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HomeMy WebLinkAboutAGENDA - 06-18-24 - AGENDA AND ADDENDUM Page 1 of 8 AGENDA REGULAR VILLAGE BOARD MEETING JUNE 18, 2024 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR JONAH BOUTELL, PRINCE OF PEACE UNITED METHODIST CHURCH) 3. APPROVAL OF MINUTES OF MAY 28, 2024 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: MAY 31, 2024 $ 4,516,989.64 JUNE 6, 2024 $ 183,499.98 JUNE 18, 2024 $ 569,772.91 6. CONSENT AGENDA a. Consideration to approve sign variations for the Ascension Alexian Brothers buildings located at 800 Biesterfield Road, 701 Biesterfield Road, 935 Beisner Road, and 955 Beisner Road. (Variations are necessary to allow multiple signs exceeding the height and square footage area requirements for signage throughout the Ascension Alexian Brothers building campus. (The proposed signs will replace existing signs in the same locations. (The Director of Community Development recommends approval.) b. Consideration of a request from Community Consolidated School District 59 to waive 2024 Alarm User License Fees in the amount of $25. (Community Consolidated School District 59 is requesting a waiver for an Alarm User License Fee of $25. Page 2 of 8 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance has recommended approval.) c. Consideration of a request from the Elk Grove Village Public Library to waive permit fees to sealcoat and restripe part of the parking lot, located at 1001 Wellington Avenue, in the amount of $314. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) d. Consideration of a request from the Alexian Brothers Communities and Ministries, located at 600 Alexian Way, to waive FY 2024/25 vehicle sticker fees in the amount of $225. (The Alexian Brothers Communities and Ministries are seeking a waiver of FY 2024/25 vehicle sticker fees for 5 passenger vehicles ($125), and 2 Class-B trucks ($100) for a total waiver of $225. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) e. Consideration of a request from The Salvation Army, located at 1000 Pratt Boulevard, to waive FY 2024/25 vehicle sticker fees in the amount of $1,450. (The Salvation Army is seeking a waiver of FY 2024/25 vehicle sticker fees for 5 Class -B trucks ($250), 8 Class-C,D,F trucks ($600), and 6 Class-H,J,K trucks ($600) for a total waiver of $1,450. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) f. Consideration of a request from the Elk Grove Park District to waive permit fees to remove and replace the parking lot at Marshall Park, 711 Chelmsford Lane, in the amount of $3,039. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) g. Consideration of a request from Shinnyo-en USA Chicago Temple to waive permit fees for the installation of a temporary temple trailer at 120 E. Devon Avenue in the amount of $5,306.50. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) Page 3 of 8 h. Consideration to award a purchasing contract to Direct Fitness Solutions of Mundelein, IL for the purchase of space-saving weight racks, weight storage systems, and functional trainers for each of the three fire stations in the amount of $37,401 from the Foreign Fire Insurance Fund. (The current Foreign Fire Budget contains funding for the purchase of space-saving workout equipment for each of the three stations. (The high frequency of use by numerous users requires the purchase of commercial grade fitness equipment to maximize space, protect the current floor, and enhance exercise versatility. (The Fire Department recommends TAG Fitness equipment which is designed for functional use and enhances exercise versatility. (There is a purchasing agreement with Direct Fitness Solutions of Mundelein, IL which is a local distributor of TAG Fitness equipment. (This equipment has been reviewed and approved by the Fire Department Wellness Committee. (Adequate funds are available in the FY25 Foreign Fire budget. (The Fire Chief recommends approval.) i. Consideration to award a contract to Midwest Power Industry Inc. of Ringwood, IL for the Village generator maintenance contract in the amount of $40,650 from the General Fund and Water & Sewer Fund. (On Thursday, June 6, 2024, the Village opened sealed bids for the Village generator maintenance contract. (Two (2) contractors obtained bid packets, with two (2) contractors submitting a bid. (The contract provides for annual maintenance of eighteen (18) on-site facility generators, three (3) portable generators and repair services should they be required. (The lowest responsive and responsible bid was received from Midwest Power Industry Inc. of Ringwood, IL. (Funds for the contract have been allocated in the General Fund and the Water & Sewer Fund. (The Director of Public Works recommends approval.) j. Consideration to award a professional service contract to Fountain Technologies Ltd. of Wheeling, IL for rehabilitation to electrical components, lighting renovations, and water feature program of the Village Fountain located on the northeast corner of Biesterfield Road and Leicester Road for the amount of $46,850 from the Residential Enhancement Fund. (A proposal was solicited from Fountain Technologies, Ltd. of Wheeling, IL for the rehabilitation to electrical components, lighting renovations, and water feature program of the Village Fountain located on the northeast corner of Biesterfield Road and Leicester Road. (These professional services include replacing worn or failed components and updating controls to current technologies to have the ability to pick the color of the lights to match holidays and special events. Page 4 of 8 (Fountain Technologies was the original contractor that furnished and installed the mechanical system and controls in the existing Village Fountain located on the northeast corner of Biesterfield Road and Leicester Road. (Adequate funds are available in the Residential Enhancement Fund. (The Director of Public Works recommends approval.) k. Consideration to award a professional service contract to Bayless Communications LLC of Chicago, IL for strategic consulting services to support business retention and recruitment efforts in an amount not to exceed $54,000 from the Busse-Elmhurst TIF Fund. (Bayless Communications provides the Village with strategic communications and public relations consulting services to support ongoing business retention and recruitment efforts. (Over the past five years, Bayless Communications has provided support in effectively developing and implementing communication plans to increase earned media coverage for the Village's economic development programs and projects. (This contract reflects the same rate as for services for the previous year and provides for a 12-month term through May 31, 2025. (Adequate funds are available in the Busse-Elmhurst TIF Fund. (The Assistant Village Manager recommends approval.) l. Consideration to award a professional services contract to HR Green of McHenry, IL for engineering/bidding services, construction observation and project management services related to the demolition and restoration of properties located at 2800 to 2835 E. Higgins Road in an amount not to exceed $133,060 from the Busse-Elmhurst TIF and Capital Projects Funds. (HR Green, Inc. submitted a proposal to provide the necessary engineering/bidding, construction observation and project management services for the demolition and site restoration for properties located at 2800 to 2835 E. Higgins Road. (HR Green, Inc. has successfully provided consulting services to the Village for the construction management of the two new fire stations, two Public Works facilities, the Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as well as several other projects. (Additionally, HR Green has provided similar services in relation to the demolition and restoration of the former Elk Grove Bowl, former Shell Gas Station, Elk Grove Hotel, Motel 6, Days Inn, 1550 E. Higgins, and 1932 E. Higgins sites. (The Village Manager recommends approval.) m. Consideration to increase the professional engineering services contract with Engineering Enterprises, Inc. of Sugar Grove, IL for design and construction engineering services for the new elevated water tank, monopole, and demolition of the Pratt Street water tower by $150,000 to a total contract amount not to exceed $735,000. (Engineering Enterprises, Inc. is under contract to provide the necessary design and construction engineering services for the new elevated water tank, monopole, and demolition of the Pratt Street water tower. Page 5 of 8 (The increase to the current contract is due to the need for more construction oversight resulting from ComEd and contractor construction delays, preparation of logo renderings, additional surveying and easement exhibits, and verification of cellular equipment installation. (Adequate funds for the increase are available in the Busse Elmhurst Redevelopment Fund. (The Director of Public Works recommends approval.) n. Consideration to award a construction contract to the lowest responsive and responsible bidder Albrecht Enterprises, Inc. of Des Plaines, IL for demolition at 60 and 70 Turner Avenue in an amount not to exceed $190,000. (On Thursday, June 6, 2024, the Village opened sealed bids for the Demolition Project located at 60 and 70 Turner Avenue. (Eleven (11) contractors obtained bid documents and six (6) bids were submitted. (The lowest responsive and responsible bid was received by Albrecht Enterprises, Inc. of Des Plaines, IL in the amount of $190,000.00. (Adequate funds are available in the Capital Projects Fund. (The Director of Community Development recommends approval.) o. Consideration to award a professional design and construction contract to Johnson Controls Inc., of Arlington Heights, IL for the professional engineering services, design and construction of the Village’s Building Automation System (BAS) Upgrade at the Public Safety Building in the amount of $405,105 from the Capital Projects Fund. (A proposal for professional design-construction services was solicited from Johnson Controls Inc, of Arlington Heights, IL for the inspection, design, construction engineering and construction for the Village’s upgrade to the Building Automation System (BAS) for the Public Safety Building, for the extent of the 2025 Fiscal Year.(Johnson Controls Inc successfully assisted, designed and oversaw construction of the Building Automation System for Fire Station 7 and the Public Works building at Devon for the Village. (Adequate funds for the project have been allocated in the FY2025 Capital Projects Fund. (The Director of Public Works recommends approval.) p. Consideration to award a professional service contract to Christopher B. Burke Engineering, Ltd. of Rosemont, IL for design engineering services for the Nicholas Boulevard roadway and watermain I mprovement project in the amount of $441,830 from the Busse Elmhurst Redevelopment Fund and the Business Leaders Forum Fund. (A proposal was solicited from Christopher B. Burke Engineering, Ltd. of Rosemont, IL for design engineering services to develop contract plans and specifications for roadway and water main improvements along Nicholas Boulevard, from Pratt Boulevard to Landmeier Road, in the amount of $441,830. (Christopher Burke Engineering has successfully completed design engineering services on several roadway and water main projects in the Chicago region. (Adequate funds are available in the Busse Elmhurst Redevelopment Fund and Business Leaders Forum Fund. (The Director of Public Works has recommended approval.) Page 6 of 8 q. Consideration to adopt Ordinance No. 3856 granting a variation of Section 7-1 of the Zoning Ordinance pertaining to maximum floor area ratio in an I-1 Zoned District to permit the needed square footage for an Illinois Department of Agricultural Cannabis Craft Grower license which would thereafter exceed the maximum floor area ratio of 0.80 (80%) on property located at 190-212 Crossen Avenue, Elk Grove Village. (Kannavir Innovations LLC.) (This item was discussed at the May 28, 2024 Village Board Meeting and currently appears under Unfinished Business.) r. Consideration to adopt Ordinance No. 3857 amending the Position Classification and Salary Plan of the Village of Elk Grove Village (Deputy Fire Chief-Fire Department). (The Ordinance adds one Deputy Fire Chief. (The Director of Human Resources recommends approval.) s. Consideration to adopt Resolution No. 37-24 authorizing First American Bank as a depository and designating certain officials as appropriate signatories. (This would allow the Village to invest funds with First American Bank with competitive rates and identify the appropriate signatories. (The Director of Finance recommends approval.) t. Consideration to adopt Resolution No. 38-24 authorizing the Mayor and Village Clerk to execute a Redevelopment Agreement between the Village of Elk Grove Village and Aim High Hospitality, LLC for property located at 1800-1900 Oakton Street. (The Village previously acquired the LaQuinta Hotel and vacant White Castle with the purpose of initiating the redevelopment of the nearly 3 acre site. (This agreement provides for Aim High Hospitality to redevelop the former LaQuinta Hotel and White Castle properties with a Home2 by Hilton and retail outlot.) u. Consideration to adopt Resolution No. 39-24 authorizing the Mayor and Village Clerk to execute a purchase and sale agreement between the Village of Elk Grove Village and Prologis, a Maryland real estate investment trust c/o Prologis, L.P. for property located at 1201 Busse Road. (The property is being purchased for potential use for municipal purposes and/or future redevelopment. (There are no plans for redevelopment at this time. (The Purchase and Sale Agreement will be available at the Village Board Meeting.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. PC Docket 24-1 - A public hearing to consider a Special Use Permit for modifications to a Planned Development by altering the existing site plan to add six (6) pickleball courts and lighting for the pickleball court and the soccer field at 711 Chelmsford Lane. Page 7 of 8 (PH 03-18-2024, Village Board to discuss on 6/18/24.) b. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan 10. RECYCLING & WASTE COMMITTEE - Trustee Franke a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Jarosch 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary paperwork for the variations from the Zoning Ordinance as it pertains to maximum floor area in industrial zoning districts for property located at 190-212 Crossen Avenue. 27. NEW BUSINESS 28. PUBLIC COMMENT Page 8 of 8 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1 ADDENDUM REGULAR VILLAGE BOARD MEETING JUNE 18, 2024 7:00 PM 6. CONSENT AGENDA v. Consideration to adopt Ordinance No. 3858 amending the Standards for Construction Facilities in the Right of Way and Adopting an Electric Utility Facility Design Standards Manual. (This ordinance amends sections 8-8-9-2, 8-8-9-4, 8-8-9-13, 8-8-9-15, and 8-8-9-16 of the Village Code.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.