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HomeMy WebLinkAbout1-14-25 VBA Page 1 of 7 AGENDA REGULAR VILLAGE BOARD MEETING JANUARY 14, 2025 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR STEFAN POTUZNIK, CHRISTUS VICTOR LUTHERAN CHURCH) 3. APPROVAL OF MINUTES OF DECEMBER 17, 2024 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: DECEMBER 31, 2024 $ 5,212,760.89 JANUARY 14, 2025 $ 992,908.30 6. CONSENT AGENDA a. Consideration of a request from the Kenneth Young Center, located at 1001 Rohlwing Road, to waive the alarm user license application fee in the amount of $25. (The Kenneth Young Center is seeking to waive the alarm user license application fee. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Consideration of a request from Queen of the Rosary, located at 750 W. Elk Grove Boulevard, to waive permit fees for a sanitary sewer service repair in the amount of $156. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) c. Consideration of a request from the Rotary Club of Elk Grove Village to waive the fee for a temporary Class D liquor license ($2,100) for the Village's Oktoberfest on Friday, September 19 and Saturday, 20, 2025. (The fee for a Class D Liquor License is $2,100. Page 2 of 7 (The Rotary Club of Elk Grove Village is coordinating the sale of beer and wine at the Village's 2025 Oktoberfest. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.) d. Consideration of a request from the Rotary Club of Elk Grove Village for the following: • To authorize a $22,000 contribution to the 2025 RotaryFest event that takes place from July 17, 2025 through July 19, 2025; • To authorize the Rotary Club to host a fireworks display on Saturday, July 19, 2025; • To waive the fee for a temporary Class D liquor license ($2,100) to serve beer and wine on July 17 through July 19, 2025, • To waive a carnival license ($500), and a food caterer's license fee ($100) for a total amount of $2,700; and • To waive the permit fee for the use of a fire hydrant for non-firefighting purposes ($75). (It has been past practice of the Village Board to approve these requests for the annual RotaryFest event. (Adequate funds have been budgeted and are available for this purpose.) e. Consideration of the following requests from the Bulgarian Arts and Culture Exchange & Bulgarian Consulate General in Chicago for a Bulgarian Parade / Cyrillic Alphabet Celebration to be held at Rotary Green on May 18, 2025, from 12:00 p.m. to 6:00 p.m.: • A fee waiver for a temporary Class D (beer/wine) liquor license ($2,100); • A fee waiver for a parade license ($50); • A fee waiver for a general retail license ($35); and • A fee waiver for a food catering license ($100) for a total amount of $2,285. (This fee waiver is for the Bulgarian Parade / Cyrillic Alphabet Celebration on May 18, 2025.) f. Consideration to award a professional services contract to Mindsight of Downers Grove, IL for consulting services for conducting cybersecurity penetration testing in an amount not to exceed $29,566. (Starting in 2019, the Village has had cybersecurity penetration testing conducted every other year to test the Villages defenses and protections against cyber-attacks. (The Village selects a different vendor each time as their tools and methods of testing will vary. (After reviewing vendors, the IT Division determined the Mindsight of Downers Grove, IL would be the vendor best suited to manage and conduct this testing for the organization. (The necessary funds have been allocated in the General Fund in the FY25 budget. (The Director of IT recommends approval.) g. Consideration to award a purchase contract to Motorola Solutions, Inc. of Schaumburg, IL for statewide emergency radios from in the amount of $69,200 from the General Fund. (Motorola Solutions, Inc. of Schaumburg, IL is the sole provider of the APX 6500 digital Page 3 of 7 radio compatible with STARCOM (Motorola) statewide radios. (This contract provides for the purchase of twelve (12) APX 6500 radios for use in the new Incident Communications Van and the new Battalion Chief vehicle. (These radios will be compliant with the Northwest Central Dispatch system, ensuring operational functionality for Fire and Police Departments. (These radios will be utilized for daily Fire and Police operations, including Incident Command and special events, to enhance communication and interoperability among NWCDS, Village Departments, and state/regional agencies as part of the Statewide Communications Interoperability Plan. (Adequate funds are budgeted and available in the FY25 General Fund. (The Fire Chief recommends approval.) h. Consideration to award a professional services contract to Tyler Technologies of Yarmouth, ME for annual support and maintenance of Village business software applications in the amount of $88,913.55. (The Village originally purchased the Munis ERP software suite from Tyler Technologies in February 2015. (The first ten years of our software support and maintenance costs are defined in the agreement negotiated with Tyler at the time of our original purchase. (This request will provide funding to cover these services for the period from February 13, 2025 to February 12, 2026, and represents a 5% price increase over the current-year cost. (The requested pricing includes our annual maintenance cost ($13,144.46) for the Executime time and attendance software, which was previously billed separately. (Funds are available in the General Fund to cover this expense. (The Director of Finance recommends approval.) i. Consideration to waive the formal bidding process and award a construction contract to Globe Construction, Inc. of Addison, IL for the 2025 Village -Wide Concrete Replacement Program for an amount not to exceed $675,000 from the FY2026 Capital Project and FY2025 and FY2026 Water & Sewer Funds. (The Village has received a letter from Globe Construction Inc. of Addison, IL offering to extend 2024 unit prices for the concrete replacement program for the 2025 construction year. (Village staff do not anticipate receiving lower unit prices for 2025 if the concrete replacement program is re-bid for the upcoming construction year. (Adequate funds are available in the FY2025 Water & Sewer Fund and are being budgeted in the FY2026 Capital Project and Water & Sewer Fund budgets. (The Director of Public Works recommends approval.) j. Consideration to adopt Ordinance No. 3883 rezoning property located at 750 Arlington Heights Road from the B-2 (Business District) to the A-2 (Multi-Family Residence District) and the granting of variations of the zoning ordinance with respect to parking and density (Housing Opportunity Development Corporation). (This item was discussed at the December 17, 2024 Village Board Meeting and currently appears under Unfinished Business.) Page 4 of 7 k. Consideration to adopt Ordinance No. 3884 granting a Special Use Permit to Protech Environmental, Inc. to permit an Electronics Recycling Facility at 1550 Howard Street. (This item was discussed at the December 17, 2024 Village Board Meeting and currently appears under Unfinished Business.) l. Consideration to adopt Ordinance No. 3885 rezoning property located at 500 E. Higgins Road and 570 E. Higgins Road from B-1 Business District to I-1 Restricted Industrial District (AGG Properties, LLC). (This item was discussed at the December 17, 2024 Village Board Meeting and currently appears under Unfinished Business.) m. Consideration to adopt Ordinance No. 3886 amending Section 6-3-6-10 of the Village Code regarding prohibited parking of vehicles weighing in excess of five tons on private commercial property by increasing the minimum fine to three hundred dollars for each offense. (The Police Department has observed numerous trucks, tractors, semitrailer and other vehicles that weigh in excess of five tons are parking in shopping centers and other private commercial properties in the Village without consent of the property owner. (The Police Department has also received numerous requests to raise the fine for existing parking regulations, as the current fee structure does not provide sufficient deterrence. (Adoption of this ordinance would increase the minimum fine from $30 to $300 for anyone violating the provisions of this section.) n. Consideration to adopt Ordinance No. 3887 opting the Village of Elk Grove Village out of the Cook County Paid Leave for All Act. (December 14, 2023, the Cook County Board of Commissioners passed into law an amendment to its Paid Leave Ordinance. (The Village Board recognizes the importance of paid leave and currently provide reasonable paid leave benefits to Village employees. (The Village Board has determined that requiring other units of government within the Village to apply the County's Ordinance to their own employees will negatively impact the Village and place an undue financial and operational burden on the ability of other units of government to provide uninterrupted services to Village residents. (The Village Board has also determined that requiring private employers within the Village to apply the Amended Ordinance to their own employees will place an undue financial burden on private employers and will negatively impact their ability to provide additional benefits to their employees. (In light of this, the Village Board has determined that it is necessary in the best interests of the Village to opt out of the Amended Ordinance.) o. Consideration to adopt Resolution No. 1-25 authorizing Release/Retention of Executive Session Minutes of the Village of Elk Grove Village (January 2023 through June 2023). (As required by the Illinois Open Meetings Act, the Village has kept written minutes of all Executive Sessions. (This Resolution allows the release of minutes from January 2023 through June 2023. (The Village Clerk recommends approval.) Page 5 of 7 p. Consideration to adopt Resolution No. 2-25 authorizing the Mayor and Village Clerk to execute a TIF Redevelopment Agreement between the Village of Elk Grove Village and Creative Werks, LLC (Busse-Elmhurst TIF). (This is a redevelopment agreement between the Village of Elk Grove Village and Creative Werks, LLC. (Creative Werks is a family-owned contract packaging business serving Fortune 500 food companies. (Creative Werks leased and opened a 245,000 square foot facility in the Village at 1460- 1470 Brummel Avenue in 2013. (Within their existing building, an additional lease area of 245,000 square feet became available, allowing Creative Werks to double the footprint of their operations within the same building. (The expansion space required significant work in order to be suitable for food packaging requirements. (This expansion will result in an increase of 250 full-time employees during peak operational periods, adding to the 320 existing employees. (As part of the agreement, Creative Werks will install a screen wall along Brummel Avenue and complete additional exterior remodeling on the southwest corner of the building. (Creative Werks represents that it shall invest not less than $6,500,000 into this expansion project.) q. Consideration to adopt Resolution No. 3-25 authorizing the adoption of the update of the Cook County Multi-Jurisdictional Hazard Mitigation Plan (CCMJHMP). (The FEMA Disaster Mitigation Act of 2000 requires that the Cook County Multi- Jurisdictional Hazard Mitigation Plan (CCMJHMP) be updated every 5 years. (The Cook County Multi-Jurisdictional Hazard Mitigation Plan (CCMJHMP) was approved by the Illinois Emergency Management Agency (IEMA) and the Federal Emergency Management Agency (FEMA) on July 25, 2024. (Every participating jurisdiction must, within one year, adopt the Cook County Plan to be officially recognized by IEMA/FEMA as being part of CCMJHMP, which establishes eligibility for grant funding. (Approval of this updated plan confirms Village eligibility for grant opportunities that help protect the community from natural disasters, or to assist the Village after a natural disaster occurs in the event that a Presidential Declaration has not been made. (The Fire Chief recommends approval.) r. Consideration to adopt Resolution No. 4-25 authorizing the Mayor to execute an Intergovernmental Agreement with the Forest Preserve District of Cook County and the Village of Elk Grove Village for the construction and maintenance of the Arlington Heights Pedestrian Bridge. (The proposed Intergovernmental Agreement (IGA) between the Forest Preserve District of Cook County and the Village of Elk Grove Village outlines the construction and maintenance responsibilities for the Arlington Heights Road Pedestrian Bridge. (Construction and maintenance costs will be the responsibility of the Village. (As part of the agreement, the Village agrees to relocate our Elk Grove Village sign, as Page 6 of 7 well as install new wayfinding signage within Busse Woods. (The Director of Public Works recommends approval.) s. Consideration to adopt Resolution No. 5-25 authorizing the Mayor and Village Clerk to execute a purchase and sale agreement between the Village of Elk Grove and Turner Avenue, LLC (100 Turner Avenue). (This property is being purchased for potential use for municipal purposes and/or future redevelopment. (There are no plans for redevelopment at this time. (The Purchase and Sale Agreement will be available at the Village Board Meeting.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) b. Consideration of a Petition for Resubdivision and associated variations for a data center campus development at 1701 Midway Court. (Public Hearing date has yet to be determined.) c. Consideration of a Petition for Resubdivision and a Special Use Permit for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Avenue. (Public Hearing has yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan 10. RECYCLING & WASTE COMMITTEE - Trustee Franke a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Jarosch 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson Page 7 of 7 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for the Rezoning with associated variations to develop an affordable rental independent living community for seniors at 750 S. Arlington Heights Road. b. Village Attorney - Prepare the necessary documents for the Rezoning from B-2 to I-1 for property located at 500 Higgins Road and 570 Higgins Road. c. Village Attorney - Prepare the necessary documents for a Special Use Permit to allow an electronics recycling facility at 1550 Howard Street. 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.