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HomeMy WebLinkAboutAGENDA -10-22-24 - AGENDA Page 1 of 6 AGENDA REGULAR VILLAGE BOARD MEETING OCTOBER 22, 2024 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR JONAH BOUTELL, PRINCE OF PEACE UNITED METHODIST CHURCH) 3. APPROVAL OF MINUTES OF OCTOBER 8, 2024 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: OCTOBER 22, 2024 $ 437,502.63 6. CONSENT AGENDA a. Consideration of a request from the Elk Grove Park District, 499 Biesterfield Road, to waive permit fees to remove and replace the concrete sidewalk and curb wall and install a new ADA ramp at Clark Park, 681 Michigan Lane, in the amount of $393. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) b. Consideration of requests from Prince of Peace United Methodist Church, 1400 South Arlington Heights Road, to waive permit fees in the amount of $742 for the following projects: • Remodel the bathroom at the Church Pastorage, 1307 Berkenshire Lane, in the amount of $362; and • Install an electronic message sign at Prince of Peace United Methodist Church, 1400 South Arlington Heights Road, in the amount of $380. Page 2 of 6 (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) c. Consideration of a request from Queen of the Rosary Church, 750 West Elk Grove Boulevard, to waive permit fees for removal and replacement of the concrete apron and asphalt drive lane in the amount of $1,551. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) d. Consideration to hold the regular Village Board Meetings at 7:00 p.m. in 2025 on the second and fourth Tuesday of the month with the following exceptions: • March - add March 18, 2025 Budget Meeting for budget purposes at 6:00 p.m.; • June - hold one regular Village Board Meeting to convene on June 17, 2025 at 7:00 p.m.; • July - hold one regular Village Board Meeting to convene on July 15, 2025 at 7:00 p.m.; • August - hold one regular Village Board Meeting to convene on August 12, 2025 at 7:00 p.m.; • November - hold one regular Village Board Meeting to convene on November 18, 2025 at 7:00 p.m.; and • December - hold one regular Village Board Meeting to convene on December 16, 2025 at 7:00 p.m. (Start times may be adjusted due to elections or special events such as the Mid-Summer Classics Concert Series. (This schedule follows the past practice of the Village Board to hold only one meeting during the months of June, July, August, November and December.) e. Consideration to approve the first quarter financial report ending July 31, 2024. (As part of the financial software system, staff has created quarterly financial reports comparing year to date numbers to the prior year. (The Director of Finance recommends approval.) f. Consideration to accept the audited Annual Comprehensive Financial Report for the Fiscal Year ended April 30, 2024. (The Annual Comprehensive Financial Report represents the findings of the annual audit as performed by the independent auditor Lauterbach & Amen, LLP. (The audit was recently completed. (The Director of Finance recommends approval.) g. Consideration to award a construction contract to the lowest responsive and responsible bidder, McDonagh Demolition, Inc. of Chicago, IL for the demolition at E. Old Higgins Road and S. Elmhurst Road in an amount not to exceed $299,300. (On Thursday, October 10, 2024, the Village opened sealed bids for the demolition at the Page 3 of 6 E. Old Higgins Road and S. Elmhurst Road project. (Eleven (11) contractors obtained bid documents and seven (7) bids were submitted. (The lowest responsive and responsible bid was received by McDonagh Demolition, Inc. of Chicago, IL in the amount of $299,300. (Adequate funds are available in the General Fund and Busse-Elmhurst Redevelopment Fund. (The Director of Community Development recommends approval.) h. Consideration to award a purchase contract to Heartland Business Systems of Little Chute, WI for the purchase of HPE Alletra Disk Storage Systems, related accessories, installation and support in the amount not to exceed $171,593 from the Capital Replacement Fund. (The Village of Elk Grove's disk storage systems are scheduled to be replaced given that manufacturer support and service will no longer be available after 2024. The existing units to be replaced are over seven years old. (As the Village's data requirements at the Village Hall and Police Department have increased significantly in the past several years, the new units will assure storage availability for the foreseeable future. (These new units use the latest solid state disk (SSD) technology, have 100% uptime assurance and new cybersecurity protections that are currently unavailable on the old disk systems. (Information Technology (IT) staff researched available technologies for meeting our disk storage requirements and identified HPE's Alletra MP solution as the disk system of choice. (The Village's IT staff solicited three (5) proposals for the replacement disk system and determined that Heartland Business Systems submitted the most cost-effective proposal. (The Director of Information Technology recommends approval.) i. Consideration to concur with prior authorization to waive the formal bidding process and award a purchase contract to Napleton Honda of Morton Grove, IL for the purchase of a new 2025 Honda Pilot Sport in the amount of $41,630.03 from the Capital Replacement Fund. (Funds have been allocated in the FY2025 Budget to purchase a new vehicle to replace a 2007 Chevrolet Impala, unit number 259, with high mileage within the Police Department. (The Honda Pilot Sport is available for immediate delivery from Napleton Honda of Morton Grove, IL in the amount of $41,630.03. (Adequate funds are available within the Capital Replacement Fund. (The Director of Public Works recommends approval.) j. Consideration to waive the formal bidding process and award a purchase contract to Bredemann Toyota in Park Ridge, IL for the purchase of a 2025 Toyota Camry Hybrid in the amount of $36,295.03 from the Capital Replacement Fund. (Funds have been allocated in the FY2025 Budget to purchase a new hybrid sedan to replace a 2007 Chevrolet Impala with high mileage in the Village Manager's Office. (The Toyota Camry Hybrid is available from Bredemann Toyota in Park Ridge, IL in the amount of $36,295.03. Page 4 of 6 (Bredemann Toyota currently has a Toyota Camry Hybrid on its lot with the appropriate specs and is readily available. (Adequate funds are available within the Capital Replacement Fund. (The Director of Public Works recommends approval.) k. Consideration to award a purchase contract through Choice Partners National Purchasing Cooperative to Bear Construction Company of Rolling Meadows, IL for the office space reconfiguration and renovation project within the Community Development Department in the amount of $366,044.14 from the Capital Projects Fund. (The project is available through the Choice Partners National Purchasing Cooperative contract with Bear Construction Company of Rolling Meadows, IL. in the amount of $366,044.14. (The proposed reconfiguration and renovation work would be done in order to better assimilate the Inspectional Services Division into Community Development, as well as modernize portions of the existing office space. (Adequate funds are available in the Capital Projects Fund. (The Director of Community Development has recommended approval.) l. Consideration to adopt Ordinance No. 3873 granting a Special Use Permit to Concentra Health Services to operate an Occupational Healthcare Facility on property located at 511 Busse Road in the I-1 Restricted Industrial Zoning District. (This item was discussed at the October 8, 2024 Village Board Meeting and currently appears under Unfinished Business.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) b. Consideration of a petition seeking for Rezoning and associated variations to develop an affordable rental independent living community for seniors at 750 S. Arlington Heights Road. (Public Hearing date has yet to be determined.) c. Consideration of a petition submitted by Riverpoint Property Trust, LLC seeking for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date has yet to be determined.) d. Consideration of petitions seeking Rezoning from B-2 to I-1 for the purposes of operating an industrial building on each property located at 500 Higgins Road and 570 Higgins Road. (Public Hearing date has yet to be determined.) e. Consideration of a Petition for Resubdivision and associated variations for a data center campus development at 1701 Midway Court. (Public Hearing date has yet to be determined.) f. Consideration of a Petition for Resubdivision and a Special Use Permit for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Page 5 of 6 Avenue. (Public Hearing has yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan 10. RECYCLING & WASTE COMMITTEE - Trustee Franke a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Jarosch 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a Special Use Permit for Concentra Health Services to operate an occupational healthcare facility in the I-1 Zoning District located at 511 Busse Road. 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT Page 6 of 6 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.