HomeMy WebLinkAboutAGENDA - 07-16-24 - AGENDAAGENDA
REGULAR VILLAGE BOARD MEETING
JULY 16, 2024
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR JINTAEK CHUNG, TRINITY GOSPEL CHURCH)
3. APPROVAL OF MINUTES OF JUNE 18, 2024
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: JUNE 30, 2024 $ 16,753,419.56
JULY 16, 2024 $ 684,712.19
6. CONSENT AGENDA
a. Consideration of a request from the Kenneth Young Center, located at 1001 Rohlwing
Road, to waive FY 2024/25 vehicle sticker fees in the amount of $200.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from the Elk Grove Village V.F.W. Post No. 9284 to waive
permit fees to replace the roof at 400 E. Devon Avenue in the amount of $550.
(It has been past practice of the Village Board to grant fee waivers to governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of a request from the Elk Grove Park District to waive permit fees to
upgrade the fuse panel for the soccer field lighting at Marshall Park, 711 Chelmsford
Lane, in the amount of $811.
(It has been past practice of the Village Board to grant fee waivers to governmental and
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non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration of a request from Meet Chicago Northwest Convention Bureau for payment
of annual dues for FY 2024-25 in the amount of $84,396.27.
(The annual dues rate is based on 10% of the 4% hotel/motel taxes collected.
(This year's distribution of $84,396.27 to Meet Chicago Northwest has decreased by
$13,411.64 from the previous year.)
e. Consideration to award professional contracts to the lowest responsive and responsible
bidders, both J & G Uniforms of Chicago, IL and Streicher's of Minneapolis, MN for the
ballistic shield purchase contract in the amount of $122,445 from the General Fund.
(On Tuesday, July 2, 2024, the Village opened sealed bids for the Ballistic Shield Project.
(The project consists of purchasing twenty-seven Safariland Protech Intruder G2 shields,
eight Point Blank Vanguard-VL shields and thirty-five shield -carrying bags.
(The lowest responsive and responsible bid for the twenty-seven Safariland shields was
received from Streicher's of Minneapolis, MN in the amount of $54,270.
(The lowest responsive and responsible bid for the eight Point Blank shields and thirty-
five shield -carrying bags was received from J & G Uniforms of Chicago, IL in the amount
of $68,175.
(The combined total amount of the two bids for all items the Police Department requested
is $122,445.
(This purchase would provide ballistic shields for Police Officer use, including outfitting
each squad car with a ballistic shield.
(Adequate Funds are available in the FY2025 Police Department General Fund.
(The Chief of Police recommends approval.)
f. Consideration of the following:
• To award a purchase contract through the Houston -Galveston Area Council
(HGAC) joint purchasing cooperative to LDV Custom Specialty Vehicles of
Burlington, WI for the purchase of (1) Freightliner M2 Mobile Command Center
Vehicle in the amount of $1,398,942 from the Capital Replacement Fund; and
• To increase the Capital Replacement Fund in the amount of $148,942.
(The Fire, Police and Public Works Departments are replacing Unit 148, a 2003 Ford E-
Series Van, due to age, outdated operating systems, inadequate interior space, obsolete
technologies, and the determination that the current vehicle has reached the end of its
useful life.
(The Freightliner M2 Mobile Command Center Vehicle is available through the Houston -
Galveston Area Council (HGAC) joint purchasing cooperative from LDV Custom
Specialty Vehicles of Burlington, WI.
(The total cost of the Command Center Vehicle with all required equipment is
$1,398,942.
(In order to provide sufficient funds to purchase the Command Center Vehicle, it is
necessary to increase the FY 2025 Capital Replacement Fund budget by $148,942.
(The Fire Chief recommends approval.)
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g. Consideration to award a tree harvesting contract through to Eugene A. de St. Aubin &
Boro., Inc., (St Aubin) for the purchase of 500 parkway trees for the 2025 planting
seasons in the amount of $162,500 from the Green Fund.
(The Village and St. Aubin have previously entered into agreements with respect to
planting of trees for prior years.
(The Village is desirous of establishing one uniform tree planting cost for the year 2025.
(Adequate funds will be budgeted in the FY2026 Green Fund.
(The Director of Public Works recommends approval.)
h. Consideration to award a purchase contract through the National Cooperative Purchasing
Alliance OMNIA Contract Racine #3341 to Trane Commercial HVAC Americas of
Willowbrook, IL for the purchase of an air-cooled scroll chiller in the amount of $194,313
from the Capital Projects Fund.
(Funds have been budgeted in the FY2025 Budget to replace the existing chiller at the
Public Safety Building.
(The chiller is available through the National Cooperative Purchasing Alliance OMNIA
Contract Racine #3341 from Trane Commercial HVAC Americas of Willowbrook, IL for
the amount of $194,313.
(The lead time for a new chiller when purchasing through a contractor is 44-60 weeks.
The Village is purchasing the chiller directly to reduce the lead time to 26-30 weeks.
(Sufficient funds are available in the Capital Projects Fund.
(The Director of Public Works recommends approval.)
i. Consideration to award a construction contract to Brothers Asphalt Paving, Inc. of
Addison, IL for the 2024 Asphalt Surface Patching Program for an amount not to exceed
$200,000 from the General & Business Leaders Forum Funds.
(On Thursday, June 27, 2024, the Village opened sealed bids for the 2024 Asphalt Surface
Patching Program.
(The lowest responsive and responsible bid was received from Brothers Asphalt Paving,
Inc. of Addison, IL.
(Adequate funds are budgeted and available in the General & Business Leaders Forum
Funds
(The Director of Public Works recommends approval.)
j. Consideration to award a purchase contract through the Sourcewell Purchasing
Cooperative Contract #062222-VCM to Lindco Equipment of Merrillville, IN for the
purchase of a 2.5 ton single axle dump with plow and spreader in the amount of $267,246
from the Capital Replacement Fund.
(Funds have been allocated in the FY2025 Budget to replace truck #704, a 2005
International truck, due to excessive repairs, age and wear.
(The Freightliner 2.5 Ton Dump Truck with plow & salt spreader is available through the
SourceWell Purchasing Cooperative Contract #062222-VCM from Lindco Equipment of
Merrillville, IN in the amount of $267,246.
(Adequate funds are available in the FY2025 Capital Replacement Fund.
(The Director of Public Works recommends approval.)
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k. Consideration of the following items related to the closing of the Fiscal Year 2024 Budget
and amendments to the adopted Fiscal Year 2025 Budget:
• Amend the Fiscal Year 2025 Budget for the carryover of outstanding
encumbrances and project balances from the Fiscal Year 2024 Budget for a total
amount of $30,064,548;
• Amend the Fiscal Year 2025 Capital Projects Fund in the amount of $668,500 to
cover costs associated with ongoing projects;
• Amend the Fiscal Year 2024 Busse/Elmhurst Redevelopment Fund budget in the
amount of $16,000,600 to cover costs associated with the redevelopment of the
project area;
• Amend the Fiscal Year 2024 Midway Court Redevelopment Fund in the amount
of $4,352,000 to cover costs associated with the redevelopment of the project area;
and
• Amend the Fiscal Year 2024 General Fund Public Works budget in the amount of
$400,000 to cover costs associated with liability and worker's compensation
insurance reserves.
(This is the twenty-fifth year that the Village has rolled unfilled purchase orders for goods
and services into the new fiscal year budget. The amount of outstanding purchase orders
and general carryover requests from the Fiscal Year 2024 Budget totals $30,064,548.
(The majority of items being carried forward are ongoing or planned capital project costs
in the Capital Projects Fund and various redevelopment funds.
(Increasing the budget at this time ensures that the Village's financial operations remain
compliant with Illinois budgetary statutes and generally accepted accounting principles.
(The Director of Finance recommends approval.)
1. Consideration to award a professional service contract to Davis Harrison Dion Strategic
Communications (DHD) of Chicago, IL for business communications and marketing
services with a total contract amount not to exceed $307,000 from the Business Leaders
Fund and Busse/Elmhurst Redevelopment Fund.
(On May 10, 2024, the Village issued a Request for Proposals (RFP) for Business Park
Marketing Services.
(The purpose of this RFP was to identify a partner to support and enhance
communications and marketing efforts aimed at existing businesses, prospective
businesses, and key community partners such as brokers, developers, and landowners.
(Thirteen (13) marketing firms responded to the RFP. Following a thorough review of
proposals, five (5) firms were selected for interviews. David, Harrison Dion (DHD) was
identified as the firm most suited to help achieve our business marketing and
communications goals.
(DHD is a full -service agency based in downtown Chicago with a track record of
successful marketing partnerships with prominent local entities, including as Rosemont,
McCormick Place, the Magnificent Mile, Meet Chicago Northwest, and the Lake County
Convention & Visitors Bureau.
(DHD's proposal included costs of $169,200 for the annual services and $137,800 for the
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one-time deliverables, for a total one-year cost of $307,000.
(Sufficient funds have been budgeted in the Business Leaders Fund and Busse -Elmhurst
Redevelopment Fund.
(The Director of Business Development & Marketing recommends approval.)
m. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for a Special Use Permit to construct an electrical substation for the
property located at 101 Northwest Point.
(Aligned Data Centers (EGV) Propco, LLC is petitioning the Village for a Special Use
Permit to construct an electrical substation at the property located at 101 Northwest Point
Boulevard to support the planned Aligned Data Center Campus.
(The date for a Public Hearing has not been established.)
n. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for Rezoning and associated variations to develop an affordable rental
independent living community for seniors at 750 S. Arlington Heights Road.
(The Housing Opportunity Development Corporation is petitioning the Village to rezone
the property at 750 S. Arlington Heights Road from B-2 General District to A-2 Multi -
Family and associated variations to construct a 30-unit affordable rental independent
living community for seniors.
(The date for a Public Hearing has not been established.)
o. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for a Special Use Permit to operate an occupational healthcare facility
in the I-1 Zoning District located at 511 Busse Road.
(Concentra Health Services, Inc. is petitioning the Village for a Special Use Permit to
operate an occupational healthcare facility located at 511 Busse Road in the 1-1 Restricted
Industrial Zoning District.
(Concentra Health Services is currently located in the Village at 1830 Jarvis Avenue
where they have a Special Use Permit.
(The date for a Public Hearing has not been established.)
p. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for Special Use Permit for an amendment to the existing Planned Unit
Development at Carroll Square Apartments for the construction of a new accessory
structure at 648 Carroll Square.
(Harry Stavros is petitioning the Village for a Special Use Permit for an amendment to the
existing Planned Unit Development at Carroll Square Apartments for the construction of a
new garage at 648 Carroll Square.
(The date for a Public Hearing has not been established.)
q. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for Resubdivision and associated variations for a data center campus
development at 1701 Midway Court.
(Prime Data Centers is petitioning the Village to resubdivide the subject property from
one (1) to three (3) lots with associated variations to construct and operate a data center
campus development with three (3) buildings at 1701 Midway Court.
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(The date for a Public Hearing has not been established.)
r. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for Resubdivision for the properties located at 2355 Greenleaf Avenue,
2395 Greenleaf Avenue, and 2461 Greenleaf Avenue and a Special Use Permit for meat
processing.
(Bratt Capital Partners, LLC is petitioning the Village to subdivide the properties at 2355
Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Avenue from three (3)
lots to one (1) lot to construct one (1) industrial building on one (1) lot that will be used
for meat processing.
(The previously existing buildings at 2395 and 2461 Greenleaf Avenue have been
demolished, and the existing building on 2355 Greenleaf Avenue will remain and be
incorporated into the planned larger building.
(Runs Like Butter, LLC is petitioning the Village to expand their existing Special Use
Permit at 2355 Greenleaf into a larger meat processing operation in the expanded
building.
(The date for a Public Hearing has not been established.)
s. Consideration to adopt Ordinance No. 3859 granting a Special Use Permit to the Elk
Grove Park District for an additional modification for the addition of six (6) pickleball
courts and lighting for the courts for property located at 711 Chelmsford Lane, Elk Grove
Village (Marshall Park).
(This item was discussed at the June 18, 2024 Village Board Meeting and currently
appears under Unfinished Business.)
t. Consideration to adopt Resolution No. 40-24 authorizing Release/Retention of Executive
Session Minutes of the Village of Elk Grove Village (July 2022 through December
2022).
(As required by the Illinois Open Meetings Act, the Village has kept written minutes of
all Executive Sessions.
(This Resolution allows the release of minutes from July 2022 through December 2022.
(The Village Clerk recommends approval.)
u. Consideration to concur with prior Village Board authorization and adopt Resolution No.
41-24 authorizing the Village Manager and Village Clerk to execute a Lease Termination
& Relocation Agreement between Commercial Stainless Services, Inc. and the Village of
Elk Grove Village for property located at 1201 Busse Road.
(The Village recently acquired the property at 1201 Busse Road.
(The lease termination and relocation agreement expedites the Village's ability to use the
property for future enhancements to the municipal infrastructure and operations plan, as
the Village ultimately plans to rehabilitate the property's existing structure and make
potential enhancements to the municipal water system.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Roan
a. A Plan Commission Meeting for a request from the Village of Elk Grove Village for a
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Subdivision of property located at 901 Wellington Avenue from one (1) lot to two (2)
lots. (PC Meeting 07-15-2024)
b. Consideration of a petition submitted by Riverpoint Property Trust, LLC for Rezoning
from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date has yet to
be determined.)
c. Consideration of Petitions seeking Rezoning from B-2 to I-1 for the purposes of operating
an industrial building on each property located at 500 Higgins Road and 570 Higgins
Road. (Public Hearing date has yet to be determined.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
a. ZBA Docket #24-3 - A Public Hearing for a variation to the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations of a fence and the minimum size of a
building in industrial zoning districts for property located at 2500 Brickvale Drive. (PH
07-18-24)
b. ZBA Docket #24-4 - A Public Hearing for a variation to the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations for structures in yards in residential zoning
districts for property located at 265 Cottonwood Drive. (PH 07-18-24)
10. RECYCLING & WASTE COMMITTEE - Trustee Franke
a. Sustainability Plan
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Jarosch
14. YOUTH COMMITTEE - Trustee Bush
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Prochno
18. PERSONNEL COMMITTEE - Trustee Schmidt
19. AIRPORT UPDATE - Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
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25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Request the Village Attorney to prepare the necessary documents to
add six (6) pickleball courts and lighting with landscaping at 711 Chelmsford Lane
(Marshall Park).
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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