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HomeMy WebLinkAboutVILLAGE BOARD - 10/22/2024 - MEETIN MINUTES Page 1 of 5 MINUTES REGULAR VILLAGE BOARD MEETIN- OCTOBER 22, 2024 1. CALL TO ORDER – 7:06 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke, Kathryn A. Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE / INVOCATION - Pastor Jonah Boutell, Prince of Peace United Methodist 3. APPROVAL OF MINUTES OF OCTOBER 8, 2024 - Motion to approve the Minutes of the Regular Village Board Meeting held on October 8, 2024 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Miller The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT – Mayor Johnson - Today, Mayor visited the Seniors to give them a quick update on the Village. The vacancy rate in the business park has dropped again to 1.9%. There will be a TIF hearing on November 13. On October 10, we had a teacher that homeschools children visit with students that were working on their Local Government chapter. The Village, in partnership with the High School, collaborated together to build a state of the art kitchen at the high school. We attended a ribbon cutting on October 14 to see the students working in the new kitchen. They have a state of the art kitchen for students to get a taste of what Culinary School will be like when they graduate. The Sister Cities students visited the Village Hall and received a tour on October 15. It was one of the largest groups we have had that included Dignitaries and Doctors. On October 17, Mayor had a meeting with Christine, our Finance Director, regarding the Tax Levy. The Village side will not modify our property taxes this year. On October 17, Mayor did a segment on EGTV for the Tree Lighting Ceremony that will take place on November 29. On October 18, many of us attended the GOA Gala at the Westin in Itasca and celebrated their Anniversary. At 4:00 p.m. today, we had a Liquor Hearing. It was the first time in over 3 years since we had any issues. Our next Coffee with the Board will be on Saturday, November 2, from 9-11 AM at 75 Turner. There will be coffee with donuts. There will be a Plan Commission hearing on Monday, November 18 at 7:00 PM for the Affordable Senior Rental Housing Development. The Cameras in the parking lots have been very helpful. The Daily Herald had an article about one of the license plate reading cameras in Elk Grove Village in their paper on Sunday. The person was caught in Elk Grove Village where our camera read the license plate. There was an article in the paper regarding compensation for elected officials. The time away isn’t much and the biggest issue is Facebook. Many people when asked to run say that they Page 2 of 5 don’t want to be bothered with comments on Facebook. Steve Santowski and Ellen Peacock presented the Parade Awards to the following: • Best Float – Elk Grove Youth Basketball. • Spirit Award – Dance for Me Performing Arts Center. • Most Creativity – Elk Grove Public Library. • Best Theme – Community Character Coalition. Chris Prochno was the Grand Marshal for the Parade this year. The Community Character Coalition provided her with the Banner from the parade and a plaque signed by the Parade Committee. Jane Gregga spoke about Wreaths Across America that will be held on Saturday, December 14 at the Elk Grove Cemetery. District 214 presented the Mayor and Board of Trustees with a partnership award thanking them for their generosity. This kitchen helps students learn about restaurant catering and food production for the future. We are pleased that many businesses contributed to the school to help prepare students in their professional career. Trustee Jarosch – If you haven’t received a flu vaccine yet, Elk Grove Township is offering a free clinic on November 1 between 11:00 AM and 1:00 PM. Please call 847-437-0300 to reserve your spot. The Township is also collecting Winter Coats to hand out to those in need by the end of October. The Interfaith Council will be having an Interfaith Thanksgiving Prayer Service at St. Julian on November 25 from 6:00 PM. To 7:00 PM. Trustee Schmidt – The Student Exchange went well and the students left yesterday. Thank you to all the members that are part of Sister Cities. They worked hard to ensure everything went smoothly and our program was a success. The Doctors from the University of Palermo also had and exchange at Alexian Brothers Hospital. Thank you to the parents for opening up their homes. The next phase will be our students going to Sicily. Trustee Prochno – I also have served as Vice-President on the Sister Cities Committee and through the years we have not had one negative experience come out of it. Since I’ve been working with Sister Cities 3 marriages came out of Sister Cities. Thank you to the Village Board and Parade Committee for selecting me as the Grand Marshal of the Parade. It was a wonderful experience and it will never be forgotten. October 12 was the last Farmers Market on the Village Green. The indoor market will be starting on November 2 at the Christus Victor Lutheran Church across from the movie theater. Trustee Franke – The Board’s float couldn’t be voted on but it was phenomenal having a moving float with water running. Public Works did a great job! Trustee Miller – At the end of September, Dr. Homann had a free dental clinic that served over 50 patients worth $47,000 in service. The Elk Grove High School Culinary Area was wonderful to see. During that visit, I was also able to see the Counselors area that was very impressive. On October 15, Community Organizations joined the CCC and packed 40 Boxes for Packages for Patriots. The next collection will be November 19 and the theme is Operation World Christmas and we are looking to prepare double the amount of boxes for Packages for Patriots at Lutheran Church of the Holy Spirit. Trustee Bush – On Saturday, October 26, the Community Character Coalition (CCC) will be outside of Jewel collecting goods such as toilet paper and toothbrushes for the Township Food Pantry from 9:00 AM to 1:00 PM. November 8 will be the Veterans Day Assembly at Elk Grove High School. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the October 22, 2024 Accounts Payable Warrant in the amount of $437,502.63. Moved by Trustee Prochno Seconded by Trustee Jarosch AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Franke, Bush NAYS: None ABSENT: None Page 3 of 5 MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Elk Grove Park District, 499 Biesterfield Road, to waive permit fees to remove and replace the concrete sidewalk and curb wall and install a new ADA ramp at Clark Park, 681 Michigan Lane, in the amount of $393. b. Authorization of requests from Prince of Peace United Methodist Church, 1400 South Arlington Heights Road, to waive permit fees in the amount of $742 for the following projects: • Remodel the bathroom at the Church Pastorage, 1307 Berkenshire Lane, in the amount of $362; and • Install an electronic message sign at Prince of Peace United Methodist Church, 1400 South Arlington Heights Road, in the amount of $380. c. Authorization of a request from Queen of the Rosary Church, 750 West Elk Grove Boulevard, to waive permit fees for removal and replacement of the concrete apron and asphalt drive lane in the amount of $1,551. d. Authorization to hold the regular Village Board Meetings at 7:00 p.m. in 2025 on the second and fourth Tuesday of the month with the following exceptions: • March - add March 18, 2025 Budget Meeting for budget purposes at 6:00 p.m.; • June - hold one regular Village Board Meeting to convene on June 17, 2025 at 7:00 p.m.; • July - hold one regular Village Board Meeting to convene on July 15, 2025 at 7:00 p.m.; • August - hold one regular Village Board Meeting to convene on August 12, 2025 at 7:00 p.m.; • November - hold one regular Village Board Meeting to convene on November 18, 2025 at 7:00 p.m.; and • December - hold one regular Village Board Meeting to convene on December 16, 2025 at 7:00 p.m. e. Authorization to approve the first quarter financial report ending July 31, 2024. f. Authorization to accept the audited Annual Comprehensive Financial Report for the Fiscal Year ended April 30, 2024. g. Authorization to award a construction contract to the lowest responsive and responsible bidder, McDonagh Demolition, Inc. of Chicago, IL for the demolition at E. Old Higgins Road and S. Elmhurst Road in an amount not to exceed $299,300. h. Authorization to award a purchase contract to Heartland Business Systems of Little Chute, WI for the purchase of HPE Alletra Disk Storage Systems, related accessories, installation and support in the amount not to exceed $171,593 from the Capital Replacement Fund. i. Authorization to concur with prior authorization to waive the formal bidding process and award a purchase contract to Napleton Honda of Morton Grove, IL for the purchase of a new 2025 Honda Pilot Sport in the amount of $41,630.03 from the Capital Replacement Fund. j. Authorization to waive the formal bidding process and award a purchase contract to Bredemann Toyota in Park Ridge, IL for the purchase of a 2025 Toyota Camry Hybrid in the amount of $36,295.03 from the Capital Replacement Fund. k. Authorization to award a purchase contract through Choice Partners National Purchasing Cooperative to Bear Construction Company of Rolling Meadows, IL for the office space reconfiguration and renovation project within the Community Development Department in the amount of $366,044.14 from the Capital Projects Fund. l. Authorization to adopt Ordinance No. 3873 entitled, “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO CONCENTRA HEALTH SERVICES TO OPERATE AN OCCUPATIONAL HEALTHCARE FACILITY ON PROPERTY LOCATED AT 511 BUSSE ROAD IN THE I-1 RESTRICTED INDUSTRIAL ZONING DISTRICT.” Motion to approve Consent Agenda items a –l. Moved by Trustee Franke Seconded by Trustee Miller AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Bush, Franke NAYS: None ABSENT: None MOTION CARRIED 7. REGULAR AGENDA – No items. 8. PLAN COMMISSION – Village Manager Roan – No Report Page 4 of 5 a. PC Docket 24-5 - Consideration of a petition seeking for Rezoning and associated variations to develop an affordable rental independent living community for seniors at 750 S. Arlington Heights Road. (PH 11/18/24 at 7:00 PM) b. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) c. Consideration of a petition submitted by Riverpoint Property Trust, LLC seeking for Rezoning from I-2 to I-1 for property located at 751 Pratt Boulevard. (Public Hearing date has yet to be determined.) d. Consideration of petitions seeking Rezoning from B-2 to I-1 for the purposes of operating an industrial building on each property located at 500 Higgins Road and 570 Higgins Road. (Public Hearing date has yet to be determined.) e. Consideration of a Petition for Resubdivision and associated variations for a data center campus development at 1701 Midway Court. (Public Hearing date has yet to be determined.) f. Consideration of a Petition for Resubdivision and a Special Use Permit for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Avenue. (Public Hearing has yet to be determined.) 9. ZONING BOARD OF APPEALS – Village Manager Roan – No Report 10. RECYCLING & WASTE COMMITTEE – Trustee Franke – Leaf pickup has begun. There is a new schedule in the newsletter and on the website for the Thanksgiving week pickup. Please remember that you can recycle your holiday lights here at Village Hall by Community Development starting November 1. 11. JUDICIARY, PLANNING AND ZONING COMMITTEE – Trustee Prochno – No Report 12. CAPITAL IMPROVEMENTS COMMITTEE – Trustee Schmidt – No Report 13. CABLE TELEVISION COMMITTEE – Trustee Jarosch – No Report 14. YOUTH COMMITTEE – Trustee Bush – No Report 15. INFORMATION COMMITTEE – Trustee Miller – The Newsletter is out. Prescription Drug Take Back Day is Saturday, October 26, from 10:00 AM to 2:00 PM. There will be a Permit Café sponsored by Community Development that anyone can come in and chat about their project to see what is needed. The Permit Café will be on Tuesday, October 29, in rooms A and B from 7:30 AM – 9:00 AM. The Red and Green signs for Halloween are in this newsletter. The Red side is if you are not participating and the Green sign is if you are participating. There will be a Police Neighborhood Watch meeting on Thursday, November 7 to learn more about crimes, etc. 16. BUSINESS LEADERS FORUMS – Trustee Schmidt – No Report 17. HEALTH & COMMUNITY SERVICES – Trustee Prochno – The last Blood Drive for this year will be on Saturday, December 14. Details will be at the next meeting. 18. PERSONNEL COMMITTEE – Trustee Schmidt – No Report 19. AIRPORT UPDATE – Mayor Johnson – No Report 20. PARADE COMMITTEE – Mayor Johnson – No Report 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE – Mayor Johnson – No Report 22. SPECIAL EVENTS COMMITTEE – The next event is the Tree Lighting Ceremony the Friday after Thanksgiving, November 29. This year there will be a book reading section to the children from 4-5 PM, a special train ride from 4-5:30 PM, Lovin Spoonful, the tree lighting, fireworks, and Santa. 23. LIQUOR COMMISSION – Mayor Johnson – No Report 24. REPORT FROM VILLAGE MANAGER – No Report 25. REPORT FROM VILLAGE CLERK – Early Voting has begun here in Room E and will continue until November 4. Monday’s total count was 518 and there were 87 Mail Ballots turned in. The hours are Monday through Saturday, 9:00 AM to 5:00 PM and Sundays from Page 5 of 5 10:00 AM to 4:00 PM. 26. UNFINISHED BUSINESS – a. Village Attorney - Prepare the necessary documents for a Special Use Permit for Concentra Health Services to operate an occupational healthcare facility in the I-1 Zoning District located at 511 Busse Road. 27. NEW BUSINESS - Trick or Treat hours are from 3-8 PM. 28. PUBLIC COMMENT – 8:15 PM 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:17 PM. Moved by Trustee Miller Seconded by Trustee Jarosch AYES: Trustees Schmidt, Bush, Franke, Jarosch, Miller, Prochno NAYS: None ABSENT: None MOTION CARRIED Loretta M. Murphy, Village Clerk Mayor Craig B. Johnson