HomeMy WebLinkAboutVILLAGE BOARD - 05/14/2024 - MEETING MINUTESMINUTES
REGULAR VILLAGE BOARD MEETING
MAY 14, 2024
1. CALL TO ORDER — 7:10 PM
PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke, Kathryn A.
Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt
ABSENT: None
A Quorum was present.
Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker,
and Deputy Clerk Jennifer Mahon
2. PLEDGE OF ALLEGIANCE / INVOCATION — PASTOR DANIEL GREG, LUTHERAN
CHURCH OF THE HOLY SPIRIT
3. APPROVAL OF MINUTES OF APRIL 23, 2024 - Motion to approve the Minutes of the
Regular Village Board Meeting held on April 23, 2024 as submitted and dispense with the
reading.
Moved by Trustee Prochno Seconded by Trustee Bush
The motion was voted upon by acclamation.
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT
Mayor Johnson — On Saturday, April 27, I participated in the Meet the Fleet Roselle Bockfest
Parade and the Makers Wanted Nascar car was driven in the parade.
On Monday, April 29 the students from Grove Junior High toured the Village Hall.
The Interfaith Prayer Luncheon was held at the Kenneth Young Center on Thursday, May 2.
Also on May 2, I met with the Homeowners Association President of Branigar's subdivision.
Some residents are expressing interest in annexing so the HOA met with the Village to find out if
there are limitations as to where you live.
We had the Coffee with the Board on Saturday, May 4 at the old Elk Grove Bank & Trust on
Turner. It was by far the biggest crowd for the coffee.
On Thursday, May 9 we went to Public Works for the plaque dedicated for their Accreditation
and a picture was taken for a APWA Reporter magazine.
The School Board of Election elected TR as President of the District 59 Board.
John Glass, the Chairman of the Plan Commission, recently passed away. John served on the
Plan Commission since 1976 and attended over 360 meetings during his time. John did a
phenomenal job as Chairman. He definitely left his mark on the Village.
The Parade Committee Gand Marshal will be Trustee Chris Prochno for serving on the Plan
Commission then a Trustee with over 32 years of service.
The purchasing of 25 Turner / Munchies Pizza - Mayor thanked the Board for helping businesses
in the Village. There is a joint press release that will be released tonight.
Richard Koenig, Housing Opportunity Development Corporation, spoke about an affordable
Senior Rental Housing building that will go up in the old Dr. Riggs Building on Arlington
Heights Road.
We will have the biggest American Flag displayed at the 4th of July concert. Brad Keselowski
(Nascar) will be attending the 4th of July concert as well for photos & autographs. Beach Boys
will play at 8:00 p.m., and the Lion's Club will be selling hamburgers, hotdogs and beer.
After Memorial Day, we will start promoting Brad's car in the Nascar race in Chicago. There are
a lot of summer events being planned.
Dr. Homann will have his annual Free Dental Day on Friday, September 27 - first come, first
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served to all residents.
FALLEN SOLDIER MEMORIAL SCHOLARSHIPS (CCC) — Trustee Miller, Trustee Bush,
Kittie Weiner, Friends of the Library and Marianne Okubo from Shinnyo-en Temple presented
the awards to the following recipients:
Christin Bivian from Elk Grove High School will be attending Lewis University;
Jenna Kolcz from Elk Grove High School will be attending Grinnel College;
Kahnishga Solaidurairaj from Conant High School will be attending University of Illinois
Chicago; and
Cameron McCorry from Elk Grove High School will be attending Augustana College.
Trustee Bush — Congratulations to all the Scholarship Winners.
Trustee Miller — Arbor Day started in Nebraska many years ago and on April 26, I attended the
celebration of Arbor Day and Public Works and the Park District planted a tree.
Chalk it Up to Character started this week. There are drawings all over Elk Grove Village this
week and we still have another week. Please use your chalk and draw a picture or write
something about Character on your front sidewalks. Pictures will go on the ccceg.org website.
Pack the Pantry is this Saturday at Jewel from 9:00 a.m. to 1:00 p.m. The Pantry is currently
servicing 1100 families.
Trustee Prochno — The last indoor Winter Farmers Market will be this Saturday from 9:00 a.m. to
1:00 p.m. at Christus Victor Church. The Outdoor Farmers Market will begin in June.
The Salt Creek Clean up will be on Saturday, June I st from 9:00 a.m. to 12:00 p.m. Please meet
at Elk Grove High School by the creek. To sign up, please call 847-828-1141 to help out.
Monday, May 27 is the 26th Memorial Day Observation in the gymnasium at the Elk Grove Park
District.
Trustee Schmidt — I attended the Meet Chicago Northwest Meeting on May 1.
I met with Elk Grove High School Italian classes the last 2 mornings regarding the 2024-2025
Exchange Program.
Tomorrow, May 15, is National Law Enforcement Memorial Day. Please fly your flags in honor
of the officers that lost their life in the last year.
Trustee Jarosch — The PADS program ended on April 28th. This was the first successful season
since the COVID pandemic. They provided shelter and warm meals on Sunday's for 26 weeks.
They averaged about 18 individuals per week. They did an extraordinary job in making people
feel welcome, valued and secure. They are looking for new volunteers for next year's season.
Trustee Franke — No Report
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the April 30, 2024 Accounts Payable Warrant in the amount of $5,780,568.19.
Moved by Trustee Prochno Seconded by Trustee Franke
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the May 14, 2024 Accounts Payable
Warrant in the amount of $821,338.76.
Moved by Trustee Prochno Seconded by Trustee Miller
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
6. CONSENT AGENDA
a. Consideration to allow the installation of two temporary banner signs in excess of thirty (30)
days for Grecian Delight located at 1201 Tonne Road.
b. Consideration of a request from Queen of the Rosary School, located at 690 Elk Grove
Boulevard, to waive the FY 2024-25 business license fees in the amount of $50.
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c. Consideration of a request from HCR ManorCare, located at 1940 Nerge Road, to waive FY
2024-25 business license fees in the amount of $200.
d. Consideration of a request from the Elk Grove Park District to waive permit fees in the
amount of $921 to replace additional roofing on the Administration Building at 499
Biesterfield Road.
e. Consideration to authorize payment for FY 2024-2025 membership dues to the Northwest
Municipal Conference (NWMC) in the amount of $16,734.12.
f. Consideration to award a professional service contract to M.E. Simpson Co., Inc. of
Valparaiso, IN for professional services for fire hydrant flow testing in the amount of
$26,000 from the Water and Sewer Fund.
g. Consideration to renew a contract with Trees "R" Us, Inc. of Wauconda, IL for Routine and
Emergency Tree Removal Services contract in the amount of $28,056.83 from the General
Fund.
h. Consideration to award a professional services contract to Tasty Catering of Elk Grove
Village, IL to provide staffing to manage food and drink as well as provide and set up
equipment for the Village's annual Oktoberfest Celebration in an amount not to exceed
$45,514.25.
i. Consideration to award a professional services contract to Engineering Enterprises, Inc. of
Sugar Grove, IL for Professional Engineering Services to provide part-time, on -call water
and sewer consulting services in the amount not to exceed $48,000 from the Water and
Sewer Fund.
Consideration to award a professional service contract with Pirtek of Elk Grove Village, IL
for the Hydraulic Inspections and Maintenance Agreement off the Busse Woods Dam in the
amount of $48,000 from the Water & Sewer fund.
k. Consideration to award a purchase contract to CDS Office Technologies of Itasca, IL for the
purchase of 5G cellular routers and antennas for Police vehicles for an amount not to exceed
$67,878.
1. Consideration to waive the formal bidding process and award a contract to JG Uniforms of
Chicago, IL for the Police Department's FY2025 Uniform Services in the amount of $76,500
from the General Fund.
m. Consideration to award a contract to Langton Group of Woodstock, IL for the Parkway Tree
Planting contract in the amount of $78,000 from the Green Fund.
n. Consideration to award a purchase contract to Heartland Business Systems of Lisle, IL for
the purchase of HP desktop computers for the Fire and Public Works Departments, in the
amount of $80,863.18 from the General Fund, Business Leaders Fund, and Water and Sewer
Fund.
o. Consideration to award a professional service contract to HR Green of McHenry, IL for
design and construction engineering services for the Pratt Lift Station Rehabilitation project
in the amount of $86,810 from the Busse Elmhurst Redevelopment Fund.
p. Consideration to award a professional service contract to RJN Group of Wheaton, IL for
professional engineering services for the 2024 Busse Road Sanitary Sewer Point Repair
project, in the amount of $90,000 from the Busse Elmhurst Redevelopment Fund.
q. Consideration to renew a professional services contract with HR Green, Inc. of McHenry, IL
for fire plan review services in the amount of $250,000 from the General Fund.
r. Consideration to award a professional service contract to HR Green, Inc. of McHenry, IL for
the Preliminary and Final Design Engineering Services for the Pratt Boulevard Improvement
project in the amount of $449,403 from the Busse -Elmhurst Redevelopment Fund.
s. Consideration to adopt Ordinance No. 3853 entitled, "AN ORDINANCE PURSUANT TO
THE VILLAGE'S HOME RULE AUTHORITY TO ALLOW FOR LATERAL TRANSFER
OF POLICE OFFICER HIRING BY THE FIRE AND POLICE COMMISSION."
t. Consideration to adopt Resolution No. 29-24 entitled, "A RESOLUTION APPROVING
THE PLAT OF SUBDIVISION IDENTIFIED AS 2055 LUNT AVENUE (2055 LUNT
AVENUE, 2101-2105 LUNT AVENUE, 2139-2145 LUNT, AND 1700 NICHOLAS
BOULEVARD)."
u. Consideration to adopt Resolution No. 30-24 entitled, "A RESOLUTION APPROVING THE
PLAT OF SUBDIVISION IDENTIFIED AS ALIGNED ORD03 CONSOLIDATION (141
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NORTHWEST POINT BOULEVARD, 150 NORTHWEST POINT BOULEVARD, AND
50 NORTHWEST POINT BOULEVARD)."
v. Consideration to adopt Resolution No. 31-24 entitled, "A RESOLUTION AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE A SECOND AMENDMENT TO
THE AGREEMENT AND REAL ESTATE TERMS AND CONDITIONS FOR
CONVEYANCE OF VILLAGE -OWNED PROPERTY BETWEEN THE VILLAGE OF
ELK GROVE VILLAGE AND WINGSPAN DEVELOPMENT GROUP, LLC.
(ARLINGTON-HIGGINS TIF)"
w. Consideration to adopt Resolution No. 32-24 entitled, "A RESOLUTION AUTHORIZING
THE VILLAGE MANAGER AND VILLAGE CLERK TO EXECUTE A LEASE
TERMINATION & RELOCATION AGREEMENT WITH BARBELLO'S, INC. D/B/A
MUNCHIES PIZZA & BAR (3 TURNER AVENUE)."
Motion to approve Consent Agenda items a-w.
Moved by Trustee Franke Seconded by Miller
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
7. REGULAR AGENDA — No items
8. PLAN COMMISSION — Village Manager Roan
a. PC Docket 24-2 - Consideration of a Petition for a Special Use Permit to construct an
electrical substation with variations for the property at 1000 Oakton Street.
(PH 05-06-2024)
On May 6, the Plan Commission met to hear PC Docket 24-2 to consider the petition for a
Special Use for an electrical substation located at 1000 Oakton Street with associated variances.
It was the consensus of the Plan Commission by a 7-0 vote to approve the petition for the Special
Use and the variations.
Motion to direct the Village Attorney to prepare the paperwork for the electrical
substation for Microsoft.
Moved by Trustee Jarosch Seconded by Trustee Bush
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
b. PC Docket 24-1 - A public hearing to consider a Special Use Permit for modifications to a
Planned Development by altering the existing site plan to add six (6) pickleball courts and
lighting for the pickleball court and the soccer field at 711 Chelmsford Lane. (PH 03-18-
2024, decision tabled pending additional information)
c. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from
I-2 to I-1 for property located at 751 Pratt Boulevard.
(Public Hearing date yet to be determined.)
9. ZONING BOARD OF APPEALS — Village Manager Roan — No Report
a. ZBA Docket # 24-2 - A Public Hearing for a variation of the Elk Grove Village Zoning
Ordinance as it pertains to the permitted maximum floor area in industrial zoning districts for
property located at 190-212 Crossen Avenue.
(PH 05-16-24)
10. RECYCLING & WASTE COMMITTEE — Trustee Franke — On Saturday, May 4, the
Paint and Motor Oil recycling event had a total of 331 cars drove through.
The SWANCC Document Destruction & Electronics Recycling Event will be on Saturday, June
1 from 9:00 a.m. and 12:00 p.m. at the James Paul Petri Public Works Facility located at 450 E.
Devon Avenue. Identification will be checked.
a. Sustainability Plan
11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No
Report
12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — Road resurfacing has
begun in the Community. Please slow down and watch for workers.
13. CABLE TELEVISION COMMITTEE — Trustee Jarosch — The Scholarship Winners can
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watch this meeting on Cable TV or on other streaming devices.
14. YOUTH COMMITTEE — Trustee Bush — The Youth Scholarships will be announced at
the next board meeting.
15. INFORMATION COMMITTEE — Trustee Miller — All of our social media apps are on
the website under Stay Connected / Facebook / Twitter / Instagram.
May 17 is Cop on a Rooftop at the Dunkin' Donuts across from Village Hall from 5:00 a.m. to
12:00 p.m.
Public Works is having the Open House on Saturday, May 18th, from 9:00 a.m. to 1:00 p.m.
16. BUSINESS LEADERS FORUMS — Trustee Schmidt — No Report
17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — The last Blood Drive was
on Saturday, May 1 lth and there were 29 units of blood collected which will save 87 lives.
18. PERSONNEL COMMITTEE — Trustee Schmidt — No Report
19. AIRPORT UPDATE — Mayor Johnson — No Report
20. PARADE COMMITTEE — Mayor Johnson — Trustee Prochno will be the Grand Marshal
for the Parade this year.
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson - On
July 4 - The Beach Boys at Rotary Green, July 9- Martina McBride at Village Green,
July 18 — Neon Trees at Rotary Green, July 23 — Four Tops at Village Green and on
July 30 — Bret Michaels at Village Green.
22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — Memorial Day is on May 27th at
the Garden Terrace at 10:00 a.m.
23. LIQUOR COMMISSION — Mayor Johnson — No Report
24. REPORT FROM VILLAGE MANAGER — No Report
25. REPORT FROM VILLAGE CLERK — No Report
26. UNFINISHED BUSINESS — No Report
27. NEW BUSINESS — No Report
28. PUBLIC COMMENT — 8:26 PM
29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:29 PM.
Moved by Trustee Schmidt Seconded by Trustee Miller
AYES: Trustee Bush, Franke, Jarosch, Miller, Prochno, Schmidt
NAYS: None
ABSENT: None
MOTION CARRIED
Mayor Craig B. Johnson
Loretta M. Murphy, Village Clerk
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