HomeMy WebLinkAboutVILLAGE BOARD - 08/13/2024 - MEETING MINUTESV E
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MINUTES
REGULAR VILLAGE BOARD MEETING
AUGUST 13, 2024
1. CALL TO ORDER — 7:10 PM
PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke and Kathryn
A. Jarosch Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt
ABSENT: None
A Quorum was present.
Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker,
and Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE / INVOCATION — Pastor Stefan Potuznik, Christus Victor
Lutheran Church
3. APPROVAL OF MINUTES OF JULY 16, 2024 - Motion to approve the Minutes of the
Regular Village Board Meeting held on July 16, 2024 as submitted and dispense with the
reading.
Moved by Trustee Prochno Seconded by Trustee Franke
The motion was voted upon by acclamation.
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT -
MUor Johnson — Mayor Johnson thanked the residents for sending letters and calling to leave
messages. Mayor read some of the letters thanking the Village on what a wonderful job they did
planning all the summer events.
RotaryFest went well with Neon Trees and the Drone Show on Thursday. Since the concert
ended a little earlier this year, the Drone Show was a bit earlier than expected. Next year we
will start the band the same time as the 4th of July concert at 8:00 p.m. and if we do the Drone
Show again it will be at dusk. Thank you Rotary Club for everything you do for Elk Grove.
On July 23, we had the Four Tops concert outside in the parking lot. Sadly the final member of
the Four Tops passed away the day before the concert. His son took a flight at the last minute to
Elk Grove to thank the community for booking the Four Tops concert. His father would have
wanted it to still go on.
On July 25, Matt and I attended a lunch meeting with Senator Laura Murphy to talk about some
issues going on and about a new park land that could be used on the MWRD property. She did
acknowledge that there is some grant money available. People have been talking about dog
parks for a long time and we are hopeful that we may find a spot for that.
On July 26, I attended the Cook County Manufacturing Invented Event at 600 Landmeier with
Maggie. We talked about how well the manufacturing industry is doing.
On July 30, we had our final concert with Bret Michaels on the Village parking lot. There was
great crowd and we had no rain.
Also on July 30, our Police Department was going through the final reviews for CALEA
certification. The first Accreditation was in 1993 and this will be our 1 Oth Accreditation this
year.
We had a Coffee with the Board on August 3 at 75 Turner and there was a good turnout.
There have been a few burglaries in Elk Grove recently and arrests have been made.
The Tree Lighting Ceremony will have some extra items this year. We will have some of the
Trustees read to young people with a room set up for Christmas. There will also be a small train
ride set up this year. We will also have the Grinch back and some different kinds of things to
keep people warm and enjoyable.
Conant High School just opened up yesterday and Cook County notified us about a week ago
and they will be doing major reconstruction on Plum Grove Road from the Schaumburg area
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through to Nerge which is in Elk Grove. It will go on all Fall and into next Spring. Please allow
extra time.
The Village set up a Bee Hive on the West side of the Village in the Public Works garage.
There are 4-5 gallons that they will bottle and give to the food pantry.
Thank you to the Illinois Tollway that corrected a water issue on the tollway. The Elk Grove
Cemetery on Arlington Heights Road had some water issues and that problem is fixed.
The Mayor talked about the properties that the Village has acquired that is changing over. The
property on Higgins was bought because the buildings were so old. Some are asking about the
60-70 Turner across the street from Munchies and The Mixx Hair Salon. Those will be torn
down very shortly. The buildings have asbestos and need to be remediated. The construction
will be this Fall. Then 25 Turner, Munchies with the Mixx Hair Salon, building will be torn
down after the first of the year. The tenants will be out by October 1 st and then we will do the
remediation on that building. The final property is the Heavenly Bodies, the Burger King, and
the Marathon Gas Station over at Higgins and Elmhurst. Possibly by the end of the year that
property will be torn down.
Mayor presented photos of the new Wingspan Development at Arlington Heights Road &
Higgins. Mayor discussed the status of that development, and there are a couple of things that
IDOT needs to sign off on, then the last permit is to be approved by MWRD that controls the
flooding in the Village. They will start building the retail first, then build the housing
component. Construction should start at the end of August beginning of September. The bridge
crossing Arlington Heights Road to Busse Woods was approved by the Forest Preserves.
We had a naming contest to get some ideas of what to name the shopping center. No one
person's name was exactly picked, but thirteen (13) people had the main word in the name of
their recommendation. So we will be rewarding all thirteen people (13) a seventy-five dollar
($75) gift card for being the winners of the name. In fact those were mailed out yesterday. The
name will be "The Vue Elk Grove Village".
We are always advertising in Elk Grove Village to try to attract companies to our Business Park.
We recently sponsored NASCAR driver Brad Keselowski who was racing in the Chicago race
for two years. In fact in the past we sponsored the Bahama's Bowl football game and Love's
Fueling Station saw the advertisement and looked into coming to Elk Grove and built a Station
at 1900 Busse Road.
Mayor showed 2 new commercials that will run starting Labor Day through the Election.
The Village makes money on permit fees and this year we collected $5 million in the first three
months from Data Centers. We are the second largest manufacturing business park outside of
the City of Chicago but this year the fees came in from the Data Centers. The Village is
providing another relief initiative. This will be the fourth time the Village has provided
economic relief to Elk Grove residents. The residents will receive two letters in the next week —
a letter from the Mayor & Board of Trustees explaining the relief initiative and a letter with the
pre -paid $200 gift card with instructions on how to activate it.
The following Swearing Ins took place for Police Department: Officer Michael Clausen; Officer
Kiril Monev; Seargent Nicholas Langendorf; and Deputy Chief Scott Eisenmenger.
Trustee Jarosch — Thank you Rotarians and volunteers for an excellent RotaryFest. After
volunteering, I discovered that they were very organized and everything was done well.
I also attended a couple of ribbon cuttings — EL Design on Bonaventure and last week was the
Vegan Copacker on Lively Boulevard.
Trustee Schmidt - I attended a meeting with the onsite assessor on July 30 for the
reaccreditation of the Police Department. The conversation centered around the relationship
between the Village Board and the Police Department. I explained how much we support the
Police Department and he said very positive things about our community. Being here for several
days he witnessed the enthusiasm by the officers and he sensed that the Board supported the
Police Department 100%. Trustee Schmidt said that it is not only the Police Department but we
support all the departments of the Village.
Trustee Prochno — Just a reminder that the Farmers Market is in the Village parking lot every
Saturday from 8:00 a.m. to 1:00 p.m. through October 26. Different activities are planned every
week.
Trustee Franke — No Report.
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Trustee Miller — I enjoyed the Coffee with the Mayor and Board with the residents. One of the
things that came up was a question about the CERT program. This is a prime opportunity to get
involved with the community. With all the concerts that we had this year, I want to thank the
CERT volunteers. Now with Oktoberfest, the Parade, and finally the Tree Lighting Ceremony,
the CERT team will be back out to assist with these events.
Trustee Bush — I would like to thank the Police, Fire, Public Works and everyone for their help
in setting up the concerts. The concerts were great, wonderful, and safe experiences for
everyone.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the July 30, 2024 Accounts Payable Warrant in the amount of $451,356.74.
Moved by Trustee Prochno Seconded by Trustee Bush
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the July 31, 2024 Accounts Payable
Warrant in the amount of $5,840,085.82.
Moved by Trustee Prochno Seconded by Trustee Miller
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the August 13, 2024 Accounts
Payable Warrant in the amount of $381,595.00.
Moved by Trustee Prochno Seconded by Trustee Bush
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
6. CONSENT AGENDA
a. Consideration of a request from the Prince of Peace United Methodist Church, located at
1400 Arlington Heights Road, to waive FY2024-25 business license fees in the amount of
$100.
b. Consideration of a request from Shinnyo-en USA Chicago Temple, 120 E. Devon Avenue, to
waive permit fees to install low voltage cabling at the temporary trailer building in the
amount of $120.
c. Consideration of a request from Living Hope Church, 777 Meacham Road, to waive permit
fees to replace sidewalk in the amount of $281.
d. Consideration of requests from the Elk Grove Park District, 499 Biesterfield Road, to waive
permit fees in the amount of $6,569 for the following projects:
• Replace the entire Building Automation System at the Pavilion, 1000 Wellington Avenue,
in the amount of $1,840;
• Replace two pool heat exchangers at the Pavilion, 1000 Wellington Avenue, in the amount
of $1,111;
• Remove air handling unit and replace with a rooftop unit at the Pavilion, 1000 Wellington
Avenue, in the amount of $2,612;
• Install two new electronic wireless scoreboards at Mead Park, 1769 Gibson Drive, in the
amount of $750;
• Modify the existing sprinkler system at the Pavilion, 1000 Wellington Avenue, in the
amount of $166; and
• Replace the sidewalk near the playground at Mather Park, 1410 Armstrong Lane, in the
amount of $90.
e. Consideration to award a construction contract to the lowest responsive and responsible
bidder, Stiles, Inc. of Loves Park, IL for the underground storage tank removal at 2800 E.
Higgins Road in an amount not to exceed $31,355 from the Busse/Elmhurst Redevelopment
Fund.
f. Consideration to increase a professional service contract with Meade Electric Company, of
Willowbrook, IL for traffic signal maintenance by an amount of $12,000 for a total contract
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amount not to exceed $34,369.67.
g. Consideration to award a professional service contract to M.E. Simpson Co., Inc. of
Valparaiso, IN for professional engineering services for a water distribution leak survey in
the amount of $50,490 from the Water and Sewer Fund.
h. Consideration to award a sole source purchase contract to Dinges Fire Company of Amboy,
IL for the purchase of twelve (12) sets of custom turnout gear in the amount of $54,303.96
from the General Fund.
i. Consideration to renew a contract with Homer Tree Care of Lockport, IL for the silver maple
removal program in the amount of $72,856.80 from the General Fund.
j. Consideration to renew a contract with Homer Tree Care of Lockport, IL for the parkway
tree maintenance contract in the amount of $287,643.29 from the General Fund.
k. Consideration to award a contract to the lowest responsive and responsible bidder Lyons &
Pinner Electric Company, Inc. of LaGrange, IL for the residential LED street light retro fit
project in the amount of $657,777.25 from the Capital Projects Fund.
1. Consideration to adopt Ordinance No. 3860 entitled, "AN ORDINANCE ANNEXING
CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE AND
REZONING SAME IN ACCORDANCE WITH THE VILLAGE'S COMPREHENSIVE
PLAN AND ZONING MAP (2830, 2832, 2835 E. HIGGINS ROAD)."
m. Consideration to adopt Ordinance No. 3861 entitled, "AN ORDINANCE AMENDING THE
POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK
GROVE VILLAGE (POLICE OFFICER -POLICE DEPARTMENT)."
n. Consideration to adopt Resolution No. 42-24 entitled, "A RESOLUTION AUTHORIZING
THE VILLAGE OF ELK GROVE TO APPLY FOR FUNDING ASSISTANCE THROUGH
THE ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM ADMINISTERED
BY THE ILLINOIS DEPARTMENT OF TRANSPORTATION PROVIDING LOCAL
ASSURANCE FOR A SHARED -USE PATH WITHIN THE TONNE ROAD
CORRIDOR."
o. Consideration to adopt Resolution No. 43-24 entitled, "A RESOLUTION APPROVING
THE ACQUISITION OF A TEMPORARY EASEMENT AND A PERMANENT
EASEMENT TO RECONSTRUCT THE LAKE COSMAN CULVERTS BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND THE ELK GROVE ESTATES
HOMEOWNERS' ASSOCIATION AND PAYMENT TO THE PROPERTY OWNER IN
THE AMOUNT OF $8,000 FROM THE CAPITAL PROJECTS FUND."
p. Consideration to adopt Resolution No. 44-24 entitled, "A RESOLUTION APPROVING
THE ACQUISITION OF A TEMPORARY EASEMENT AND A PERMANENT
EASEMENT TO RECONSTRUCT THE LAKE COSMAN CULVERTS BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND THE ELK GROVE ESTATES
HOMEOWNERS' ASSOCIATION AND PAYMENT TO THE PROPERTY OWNER IN
THE AMOUNT OF $9,600 FROM THE CAPITAL PROJECTS FUND."
q. Consideration to adopt Resolution No. 45-24 entitled, "A RESOLUTION APPROVING
THE ACQUISITION OF A TEMPORARY EASEMENT AND A PERMANENT
EASEMENT TO RECONSTRUCT THE LAKE COSMAN CULVERTS BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND THE ELK GROVE ESTATES
HOMEOWNERS' ASSOCIATION AND PAYMENT TO THE PROPERTY OWNER IN
THE AMOUNT OF $19,100 FROM THE CAPITAL PROJECTS FUND."
Consideration to adopt Resolution No. 46-24 entitled, "A RESOLUTION ACCEPTING A
DEED OF CONVEYANCE/BILL OF SALE AND MAINTENANCE BOND NO.
101199682, IN THE AMOUNT OF $64,781.09 EXPIRING JUNE 27, 2026,
GUARANTEEING THE MAINTENANCE OF THE PUBLIC IMPROVEMENTS FOR
THE MAISON DU VAL SUBDIVISION."
s. Consideration to adopt Resolution No. 47-24 entitled, "A RESOLUTION APPROVING
THE PLAT OF RESUBDIVISION IDENTIFIED AS MUNICIPAL COMPLEX
SUBDIVISION FOR THE PROPERTIES AT 901 WELLINGTON AVENUE AND 1001
WELLINGTON AVENUE."
t. Consideration to adopt Resolution No. 48-24 entitled, "A RESOLUTION AUTHORIZING
THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF
AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B
PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL
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PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR
CERTAIN REAL ESTATE LOCATED AT 1250 PRATT BOULEVARD.
Motion to approve Consent Agenda items a - t.
Moved by Trustee Franke Seconded by Jarosch
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
7. REGULAR AGENDA - No Report
8. PLAN COMMISSION - Village Manager Roan - No Report
a. Consideration of a petition seeking a Special Use Permit to construct an electrical substation
for the property located at 101 Northwest Point. (Public Hearing date has yet to be
determined.)
b. Consideration of a petition seeking for Rezoning and associated variations to develop an
affordable rental independent living community for seniors at 750 S. Arlington Heights
Road. (Public Hearing date has yet to be determined.)
c. Consideration of a petition seeking a Special Use Permit to operate an occupational
healthcare facility in the I-1 Zoning District located at 511 Busse Road. (Public Hearing date
has yet to be determined.)
d. Consideration of a petition submitted by Riverpoint Property Trust, LLC seeking for
Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date
has yet to be determined.)
e. Consideration of petitions seeking Rezoning from B-2 to I-1 for the purposes of operating an
industrial building on each property located at 500 Higgins Road and 570 Higgins Road.
(Public Hearing date has yet to be determined.)
f. Consideration of a Petition for Special Use Permit for an amendment to the existing Planned
Unit Development at Carroll Square Apartments for the construction of a new garage
accessory structure at 624 Carroll Square. (Public Hearing date has yet to be determined.)
g. Consideration of a Petition for Resubdivision and associated variations for a data center
campus development at 1701 Midway Court. (Public Hearing date has yet to be determined.)
h. Consideration of a Petition for Resubdivision and a Special Use Permit for the properties
located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf
Avenue. (Public Hearing has yet to be determined.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
a. ZBA Docket #24-3 - A Public Hearing for a variation to the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations of a fence and the minimum size of a building
in industrial zoning districts for property located at 2500 Brickvale Drive. (PH 07-18-24)
On July 18, the Zoning Board of Appeals met to hear ZBA Docket #24-3, with the petitioner
seeking a variation from the Zoning Ordinance as it pertains to permitted locations of a fence and
the minimum size of a building in the Industrial Zoning District for property located at 2500
Brickvale Drive. It was the consensus of the Zoning Board of Appeals by a 6-0 vote to Grant the
requested variations.
Motion to direct the Village Attorney to prepare the necessary paperwork for the
variations at 2500 Brickvale Drive.
Moved by Trustee Miller Seconded by Bush
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
b. ZBA Docket #24-4 - A Public Hearing for a variation to the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations for structures in yards in residential zoning
districts for property located at 265 Cottonwood Drive. (PH 07-18-24)
On July 18, the Zoning Board of Appeals met to hear ZBA docket #24-4 with the petitioner
seeking a variation from the Zoning Ordinance as it pertains to permitted locations for structures
in yards in Residential Zoning Districts for property located at 265 Cottonwood Drive. It was
the consensus of the ZBA by a 6-0 vote to Grant the requested variation.
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Motion to direct the Village Attorney to prepare the necessary paperwork for the
variations at 265 Cottonwood Drive.
Moved by Trustee Schmidt Seconded by Jarosch
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
c. ZBA Docket #24-5 - A Public Hearing for a variation to the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations of a fence in residential zoning districts for
property located at 699 Chelmsford Lane. (PH 08-22-24)
d. ZBA Docket #24-6 - A Public Hearing for a variation to the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations of a fence in residential zoning districts for
property located at 793 Delphia Court. (PH 08-22-24)
10. RECYCLING & WASTE COMMITTEE — Trustee Franke/Bush — The Rotary Club of
Elk Grove Village, with the support of the Elk Grove High School Leadership and Service
Program and the Elk Grove Recycling & Waste Committee, is hosting a denim fabric recycling
drive. The event will take place on Saturday, September 14, from 9:00 a.m. to 12:00 p.m. at Elk
Grove High School. Pick up will be at the circle drive in front of the school.
a. Sustainability Plan
11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No
Report
12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — Resurfacing in the
residential and business park has been completed. The Biesterfield storm sewer project near the
WGN Tower has been completed. The Clearmont Bridge has lights on it and it looks beautiful
at night. The water main on the residential side of Tonne is completed and they are now
working on the business side of Tonne. The asphalt service and patching program has been
completed. This was for areas that needed to be patched but weren't on the schedule to replace
the street. The rear yard drainage schedule as been completed but they may start on one more
weather permitting. Public Works did a great job picking up all the branches after the storms.
13. CABLE TELEVISION COMMITTEE — Trustee Jarosch — I would like to give a shout -
out to EGTV for remembering Nanci Vanderweel and John Glass with some wonderful tributes.
I challenge residents to explore EGTV on the cablecast app right on your phone. It is fun to look
back and see the different editions of On Duty with Fire and Police and other exciting
programming.
14. YOUTH COMMITTEE — Trustee Bush — School is back in session so there are a lot of
opportunities for students to work with the Village. The jean recycling event was already
mentioned but Elk Grove High School will have a Cereal Bowl contest against Rolling
Meadows School in October. Details will follow.
I have received several text messages about people that are happy with the gift card.
15. INFORMATION COMMITTEE - Trustee Miller — On EGTV, the Information
Committee, Trustee Jarosch, Trustee Bush and myself, did a segment on how to navigate
through the website and other opportunities to connect with the Village and how to find
information. On the EGTV Facebook page you can navigate how to apply for permits, special
events, meetings, etc. You can also go to your search engine and just type in EGTV Facebook
to find that information.
The Fire Department will be holding a CPR class on September 7. Please sign up through the
website under the Fire Department section.
The Police Department is hosting their Citizens Police Academy again. It runs for 8 weeks on
Wednesdays from 6:30 p.m. to 9:00 p.m. and begins on October 2, 2024 through November 20,
2024. Please contact the Crime Prevention Unit at 847-357-4152 or email
crimeprevention(&,elk rog ve.org.
16. BUSINESS LEADERS FORUMS — Trustee Schmidt — There were 2 ribbon cuttings that
were mentioned earlier. There are several Ambassador Meetings scheduled in the upcoming
weeks.
17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — There will be a Blood Drive
on Saturday, September 14 from 8:00 a.m. to 1:00 p.m. downstairs on the lower level. Please
register at Vitalant.org or call 877-258-4825.
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18. PERSONNEL COMMITTEE — Trustee Schmidt — No Report
19. AIRPORT UPDATE — Mayor Johnson — No Report
20. PARADE COMMITTEE — Mayor Johnson — We had a meeting last week and will meet
again on August 26 at 6:00 p.m. The Parade will be very good this year. It will be on Saturday,
September 21 at 2:00 p.m. There will be a Family Fest after the Parade.
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — The
Lovin' Spoonful will play at the Tree Lighting Ceremony this year.
22. SPECIAL EVENTS COMMITTEE — Oktoberfest and the Parade are coming up in
September. Presale tickets for Oktoberfest will begin on August 30th.
23. LIQUOR COMMISSION — Mayor Johnson — No Report
24. REPORT FROM VILLAGE MANAGER — No Report
25. REPORT FROM VILLAGE CLERK — Elk Grove will be an Early Voting Site for the
Presidential General Election. It begins on October 21 and runs through November 4. The
hours are posted on the website.
26. UNFINISHED BUSINESS — No Report
27. NEW BUSINESS — No Report
28. PUBLIC COMMENT — 8:25 PM — There were no public comments.
29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:27 PM.
Moved by Trustee Franke Seconded by Trustee Jarosch
AYES: Trustee Schmidt, Bush, Franke, Jarosch, Miller, Prochno
NAYS: None
ABSENT: None
MOTION CARRIED
Mayor Craig B. Johnson
Loretta M. Murphy, Village Clerk
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