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HomeMy WebLinkAbout2-11-25 VBA - Page 1 of 5 AGENDA REGULAR VILLAGE BOARD MEETING FEBRUARY 11, 2025 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR DANIEL GREG, LUTHERAN CHURCH OF THE HOLY SPIRIT) 3. APPROVAL OF MINUTES OF JANUARY 28, 2025 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: JANUARY 31, 2025 $12,516,834.90 FEBRUARY 11, 2025 $ 474,079.90 6. CONSENT AGENDA a. Consideration to award a professional services contract to V3 Companies, LTD of Woodridge, IL in the amount of $45,000 for design engineering services for the LED street name signs at various intersections from the Arlington-Higgins, Higgins Road and Busse- Elmhurst Redevelopment Funds. (A proposal for design engineering services was solicited from V3 Companies, LTD of Woodridge, IL for engineering design and permitting of LED street name signs at various intersections within the Village's Business Park. (V3 Companies is a highly respected firm with extensive experience in traffic signal design, making them well-suited for this project. (Adequate funds are available in the Arlington/Higgins, Higgins Road and Busse/Elmhurst Redevelopment Funds. (The Director of Public Works recommends approval.) b. Consideration to award a professional services contract to Alfred Benesch & Company of Chicago, IL in the amount of $54,365 for design engineering services for the replacement Page 2 of 5 of roadway lighting along Arlington Heights Road and Higgins Road from the Arlington- Higgins Redevelopment Fund. (A proposal for design engineering services was solicited from Alfred Benesch & Company of Chicago, IL for engineering design and permitting of the replacement of roadway lighting along Arlington Heights Road and Higgins Road, adjacent to the Vue development. (Alfred Benesch & Company successfully designed the lighting associated with the Arlington Heights Road Pedestrian Bridge. (Adequate funds are available in the Arlington-Higgins Redevelopment Fund. (The Director of Public Works recommends approval.) c. Consideration to award a professional construction engineering services contract to Engineering Enterprises, Inc. of Sugar Grove, IL for construction engineering services for the resurfacing of the Tonne Road and Devon Avenue intersectionin the amount of $185,000 from the Capital Projects Fund. (A proposal for construction engineering services was solicited from Engineering Enterprises, Inc. of Sugar Grove, IL for construction oversight and documentation of the resurfacing of the Tonne Road and Devon Avenue intersection. (Engineering Enterprises, Inc. has successfully assisted the Village with construction engineering in the past, including the resurfacing of Devon Avenue at Busse Road intersection. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) d. Consideration to award a professional construction engineering services contract to Civiltech Engineering, Inc. of Itasca, IL for construction engineering services for the Arlington Heights Road and Devon Avenue intersection rehabilitation project in the amount of $184,761 from the Capital Projects Fund. (A proposal for construction engineering services was solicited from Civiltech Engineering, Inc. of Itasca, IL for construction oversight and documentation of the resurfacing of the Devon Avenue and Arlington Heights Road intersection. (Civiltech Engineering, Inc. has successfully assisted the Village with construction engineering in the past, including the Arlington Heights Road Project from Newport Avenue to Brantwood Avenue and the Village's annual Business Park resurfacing project. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) e. Consideration to award a professional service contract to Engineering Resource Associates, Inc. of Warrenville, IL to provide the necessary construction engineering services for the residential roadway resurfacing program, in the amount not to exceed $202,748 from the FY2025 and FY2026 Capital Project Funds. (Engineering Resource Associates, Inc. submitted a proposal to provide the necessary construction engineering services for the 2025 Residential Roadway Resurfacing Program. (Engineering Resource Associates has successfully completed construction supervision for many municipalities in the Chicago region, including construction engineering on the 2024 Residential Resurfacing Project. (Adequate funds for the project are available in the FY2025 Capital Project Fund and have Page 3 of 5 been budgeted in the proposed FY2026 Capital Project Fund. (The Director of Public Works recommends approval.) f. Consideration of the following: • To increase the General Fund in the amount of $300,000; and • To waive the formal bidding process and award a purchase contract to D'Orazio Ford of Wilmington, IL for the purchase of three (3) Ford Explorer Interceptors in the amount of $168,662.10 from the General Fund. (Funds had been included in the proposed FY2026 Budget to replace Police vehicles #234, 237, and 248. However, the order bank for Police Ford Explorer Interceptor Units opened February 8, 2025, and Ford Motor Company requires a signed purchase order within 30 days of order placement, or the order is subject to cancelation. (Because orders placed in previous years through the SPC contract have been canceled without reason, Public Works identified an alternate sourcing option for these vehicles. (D'Orazio Ford of Wilmington, IL has made available an order allocation of three (3) Police Ford Explorer Interceptor Units. (The Police Ford Explorer Interceptors are available at a cost of $56,220.70 each from D'Orazio Ford with all the options to meet the needs of Elk Grove Village. (The price per unit from D'Orazio Ford is less than the Suburban Purchasing Cooperative (SPC) Contract cost per unit. (The additional funds requested will be used to up-fit the vehicles once they arrive from the vendor. (The Director of Public Works recommends approval.) g. Consent to concur with prior authorization to approve a Customer Work Agreement between the Village of Elk Grove Village and Commonwealth Edison for the installation of a new underground electric duct package and new switchgear, as well as the removal of the overhead electric lines along Arlington Heights Road in the amount of $847,636.20 from the Arlington-Higgins Redevelopment Fund. (The agreement requires the Village to pay $847,636.20 for the undergrounding of the overhead electric lines along Arlington Heights Road adjacent to The Vue development. (The removal of the overhead lines and poles is necessary and must be completed prior to the construction of the new pedestrian bridge over Arlington Heights Road. (The Director of Public Works recommends approval.) h. Consideration to adopt Resolution No. 8-25 to increase the appropriated funds to the Illinois Department of Transportation (IDOT) for the construction costs and construction match for the Arlington Heights Road & Devon Avenue Resurfacing Project in the amount of $32,983.26 for a total appropriated amount of $667,117.26. (On November 19, 2024, the Village Board approved a Joint Construction Agreement for the Arlington Heights Road & Devon Avenue Resurfacing Project between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village. (As part of the Joint Construction Agreement, a resolution appropriating funds for th e construction match was adopted by the Village. The total amount of funds appropriated by the Village was $634,134. The total amount of funds from the STU Program will be $917,985. Page 4 of 5 (The lowest and responsive bid was submitted by Plote Construction, Inc. in the amount of $1,585,102.26, which was $32,983.26 more than the previously approved funding agreement, increasing the total funds that shall be appropriated by the Village to $667,117.26. (Funds for the project are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) i. Consideration to adopt Resolution No. 9-25 approving the Plat of Subdivision identified as 2300 Arthur Avenue. (This Resubdivision would consolidate six (6) existing lots at 2300 Arthur Avenue into one (1) lot for the purpose of consolidating the parcels for the construction of a one-story addition on the northeast corner of the existing warehouse building. (Village staff recommends approval.) j. Consideration to adopt Resolution No. 10-25 accepting an Irrevocable Letter of Credit No. 6010011973 from Midland States Bank in the amount of $290,752 expiring August 29, 2025 to guarantee the construction of public improvements at The VUE at Elk Grove Village, 1 E. Higgins Road. (This item accepts a Letter of Credit to guarantee the construction of public improvements as part of the development at 1 E. Higgins Road, the VUE at Elk Grove Village.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. Consideration of a Petition for Resubdivision and a Special Use Permit for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Avenue. (PH 2-3-2025) b. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) c. Consideration of a Petition for Resubdivision and associated variations for a data center campus development at 1701 Midway Court. (Public Hearing date has yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan 10. RECYCLING & WASTE COMMITTEE - Trustee Franke a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Jarosch Page 5 of 5 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Prochno 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.