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HomeMy WebLinkAboutAGENDA - 05-28-24 - AGENDA AND ADDENDUM Page 1 of 6 AGENDA REGULAR VILLAGE BOARD MEETING MAY 28, 2024 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR DAN FOLWACZNY, OUR LADY OF THE BLESSED SACRAMENT) 3. APPROVAL OF MINUTES OF MAY 14, 2024 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: MAY 28, 2024 $ 278,837.86 6. CONSENT AGENDA a. Consideration to allow the installation of real estate signage for ML Realty Partners located at 2701 Busse Road. (ML Realty Partners has submitted a request to install real estate banner signage advertising the vacancy of a 143,552 square foot tenant space at 2701 Busse Road. (The wall mounted banner sign and ground level sign are requested to be displayed until a lease has been signed filling the remaining space in this 251,083 square foot building. (The Director of Community Development recommends approval.) b. Consideration of a request from the Elk Grove Farmers Market to waive business license fees for the 2024 farmers market taking place on the Municipal parking lot in the amount of $100. (Elk Grove Farmers Market is requesting a waiver for a general retail license fee ($100) for its annual summer farmers market event for 2024. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) c. Consideration of a request from the society of St. Vincent de Paul located at 12731 S. Page 2 of 6 Wood Street, Blue Island, IL to waive FY 2024-25 business license fees for the placement of a collection box at Queen of the Rosary Church in the amount of $450. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) d. Consideration of a request from Shinnyo-En USA Chicago Temple to waive permit fees in the amount of $925 for replacing part of the roof at 120 E. Devon Avenue. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations.) (The Director of Community Development recommends approval.) e. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2024/25 vehicle sticker fees in the amount of $2,075. (The Elk Grove Park District is seeking a waiver of FY 2024/25 vehicle sticker fees for 4 passenger vehicles ($100), 16 Class-B trucks ($800), 13 Class-D/F trucks ($975), and 2 Class-H/J/K trucks ($200) for a total waiver of $2,075. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) f. Consideration of a request from the Elk Grove Park District to waive permit fees in the amount of $3,119 to renovate the Pavilion Fitness cardio area at 1000 Wellington Avenue. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) g. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2024/25 business license fees in the amount of $3,135. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) h. Consideration of a request from the Elk Grove Park District to waive the Liquor License fees for Class A Liquor Licenses for Fox Run Golf Links and the Garden Terrace Banquets in the amount of $5,800. (Each Class A Liquor License is valued at $2,900. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Village Clerk recommends approval.) i. Consideration to waive the formal bidding process and award a contract to On Time Embroidery, Inc. of Elk Grove Village, IL for Fire Department uniforms and safety shoes in the amount of $56,425 from the General Fund. Page 3 of 6 (The Fire Department budgets annually for department uniforms and accessories. (The Fire Department has purchased all of its uniforms from On Time Embroidery, Inc. for the last seven years. (The current contract request also includes the annual purchase of safety shoes. (On Time Embroidery, Inc. is requesting a 7.5% price adjustment across all items over the current year. (The Fire Department enjoys a successful and responsive relationship with On Time Embroidery, Inc. of Elk Grove Village, IL. (The term of the contract is May 1, 2024 through April 30, 2025. (Adequate funds are budgeted for this contract in the FY24 Fire Department General Fund Budget. (The Fire Chief recommends approval.) j. Consideration to award a purchase contract to C.C. Cartage, Inc. of Lake Zurich, IL to furnish and deliver sand and gravel in the amount of $86,195.50 from the General and Water & Sewer Funds. (On Thursday, May 16, 2024, the Village opened sealed bids for the Furnish and Deliver Sand and Gravel contract. (Three (3) contractors obtained bid packets, with one (1) contractor submitting a bid. (The contract provides various types of sand and gravel delivered to the Village’s Public Works locations. (The initial term of the contract is from May 1, 2024 through April 30, 2025 (The contract includes the option for four (4) annual renewals in one (1) year increments through April 30, 2029. (The lowest overall responsive and responsible bid was received from C.C. Cartage Inc. of Lake Zurich, IL in the amount $86,195.50. (Funds for the contract have been allocated in the Public Works General and Water & Sewer Funds. (The Director of Public Works recommends approval.) k. Consideration to award a purchase contract (through the TIPS (Inter-local Purchasing System) contract to Heartland Business Systems of Little Chute, WI for the purchase of Getac Tablets and related accessories for Police vehicles in an amount not to exceed $154,391.19. (The existing Getac Tablet Computers in Police vehicles are five (5) years old and need to be replaced with current High Speed/ High Capacity units to accommodate the latest in- vehicle software and networking needs. (Research and testing of replacement tablets were conducted from mid-2023 to early 2024 to ensure the new units would be compatible with the squads and dispatching software. (Each tablet will use the latest processing and solid-state drive technology and come with a 4-year warranty. (Utilizing the same platform model allows for continued use of existing docking stations and mounting hardware. (Heartland Business Systems of Little Chute, WI has offered the most favorable pricing and supplied the new Getac Tablets purchased for testing and holds the current contract through the Inter-local Purchasing System (TIPS). Page 4 of 6 (Funds are budgeted in the FY2025 Police Department Capital Replacement Fund for the replacement of the Getac Tablets and associated hardware. (The Police Chief recommends approval.) l. Consideration of a request to hold a Public Hearing before the Plan Commission to consider Petitions for Rezoning from B-2 to I-1 for the purposes of operating an industrial building on each property located at 500 Higgins Road and 570 Higgins Road. (AGG Properties, LLC is petitioning the Village to rezone the properties at 500 Higgins Road and 570 Higgins Road from B-2 Business Zoning District: General Business to I-1 Restricted Industrial District for the purposes of operating an industrial building on each property. (The date for a Public Hearing has not been established.) m. Consideration to adopt Ordinance No. 3854 to amend the Village Code of the Village of Elk Grove Village, Title 3, Section 3-26-4: License Fee by reducing the annual license fee for a cannabis dispensing organization from thirty thousand dollars ($30,000) to two hundred and fifty dollars ($250). (This ordinance amends the license fee for dispensaries to align with fee structures used in neighboring communities.) n. Consideration to adopt Ordinance No. 3855 granting a Special Use Permit for an electrical substation with variations for the property located at 1000 Oakton Street. (This item was discussed at the May 14, 2024 Village Board Meeting and currently appears under Unfinished Business.) o. Consideration to adopt Resolution No. 33-24 authorizing the Mayor and Village Clerk to execute a Development and Operating Agreement for a Craft Grow Facility between the Village of Elk Grove Village and Bluestem Ventures, LLC. (On June 25, 2019, the Illinois Legislature enacted the Cannabis and Regulation and Tax Act. The Act authorizes the State the right to grant a license (“License”) for Craft Growing (Section 30-5(a)) where cannabis can be grown for sale or distribution to an approved cultivation center, craft grower, infuser organization, dispensing organization, or as otherwise authorized by the Act. (The Development and Operating Agreement stipulates the conditions and requirements for the operation of a craft grow facility in Elk Grove Village. (The Elk Grove Village Business Park is a desirable location due to distances from residential zoned properties, schools, and daycare facilities, as well as its access to properly sized industrial facilities and transportation networks.) p. Consideration to adopt Resolution No. 34-24 approving the Plat of Vacation of a public utilities and drainage easement at 2101-2105 Lunt Avenue, 2139-2145 Lunt Avenue, and 1700 Nicholas Boulevard. (The purpose of the Plat of Vacation is to vacate a public utilities and drainage easement that is unnecessary with the recently approved consolidation of the lots at 2101-2105 Lunt Avenue, 2139-2145 Lunt Avenue, and 1700 Nicholas Boulevard. (Village staff recommends approval.) 7. REGULAR AGENDA Page 5 of 6 8. PLAN COMMISSION - Village Manager Roan a. PC Docket 24-1 - A public hearing to consider a Special Use Permit for modifications to a Planned Development by altering the existing site plan to add six (6) pickleball courts and lighting for the pickleball court and the soccer field at 711 Chelmsford Lane. (PH 03-18-2024, decision tabled pending additional information) b. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan a. ZBA Docket # 24-2 - A Public Hearing for a variation of the Elk Grove Village Zoning Ordinance as it pertains to the permitted maximum floor area in industrial zoning districts for property located at 190-212 Crossen Avenue. (PH 05-16-24) 10. RECYCLING & WASTE COMMITTEE - Trustee Franke a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Jarosch 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS Page 6 of 6 a. Village Attorney - Prepare the necessary documents for a Special Use Permit to construct an electrical substation with associated variations for the property at 1000 Oakton Street. 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 2 ADDENDUM REGULAR VILLAGE BOARD MEETING MAY 28, 2024 7:00 PM 6. CONSENT AGENDA q. Consideration to waive the formal bid process and award a construction contract to Martam Construction, Inc. of Elgin, IL to dredge the drainage channel on WGN's property for an amount not to exceed $50,000 from the Capital Projects Fund. (Martam Construction is currently on the WGN site completing the Biesterfield Basin Outfall Improvements project. (This work will include the dredging of the downstream channel within WGN's property to ensure proper drainage of our newly installed storm sewer project. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) r. Consideration to adopt Resolution No. 35-24 authorizing the Mayor and Village Clerk to execute a purchase and sale agreement between the Village of Elk Grove and Elm Management Corp., Chicago Title Land Trust Company, as Successor Trustee to LaSalle National Trust N.A., u/t/a dated 8/12/92 a/k/a Trust No. 117271, and Chicago Title Land Trust Company, as Successor Trustee to First American Bank of Bensenville f/k/a Bensenville State Bank, u/t/a dated 7/13/76 a/k/a Trust No. 76-198 (2800 E. Higgins). (These properties are being purchased for potential use for municipal purposes and/or future redevelopment. (There are no plans for redevelopment at this time. (The Purchase and Sale Agreement will be available at the Village Board Meeting.) s. Consideration to adopt Resolution No. 36-24 authorizing the Village Manager to execute a Highway Authority Agreement between the Village of Elk Grove and the Illinois Department of Transportation (IDOT) to create a recorded institutional control related to the groundwater beneath the Higgins Road right of way. (Following the acquisition of the property at 1 E. Higgins Road, the Village removed the petroleum underground storage tanks at the site and has conducted soil and groundwater environmental remediation work. Page 2 of 2 (As part of the process of requesting a “No Further Action” letter from the Illinois Environmental Protection Agency (IEPA), the Village is required to execute a Highway Authority Agreement to alert future roadway construction workers of the potential presence of petroleum compounds in groundwater beneath the right of way of Higgins Road. (This resolution authorizes the Village Manager to execute the necessary Highway Authority Agreement with the Illinois Department of Transportation in the form of the provided sample. (The Village Manager recommends approval.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.