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HomeMy WebLinkAboutEXECUTIVE SESSION - 03/21/2023 - PERSONNELEXECUTIVE SESSION March 21, 2023 8:13 p.m. Chernick Conference Room Trustee Lissner moved to enter into Executive Session, seconded by Trustee Franke. The motion passed unanimously. TOPIC: ❑ LITIGATION X PERSONNEL ❑ LAND ACQUISITION VILLAGE BOARD MEMBERS PRESENT C. JOHNSON Mayor J. FRANKE Village Trustee S. LISSNER Village Trustee T. MILLER Village Trustee C. PROCHNO Village Trustee S. SCHMIDT Village Trustee VILLAGE BOARD MEMBERS ABSENT STAFF PRESENT M. ROAN Village Manager M. JABLONSKI Deputy Village Manager C. GABIGA Assistant Village Manager Pursuant to a duly made and approved motion and a majority vote at a regularly scheduled meeting of the Mayor and Board of Trustees on March 21, 2023, this Executive Session was called to consider review of Personnel. Number of pages attached: 1 Date(s) of review for release: February 2025 Date of approval for release: Date approved by Village Board: April 11, 2023 March 21, 2023 �,. 8:13 pm The Board discussed the 2023-2024 Wage and Salary Plan proposed by Village Manage Roan, which includes the following: • A new Tuition Reimbursement policy for the reimbursement of 75% of tuition costs up to a maximum of $3,000 per fiscal year, per employee funded in the amount of $30,000 from the General Fund for the initial year of the program. • A 3.0% adjustment to pay ranges for positions in the Specific Rate Pay Plan and Non -Union Step Pay Ranges, and a 3.25% adjustment to Merit Pay Plan ranges. In addition, 22 employees in the Open Merit would be eligible for 0.0% to 5.0% merit adjustment. Included in the plan is a $25 increase to Longevity and MEP, with no change to MIP. • The change in allocation from 75% to 100% of the cable franchise fees to the Cable Television Fund to fund the operations of EGTV. • A new Vacation Carryover Policy that will offer employees the option to carry over one week of vacation to be used within the first 8 months of the following year. Employees will not be eligible to receive a payout for the vacation days carried over. The days carried over are separate from the accrued vacation days that would be eligible for pay out upon retirement or departure from the Village. • The addition of language to the personnel classification sheet to allow the Village Manager authority to approve a temporary over-hire/temporary staffing request when the knowledge of a pending retirement/separation of service makes it necessary to hire and train a replacement employee prior the departure of the retired or separated employee. • To reclassify Kathy Hahn's position from Executive Specialist to Executive Coordinator in the Village Managers Office, and eliminate the Executive Specialist position. • The reclassification of Madison Woltman's Customer Service Assistant position to Administrative Assistant and elimination of the Customer Service Assistant position from the Fire Department. • The reclassification of Erik Schultz's position of Staff Engineer to Senior Engineer in the Community Development Department. • The reclassification of Ken Hinkle's current position of Plan Reviewer to Senior Plan Reviewer in the Community Development Department, and eliminate the Staff Engineer in Community Development, and eliminate the Plan Reviewer position in Community Development. • The reclassification of two (2) existing Cross Seasonal employees to full-time Maintenance Workers and addition of one (1) full-time Maintenance Worker in the Public Works Department, and elimination of the two (2) Cross Seasonal positions. • The elimination of the currently vacant full-time Custodian position, and plan to eliminate Mark Stankovsky's full-time Custodian position once he leaves service with the Village. Additionally, the elimination of the three (3) part-time Custodian positions over time through natural attrition in the Public Works Department. • The addition of (1) new full-time Utility System Operator to the Public Works Water Division. The consensus of the Board was to approve the 2023-2024 Wage and Salary Plan as proposed. Additional personnel items discussed by the Board included the Public Works Union Contract which is currently set to increase at 2.5% this year. The consensus of the Board was to offer the Public Works Union a 3.0% annual increase through the remainder of their contract which is more aligned with the non -union, Police Union, and Fire Union contracts. The Board also discussed considering an increase to the hourly rates for seasonal employees. The consensus of the Board was to inquire with nearby communities on the hourly rates offered for seasonal summer employees and whether the positions are being filled. The meeting was adjourned at 8:50 pm.