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HomeMy WebLinkAboutVILLAGE BOARD - 04/23/2024 - MEETING MINUTESGROVEV�j� Loy yfti MINUTES REGULAR VILLAGE BOARD MEETING APRIL 23, 2024 1. CALL TO ORDER — 7:00 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke, Kathryn A. Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Matthew J. Roan, Attorney Don Storino, and Deputy Clerk Jennifer Mahon 2. PLEDGE OF ALLEGIANCE / INVOCATION — PASTOR LEANDRO NOGUEIRA, VILLAGE POINT CHURCH 3. APPROVAL OF MINUTES OF APRIL 9, 2024 - Motion to approve the Minutes of the Regular Village Board Meeting held on April 9, 2024 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Franke The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson — On April 11, I attended a ribbon cutting at the new Cefalu Restaurant celebrating their 1 year Anniversary. The Envision Open House was also on April 11 at the Garden Terrace. We had a great turnout. Comments can still be given on the website. Mayor gave a State of the Village Address with the Chamber on April 18. There was a large turnout with over 200 people that attended. On April 18 Mayor met with the residents that will back up to the WGN property. Everything went very well. Public Works talked to the neighbors to discuss what will be done to get rid of the excess water by the WGN property. There will be an Award given to Public Works for their accreditation tonight. Elite company put Elk Grove in Elite status. It was a 3 year process. A video was shown. PW is only the 1 Oth one accredited in the entire state of Illinois. Not too long ago, our Building Department became accredited and they were the first in the state. The Fire Department received the highest designation that a department can get— an ISO rating of #1. They also achieved the accreditation ranking for the Fire Department which made them one of just 118 worldwide. Then our Police Department 30 years ago received CALEA certification and Trustee Schmidt was very instrumental in that when he was the Police Chief. So the Police Department has been accredited 9 times now. Coffee with the Mayor and Board of Trustees will be on Saturday, May 4, from 9-11:00 a.m. at 75 Turner. The Village is purchasing the building on Turner. We have come to an agreement with the owner. Tonight there is an agreement with the Mixx Hair Salon and we have one with Turner Liquors. It is unusual to see an attorney place something on Facebook. He admits he was hired on April 10 and we have been in communication with Marie since December. There was a lot of miscommunication posted and Mayor discussed the details of their conversation. We had a verbal agreement and Marie agreed with the agreement. Summer Concert Series - After the concert by Neon Trees at RotaryFest, we will be having the 1 st ever drone show. APWA Presentation to Public Works — Deputy Village Manager of Public Works for Buffalo Grove, Mike Skibbe, presented a plaque to Public Works Director Colby Basham. Trustee Prochno announced that when she was elected in 2021 for her 7th term, she was not Page 1 of 6 going to run again. She confirmed that 28 years is a pretty good run and she will not run for the 2025 election. In addition, she also has served on the Zoning Board and Plan Commission prior to becoming a Village Trustee. Trustee Franke announced that he has decided to run again this coming election in April. Trustee Bush said that Trustee Prochno gave such a good example and her leadership is so motivating that he wants to run for the next election. Mayor spoke about being a team working together with Trustee Prochno. With the experience and mentorship with everyone, he will be running again to keep things running smoothly since there will be a new person. Trustee Prochno — The Indoor Farmers Market is winding down. Just two more Winter Farmers Market events at Christus Victor from 9:00 a.m. to 1:00 p.m. The Summer Farmers Market will begin in June on the Village Green. Trustee Schmidt — Thank you Trustee Prochno for your service. I attended the Tollway Authority Meeting regarding the I490 Interchange. The IDOT June Meeting with be with local businesses to discuss the construction on York Road and the overpass over the Railroad Tracks just past Elmhurst Road. The east side of Elk Grove Village will be under construction. Trustee Jarosch — For those that were not able to attend the Envision Open House, there is a survey on the website that you can still give your input. Thursday, May 2 will be the Spring Prayer Luncheon at Kenneth Young Center from 12:00 p.m. to 1:00 p.m. Please send an email to kiaroschgelk ro�g and the information will be forwarded onto you. Trustee Franke — No Report Trustee Miller — May 18 is Pack the Pantry from 9:00 a.m. to 1:00 p.m. at the Jewel on Arlington Heights Road and Biesterfield Road. On May 12-May 18 the CCC will launch a new event entitled "Chalk it up to Character Week". Use your own sidewalk chalk and show good character in the Village. We will display some of the pictures on our website. Information will be in a newsletter and on social media. Trustee Bush passed out sidewalk chalk to all the Department Heads. Trustee Bush — Congratulations to Public Works — they are always receptive to respond when needed. As for Pack the Pantry, if you choose to purchase something at another store due to convenience, feel free to drop it off. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the April 23, 2024 Accounts Payable Warrant in the amount of $418,278.28. Moved by Trustee Prochno Seconded by Trustee Miller AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Fraternal Order of Police Elk Grove Village Lodge No. 35 to waive FY 2024-25 business license fees in the amount of $50. b. Authorization of a request from the Elk Grove Park District to waive permit fees in the amount of $1,925 for removing and replacing an existing ADA ramp and retaining wall at 499 Biesterfield Road. c. Authorization to waive the formal bidding process and award a purchase contract to D'Orazio Ford of Wilmington, IL, for the purchase of a Ford Explorer SUV in the amount of $41,752.03 from the Capital Replacement Fund. d. Authorization to increase the professional engineering service contract with Gewalt Hamilton Associates, Inc. of Vernon Hills, IL for the design engineering services for the Elmhurst Road Fire Hydrant project in the amount of $25,000 for a total contract not to exceed $54,700 from the Busse -Elmhurst Redevelopment Fund. e. Authorization to renew a contract with Temple Outdoor Decor of Oswego, IL for the Page 2 of 6 Holiday Lighting and Decoration Services contract in the amount of $57,408.36 from the General Fund. f. Authorization to award a professional service contract to Lauterbach & Amen, LLP of Naperville, IL to perform the Village's pension benefits administration services in a total contract amount not to exceed $72,275. g. Authorization to renew a professional services contract with CC Cartage Inc. of Lake Zurich, IL, for the Spoil Hauling Services contract in the amount of $81,579.32 from the Water & Sewer Fund. h. Authorization to award a professional engineering service contract with HR Green, Inc. of McHenry, IL for the final design and permitting of the Bennett Road and Gaylord Street Intersection Drainage Improvements Project in the amount of $81,765 from the Business Leaders Forum Fund. i. Authorization to award a professional construction engineering service to HR Green, Inc. of McHenry, IL, to provide the necessary construction engineering services for the Biesterfield Basin Outfall Improvement project in the amount of $87,165 from the Water & Sewer Fund. j. Authorization to award a service contract through the OMNIA Cooperative Purchasing Agreement with Cintas Corporation of Schaumburg, IL, for the Uniform, Linen, and Floor Mat Services Contract in an amount not to exceed $90,000 over the course of three years, with the annual cost of $30,000. k. Authorization to renew a maintenance service contract with Lyons & Pinner Electric Company, Inc. of LaGrange, IL, for the Residential Street Light Maintenance contract in the amount of $98,952.09 from the General Fund. 1. Authorization of a request to increase a professional engineering service contract with HR Green, Inc. of McHenry, IL, for final design of the Biesterfield Road Basin Outfall Improvements in the amount of $29,789 for a total contract of $99,107 from the Water & Sewer Fund. in. Authorization to award a Purchase Contract through Sourcewell #031712-MBI to Morbark Inc. of Winn, MI for the Purchase of a New 2024 Morbark 2230 Loader Brush Chipper in the amount of $281,088.12 from the Capital Replacement Fund. n. Authorization to award a construction contract to the lowest responsive and responsible bidder, Schroeder Asphalt Services, Inc. of Marengo, IL., for the parking lots resurfacing at the 2024 Pump House Parking Lots Paving Project in the amount of $346,068.10 from the Water & Sewer Fund and the Busse -Elmhurst Redevelopment Fund. o. Authorization to award a professional construction engineering services contract to V3 Companies of Woodridge, IL, to provide the necessary construction engineering services for the 2024 Water Main Replacement - Tonne Road project in the amount of $350,300 from Capital Project Fund. p. Authorization to increase a professional services contract with HR Green, Inc. of McHenry, IL, for engineering design services for the new dual off-street bike paths along each side of Busse Road by the amount of $460,692 from the Busse -Elmhurst Redevelopment Fund. q. Authorization to award a contract with Avalon Petroleum Co. of Kankakee, IL for the Gasoline and Diesel Fuel contract in an amount not to exceed $461,000. Authorization to award a purchase contract through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract to Standard Equipment Company of Chicago, IL, for the purchase of a Vactor 2100i combination sewer cleaning truck in an amount not to exceed $550,000 from the Water & Sewer Fund. s. Authorization to increase the construction contract with Water Well Solutions of Elburn, IL, to the amount of $60,000 for a total contract not to exceed $594,196 from the Water and Sewer Fund. t. Authorization to award a purchase contract through the Sourcewell Purchasing Cooperative to TransChicago Truck Group of Elmhurst, IL, for the purchase of two (2) Freightliner 5 Ton Dump Trucks with Dual plows & spreader in the amount of $616,768 from the Capital Replacement Fund. u. Authorization to award a construction contract to the lowest responsive and responsible bidder Martam Construction, Inc. of Elgin, IL, for the Biesterfield Basin Outfall Improvement project in the amount of $789,319.87 from the Water & Sewer Fund. v. Authorization to award a professional design -build service contract with Baxter & Woodman Page 3 of 6 of Crystal Lake, IL for professional engineering services for inspection, design and construction engineering and construction for the Village's Rear Yard Drainage Program in the amount of $800,000 from the Water & Sewer Fund. w. Authorization to award a professional service contract to Hampton, Lenzini and Renwick, INC of Elgin, IL for the Business Park Ditch Maintenance Program in the amount of $1,049,824 from the Business Leaders Forum Fund, Busse -Elmhurst Redevelopment Fund and Higgins Road Corridor Redevelopment Fund. x. Authorization to award a construction contract to the lowest responsive and responsible bidder Acqua Contractors Corporation of Elmhurst, IL, for the 2024 Water Main Replacement - Tonne Road project in the amount of $4,050,000 from the Water & Sewer Fund, Business Leaders Forum Fund, and the Capital Projects Fund. y. Authorization to authorize the Village Manager to execute contracts renewing the Village's health insurance programs as of July 1, 2024. z. Authorization to adopt Ordinance No. 3851 entitled, "AN ORDINANCE APPROVING AMENDMENTS TO THE AGREEMENT ESTABLISHING THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY AS A MUNICIPAL JOINT ACTION AGENCY AND TO THE BYLAWS OF THE SOLID WASTE AGENCY OF THE NORTHERN COOK COUNTY." aa. Authorization to adopt Resolution No. 25-24 entitled, "A RESOLUTION AUTHORIZING THE APPOINTMENT OF A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY, A MUNICIPAL JOINT ACTION AGENCY (SWANCC)." ab. Authorization to award a professional service contract to Johnny Rockets Fireworks Display Corporation of Chicago, IL to design and produce fireworks displays in an amount not to exceed $92,000 Contract amended at the meeting to $116, 000. ac. Authorization to adopt Resolution No. 27-24 entitled "A RESOLUTION AUTHORIZING THE VILLAGE MANAGER AND VILLAGE CLERK TO EXECUTE A LEASE TERMINATION AGREEMENT WITH MIXX HAIR SALON (53-55 TURNER AVENUE)." ad. Authorization to adopt Resolution No. 28-24 entitled, "A RESOLUTION ESTABLISHING REVISED PERSONNEL RULES AND REGULATIONS OF THE VILLAGE OF ELK GROVE VILLAGE EFFECTIVE MAY 1, 2024." Motion to authorize Consent Agenda items a -ad. Moved by Trustee Franke Seconded by Miller AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED 7. REGULAR AGENDA a. Consideration to adopt Resolution No. 26-24 entitled, "A RESOLTUION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A PRE -ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE DESIGNATED OWNER OF PROPERTY TO BE ANNEXED TO THE VILLAGE (533 RIDGE AVE.)." Motion to approve the Annexation Agreement for 533 Ridge Avenue. Moved by Trustee Bush Seconded by Trustee Jarosch AYES: Trustees Miller, Prochno, Schmidt, Bush, Franke, Jarosch NAYS: None ABSENT: None MOTION CARRIED b. Consideration to adopt Ordinance No. 3852 entitled, "AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE AND AUTOMATICALLY ZONING SAME IN ACCORDANCE WITH THE VILLAGE'S COMPREHENSIVE PLAN AND ZONING MAP (533 RIDGE AVE.)." Motion to approve the annexation and zoning of 533 Ridge Avenue. Moved by Trustee Miller Seconded by Trustee Schmidt AYES: Trustees Prochno, Schmidt, Bush, Franke, Jarosch, Miller NAYS: None Page 4 of 6 ABSENT: None MOTION CARRIED 8. PLAN COMMISSION — Village Manager Roan — No Report a. PC Docket 24-1 - A public hearing to consider a Special Use Permit for modifications to a Planned Development by altering the existing site plan to add six (6) pickleball courts and lighting for the pickleball court and the soccer field at 711 Chelmsford Lane. (PH 03-18- 2024, decision tabled pending additional information) b. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit to construct an electrical substation for the property at 1000 Oakton Street. (Public Hearing date yet to be determined.) c. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date yet to be determined.) 9. ZONING BOARD OF APPEALS — Village Manager Roan — No Report 10. RECYCLING & WASTE COMMITTEE — Trustee Franke - The Paint and Motor Oil recycling event will be on May 4 from 9:00 a.m. to 12:00 p.m. at the Public Works facility located at 450 E. Devon Avenue. Only oil, antifreeze and paint will be accepted. A list of the accepted items is in the newsletter and also on the website. 11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report 12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — No Report 13. CABLE TELEVISION COMMITTEE — Trustee Jarosch — No Report 14. YOUTH COMMITTEE — Trustee Bush — Thank you to all the 17 students that turned in their scholarship application. The committee will be reading them on April 27 and the awards will be given out May 23 at a board meeting. 15. INFORMATION COMMITTEE - Trustee Miller — The Newsletter will be coming out soon. Cop on a Rooftop will be at the Dunkin Donuts in the (Town Center) on May 17. Arbor Day is at the Al Hattendorf Center where the Park District will plant a new tree. Public Works Open House is on May 18 from 9:00 a.m. to 1:00 pm. 16. BUSINESS LEADERS FORUMS — Trustee Schmidt — No Report 17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — The next Blood Drive will be on May 11 from 8:00 a.m. to 1:00 p.m. at the Village Hall on the lower level in rooms A/B/C. More information is on the website. 18. PERSONNEL COMMITTEE — Trustee Schmidt — No Report 19. AIRPORT UPDATE — Mayor Johnson — No Report. 20. PARADE COMMITTEE — Mayor Johnson — May 6 is the next Parade Meeting. We will announce the Grand Marshal for this year's parade at the next Board Meeting. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson - On July 4 - The Beach Boys at Rotary Green, July 9- Martina McBride at Village Green, July 18 — Neon Trees at Rotary Green, July 23 — Four Tops at Village Green and on July 30 — Bret Michaels at Village Green. 22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — Memorial Day 23. LIQUOR COMMISSION — Mayor Johnson — No Report 24. REPORT FROM VILLAGE MANAGER — No Report 25. REPORT FROM VILLAGE CLERK — No Report 26. UNFINISHED BUSINESS — No Report 27. NEW BUSINESS — Trustee Prochno - Thank you for all the Birthday Wishes. 28. PUBLIC COMMENT — 8:01 PM Helen Leski said thank you to the Mayor for the Senior Center State of the Village. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:04 PM. Moved by Trustee Miller Seconded by Trustee Jarosch AYES: Trustee Bush, Franke, Jarosch, Miller, Prochno, Schmidt NAYS: None ABSENT: None Page 5 of 6 MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 6 of 6