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HomeMy WebLinkAbout03-25-25 VB MINSV E V(LL9 ca c gf � fx epnone��° MINUTES REGULAR VILLAGE BOARD MEETING MARCH 25, 2025 1. CALL TO ORDER — 7:13 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke, Kathryn A. Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt ABSENT: None A Quorum was present. Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Deputy Village Clerk, Jennifer S. Mahon 2. PLEDGE OF ALLEGIANCE / INVOCATION — Pastor Jintaek Chung, Trinity Gospel Church 3. APPROVAL OF MINUTES OF MARCH 11, 2025 -Motion to approve the Minutes of the Regular Board Meeting held on March 11, 2025 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Jarosch The motion was voted upon by acclamation. MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson — On March 13, I had an opportunity to do a virtual Zoom call with the Technology and Manufacturing Association to give them a briefing. On March 18, we had our Budget workshop to discuss the current budget that will be approved at our next meeting in April. On March 20, the Japanese Exchange Students came to our Village to meet with the Mayor and tour the Police and Fire Stations. Also, on March 20 we had our Volunteer Appreciation Dinner at the Garden Terrace to thank our volunteers for the time and commitment that they give to the community. The Police Department did a Tobacco check to make sure that all of the vape shops are abiding the new Ordinance that banned the sale of Kratom. All signage has been removed, and all tobacco shops have passed the check. Elk Grove is strict with tobacco and liquor checks, and it is working well to require proof of ID. The Suburban O'Hare Commission met a week ago Friday to go over our efforts to get a Fly Quiet Program going at O'Hare. We have been trying to work with the O'Hare Noise Compatibility Commission, the FAA and the Chicago Department of Aviation to do a fair Fly Quiet Program at night to get some relief. We filed a suit in November and within 24 hours they reached out to find out what they could do to settle the suit. The laws require them to consider all plans together. Our plan submitted spreads out the fairest noise impact and 15-16 months later they still have not considered our plan. The Suburban O'Hare Commission is just asking them to follow the law and if they don't work with us, we will refile without prejudice. The Police Department has the sole job to protect the community and return home at night after work. We received a recent statement from an officer involved shooting in December of 2023. The Major Case Assistance Team (MCAT) is a regional investigative team comprised of 26 area Police Departments that contribute investigators and evidence technicians to assist agencies in need of independent major case investigations. After a very thorough investigation by MCAT along with the review by the Cook County State's Attorney's Office and the Office of the Illinois State's Attorney's Appellate Prosecutor, it was determined that the action that the Elk Grove Village Police Officers were consistent with all applicable laws and regulations. These findings confirmed that the Police Officers responding to a very difficult and challenging situation acted in a way that was appropriate given the threat posed to their own safety. The Police Officers who responded had a combination of crisis intervention team, training, mental health training and de-escalation training. All of which were utilized during the response of the Page 1 of 5 situation. This remains a sad and tragic incident for our community, and we continue to offer our condolences to the Murray family and his loved ones. We are grateful for the assistance of our partner agencies and hope that this information will continue the healing process as this community moves forward. Unfortunately, people like to speak sometimes on social media and sometimes people cross the line when they speak. Tonight, I am asking Jeff Snyder to publicly apologize to the Police Department for his comments on this incident. The Mayor read a proclamation honoring Julia Korzen from Elk Grove High School for earning the IHSA State Wheelchair Bowling Champion for 2025. Trustee Bush — There are several scholarships available for high school seniors. The Community Character Coalition (ccceg.org) has one due on April 21 and the Village Youth Scholarship is due April 6. Elk Grove High School is having a shoe drive on April 26 for anyone that has shoes that they no longer need. Students are partnering with the Rotary Club, VanFossen Chiropractic, Berkshire Hathaway and Johnson Insurance, who all have boxes in their office to drop off shoes. This is for any new or used shoes that will be shipped out to an organization called "Soles4Souls" to help get new shoes and clothing to people in crisis situations. There will be a drive outside Elk Grove High School on April 26 between the hours of 9:00 AM to 11:00 AM, which is the final day of the shoe drive. Trustee Miller — Continuing on with the Community Character Coalition (CCC), in years past, we would have youth groups gather inside the Village Hall and would honor those projects that were done for the community. The CCC has decided to recognize the children at the place where they hold the community service project rather than at Village Hall. The CCC has been going to different schools throughout the year and hosting an assembly for the students to present the certificates this year. Trustee Franke — No Report Trustee Prochno — On Friday, March 14, I attended the Open House at the Sheila Ray Adult Center. I learned about the different activity groups they offer, their Senior fitness classes and enjoyed an entertaining performance by their Ambassador Group. If anyone is interested in participating in any programs, please go to elkgroveparks.org. Also, the Winter Farmers Market is still going on at Christus Victor Church on the I" and 3rd Saturday of the month from 9:00 AM to 1:00 PM. The Farmers Market will run through May. The next Market will be on April 5h. Trustee Schmidt — The students from the Sister Cities Exchange are in Sicily right now visiting the high school and staying with the families that are part of the exchange to experience the different cultures. I also attended the Volunteer Dinner with several other Trustees, and it was an honor to thank all of those that contribute their time to the community. Trustee Jarosch — PADS is nearing the end of their October through May season. Thank you to all the community people that have volunteered their time. I also will thank everyone at the Volunteer Dinner for contributing their time to the community. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the March 25, 2025 Accounts Payable Warrant in the amount of $ 471,964.72. Moved by: Trustee Prochno Seconded by: Trustee Bush AYES: Trustees Bush, Franke, Jarosch, Miller, Prochno, Schmidt NAYES: None ABSENT: None MOTION CARRIED 6. CONSENT AGENDA a. Consideration of a request from Community Consolidated School District 59 to waive 2025 Alarm User License Fees in the amount of $25. b. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in the I-2 Industrial Zoning District. Page 2 of 5 c. Consideration to award a services contract to Core & Main of Carol Stream, IL for the annual Sensus Regional Network Interface & Analytics and antenna maintenance agreement at a cost not to exceed $45,743 from the Water & Sewer Fund. d. Consideration to award a contract to the lowest responsive and responsible bidder GC Designs, Inc. of Minooka, IL for the Village Green Brick Replacement project in the amount of $95,551.75 from the Residential Enhancement Fund. e. Consideration to waive the formal bidding process and award a construction contract to Builders Paving, LLC of Hillside, IL for the resurfacing of 0.7 miles of additional streets in the amount of $428,685 from the Capital Project Fund. f. Consideration to award a construction contract to the lowest responsive and responsible bidder, Acqua Contractors Corporation of Elmhurst, IL for the Elmhurst Road Fire Hydrant Extension project in the amount of $639,000 from the Busse Elmhurst Redevelopment Fund. g. Consideration to adopt Resolution No. 21-25 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A PURCHASE, SALE AND REDEVELOPMENT AGREEMENT WITH WOLF FAMILY ENTERPRISES, LLC (1201 BUSSE ROAD)." Motion to approve Consent Agenda items a — g. There were no questions from the audience or staff regarding the Consent Agenda. Moved by Trustee Franke Seconded by Trustee Miller AYES: Trustees Bush, Franke, Jarosch, Miller, Prochno, Schmidt NAYS: None ABSENT: None MOTION CARRIED 7. REGULAR AGENDA — No Report 8. PLAN COMMISSION — Village Manager Roan - a. PC Docket 25-1 - Consideration of a Petition for Resubdivision and a Special Use Permit for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Avenue. (PH 2-3-2025) On February 3, the Plan Commission met to hear PC Docket 25-1 to consider a petition for Resubdivision and a Special Use Permit for properties located at 2355 Greenleaf, 2395 Greenleaf and 2461 Greenleaf. It was the consensus of the Plan Commission by a 9-0 vote to approve the petition for resubdivision and special use. Motion to direct the Village Attorney to prepare the necessary documents for 2355 Greenleaf, 2395 Greenleaf and 2461 Greenleaf Ave. Moved by Trustee Bush Seconded by Trustee Miller AYES: Trustees Bush, Franke, Jarosch, Miller, Prochno, Schmidt NAYS: None ABSENT: None MOTION CARRIED b. A petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) c. A Petition for Resubdivision and associated variations for a data center campus development at 1701 Midway Court. (Public Hearing date has yet to be determined.) 9. ZONING BOARD OF APPEALS — Village Manager Roan — a. ZBA Docket 25-1- A Public Hearing for a variation of the Elk Grove Zoning Ordinance No. 3842 as it pertains to permitted square footage for a shed in residential zoning districts for property located at 1531 Oregon Trail. (PH 03-13-2025) On March 13, the Zoning Board of Appeals met to hear ZBA Docket 25-1 with the petitioner seeking a variation of the Zoning Ordinance as it pertains to permitted square footage for a shed in the residential zoning district for property located at 1531 Oregon Trail. It was the consensus of the Zoning Board of Appeals by a 6-2 vote to DO GRANT the requested variation. Trustee Bush asked the petitioner why he is asking for 160 square feet instead of 150 square feet. Page 3 of 5 Petitioner Donato Latrofa, resident at 1531 Oregon Trail stepped up to the podium. The reason for the extra 10 square feet (one linear foot) is it is a prefab shed, and they only come in certain sizes. If he could have 150 square feet, he would have ordered it, but they only came in 160. Motion to direct the Village Attorney to prepare the necessary documents for 1531 Oregon Trail. Moved by Trustee Franke Seconded by Trustee Jarosch AYES: Trustees Bush, Franke, Jarosch, Miller, Prochno, Schmidt NAYS: None ABSENT: None MOTION CARRIED b. ZBA Docket 25-2- A Public Hearing for a variation of the Elk Grove Zoning Ordinance No. 3842 as it pertains to permitted locations of fences in residential zoning districts for property located at 699 Chelmsford Lane. (PH 03-13-2025) On March 13, the Zoning Board of Appeals met to hear ZBA Docket 25-2 with the petitioner seeking a variance as it pertains to permitted locations of fences in the residential zoning district for property located at 699 Chelmsford Lane. It was the consensus of the Zoning Board of Appeals by a 9-0 vote to DO NOT GRANT the variation. Motion to Deny the request for the fence variation at 699 Chelmsford Lane. Moved by Trustee Bush Seconded by Trustee Schmidt AYES: Trustees Bush, Franke, Jarosch, Miller, Prochno, Schmidt NAYS: None ABSENT: None MOTION CARRIED c. ZBA Docket 25-3- A Public Hearing for a variation of the Elk Grove Zoning Ordinance No. 3842 as it pertains to permitted locations of fences in residential zoning districts for property located at 570 Rutgers Lane. (PH 04-17-2025) 10. RECYCLING & WASTE COMMITTEE — Trustee Franke — We are still accepting Holiday Lights if you haven't taken them down yet and they need to be recycled. April 1 is when Groot starts picking up the yard waste bags through December 15. The Village will offer a Special Spring Leaf Collection that will take place on Monday, April 7. Trucks will make one pass through the residential areas to pick up the leaves. The Large Branch Pickup will begin the week of April 28. Residents must contact Public Works at 847-437-8800 between the hours of 7:30 AM to 4:00 PM to request a pickup. Calls received no later than 4:00 PM on April 25 will be accepted. a. Sustainability Plan 11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Prochno — No Report 12. CAPITAL IMPROVEMENTS COMMITTEE — Trustee Schmidt — No Report 13. CABLE TELEVISION COMMITTEE — Trustee Jarosch — No Report 14. YOUTH COMMITTEE — Trustee Bush — No Report 15. INFORMATION COMMITTEE — Trustee Miller — Please check out the EGTV Facebook page to sign up for emergency alerts or e-notifications. Community Development is hosting another Permit Caf6 on Tuesday, April 1 from 7:30 AM to 9:30 AM in Rooms A and B of the Village Hall. This will give residents the opportunity to receive professional advice on all types of construction projects. Coffee and donuts will be served. The Fire Department will have a Friends and Family CPR class on April 19 at Station 10 at 676 Meacham beginning at 9:00 AM. The Public Works Academy is still accepting applications until April 11. The Academy starts on Wednesday, April 16 from 6:30 PM to 8:30 PM. 16. BUSINESS LEADERS FORUMS — Trustee Schmidt — No Report 17. HEALTH & COMMUNITY SERVICES — Trustee Prochno — The Community Blood Drive is on Saturday, May 10 at Village Hall from 8:00 AM to 1:00 PM in Room E. For more information, please go to elkgrove.org/blooddrive. 18. PERSONNEL COMMITTEE — Trustee Schmidt — No Report Page 4 of 5 19. AIRPORT UPDATE — Mayor Johnson — No Report 20. PARADE COMMITTEE — Mayor Johnson — The first meeting is Monday, April 7. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE — Mayor Johnson — Mayor Johnson - On the 4th of July is Cheap Trick, July 17 at RotaryFest is OAR, July 22 on the Village Green is Scotty McCreery, and July 29 on the Village Green is Bachman Turner Overdrive (aka BTO). 22. SPECIAL EVENTS COMMITTEE — Mayor Johnson — Trustee Prochno is coordinating the Memorial Day Observation in May. 23. LIQUOR COMMISSION — Mayor Johnson — No Report 24. REPORT FROM VILLAGE MANAGER — No Report 25. REPORT FROM VILLAGE CLERK — Early Voting runs through March 31. The hours are Monday through Saturday from 9:00 AM to 5:00 PM and Sundays from 10:00 AM to 4:00 PM. As of yesterday, there were 451 votes so far. 26. UNFINISHED BUSINESS — No Report 27. NEW BUSINESS — No Report 28. PUBLIC COMMENT — 8:04 PM The Mayor confirmed with Helen from the Senior Center that he will be there 4 weeks from today. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:06 PM. Moved by Trustee Bush Seconded by Trustee Miller AYES: Trustees Schmidt, Bush, Franke, Jarosch, Miller, Prochno NAYS: None ABSENT: None MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 5 of 5