HomeMy WebLinkAboutAGENDA - 09-24-24 - AGENDA AND ADDENDUMAGENDA
REGULAR VILLAGE BOARD MEETING
SEPTEMBER 24, 2024
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION
3. APPROVAL OF MINUTES OF SEPTEMBER 10, 2024
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: SEPTEMBER 24, 2024 $ 437,437.89
6. CONSENT AGENDA
a. Consideration to award a professional services contract to Insight Direct of Chandler, AZ
to provide three years of licensing and support for Broadcom - VMware software in the
amount of $36,471.
(The Village has utilized VMware to virtually host network servers since 2009.
(Like most software, the VMware program requires ongoing licensing and support to
function properly.
(IT staff solicited quotes from three (3) resellers who provide VMware support.
(Insight Direct was the lowest -priced responsible and responsive bidder.
(This contract will provide VMware support from November 30, 2024 through November
29, 2027.
(The Director of Information Technology recommends approval.)
b. Consideration to award a professional services contract to Bamboo HR LLC of Draper,
UT for the purchase of a cloud -based Human Resources application in the amount of
$35,171.
(The Village's existing process for tracking applicants and managing recruitment and
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onboarding is disjointed, utilizing multiple software systems and manual processes.
(Implementation of a single software solution for these HR functions will improve
customer service to applicants and employees, as well as increase productivity for the
employees involved in HR processes.
(The Village's HR team conducted a comprehensive evaluation process to identify
software solutions to meet these needs and narrowed it down to three vendors.
(An internal staff committee with representatives from each department reviewed the
three vendors and determined that BambooHR would best meet the needs of the
organization.
(BambooHR offers flexible solutions for critical human resources functions including: job
posting; collaborative job application review; reporting capabilities; electronic signing of
documents; comprehensive organization of the recruitment process; storage of training
and certification documents; and onboarding/offboarding processes.
(Implementation of the BambooHR software is anticipated to begin in October with a
launch expected by the end of the year.
(The Director of Human Resources recommends approval.)
c. Consideration to waive the formal bidding process and award a purchase contract to
Castle Chevrolet of Villa Park, IL for the purchase of a 2024 Chevrolet Colorado Trail
Boss in the amount of $39,829.03 from the Capital Replacement Fund.
(Funds have been allocated in the FY2025 Capital Replacement Fund to purchase a new
2024 Chevy Colorado Trail Boss to replace a 2007 Chevrolet Impala, unit number 255,
with high mileage within the Police Department.
(The Chevrolet Colorado Trail Boss is available for immediate delivery from Castle
Chevrolet in Villa Park, IL in the amount of $39,829.03.
(Adequate funds are available within the Capital Replacement Fund.
(The Director of Public Works recommends approval.)
d. Consideration to award a professional services contract to CS2 Design Group, LLC of Elk
Grove Village, IL to undertake mechanical building improvements within the Public
Safety Building for a total contract amount of $242,473.48 from the Capital Projects
Fund, in the amounts designated as follows:
• $212,000.00 for the removal and replacement of the existing chiller and ancillary
electrical and plumbing work; and
• $30,473.48 to perform construction management services related to the
mechanical building improvements within the Public Safety Building.
(A proposal was solicited from CS2 Design Group, LLC of Elk Grove Village, IL to
perform construction management services related to mechanical building improvements
within the Public Safety Building.
(CS2 Design Group has done the architectural & engineering work, developed drawings
and bid documents, procured a contractor, provided a recommendation, and will perform
the construction management services.
(On Thursday, August 29, 2024, the Village opened sealed bid documents for the 2024
chiller replacement project.
(A total of seven (7) contractors submitted bids.
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(CS2 Design Group recommends awarding the contract to Comprehensive Construction
Solutions, LLC of Chicago, IL in the amount of $212,000 for removal and replacement of
the existing chiller and for electrical and plumbing work.
(The purchase of the new chiller that will be installed as part of this project was approved
by the Village Board on July 16, 2024.
(CS2 Design Group is compensated 7.5% of the actual construction cost, based on both
the bid price of $212,000 and the cost of the chiller for $194,313.
(The total amount to be awarded to CS2 Design Group is the base bid ($212,000) and
7.5% of the actual construction cost ($30,473.48) for a total amount of $242,473.48.
(Village staff has reviewed the bids and concurs with the recommendation from CS2
Design Group to award the contract for the bid package to Comprehensive Construction
Solutions, LLC of Chicago, IL based upon their submitted bid.
(The Director of Public Works recommends approval.)
e. Consideration to adopt Ordinance No. 3866 granting a variation of Section 3-3-13: (2) of
the Zoning Ordinance to permit the construction of a six-foot (6) high fence extending
approximately seventeen (IT) feet beyond the nearest front corner of the principal
structure on the adjacent single-family residential lot to the southeast at 801 Delphia
Court for property located at 793 Delphia Court, Elk Grove Village.
(This item was discussed at the September 10, 2024 Village Board Meeting and currently
appears under Unfinished Business.)
f. Consideration to adopt Ordinance No. 3867 amending the Special Rate Pay Plan by
adding the Assistant Mechanic position.
(The Ordinance above updates the Special Rate Pay Plan by adding the Assistant
Mechanic position.
(The Director of Human Resources recommends approval.)
g. Consideration to adopt Ordinance No. 3868 amending the Position Classification and
Salary Plan of the Village of Elk Grove Village (Fire -Plan Reviewer -Community
Development Department; and Fire -Plan Reviewer -Fire Department)
(This Ordinance removes one (1) Fire Plan Reviewer in the Community Development
Department and adds one (1) Fire Plan Reviewer in the Fire Department.
(The Director of Human Resources recommends approval.)
h. Consideration to adopt Resolution No. 61-24 appropriating funds in the amount of
$768,000 to for the Joint Agreement with the Illinois Department of Transportation for
Construction Engineering Services for the Wellington Road & Leicester Road Over Lake
Cosman Culvert Improvement project.
(The Village has secured funding for the Wellington Avenue & Leicester Road Over Lake
Cosman Culvert Improvement project through the Federal Highway Administration's
Local Bridge Formula Program (LBFP) in the amount of $3,072,000.
(The Agreement provides funding for construction of the proposed bridge construction
project.
(The LBFP Program will fund 80% of the anticipated $3,840,000 construction cost, which
is equal to $3,072,000. As part of the agreement, the Village is responsible for 20% of the
construction cost, which is equal to $768,000.
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(A resolution appropriating funds for the 20% construction match costs ($768,000) must
be adopted by the Village as a function of the execution of this Agreement.
(Adequate funds are budgeted and available.
(The Director of Public Works recommends approval.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Roan
a. PC Docket #24-3 - Consideration of a petition submitted by Harry & Sandra Stavros
seeking a Special Use Permit for modifications to a Planned Unit Development by
altering the existing site plan for the construction and addition of a new accessory
structure on property located at 624 Carroll Square. (PH 09-09-2024)
b. PC Docket #24-4 - Consideration of a petition from Concentra Health Services seeking a
Special Use Permit to operate an occupational healthcare facility (medical clinic) in the I-
1 Zoning District located at 511 Busse Road. (PH 09-30-2024)
c. Consideration of a petition seeking a Special Use Permit to construct an electrical
substation for the property located at 101 Northwest Point. (Public Hearing date has yet to
be determined.)
d. Consideration of a petition seeking for Rezoning and associated variations to develop an
affordable rental independent living community for seniors at 750 S. Arlington Heights
Road. (Public Hearing date has yet to be determined.)
e. Consideration of a petition submitted by Riverpoint Property Trust, LLC seeking for
Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date
has yet to be determined.)
f. Consideration of petitions seeking Rezoning from B-2 to I-1 for the purposes of operating
an industrial building on each property located at 500 Higgins Road and 570 Higgins
Road. (Public Hearing date has yet to be determined.)
g. Consideration of a Petition for Special Use Permit for an amendment to the existing
Planned Unit Development at Carroll Square Apartments for the construction of a new
garage accessory structure at 648 Carroll Square. (Public Hearing date has yet to be
determined.)
h. Consideration of a Petition for Resubdivision and associated variations for a data center
campus development at 1701 Midway Court. (Public Hearing date has yet to be
determined.)
i. Consideration of a Petition for Resubdivision and a Special Use Permit for the properties
located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf
Avenue. (Public Hearing date has yet to be determined.)
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9. ZONING BOARD OF APPEALS - Village Manager Roan
a. ZBA Docket #24-5 - A Public Hearing for a variation to the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations of a fence in residential zoning districts for
property located at 699 Chelmsford Lane. (PH 08-22-24)
10. RECYCLING & WASTE COMMITTEE - Trustee Franke
a. Sustainability Plan
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Jarosch
14. YOUTH COMMITTEE - Trustee Bush
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Prochno
18. PERSONNEL COMMITTEE - Trustee Schmidt
19. AIRPORT UPDATE - Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents for a fence variation at 793 Delphia
Court.
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
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auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
SEPTEMBER 24, 2024
7:00 PM
6. CONSENT AGENDA
i. Consideration to adopt Resolution No. 62-24 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 1090
Pratt Blvd.
(The Law Offices of Liston & Tsantilis, on behalf of their client 1090 PRATT LLC,
(Applicant) is seeking a Cook County Class 6B property tax exemption for property
located at 1090 Pratt Boulevard.
(The Applicant purchased the 24,974-square-foot industrial building, which will be leased
to Piggy Cars d/b/a EZ FINTECH CORP. for distribution, warehousing, and
transportation of general freight.
(Fintech has locations in Montana, Texas, Oregon, Arizona, Washington, New York, and
Georgia and has chosen Elk Grove Village for its Illinois operations. Fintech plans to hire
approximately 10-12 full-time and 15 part-time employees.
(The Applicant will refurbish the building to increase its functionality and improve the
interior and exterior aesthetics, at an estimated total investment of $400,000
(Improvements include replacing the overhead garage door, reconstructing the sidewalk
leading up to the main building entrance, removing the AC split system mounted to the
exterior wall on the south side of the building, removing unused rail spur, resurfacing the
existing parking lot, expanding the existing parking lot, adding a new one-way drive,
reconstructing the existing loading dock apron, installing five new windows, as well as
updating the landscaping and fagade. The Applicant will also clean out the rear drainage
ditch.
(The eligibility requirements for 613 status are new construction, substantial rehabilitation
or buildings that have been vacant for a period of time. This site qualifies as it includes a
purchase for value with a vacancy greater than twelve continuous months with a purchase
for value and substantial rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
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assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(Upon approval, the Director of Business Development & Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent on the Applicant completing the improvements stated in their application.
(The Director of Business Development & Marketing recommends issuing a Letter of
Receipt.)
j. Consideration to adopt Resolution No. 63-24 authorizing the Village Manager and Village
Clerk to execute a First Amendment to the Lease Termination Agreement with Mixx Hair
Salon (53-55 Turner Avenue).
(Adoption of this agreement amends the terms related to the early lease termination by
Mixx Hair Salon previously adopted on April 11, 2024.
(Due to permitting issues related to the tenants relocation, the lease termination will be
extended to December 1, 2024.)
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