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Home My WebLink AboutAGENDA - 03-12-24 - AGENDA Page 1 of 4 AGENDA REGULAR VILLAGE BOARD MEETING MARCH 12, 2024 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR JINTAEK CHUNG, TRINITY GOSPEL CHURCH) 3. APPROVAL OF MINUTES OF FEBRUARY 27, 2024 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: FEBRUARY 29, 2024 $ 9,656,846.27 MARCH 12, 2024 $ 352,767.31 6. CONSENT AGENDA a. Consideration to award a purchase contract to Liftoff, Inc of Crofton, MD to provide the Village licensing for multiple Microsoft products, including Email licensing, Defender/Entra ID Licensing and M365 Applications in an amount not to exceed $51,066. (Microsoft licensing for email, email security and applications is an important component to the Village's Email/ Office 365 environment and the security of those products. (This purchase is required to stay in compliance with Microsoft's new licensing model. (In previous years, these products were purchased separately but are now combined on a single contract. (These costs will be a recurring annual charge to the Village and will have the same expiration date. (IT staff solicited a quote from a reputable vendor, Liftoff Inc. (The Director of Information Technology recommends approval.) b. Consideration to award a construction contract to Builders Asphalt, LLC of Hillside, IL to furnish hot-mix asphalt materials as part of the 2024 Hot-Mix Asphalt Material Purchase Contract in the amount of $74,000 from the Motor Fuel Tax, General and Water & Sewer Page 2 of 4 Funds. (On Thursday, February 15, 2024, the Village opened sealed bids for the 2024 Hot-Mix Asphalt Material Purchase Contract. (The lowest responsive and responsible bid, adjusted for mileage cost, was received from Builders Asphalt, LLC of Hillside, IL. (Adequate funds for the project have been allocated in FY2025 in the Motor Fuel Tax, General and Water & Sewer Funds. (The Director of Public Works recommends approval.) c. Consideration to award a professional services contract to HR Green of McHenry, IL for engineering/bidding services, construction observation and project management services related to the demolition and restoration of property located at 60 -70 Turner Avenue in an amount not to exceed $99,180 from the Capital Projects Fund. (HR Green, Inc. submitted a proposal to provide the necessary engineering/bidding, construction observation and project management services for the demolition and site restoration for property located 60-70 Turner Avenue. (HR Green, Inc. has successfully provided consulting services to the Village for the construction management of the two new fire stations, two Public Works facilities, the Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as well as several other projects. (Additionally, HR Green has provided similar services in relation to the demolition and restoration of the former Elk Grove Bowl, former Shell Gas Station, Elk Grove Hotel, Motel 6, Days Inn, 1550 E. Higgins, and 1932 E. Higgins sites. (The Village Manager recommends approval.) d. Consideration to concur with prior Village Board authorization to award a professional services contract to the lowest responsive and responsible bidder, McDonagh Demolition, Inc. of Chicago, IL for demolition and site restoration at 570 E. Higgins Road in an amount not to exceed $102,600 from the Higgins Road Corridor Redevelopment Fund. (On Thursday February 29, 2024, the Village opened sealed bids for the Demolition Project located at 570 E. Higgins Road. (Twelve (12) contractors obtained bid documents and eight (8) bids were submitted. (The lowest responsive and responsible bid was received by McDonagh Demolition, Inc. of Chicago, IL in the amount of $102,600. (Adequate funds are available in the Higgins Road Corridor Redevelopment Fund. (The Director of Community Development recommends approval.) e. Consideration to concur with prior Village Board authorization to award a professional services contact to the lowest responsive and responsible bidder, McDonagh Demolition, Inc. of Chicago, IL for the demolition at 600 E. Elk Grove Boulevard in an amount not to exceed $126,980 from the Capital Projects Fund. (On Thursday February 29, 2024, the Village opened sealed bids for the Demolition Project located at 600 E. Elk Grove Boulevard. (Twelve (12) contractors obtained bid documents and eight (8) bids were submitted. (The lowest responsive and responsible bid was received by McDonagh Demolition, Inc. of Chicago, IL in the amount of $126,980. (Adequate funds are available in the Capital Projects Fund. Page 3 of 4 (The Director of Community Development recommends approval.) f. Consideration to award a construction contract to the lowest responsive and responsible bidder, Builders Paving, LLC of Hillside, IL for the 2024 Residential Roadway Resurfacing project in the amount of $3,939,612 from the Motor Fuel Tax, Capital Project & Water & Sewer Funds. (On Thursday, February 15, 2024, Village opened sealed bids for the 2024 Residential Roadway Resurfacing project. (Six (6) contractors obtained bid documents and four (4) submitted bids. (The lowest responsive and responsible bid was received from Builders Paving, LLC of Hillside, IL. (Adequate funds for the project have been allocated in the FY2025 Motor Fuel Tax, Capital Project and Water & Sewer Funds. (The Director of Public Works recommends approval.) g. Consideration to approve the third quarter financial report ending January 31, 2024. (As part of the financial software system, staff has created quarterly financial reports comparing year to date numbers to the prior year. (The Director of Finance recommends approval.) h. Consideration to adopt Resolution No. 14-24 authorizing the Village Manager to execute a Memorandum of Understanding with the City of Wood Dale relating to Elk Grove Village's potential temporary emergency use of Wood Dale's water supply system. (Execution of this Memorandum of Understanding sets forth the parameters should Elk Grove Village experience a temporary shutdown to the Northwest Suburban Municipal Joint Action Water Agency’s (JAWA) primary transmission main that supplies water to Elk Grove Village. (The Director of Public Works recommends approval.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. PC Docket 24-1 - A public hearing to consider a Special Use Permit for modifications to a Planned Development by altering the existing site plan to add six (6) pickleball courts and lighting for the pickleball court and the soccer field at 711 Chelmsford Lane. (PH 03-18- 2024) b. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit to construct an electrical substation for the property at 1000 Oakton Street. (Public Hearing date yet to be determined.) c. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan a. ZBA Docket 24-1 - A Public Hearing for a variation of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts for Page 4 of 4 property located at 400 Bianco Drive. (PH 03-14-24) 10. RECYCLING & WASTE COMMITTEE - Trustee Franke a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Jarosch 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.