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HomeMy WebLinkAboutVILLAGE BOARD - 10/08/2024 - MEETING MINUTES Page 1 of 5 MINUTES REGULAR VILLAGE BOARD MEETING OCTOBER 8, 2024 1. CALL TO ORDER 7:12 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke, Kathryn A. Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy The Mayor announced that the 300 cereal boxes blocking Trustee Bush are for EGHS to include in their collection for the Elk Grove Township Food Pantry. 2. PLEDGE OF ALLEGIANCE / INVOCATION – Associate Pastor Paul Adaja, Our Lady of the Blessed Sacrament 3. APPROVAL OF MINUTES OF SEPTEMBER 24, 2024 - Motion to approve the Minutes of the Regular Village Board Meeting held on September 24, 2024 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Jarosch The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson – On September 26, I had an opportunity to meet with the new owners of the Super 8 hotel on Touhy. They are looking to do some work and to modernize it. That same day, we finalized the tree lighting event and determined where everything is going outside. We are going to do a Drone show at RotaryFest again but this time the concert will be at 8:00 PM and the Drone show will begin at 9:45 PM so you can see everything more clearly. On the agenda tonight is an item to approve a new water feature at Oakton and Busse to improve the entryway to the Village. Also at Busse Road and Landmeier, Stern Pinball has a pinball machine outside that is lit up at night. Behind Tapalpa, plans are being made to prepare for a Senior Center Complex. It looks like they will go to the Plan Commission in November and hopefully by next summer they can start construction. One of our Fire Lieutenant’s passed away suddenly, Mark Pytlewicz. Our prayers and condolences go out to the family. Halloween is on Thursday, October 31. The next newsletter will have our Halloween flyer that you can place in the window. The green side means you want trick or treaters to stop by and the red side means please pass by this year. The hours are from 3:00 PM to 8:00 PM. Trustee Jarosch – On September 28, I attended the Kenneth Young Center’s “Remember, Recover & Discover” event. It highlights their efforts to help individuals with addiction. I also attended Acme Industries for the Manufacturing Day in Elk Grove Village. They produce machine parts for large mining equipment and transportation systems. It was nice to see a tool and die shop that is huge. As part of the internship program at EGHS, they help teach interns how to work in a tool and die shop. I also attended the Sheila Ray Center Open House and learned that you have to be 55 and over to join. There are lots of exciting things going on there. I also went to an Interfaith Council Meeting last week. Our community PADS site started up this past Sunday and there are opportunities to volunteer. If you are interested in donating meals, Page 2 of 5 please go to cvlutheran.org than go to Ministry/PADS to sign up. There will be a Community Wide Thanksgiving Prayer Service hosted at St. Julian on Monday, November 25 at 6:00 PM. Trustee Schmidt – The Sister Cities Students are coming here tomorrow. There will be 12 students from Italy staying with students at Elk Grove Village and will be here until October 21. We have a bunch of activities planned. In addition to the students, there will be 7 doctors coming in that will be doing an exchange with doctors at Alexian Brothers Medical Center. We are planning for next year because 2025 will mark 25 years since we have been doing the student exchange program. They will come to Village Hall to meet the Mayor on Tuesday at 3:30 p.m. Trustee Prochno – I am also involved in the Sister Cities Committee. The Elk Grove High School students will go to Italy over Spring Break. I also attended the Kenneth Young Center event on Saturday, September 28. It was a wonderful program. While visiting the Manufacturing Expo at Acme Industries, there were also students that were working there as interns. There was a young man that started as an intern, and after he graduated they hired him and students can start at approximately $40 an hour. On Saturday, October 5, the Farmers Market had their annual Pet Parade. Next week will be the last Farmers Market for the summer. They are having a children’s Halloween Parade. I also attended the Fire Department Open House on October 5 that was from 12:00 – 3:00 PM. Just a reminder, please be very cautious when driving and watch for bicycles and scooters on the streets because the sun is directly in your line of site this time of year. Trustee Franke – No Report Trustee Miller – If anyone would like to get involved in the Village, the Community Character Coalition collects items for Packages for Patriots. This is a wonderful organization that ships goods to patriots overseas. They pack on the third Tuesday of every month at Lutheran Church of the Holy Spirit. It is a wonderful opportunity to get involved. Trustee Bush – Thank you for contributing to the Cereal Bowl for the Food Pantry. Students are raising money also. A box has been placed in Village Hall to collect cereal boxes. They have 1,500 families that they serve a month at the Township. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the September 30, 2024 Accounts Payable Warrant in the amount of $8,329,511.27. Moved by Trustee Prochno Seconded by Trustee Bush AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Franke, Bush NAYS: None ABSENT: None MOTION CARRIED Motion to authorize payment of invoices as shown on the October 8, 2024 Accounts Payable Warrant in the amount of $320,046.86. Moved by Trustee Prochno Seconded by Trustee Jarosch AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Franke, Bush NAYS: None ABSENT: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization to award a professional service contract to Tasty Catering of Elk Grove Village, IL for food and drink sales at Oktoberfest in the amount of $51,492.50. b. Authorization to award a construction contract to the lowest responsive and responsible bidder, Performance Construction & Engineering, LLC of Plano, IL, for the Pratt Sanitary Lift Station Rehabilitation Project for the amount of $437,780.00 from the Busse-Elmhurst Redevelopment Fund. c. Authorization to adopt Ordinance No. 3869 entitled, “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO HARRY STAVROS IN ORDER TO PERMIT A CHANGE TO A PLANNED DEVELOPMENT THEREBY ADDING A FIVE HUNDRED, TWENTY-NINE FOOT ACCESSORY GARAGE STRUCTURE AT THE WILD OAKS Page 3 of 5 SUBDIVISION LOCATED AT 624 CARROLL SQUARE, ELK GROVE VILLAGE.” d. Authorization to adopt Ordinance No. 3870 entitled, “AN ORDINANCE GRANTING A VARIATION OF SECTION 3-3-B: (2) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX-FOOT (6') HIGH FENCE EXTENDING APPROXIMATELY NINETEEN (19') FEET BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT TO THE EAST AT 248 SHELLEY ROAD FOR PROPERTY LOCATED AT 699 CHELMSFORD LANE, ELK GROVE VILLAGE.” e. Authorization to adopt Ordinance No. 3871 entitled, “AN ORDINANCE AMENDING TITLE 8, CHAPTERS 3B, 3C, 3D, 3E, 3F, 3G, 3H, 3I, 3J, 3K, AND ADDING THERETO CHAPTER 3L OF THE BUILDING ACTIVITY CODE OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE.” f. Authorization to adopt Ordinance No. 3872 entitled “AN ORDINANCE AMENDING TITLE 5, CHAPTER 3-1 AND CHAPTER 3-2 OF THE FIRE PREVENTION CODE OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE.” g. Authorization to adopt Resolution No. 64-24 entitled, “A RESOLUTION APPROVING A PLAT OF EASEMENT FOR ACCESS TO CONSTRUCT, MAINTAIN, AND OPERATE A PUBLIC GATEWAY FOUNTAIN BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ELK GROVE VILLAGE PROPERTY, LLC.” Motion to approve Consent Agenda items a–g. Moved by Trustee Franke Seconded by Trustee Miller AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Franke, Bush NAYS: None ABSENT: None MOTION CARRIED 7. REGULAR AGENDA – No Report 8. PLAN COMMISSION – Village Manager Roan - a. PC Docket #24-4 - Consideration of a petition from Concentra Health Services seeking a Special Use Permit to operate an occupational healthcare facility (medical clinic) in the I-1 Zoning District located at 511 Busse Road. (PH 09-30-2024) On September 30, 2024, the Plan Commission met to hear PC Docket 24-4 to consider the petition for a Special Use Permit to operate a healthcare facility in the I-1 Zoning District located at 511 Busse Road. It was the consensus of the Plan Commission by an 8-0 vote to approve the petition for Special Use. Motion to direct the Village Attorney to prepare the necessary documents for the Special Use Permit at 511 Busse Road. Moved by Trustee Miller Seconded by Trustee Schmidt AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Franke, Bush NAYS: None ABSENT: None MOTION CARRIED b. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) c. Consideration of a petition seeking for Rezoning and associated variations to develop an affordable rental independent living community for seniors at 750 S. Arlington Heights Road. (Public Hearing date has yet to be determined.) d. Consideration of a petition submitted by Riverpoint Property Trust, LLC seeking for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date has yet to be determined.) e. Consideration of petitions seeking Rezoning from B-2 to I-1 for the purposes of operating an industrial building on each property located at 500 Higgins Road and 570 Higgins Road. (Public Hearing date has yet to be determined.) f. Consideration of a Petition for Resubdivision and associated variations for a data center campus development at 1701 Midway Court. (Public Hearing date has yet to be determined.) g. Consideration of a Petition for Resubdivision and a Special Use Permit for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Page 4 of 5 Avenue. (Public Hearing has yet to be determined.) 9. ZONING BOARD OF APPEALS – Village Manager Roan – No Report 10. RECYCLING & WASTE COMMITTEE – Trustee Franke – Just a reminder that the leaf pickup has begun. There is a new schedule this year, so please check the schedule on the website or in the latest newsletter for that information. Please do not block the sewers with leaves. On November 1, you can recycle old holiday lights at Village Hall until April 30. 11. JUDICIARY, PLANNING AND ZONING COMMITTEE – Trustee Prochno – No Report 12. CAPITAL IMPROVEMENTS COMMITTEE – Trustee Schmidt - No Report 13. CABLE TELEVISION COMMITTEE – Trustee Jarosch – Channel 6 is filming High School athletic events. Congratulations to the Police Department for having 2 licensed clinical professional counselors. Teila is certified in alcohol and drug abuse situations, and Kristin is certified in Domestic Violence situations. 14. YOUTH COMMITTEE – Trustee Bush – No Report 15. INFORMATION COMMITTEE – Trustee Miller – Halloween House Decorating Contest entries should be directed to LionBarbara@comcast.net by October 16. The Lions Club will judge the entries. Prescription Drug Take Back Day is Saturday, October 26, from 10:00 AM to 2:00 PM. Also October is National Crime Prevention Month and we encourage you to set up a process to reduce crime in your neighborhood. October is also Domestic Violence Assistance Month. 16. BUSINESS LEADERS FORUMS – Trustee Schmidt – No Report 17. HEALTH & COMMUNITY SERVICES – Trustee Prochno – October is Breast Cancer Awareness Month. Please encourage your family members to get their mammograms. 18. PERSONNEL COMMITTEE – Trustee Schmidt – No Report 19. AIRPORT UPDATE – Mayor Johnson – No Report 20. PARADE COMMITTEE – Mayor Johnson – The wrap up meeting will be on Monday, October 14. We look forward to next year’s parade. 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE – Mayor Johnson – No Report 22. SPECIAL EVENTS COMMITTEE – Mayor Johnson – Tree Lighting Ceremony is the day after Thanksgiving. The Lovin’ Spoonful will be there to play in the evening. 23. LIQUOR COMMISSION – Mayor Johnson – No Report 24. REPORT FROM VILLAGE MANAGER – No Report 25. REPORT FROM VILLAGE CLERK – Early Voting will be at Village Hall from October 21 – November 4. The hours are on the website. Village employees are not authorized to accept Mail Ballots. They can be dropped off at the Post Office or you can hold them until October 21 to deposit then in the Ballot Drop Box during Early Voting. 26. UNFINISHED BUSINESS - No Report a. Village Attorney - Prepare the necessary documents for a fence variation at 699 Chelmsford Lane. b. Village Attorney - Prepare the necessary documents for an accessory structure at 624 Carroll Square. 27. NEW BUSINESS – No Report. 28. PUBLIC COMMENT - 7:49 PM Trustee Prochno reminded everyone to get the flu and COVID shot to keep you and your family healthy. Mayor told Helen from the Senior Center that he will be there at 10:15 AM with lunch. Page 5 of 5 29. ADJOURNMENT – Motion to adjourn the Village Board Meeting at 7:52 PM. Moved by Trustee Franke Seconded by Trustee Miller AYES: Trustees Schmidt, Bush, Franke, Jarosch, Miller, Prochno NAYS: None ABSENT: None MOTION CARRIED Loretta M. Murphy, Village Clerk Mayor Craig B. Johnson