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Home My WebLink AboutVILLAGE BOARD - 11/19/2024 - MEETING MINUTES�v�GgoVE 4�i9A c @x fTTon� fi MINUTES REGULAR VILLAGE BOARD MEETING NOVEMBER 19, 2024 1. CALL TO ORDER — 7:09 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke, Kathryn A. Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF OCTOBER 22, 2024 - Motion to approve the Minutes of the Regular Village Board Meeting held on October 22, 2024 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Bush The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT — Mayor Johnson — We had Coffee with the Board on November 2 at 75 Turner. The last pickup for leaves will be Thanksgiving week. Dumpsters will be available through December 15 at both Public Works locations. Groot also picks up yard waste bags through December 15. On November 7, Mayor met with Grove Jr. High 7th Grade students then they toured the Police and Fire Departments. One of the questions Mayor asked was "What do you think of not having cell phones in school." They unanimously agreed that they did not want them in school. November 11 was Veterans Day at the VFW. Everything went very well. We had a TIF hearing on November 13. We met with all taxing districts for the Village and we announced on November 13 that the past few years we have been giving them $1,000,000 out of TIF District back early. This year they will get back $2.5 million early. The 25th annual Tree Lighting Ceremony will be on November 29. Lovin' Spoonful will be there, Santa, holiday book reading to the children in Room E, and a train ride by the clock tower. There will be cookies, hot chocolate and hot cider. The Rotary Club donated 300 books to give out. There is a new entryway feature at Oakton and Busse under construction near Prime Data. Some people have called about some incidents recently in Elk Grove Village. Our #1 priority is the health, safety, and welfare of the residents. If we felt that anyone was at risk, we would have put out notices. Please follow the guidance of our Police Department and not Facebook. Mayor said that Trustee Bush said that $300 in boxes of cereal was all they needed to win the Cereal Box Collection for the Food Pantry. Trustee Bush said that they brought in 3 times what they collected in the past. Mayor said we sent a letter to the FAA on the Fly Quiet Program. They responded quickly and said that they would work with us but we haven't heard anything since. All we ask is that they study all viable plans so it is fair to everyone. A large piece of property was recently sold. Elk Grove Village will get $1,318,965 under the real estate transfer stamp that comes to the Village. Data Centers play a large part of that. Back in August we did a $200 gift card because the Village is doing well. The last four years we have given $12,000,000 back to the residents. Tonight we announce that we are lowering our property tax that will be cut by 2%. The Presidential Election is done. Now we have the April 1, 2025 Consolidated Election Page 1 of 6 coming up. Mayor thanked everyone because nobody submitted a petition to run against him for Mayor. 4 Petitions were filed for the 3 Village Trustee positions open. Mayor called the Lions, Leos and Cubs up to the podium to present the Halloween House Decorating Awards: • Outstanding Use of Decorations on a Condo/Apartment, Tara Broodersen, 419 Pierre Dr., #301. • Outstanding Overall Halloween Theme, Mike Koszewski, 1234 Dover Lane • Outstanding Child Friendly Display, Josh & Jackie, 925 Ridge Ave. • Outstanding Scariest Display, Joe Luce, 920/924 Cass Lane. Aligned Data Center presented a check to the Elk Grove Township Food Pantry in the amount of $16,000. Representatives from the Elk Grove Township Food Pantry were present to accept. Trustee Schmidt — I attended an Eagle Scout Ceremony for Michael Milovich from Troop 95 on Sunday, November 3. The November 11 VFW Veterans Day Observation was very nice. On Wednesday, November 13, I attended the Parole Hearing with Retired Deputy Chief Rose who was the lead investigator on the case for Patty Columbo. Patty Columbo assassinated her mother, father and younger brother. She was originally sentenced to 200 years in prison. They will return in 2 years for her next parole hearing to make sure that she doesn't get out. Trustee Jarosch — I want to mention a pillar in our community, Nancy Carlson, who passed away recently. Nancy was a fixture in the Village and a fixture in the community. She worked with the business park and also started a program called Strictly Business that highlighted businesses in the community. On November 6, I attended the Interfaith Council meeting. The Interfaith Council is hosting an Interfaith Thanksgiving service on Monday, November 25 from 6:00 PM -7:00 PM at St. Julian Church and they are inviting clergy members from different churches in Elk Grove Village to attend. I attended the Veterans Day event at the Elk Grove High School. Thank you Trustee Bush and the students for hosting an amazing breakfast for all the veterans. It is very powerful to see the students give honor to all the veterans that were present. The PADS program is going very well. Last Sunday we had 39 participants. Go to Cvlutheran.org to make contributions or make monetary donations. Trustee Prochno — I attended the breakfast at EGHS for Veterans Day on November 8. This is their 7th year celebrating the Veterans. On November 11, I attended the Post 9284 Ladies Auxiliary VFW Veterans Observation. The winter Farmers Market will be on the 1 st and 3rd Saturday of the month at Christus Victor Lutheran Church. They are open from 9:00 AM to 1:00 PM. There will not be a Summer Farmers Market in 2025. Trustee Franke — No Report. Trustee Miller — I'm hearing tonight that the theme is serving others. I have three examples of people serving our Village. The Community Character Coalition (CCC) gave recognition to a young girl named Anna who attends Village Point Church. Anna saw a homeless person and asked her father how can I help people for those that don't have what I have. The CCC put together 90 bags for homeless people, that will be distributed to homeless people in surrounding communities. Prince of Peace also does a backpack program for an elementary school for the Village. Byrd Elementary 3rd grade students decided to write letters for the Veterans through Packages for Patriots. Trustee Bush — We had a Blood Drive on November 16 at Elk Grove High School and collected 31 units of blood. As for PADS, you can drop off food or milk, etc. to help the homeless. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the October 31, 2024 Accounts Payable Warrant in the amount of $8,073,935.93. Moved by Trustee Prochno Seconded by Trustee Miller AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None Page 2 of 6 ABSENT: None MOTION CARRIED Motion to authorize payment of invoices as shown on the November 19, 2024 Accounts Payable Warrant in the amount of $778,980.96. Moved by Trustee Prochno Seconded by Trustee Miller AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Prairie Lake School, located at 404-408 E. Devon Avenue, to waive 2024 alarm license fees in the amount of $50. b. Authorization of a request from the Elk Grove Park District to waive permit fees to install fencing and foul poles for the baseball fields at Mead Park, 1769 Gibson Drive, in the amount of $670. c. Authorization to authorize payment of $2,000 in membership dues to the Illinois Municipal League for Fiscal Year 2024-2025. d. Authorization to award a purchase contract through the Minnesota State Equipment Contract to Street Smart Rentals LLC, of Columbus, MN for the purchase of a Scorpion II Crash Attenuator TL-3 Trailer with Arrow Board in the amount of $35,185 from the General Fund. e. Authorization to award a sole source purchase contract to Stryker Medical of Johnsburg, IL for the purchase of one (1) Power Stretcher in the amount of $35,603.89 from the General Fund. f. Authorization to award a sole source purchase contract to Stryker Medical of Johnsburg, IL for the purchase of one (1) Power Stretcher and one (1) Power Load Stretcher System in the amount of $63,446.11 from the Capital Replacement Fund. g. Authorization to award a sole source purchase contract to Stryker Medical of Johnsburg, IL for the purchase of four (4) powered stair chairs in the amount of $65,036.80 from the Foreign Fire Insurance Board Fund. h. Authorization to concur with the 2024 combined Village and Library property tax levy determination in the amount of $36,115,051 less the proposed abatement of $8,435,461 for a net levy of $27,679,589. i. Authorization to award a professional service contract to Engineering Enterprises, Inc. of Sugar Grove, IL to perform an analysis to determine how to maximize water reservoir storage in the Business Park for the amount of $48,709 from the Busse/Elmhurst Redevelopment Fund. j. Authorization to award a construction contract to the lowest responsive and responsible bidder, Albrecht Enterprises, Inc. of Des Plaines, IL for the Demolition at 25 Turner Avenue in an amount not to exceed $141,200. k. Authorization to award a professional services contract with Mac Strategies Group, Inc. of Chicago, IL to provide strategic consulting and advocacy services to the Village in consulting with the State of Illinois and other governmental agencies for the 2025 calendar year in the amount of $60,000. 1. Authorization to award a professional services contract to Cornerstone Government Affairs, Inc. of Washington DC to provide strategic consulting and advocacy services to the Village in consulting with the State of Illinois for the 2025 calendar year in the amount of $120,000. m. Authorization of the following: • To concur with prior Village Board authorization to waive the formal bid process and award a purchase contract to D'Orazio Ford of Wilmington, IL for the purchase of two (2) Ford Escapes in the total amount of $57,571.94 from the General Fund; and • To increase the General Fund budget in the amount of $80,000. n. Authorization to increase the construction contract with Globe Construction, Inc. of Addison, IL for the 2024 Village -Wide Concrete Replacement Program in the amount of $33,574.57 for a total cost of $708,574.57 from the Capital Projects Fund and Water & Sewer Fund. o. Authorization to award a purchase contract through the Illinois Department of Central Management Services to Morton Salt, Inc. of Chicago, IL for the delivery of up to 600 tons Page 3 of 6 of bulk rock salt in the amount of $42,036. p. Authorization to award a purchase contract through the Illinois Department of Central Management Services to Compass Minerals America, Inc. of Overland Park, KS for the delivery of up to 2,400 tons of bulk rock salt in the amount of $166,008. q. Authorization to award a construction contract to Misfits Construction Company of Chicago, IL for the Residential Regulatory Sign Replacement Project Phase III in an amount not to exceed $538,779 from the Capital Projects Fund. r. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit to operate a recycling facility at the property located at 1550 Howard Street. s. Authorization to adopt Ordinance No. 3874 entitled, "AN ORDINANCE AMENDING TITLE 3 BUSINESS AND LICENSE REGULATIONS OF THE VILLAGE CODE BY AMENDING CHAPTER 27 PRIVATE SOLAR ARRAYS FOR PUBLIC ELECTRICAL DISTRIBUTION." t. Authorization to adopt Ordinance No. 3875 entitled, "AN ORDINANCE AMENDING TITLE 3 BUSINESS AND LICENSE REGULATIONS OF THE VILLAGE CODE BY ADDING THERETO A NEW CHAPTER ENTITLED PRIVATE ELECTRICAL VEHICLE CHARGING STATIONS FOR PUBLIC USE." u. Authorization to adopt Ordinance No. 3876 entitled, "AN ORDINANCE REMOVING AND REPLACING TITLE 8, CHAPTER 4 SIGN REGULATIONS OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE IN ITS ENTIRETY." v. Authorization to adopt Resolution No. 65-24 entitled, "A RESOLUTION APPROVING A PLAT OF VACATION OF VARIOUS PUBLIC UTILITIES, DRAINAGE AND INGRESS/EGRESS EASEMENTS AT PRIME DATA CENTERS AT E. HIGGINS ROAD. AND OAKTON STREET." w. Authorization to adopt Resolution No. 66-24 entitled, "A RESOLUTION UPDATING THE PROPERTY INDEX NUMBER AND LEGAL DESCRIPTION FOR RESOLUTION NO. 63-23 FOR CERTAIN REAL ESTATE LOCATED AT 1001 BUSSE ROAD, ELK GROVE VILLAGE, ILLINOIS." x. Authorization to adopt Resolution No. 67-24 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A JOINT AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) AND THE VILLAGE OF ELK GROVE VILLAGE, AND APPROPRIATE FUNDS FOR CONSTRUCTION ENGINEERING AND CONSTRUCTION MATCH FOR THE DEVON AVENUE AND TONNE ROAD INTERSECTION IMPROVEMENT PROJECT IN THE AMOUNT OF $960,538.52 FROM THE CAPITAL PROJECTS FUND." y. Authorization to adopt Resolution No. 68-24 entitled, "A RESOLUTION AMENDING RESOLUTION 48-00 AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A FIRST AMENDMENT TO THE GROUND LEASE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND T-MOBILE CENTRAL LLC AT PROPERTY LOCATED AT 1141 HAWTHORNE LANE." z. Authorization to adopt Resolution No. 69-24 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY (ILLINOIS TOLLWAY) AND THE VILLAGE OF ELK GROVE VILLAGE AS PART OF THE I-490 ELGIN O'HARE WESTERN ACCESS PROJECT." aa. Authorization to adopt Resolution No. 70-24 entitled, "A RESOLUTION APPROVING THE ACQUISITION OF A TEMPORARY EASEMENT AT THE SOUTHWEST CORNER OF THE INTERSECTION OF ARLINGTON HEIGHTS ROAD & DEVON AVENUE FOR THE ARLINGTON HEIGHTS ROAD & DEVON AVENUE INTERSECTION RESURFACING PROJECT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE CASEY'S RETAIL COMPANY AND PAYMENT TO THE PROPERTY OWNER IN THE AMOUNT OF $2,000 FROM THE CAPITAL PROJECTS FUND." bb. Authorization to adopt Resolution No. 71-24 entitled, "A RESOLUTION APPROPRIATING FUNDS IN THE AMOUNT OF $634,134 FOR THE JOINT AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR CONSTRUCTION AND CONSTRUCTION ENGINEERING OF THE ARLINGTON Page 4 of 6 HEIGHTS ROAD & DEVON AVENUE RESURFACING PROJECT." cc. Authorization to adopt Resolution No. 72-24 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE COUNTY OF DUPAGE AND THE VILLAGE OF ELK GROVE VILLAGE FOR THE CONSTRUCTION AND MAINTENANCE OF THE YORK ROAD MUTLI-USE PATH." dd. Authorization to adopt Resolution No. 73-24 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A FIRST AMENDMENT TO THE REDEVELOPMENT AGREEMENT WITH AGG PROPERTIES LLC (500-570 E. HIGGINS ROAD)." ee. Authorization to adopt Resolution No. 74-24 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE MANAGER AND VILLAGE CLERK TO EXECUTE A SECOND AMENDMENT TO THE LEASE TERMINATION AGREEMENT WITH MIXX HAIR SALON (53-55 TURNER AVENUE)." ff. Authorization to adopt Resolution No. 75-24 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018, FOR CERTAIN REAL ESTATE LOCATED AT 601 BUSSE ROAD, 1800 HOWARD STREET, 1830 HOWARD STREET, 1850 HOWARD STREET, 1831 HOWARD STREET, 1801 HOWARD STREET, AND 1701 HOWARD STREET." gg. Authorization to adopt Resolution No. 76-24 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 951 LUNT AVENUE." hh. Authorization to adopt Resolution No. 77-24 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 2001 PRATT BOULEVARD." Motion to approve Consent Agenda items a — hh. Moved by Trustee Franke Seconded by Trustee Jarosch AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED 7. REGULAR AGENDA — No items. 8. PLAN COMMISSION — Village Manager Roan — No Report a. PC Docket 24-5 - Consideration of a petition seeking for Rezoning and associated variations to develop an affordable rental independent living community for seniors at 750 S. Arlington Heights Road. (PH I I/18/24 at 7:00 PM) b. Consideration of a Petition for a Special Use Permit to operate a recycling facility at the property located at 1550 Howard Street. (Public Hearing date has yet to be determined.) c. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) d. Consideration of petitions seeking Rezoning from B-2 to I-1 for the purposes of operating an industrial building on each property located at 500 Higgins Road and 570 Higgins Road. (Public Hearing date has yet to be determined.) e. Consideration of a Petition for Resubdivision and associated variations for a data center campus development at 1701 Midway Court. (Public Hearing date has yet to be determined.) f. Consideration of a Petition for Resubdivision and a Special Use Permit for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Avenue. (Public Hearing has yet to be determined.) Page 5 of 6 9. ZONING BOARD OF APPEALS — Village Manager Roan — No Report 10. RECYCLING & WASTE COMMITTEE — Trustee Franke — There will be an extra leaf pick up the week after Thanksgiving weather permitting. Please remember that Christmas lights can be recycled in a bin near Community Development. a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report 12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — - No Report 13. CABLE TELEVISION COMMITTEE — Trustee Jarosch — No Report 14. YOUTH COMMITTEE — Trustee Bush — No Report 15. INFORMATION COMMITTEE — Trustee Miller — The Village, CCC, the Park District and the Library are collecting unwrapped gifts for Toys for Tots until December 15. EGTV Facebook has Trustee Jarosch on there talking about the Newsletter. This week is Crash Responders Safety Week — Please remember to slow down and move over if someone is on the side of the road. 16. BUSINESS LEADERS FORUMS — Trustee Schmidt — On November 6, we went to Edlong Corporation at 225 Scott St., and on November 15 there was a ribbon cutting at VIP Home Theater at 740 Bonnie Ln. 17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — The next Blood Drive will be on Saturday, December 14 from 8:00 AM to 1:00 PM in Room E. Please call 877-258-4825 to schedule an appointment or go to www.Vitalant.org. Walk-ins are always welcome. 18. PERSONNEL COMMITTEE — Trustee Schmidt — No Report 19. AIRPORT UPDATE — Mayor Johnson — No Report 20. PARADE COMMITTEE — Mayor Johnson — No Report 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — No Report 22. SPECIAL EVENTS COMMITTEE — Mayor Johnson - Tree Lighting Ceremony on November 29 that includes a book reading section at 4:00 PM, a train ride by the clock tower, Lovin' Spoonful playing Christmas Carols, the tree lighting followed with fireworks to bring Santa to the celebration. 23. LIQUOR COMMISSION — Mayor Johnson — No Report 24. REPORT FROM VILLAGE MANAGER — No Report 25. REPORT FROM VILLAGE CLERK — There were record numbers for Early Voting for the Presidential Election — approximately 8,000 ballots. 26. UNFINISHED BUSINESS — No Report 27. NEW BUSINESS — No Report 28. PUBLIC COMMENT — 8:28 PM. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:29 PM. Moved by Trustee Bush Seconded by Trustee Miller AYES: Trustees Miller, Prochno, Schmidt, Bush, Franke, Jarosch NAYS: None ABSENT: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 6 of 6