor said that because they are new owners of the property, that is why they have to go to the
Plan Commission. They do the preliminary work then come to the Plan Commission for a
recommendation. Our job is to ask is it safe, is it good for the betterment of the community?
Mayor explained that they addressed the berms and the placement is 200' feet away. If they
come back again with a new idea, we will send a letter 10 days in advance to homes from
Cosman, Wellington, Biesterfield to Chelmsford.
A discussion was held regarding the Plan Commission process and how the Elk Grove Park
District handled the notice.
29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:07 PM.
Moved by Trustee Miller Seconded by Trustee Franke
AYES: Trustees Schmidt, Bush, Franke, Jarosch, Miller
NAYS: None
ABSENT: Trustee Prochno
MOTION CARRIED
Mayor Craig B. Johnson
Loretta M. Murphy, Village Clerk
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