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Home My WebLink AboutVILLAGE BOARD - 12/17/2024 - MEETING MINUTES Page 1 of 7 MINUTES REGULAR VILLAGE BOARD MEETING DECEMBER 17, 2024 1. CALL TO ORDER – 7:07 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke, Kathryn A. Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Matthew J. Roan and Village Clerk Loretta M. Murphy Absent: Attorney George B. Knickerbocker 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF NOVEMBER 19, 2024 - Motion to approve the Minutes of the Regular Village Board Meeting held on November 19, 2024 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Miller The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT – Mayor Johnson – On November 25, some of us attended the Interfaith Thanksgiving Service at St. Julian Church. We have an Interfaith Council where all faiths meet together monthly throughout the year. On November 29 was the Tree Lighting Ceremony. It was a cold evening but a great success with the book readings by the Trustees and the train rides by the clock tower. It was such a big hit that we are looking to do that again next year. There were Electoral Board Hearings for the Trustee position on the ballot. If someone disputes another person’s petition they can file an Objection against those petitions that you think have something missing. Unfortunately Jacob Glimco did not have enough signatures to be on the ballot. On December 12, we attended the DARE Graduation at Link School. That was a big class this year. On December 14, Wreaths Across America was at the Elk Grove Cemetery on Arlington Heights Road. It was a great event. In January 2026, we will start celebrating our 70th Anniversary. On the agenda tonight we are approving the Tax Levy. We are cutting property taxes by almost 2%. There is also an agenda item for “The Vue” at Arlington Heights Road and Higgins Road to approve the Bridge that will be built in the Spring. Also tonight on the agenda is the property that used to be the old Tennis Club and then Midwest Tile after that. The Village will purchase that property for our new Public Works location. We are approving a lot of contracts on this agenda for Tonne Road. Public Works are working in 2 phases. That project is $12.2 million to make and to date we received $6.1 million in grants from Congresswoman Delia Ramirez. There are many municipalities that have problems with their boards. Homer Glenn, Calumet City closed the Village Hall claiming there was an emergency pest control issue. They had a meeting outside on the front steps. Elk Grove Village would never do that. We may agree to disagree at times but we will always work together. Presentation for the 2025 Midsummer Classics Concert Series: Page 2 of 7 July 4 – Cheap Trick – Rotary Green July 17 – OAR – Rotary Green July 22 – Scotty McCreery – Village Green July 29 – Bachman Turner Overdrive – Village Green SWEARING INS The following people were sworn in to their promotions in the Fire Department: • Lieutenant Joe Thompson • Lieutenant Steve Petersen • Lieutenant Carl Evert • Battalion Chief Kyle Seegers Trustee Jarosch – I attended the Interfaith Prayer Service at St. Julian. Thank you to our staff for the Tree Lighting that was very magical. I also attended the BLF Meetings that Trustee Schmidt will talk about later. I attended the Wreaths Across America at the Elk Grove Cemetery. Trustee Schmidt – On November 21, Retired Fire Deputy Chief Rose and I went to Springfield to testify at Patty Palumbo’s parole hearing. We collected 190 letters that were from the community to present to the parole board that helped keep her in prison for another 2 years. On November 29, I attended the Tree Lighting Ceremony where the board read stories. It was a lot of fun. On December 6, I attended the Greater O’Hare’s Holiday luncheon. Trustee Prochno – Just a reminder that the Winter Farmers Market is at Christus Victor Church on Arlington Heights Road. this Saturday from 8:00 a.m. to 1:00 p.m. They are there on the 1st and 3rd Saturday of the month. Please remember to shovel your sidewalks and help out neighbors that may not be able to get out there. Many residents like to walk in the winter time. Trustee Franke – No Report Trustee Miller – Thank you Public Works for picking up all the leaves. Thank you to staff for the Tree Lighting Ceremony. It was a great event. The Interfaith Council Prayer Service was a really great event that touched upon the Elk Grove Cares program. The Wreaths Across America was a wonderful event. Congratulations to the Police Department on the new officer and new dog called Knox. Trustee Bush – The Tree Lighting was wonderful. Thank you both to Fire and Police for your participation. I received a message from a parent that said the best part was Santa coming out of the Fire Truck and the Grinch. Another example of a community coming together. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the November 30, 2024 Accounts Payable Warrant in the amount of $14,789,328.10. Moved by Trustee Prochno Seconded by Trustee Jarosch AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED Motion to authorize payment of invoices as shown on the December 17, 2024 Accounts Payable Warrant in the amount of $579,403.59. Moved by Trustee Prochno Seconded by Trustee Jarosch AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED 6. CONSENT AGENDA Page 3 of 7 a. Consideration to approve the second quarter financial report ending October 31, 2024. b. Consideration of a request from Community Consolidated School District 59 to waive 2025 Alarm License Fees in the amount of $150 c. Consideration of a request to contribute dues to the Chicago Metropolitan Agency for Planning for Fiscal year 2025 in the amount of $1,423.51. d. Consideration of the following budget amendment related to the Fiscal Year 2024-25 Budget: • Amend the General Fund Budget in the amount of $5,000,000 to transfer to the Water Sewer Fund e. Consideration of the following: • To award a professional services contract to Arthur J. Gallagher for the administration of the self-insured liability plan in the amount of $71,745.22; • To award a professional services contract to CCMSI for the administration of third party claims in the amount of $24,071.35; and • To approve the Liability Insurance Premiums submitted by Arthur J. Gallagher Risk Management Services (AJG) at a premium level as determined for the following coverage in the amount of $973,927.21: General Liability, Auto Liability, Public Officials Liability, Law Enforcement Liability, Property, Cyber, Environmental, and Fiduciary Pension Fund Insurance. f. Consideration of a request for approval of the Closed Executive Session Minutes held on the following dates: October 24, 2023; November 14, 2023; December 12, 2023; January 9, 2024; January 23, 2024; February 9, 2024; February 27, 2024; March 12, 2024; March 19, 2024; March 26, 2024; April 9, 2024; April 23, 2024; May 14, 2024; May 28, 2024; June 18, 2024; July 16, 2024; August 13, 2024; September 10, 2024; September 24, 2024; October 8, 2024; October 22, 2024; and November 19, 2024. g. Consideration to award professional service contracts to Accela, Inc. of San Ramon, CA for the following: • Migration of Accela on-premise services to Accela cloud-based services in the amount of $80,500; and • Maintenance and service of the software for a three (3) year period in the amount of $240,709.69. h. Consideration to award a professional services contract to Vertexone Brand of Houston, TX for support and maintenance of the WaterSmart software in the amount not to exceed $28,140.75 from the Water & Sewer Fund. i. Consideration to award a professional services contract to OpenGov Inc. of San Francisco, CA for support and maintenance of the Cartegraph OMS (Operations Management System) covering a three-year period for a total amount not to exceed $210,642.79 split between the Public Works General and Water & Sewer Funds. j. Consideration to award a professional services contract to CivicPlus of Manhattan, KS for support and maintenance of the SeeClickFix Pro CRM software in the amount not to exceed $35,284.41 split between the General Fund and Water & Sewer Fund. k. Consideration to waive the formal bidding process and award a purchase contract to K-Tech Specialty Products of Ashley, IN for the purchase of up to 43,500 gallons of winter de-icing liquid “Beet Heet Super Severe” in an amount not to exceed $74,820.00. l. Consideration to award a professional services contract to Alvarez and Associates of Chicago, IL to provide strategic consulting and advocacy services to the Village in consulting with Cook County and other local agencies for the 2025 calendar year in the amount of $48,000. m. Consideration to award a professional construction engineering services contract to Michael Baker International of Chicago, IL, to provide the necessary construction engineering services for the Wellington Avenue & Leicester Road over Lake Cosman culvert improvement project in the amount of $349,656 from the Capital Project Fund. n. Consideration to award a professional services contract to Engineering Enterprises, Inc. of Sugar Grove, IL in the amount of $1,098,740 for construction engineering services for the pedestrian bridge across Arlington Heights Road from the Arlington-Higgins Redevelopment Fund. o. Consideration to award a construction contract to Lorig Construction Company of Des Page 4 of 7 Plaines, IL for the Arlington Heights Road Pedestrian Bridge Project in an amount not to exceed $8,370,340 from the Arlington-Higgins Redevelopment Fund. p. Consideration to remove and replace Ordinance No. 3872 entitled, “AN ORDINANCE AMENDING TITLE 5, CHAPTER 3-1 AND CHAPTER 3-2 OF THE FIRE PREVENTION CODE OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE WITH ORDINANCE NO. 3877 (ATTACHED)”` q. Consideration to adopt following: • Ordinance No. 3878 entitled, “AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1, 2025, AND ENDING APRIL 30, 2026”; and • Ordinance No. 3879 entitled, “AN ORDINANCE ABATING A PORTION OF THE 2024 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2017, OF THE VILLAGE OF ELK GROVE VILLAGE”; and • Ordinance No. 3880 entitled, “AN ORDINANCE ABATING A PORTION OF THE 2024 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2017A, OF THE VILLAGE OF ELK GROVE VILLAGE”; and • Ordinance No. 3881 entitled, “AN ORDINANCE ABATING A PORTION OF THE 2024 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2021, OF THE VILLAGE OF ELK GROVE VILLAGE.” r. Consideration to adopt Ordinance No. 3882 entitled, “AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (ADMINISTRATIVE SPECIALIST-FIRE DEPARTMENT; ADMINISTRATIVE SPECIALIST-VILLAGE MANAGER'S OFFICE; DEPUTY FIRE CHIEF-FIRE DEPARTMENT; AND POLICE RECORDS ANALYST-POLICE DEPARTMENT).” s. Consideration to adopt Resolution No. 78-24 entitled “A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A RENEWAL OF THE SERVICE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND MUNICIPAL GIS PARTNERS OF DES PLAINES, IL FOR SUPPORT SERVICES IN CONNECTION WITH ELK GROVE VILLAGE’S GEOGRAPHIC INFORMATION SYSTEMS (GIS) IN AN AMOUNT NOT TO EXCEED $192,258.60 FROM THE BLF FUND.” t. Consideration to adopt Resolution No. 79-24 entitled, “A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A JOINT AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) AND THE VILLAGE OF ELK GROVE VILLAGE, AND APPROPRIATE FUNDS FOR CONSTRUCTION ENGINEERING AND CONSTRUCTION MATCH FOR THE RESURFACING OF LANDMEIER ROAD FROM APPROXIMATELY 865 FT WEST OF BUSSE ROAD TO APPROXIMATELY 50 FEET EAST OF CAMBRIDGE DRIVE, NOT INCLUDING THE INTERSECTION OF BUSSE ROAD AND LANDMEIER ROAD PROJECT IN THE AMOUNT OF $495,944.46 FROM THE BUSSE-ELMHURST REDEVELOPMENT FUND.” u. Consideration to adopt Resolution No. 80-24 entitled, “A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A JOINT AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) AND THE VILLAGE OF ELK GROVE VILLAGE, AND APPROPRIATE FUNDS FOR CONSTRUCTION ENGINEERING AND CONSTRUCTION MATCH FOR THE RECONSTRUCTION OF TONNE ROAD FROM TOUHY AVENUE/ELK GROVE BOULEVARD TO LANDMEIER ROAD PROJECT IN THE AMOUNT OF $6,065,318 FROM THE CAPITAL PROJECTS FUND.” v. Consideration to adopt Resolution No. 81-24 entitled, “A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE COUNTY OF COOK AND THE VILLAGE OF ELK GROVE VILLAGE FOR THE RECONSTRUCTION AND MAINTENANCE OF THE MEACHAM ROAD BRIDGE AND ASSOCIATED SIDE PATH.” w. Consideration to adopt Resolution No. 82-24 entitled, “A RESOLUTION TO INCREASE THE APPROPRIATED FUNDS TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) FOR THE CONSTRUCTION COSTS AND CONSTRUCTION MATCH FOR THE WELLINGTON AVENUE & LEICESTER ROAD OVER LAKE COSMAN CULVERT IMPROVEMENT PROJECT IN THE AMOUNT OF Page 5 of 7 $470,271.40 FOR A TOTAL APPROPRIATED AMOUNT OF $1,238,271.40.” x. Consideration to adopt Resolution No. 83-24 entitled, “A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A PURCHASE AND SALE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE AND FOUNDERS ASSET MANAGEMENT, LLC (1650 HOWARD STREET).” y. Consideration to adopt Resolution No. 84-24 entitled, “A RESOLUTION AUTHORIZING THE VILLAGE MANAGER AND VILLAGE CLERK TO EXECUTE A THIRD AMENDMENT TO THE LEASE TERMINATION AGREEMENT WITH MIXX HAIR SALON (53-55 TURNER AVENUE).” z. Consideration to adopt Resolution No. 85-24 entitled, “A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1982 LUNT.” aa. Consideration to award a professional service contract to Entertainment Management Group of Elk Grove Village, IL to manage and operate the 2025 Mid-Summer Classics Concert Series in an amount not to exceed $685,000, of which $75,000 will be reimbursed back to the Village by the Elk Grove Park District. bb. Consideration to adopt Resolution No. 86-24 entitled, “A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND PACE, THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL-A-RIDE PROGRAM).” Motion to approve Consent Agenda items a – bb. Moved by Trustee Franke Seconded by Trustee Miller AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED 7. REGULAR AGENDA – No Report 8. PLAN COMMISSION – Village Manager Roan - a. PC Docket 24-5 - Consideration of a petition seeking for Rezoning and associated variations to develop an affordable rental independent living community for seniors at 750 S. Arlington Heights Road. (PH 11/18/24 at 7:00 PM) On November 18, the Plan Commission met to hear PC Docket 24-5 to consider the petition for rezoning and associated variations to develop an affordable rental independent living community for seniors at 750 S. Arlington Heights Road. It was the consensus of the Plan Commission by a 9-0 vote to approve the petition for rezoning and variations. Motion to direct the Village Attorney to prepare the necessary documents for 750 S. Arlington Heights Road. Moved by: Trustee Bush Seconded by: Trustee Jarosch AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED b. PC Docket 24-5 - Consideration of petitions seeking Rezoning from B-2 to I-1 for the purposes of operating an industrial building on each property located at 500 Higgins Road and 570 Higgins Road. (PH 12-09-24) The Plan Commission met on December 9 to consider a petition for rezoning from B-2 to I-1 for operating an industrial building on each property at 500 and 570 E. Higgins Road. It was the consensus of the Plan Commission by a 7-0 vote to approve the petition for rezoning. Motion to direct the Village Attorney to prepare the necessary documents for 500 E. Higgins and 570 E. Higgins Road. Moved by: Trustee Miller Seconded by: Trustee Franke AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: None Page 6 of 7 MOTION CARRIED c. PC Docket 24-7 - Consideration of a Petition for a Special Use Permit to operate a recycling facility at the property located at 1550 Howard Street. (PH 12-09-24.) Also on December 9, the Plan Commission met to hear PC docket 24-7 to hear the petition for a Special Use to operate a recycling facility at property located at 1550 Howard Street. It was the consensus of the Plan Commission by a vote of 7-0 to approve the Special Use. Motion to direct the Village Attorney to prepare the necessary documents 1550 Howard Street. Moved by: Trustee Jarosch Seconded by: Trustee Miller AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED d. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) e. Consideration of a Petition for Resubdivision and associated variations for a data center campus development at 1701 Midway Court. (Public Hearing date has yet to be determined.) f. Consideration of a Petition for Resubdivision and a Special Use Permit for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Avenue. (Public Hearing has yet to be determined.) 9. ZONING BOARD OF APPEALS – Village Manager Roan – No Report 10. RECYCLING & WASTE COMMITTEE – Trustee Franke- Leaf Pickup is done for the year and the Dumpsters by Public Works are gone. GROOT will pick up Christmas trees by the curb during the first 2 weeks in January. Please take off all the decorations. Holiday lights can be recycled at Village Hall in a bin near the Community Development Department. 11. JUDICIARY, PLANNING AND ZONING COMMITTEE – Trustee Prochno – No Report 12. CAPITAL IMPROVEMENTS COMMITTEE – Trustee Schmidt – The staff will be meeting early next year. 13. CABLE TELEVISION COMMITTEE – Trustee Jarosch – Tune in to Channel 6 for great old time movies. 14. YOUTH COMMITTEE – Trustee Bush – Thank you to both the Police & Fire Chiefs for having their Holiday Magic Fest. Santa arrived in a fire truck and the Grinch came out of a Police car. The children had a wonderful party and both departments made a donation to their event. 15. INFORMATION COMMITTEE – Trustee Miller – No Report 16. BUSINESS LEADERS FORUMS – Trustee Schmidt – On December 11, we attended an Ambassador meeting at Rigali Packaging Products located at 221 Stanley Street. They are looking to expand their business here in Elk Grove Village. 17. HEALTH & COMMUNITY SERVICES – Trustee Prochno – The last blood drive collected 48 units of blood that saved 138 lives. The recap for the year, we collected 166 units of blood which saved a total of 525 lives saved. In 2025, the first blood drive will be on February 8. 18. PERSONNEL COMMITTEE – Trustee Schmidt – No Report 19. AIRPORT UPDATE – Mayor Johnson – No Report 20. PARADE COMMITTEE – Mayor Johnson – No Report 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE – July 4 – Cheap Trick, July 17 – OAR, July 22 – Scotty McCreery, and July 29 – Bachman Turner Overdrive 22. SPECIAL EVENTS COMMITTEE – Mayor Johnson – The next event is Memorial Day. 23. LIQUOR COMMISSION – Mayor Johnson – No Report Page 7 of 7 24. REPORT FROM VILLAGE MANAGER – No Report 25. REPORT FROM VILLAGE CLERK – No Report 26. UNFINISHED BUSINESS – No Report 27. NEW BUSINESS – Merry Christmas and Happy New Year, Happy Holidays 28. PUBLIC COMMENT – 8:14 PM Alan Pytlewicz, I am one of 3 sons for the Late Lieutenant Mark Pytlewicz. I wanted to come up to thank and give appreciation to Elk Grove. What has been one of the most difficult times in my life and my family’s life. You guys really stepped up. We couldn’t have asked for anything more. You went above and beyond through the parade back from the morgue to the salute you gave him when we got there. The flags being at half-staff and the bunting of the flags. Thank you too Mr. Bush who has been helping carry me the past couple of months. Thank you Fire and Police. Station 8 was his shift and every now and then I still go there. They all treat me like a family. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 9:20 PM. Moved by Trustee Franke Seconded by Trustee Schmidt AYES: Trustees Prochno, Schmidt, Bush, Franke, Jarosch, Miller NAYS: None ABSENT: None MOTION CARRIED Loretta M. Murphy, Village Clerk Mayor Craig B. Johnson