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Home My WebLink AboutVILLAGE BOARD - 07/16/2024 - MEETING MINUTES Page 1 of 5 MINUTES REGULAR VILLAGE BOARD MEETING JULY 16, 2024 1. CALL TO ORDER – 7:08 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: Trustees Jeffrey C. Franke and Kathryn A. Jarosch A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE / INVOCATION – Pastor Jintaek Chung, Trinity Gospel Church 3. APPROVAL OF MINUTES OF JUNE 18, 2024 - Motion to approve the Minutes of the Regular Village Board Meeting held on June 18, 2024 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Miller The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT – Mayor Johnson – 4th of July was phenomenal! Everything went well with the Beach Boys and John Stamos there. We had the giant American flag and sang the National Anthem, Brad Keselowski was there for a meet & greet, and the fireworks were the largest ever. A pioneer passed away and Monday was the visitation. Nanci Vanderweel was truly a pioneer being the 1st woman Trustee for the Village in 1971. That was a big deal back then. Then she served for 20 years as an Elk Grove Township Trustee, then was elected as the first woman Supervisor at the Elk Grove Township. She was also a founding member on the board of Alexian Brothers. She spearheaded the program to get the interchange done off from 290 so people have quick access to the hospital. She started the blood drive for the Village and we are still doing blood drives in the current year. She was a founding member of the Community Character Coalition. She was a true servant to the community. The Clearmont Pedestrian Bridge dedication was on June 20. Thanks to the Flood Mitigation Project, we did not flood during the past two storms that passed through. They dropped a lot of rain and Elk Grove stayed dry for the most part. There was no flooding. The Martina McBride concert was on July 9. Although it was raining, she still insisted that the concert must go on. There were about 2,000 people that stood in the rain to watch the concert. It was a great night. RotaryFest begins with the Carnival will be there through Sunday. Food venders are there Thursday, Friday and Saturday. Neon Trees will be playing on Thursday followed by a drone light show. Fireworks are on Saturday evening. The remaining concerts will be on the Village Green with the Four Tops on July 23, and Bret Michaels on July 30. The Mayor read two letters from residents complimenting the Village on how wonderful the 4th of July event was. Elk Grove has been Municipality of the Year 2nd time in 3 years in a row. Grove Junior High will continue to have an Officer and we will expand it to have an officer one day a week at the grade schools so the students get to interact with the police officers. On July 7, Brad Keselowski raced in the Nascar race downtown. He did a great job. Stayed up in front most of the race. There is an agenda item for the pickleball courts at Marshall Park. Another agenda item is for Affordable Senior Housing at 750 S. Arlington Heights Road. If Page 2 of 5 anyone is interested, please call the Village and we can give you the contact number to sign up for the wait list. SWEARING INS – FIRE DEPARTMENT Jeffrey Richards, Lieutenant; Zachary Schlott, Lieutenant; Michael Foster, Battalion Chief; David Hoppe, Battalion Chief. SWEARING INS – POLICE DEPARTMENT Mike McIntyre, Commander, Sheara Bonilla, Deputy Chief Trustee Bush – Thank you Public Works for quickly taking care of the fallen branches after the storms. Mayor Johnson - Starting Monday, 7/22, Public Works will make an entire sweep of the Village to pick up branches in the parkway. Trustee Miller – On behalf of the CCC we send our condolences to Nancy Vanderweel. She was a pioneer for the program. She was a great leader and we will definitely miss her. Thank you staff for all the hard work into planning and set up of all the Special Events. Trustee Prochno – On Sunday, July 14, I attended the Play, Picnic, Party that originally started as a commemoration of our Anniversary and now became an annual event. The weather was not helpful in the morning but turned out to be a really lovely event. The Summer Farmers Market is on the Village Green every Saturday from 8:00 a.m. to 1:00 p.m. They are looking for new vendors. Trustee Schmidt – Attended Nanci Vanderweel’s memorial service. Also the Play, Picnic, Party event. Thank you to Public Works and staff for everyone that is involved in planning these events. People are planning for months ahead of the event and that requires a lot of work so thank you everyone. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the June 30, 2024 Accounts Payable Warrant in the amount of $16,753,419.56. Moved by Trustee Prochno Seconded by Trustee Bush AYES: Trustees Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustees Franke, Jarosch MOTION CARRIED Motion to authorize payment of invoices as shown on the July 16, 2024 Accounts Payable Warrant in the amount of $684,712.19. Moved by Trustee Prochno Seconded by Trustee Bush AYES: Trustees Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustees Franke, Jarosch MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Kenneth Young Center, located at 1001 Rohlwing Road, to waive FY 2024/25 vehicle sticker fees in the amount of $200. b. Authorization of a request from the Elk Grove Village V.F.W. Post No. 9284 to waive permit fees to replace the roof at 400 E. Devon Avenue in the amount of $550. c. Authorization of a request from the Elk Grove Park District to waive permit fees to upgrade the fuse panel for the soccer field lighting at Marshall Park, 711 Chelmsford Lane, in the amount of $811. d. Authorization of a request from Meet Chicago Northwest Convention Bureau for payment of annual dues for FY 2024-25 in the amount of $84,396.27. e. Authorization to award professional contracts to the lowest responsive and responsible bidders, both J & G Uniforms of Chicago, IL and Streicher's of Minneapolis, MN for the ballistic shield purchase contract in the amount of $122,445 from the General Fund. f. Authorization of the following: • To award a purchase contract through the Houston-Galveston Area Council (HGAC) joint purchasing cooperative to LDV Custom Specialty Vehicles of Burlington, WI for the purchase of (1) Freightliner M2 Mobile Command Center Vehicle in the amount of Page 3 of 5 $1,398,942 from the Capital Replacement Fund; and • To increase the Capital Replacement Fund in the amount of $148,942. g. Authorization to award a tree harvesting contract through to Eugene A. de St. Aubin & Boro., Inc., (St Aubin) for the purchase of 500 parkway trees for the 2025 planting seasons in the amount of $162,500 from the Green Fund. h. Authorization to award a purchase contract through the National Cooperative Purchasing Alliance OMNIA Contract Racine #3341 to Trane Commercial HVAC Americas of Willowbrook, IL for the purchase of an Air-Cooled Scroll Chiller in the amount of $194,313 from the Capital Projects Fund. i. Authorization to award a construction contract to Brothers Asphalt Paving, Inc. of Addison, IL for the 2024 Asphalt Surface Patching Program for an amount not to exceed $200,000 from the General & Business Leaders Forum Funds. j. Authorization to award a purchase contract through the Sourcewell Purchasing Cooperative Contract #062222-VCM to Lindco Equipment of Merrillville, IN for the purchase of a 2.5 ton single axle dump with plow and spreader in the amount of $267,246 from the Capital Replacement Fund. k. Authorization of the following items related to the closing of the Fiscal Year 2024 Budget and amendments to the adopted Fiscal Year 2025 Budget: • Amend the Fiscal Year 2025 Budget for the carryover of outstanding encumbrances and project balances from the Fiscal Year 2024 Budget for a total amount of $30,064,548; • Amend the Fiscal Year 2025 Capital Projects Fund in the amount of $668,500 to cover costs associated with ongoing projects; • Amend the Fiscal Year 2024 Busse/Elmhurst Redevelopment Fund budget in the amount of $16,000,600 to cover costs associated with the redevelopment of the project area; • Amend the Fiscal Year 2024 Midway Court Redevelopment Fund in the amount of $4,352,000 to cover costs associated with the redevelopment of the project area; • Amend the Fiscal Year 2024 General Fund Public Works budget in the amount of $400,000 to cover costs associated with liability and worker's compensation insurance reserves. l. Authorization to award a professional service contract to Davis Harrison Dion Strategic Communications (DHD) of Chicago, IL for business communications and marketing services with a total contract amount not to exceed $307,000 from the Business Leaders Fund and Busse/Elmhurst Redevelopment Fund. m. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. n. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for Rezoning and associated variations to develop an affordable rental independent living community for seniors at 750 S. Arlington Heights Road. o. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit to operate an occupational healthcare facility in the I-1 Zoning District located at 511 Busse Road. p. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for Special Use Permit for an amendment to the existing Planned Unit Development at Carroll Square Apartments for the construction of a new accessory structure at 648 Carroll Square. q. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for Resubdivision and associated variations for a data center campus development at 1701 Midway Court. r. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for Resubdivision for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Avenue and a Special Use Permit for meat processing. s. Moved as a separate item for a 2/3 Majority vote. Page 4 of 5 t. Authorization to adopt Resolution No. 40-24 entitled, “A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE (JULY 2022 THROUGH DECEMBER 2022).” u. Authorization to concur with prior Village Board authorization and adopt Resolution No. 41- 24 entitled, “A RESOLUTION AUTHORIZING THE VILLAGE MANAGER AND VILLAGE CLERK TO EXECUTE A LEASE TERMINATION & RELOCATION AGREEMENT BETWEEN COMMERCIAL STAINLESS SERVICES, INC. AND THE VILLAGE OF ELK GROVE VILLAGE FOR PROPERTY LOCATED AT 1201 BUSSE ROAD.” Item S has been removed from the Consent Agenda for a 2/3 majority vote. Motion to approve Consent Agenda items a – u except for item s. Moved by Trustee Miller Seconded by Schmidt AYES: Trustees Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: Trustees Franke, Jarosch MOTION CARRIED s. Authorization to adopt Ordinance No. 3859 entitled, “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO THE ELK GROVE PARK DISTRICT FOR AN ADDITIONAL MODIFICATION FOR THE ADDITION OF SIX (6) PICKLEBALL COURTS AND LIGHTING FOR THE COURTS FOR PROPERTY LOCATED AT 711 CHELMSFORD LANE, ELK GROVE VILLAGE (MARSHALL PARK).” Motion to approve Consent Agenda item s for the pickleball courts. Moved by Trustee Bush Seconded by Miller AYES: Trustees Miller, Prochno, Schmidt, Bush, Mayor Johnson NAYS: None ABSENT: Trustees Franke, Jarosch MOTION CARRIED 7. REGULAR AGENDA 8. PLAN COMMISSION – No Report a. A Plan Commission Meeting for a request from the Village of Elk Grove Village for a Subdivision of property located at 901 Wellington Avenue from one (1) lot to two (2) lots. (PC Meeting 07-22-2024) b. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date has yet to be determined.) c. Consideration of Petitions seeking Rezoning from B-2 to I-1 for the purposes of operating an industrial building on each property located at 500 Higgins Road and 570 Higgins Road. (Public Hearing date has yet to be determined.) 9. ZONING BOARD OF APPEALS – No Report a. ZBA Docket #24-3 - A Public Hearing for a variation to the Elk Grove Village Zoning Ordinance as it pertains to permitted locations of a fence and the minimum size of a building in industrial zoning districts for property located at 2500 Brickvale Drive. (PH 07-18-24) b. ZBA Docket #24-4 - A Public Hearing for a variation to the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for structures in yards in residential zoning districts for property located at 265 Cottonwood Drive. (PH 07-18-24) 10. RECYCLING & WASTE COMMITTEE – Trustee Franke – No Report 11. JUDICIARY, PLANNING AND ZONING COMMITTEE – Trustee Prochno – No Report 12. CAPITAL IMPROVEMENTS COMMITTEE – Trustee Schmidt – Road construction is coming to an end in the next couple of weeks in the residential and industrial areas. Trustee Prochno thanked Public Works for walking around the Village to fix many of the sidewalks. 13. CABLE TELEVISION COMMITTEE – Trustee Jarosch – No Report 14. YOUTH COMMITTEE – Trustee Bush – Youth Committee & Recycling Committee will be pairing up for a Jean recycling drive on the 14th of December outside of Elk Grove High School. Page 5 of 5 15. INFORMATION COMMITTEE – Trustee Miller – The website shows that on Friday, July 30 the Fire Department is offering a Friends & Family CPR training event. The cost is just $25. 16. BUSINESS LEADERS FORUMS – Trustee Miller – On June 26 there was a Business Ambassador visit at Full Circle Electronics, 1300 Thorndale Rd. It is an electronics recycling, company. They have been in the Village for 18 years. 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno – No Report 18. PERSONNEL COMMITTEE – Trustee Schmidt – No Report 19. AIRPORT UPDATE – Mayor Johnson – No Report 20. PARADE COMMITTEE – Mayor Johnson – The next meeting will be the first Monday in August. 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - On July 18 – Neon Trees at Rotary Green, July 23 – Four Tops at Village Green and on July 30 – Bret Michaels at Village Green. 22. SPECIAL EVENTS COMMITTEE – Mayor Johnson – The Parade and the Oktoberfest. 23. LIQUOR COMMISSION – Mayor Johnson – No Report 24. REPORT FROM VILLAGE MANAGER – No Report 25. REPORT FROM VILLAGE CLERK – No Report 26. UNFINISHED BUSINESS – No Report a. Village Attorney - Request the Village Attorney to prepare the necessary documents to add six (6) pickleball courts and lighting with landscaping at 711 Chelmsford Lane (Marshall Park). 27. NEW BUSINESS – No Report 28. PUBLIC COMMENT – 8:15 PM Helen Leski reminded the Mayor about the October visit for the Senior Center. Mayor is providing Tapalpa for the meeting. The first Saturday in August, (8/3) will be the next Coffee with the Board at the Elk Grove Bank & Trust building located at 75 Turner Ave. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:18 PM. Moved by Trustee Miller Seconded by Trustee Prochno AYES: Trustee Bush, Miller, Prochno, Schmidt NAYS: None ABSENT: Absent Franke, Jarosch MOTION CARRIED Loretta M. Murphy, Village Clerk Mayor Craig B. Johnson