HomeMy WebLinkAbout04-08-25 VB MINS Page 1 of 5
MINUTES
REGULAR VILLAGE BOARD MEETING
APRIL 8, 2025
1. CALL TO ORDER – 7:02 PM
PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke, Kathryn A.
Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F. Schmidt
ABSENT: None
A Quorum was present.
Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker,
and Deputy Village Clerk, Jennifer S. Mahon
2. PLEDGE OF ALLEGIANCE / INVOCATION – Dr. Shehrebanu Merchant, The Dawoodi
Bohras of Chicago
3. APPROVAL OF MINUTES OF MARCH 25, 2025 -Motion to approve the Minutes of
the Regular Board Meeting held on March 25, 2025 as submitted and dispense with the
reading.
Moved by Trustee Prochno Seconded by Trustee Miller
The motion was voted upon by acclamation.
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT –
Mayor Johnson – On April 7, the Village Manager and I attended a meeting at Senator Laura
Murphy’s office.
MOTION TO RE-APPOINT THE FOLLOWING MEMBERS OF THE BOARDS AND
COMMISSIONS FOR THE VILLAGE.
Fire Pension – Michael Belpedio;
Foreign Fire Insurance Board – Joseph Thompson;
Plan Commission – Kitty Weiner; Paul Rettberg; Jim Morrill; Louis Bacigalupo;
Rosanna DeFrenza; and
Zoning Board of Appeals – Robert Serrano, Jr.
Moved by: Trustee Prochno Seconded by: Trustee Bush
AYES: Trustees Franke, Jarosch, Miller, Prochno, Schmidt, Bush
NAYES: None
ABSENT: None
MOTION CARRIED
Congratulations to the Fire Department for receiving Accreditation for two years in a row and
they now have a certification rating as ISO-1.
There was an accident near the Industrial Park where some people have made comments on
Facebook that were very negative about Elk Grove Village. The investigators did their job and
discovered that there were 2 automobiles that were charged with street racing and 1 truck driver
that failed to stop at a stop sign.
Elk Grove Village sent out an Emergency watermain repair notice regarding JAWA having to
work on their 90” watermain. Our backup systems worked perfectly and thank you to those
people that had the knowledge and the foresight to have a system in place to back up the system
with interconnects with local communities.
Ken Grams set the record last week for the most wins in the history of Illinois as being a Girls
Softball Coach at Elk Grove High School. We will recognize him at a Board Meeting soon.
Nicor/AT&T will start line repairs starting at the end of April/May. Different lines but in the
same area. Landscapers will be working hand in hand to fix anything that needs to be fixed.
We will give out notice as soon as we receive information on this project. The streets between
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Nerge and Meacham are involved including Tennessee Ln, Luisiana, Arkansas, Kentucky,
Mississippi, Florida, Alabama, Georgia, Carolina, Wisconsin and Richmond Ct.
The State of the Village will be this Thursday as mentioned in the Newsletter.
The Election went well. The early voting totals for the Presidential Election were much higher
than the early voting for the local Election. The local Election affects the community much
more than the Presidential Election, but we are happy the way things turned out. The newly
elected officials will be sworn in on Tuesday, May 27.
Trustee Franke – No Report
Trustee Prochno – Happy Birthday to our Village Manager Matt Roan.
The next Farmers Market will be on April 19 from 9:00 AM to 1:00 PM at Christus Victor. It
will be held on the 1st and 3rd Saturday of the month through the end of May.
Trustee Schmidt – Last Thursday, several of us attended a ribbon cutting with Protech
Environment at 1550 Howard. There is a whole process that recycles all electronics.
Trustee Miller – One of the Business Ambassador Visits was with A&A Custom Shirts which is
a shirt business here in town.
The Community Character Coalition (CCC) is starting up the “Chalk It Up to Character” next
month from May 11 through May 17. You will see chalk displays all over Elk Grove.
Trustee Jarosch – Please add to your calendar that Thursday, May 1 from 11:30 AM -1:30 PM,
the Interfaith Council Luncheon will be at the Kenneth Young Center. Please RSVP by April
21 or respond to me at kjarosch@elkgrove.org.
Trustee Bush – Thank you for the CCC offering the Chalk It Up To Character. This will give
the seniors something to do on their last week of school.
Elk Grove High School is having a shoe drive on April 26 for anyone that has shoes that they
no longer need. Students are partnering with the Rotary Club, VanFossen Chiropractic,
Berkshire Hathaway and Johnson Insurance, who all have boxes in their office to drop off
shoes. This is for any new or used shoes that will be shipped out to an organization called
“Soles4Souls” to help get new shoes and clothing to people in crisis situations. There will be a
drive outside Elk Grove High School on April 26 between the hours of 10:00 AM to 11:00 AM,
which is the final day of the shoe drive. We have already collected 400 pairs of shoes that were
sent to Soules4Souls.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the March 31, 2025 Accounts Payable Warrant in the amount of $3,287,612.15.
Moved by: Trustee Prochno Seconded by: Trustee Jarosch
AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Franke, Bush
NAYES: None
ABSENT: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the April 8, 2025 Accounts Payable
Warrant in the amount of $636,578.42.
Moved by: Trustee Prochno Seconded by: Trustee Miller
AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Franke, Bush
NAYES: None
ABSENT: None
MOTION CARRIED
6. CONSENT AGENDA
a. Consideration to renew a contract with Trees "R" Us, Inc. of Wauconda, IL for routine and
emergency tree removal services in the amount of $29,263.27 from the General Fund.
b. Consideration to renew a maintenance service contract with Midwest Power Industry Inc. of
Ringwood, IL for the Village's generator maintenance contract in the amount of $42,397.95
from the General Fund and Water & Sewer Fund.
c. Consideration to award a purchase contract to Liftoff, Inc. of Crofton, MD to provide the
Village licensing for multiple Microsoft products, including Email, Teams, Defender/Entra
ID Licensing and M365 Applications in an amount not to exceed $85,037.
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d. Consideration to award a purchase contract to Presidio Networked Solutions Group, LLC of
Chicago, IL for the purchase of Cisco Catalyst core switch, related accessories and support
in an amount not to exceed $124,022.
e. Consideration to renew a contract with Crystal Maintenance Plus, Corporation of Mount
Prospect, IL for cleaning and custodial services: Village Hall & Public Safety Building,
James Paul Petri Public Works Facility and Public Works Biesterfield Facility contracts in a
total amount of $124,858.86 from the General Fund.
f. Consideration to award the following professional service contracts to JDA Aviation
Technology Solutions of Olney, MD:
• A contract for ongoing technical support and analysis of the overnight Runway Rotation
Program currently under review by the FAA in the amount of $100,000; and
• A contract for the review of the CDA/FAA environmental analysis and an independent
full noise contour analysis for Fly Quiet alternatives in the amount of $263,582.
g. Consideration to renew a maintenance service contract with H&H Electric Co. of Franklin
Park, IL for the annual arterial and Business Park street light maintenance in the amount of
$176,468.46 from the BLF Fund, Busse-Elmhurst Redevelopment Fund, and Higgins Road
Corridor Redevelopment Fund.
h. Consideration to award a professional services contract to the Illinois Public Risk Fund of
Bedford Park, IL to administer workers' compensation claims in the amount of $182,664 for
the policy period of May 1, 2025 through April 30, 2026.
i. Consideration to adopt Ordinance No. 3890 entitled, “AN ORDINANCE GRANTING A
SPECIAL USE PERMIT TO BRATT CAPITAL PARTNERS, LLC TO ALLOW FOR
THE CONSTRUCTION AND EXPANSION OF A MEAT MANUFACTURING,
PROCESSING AND TREATMENT FACILITY IN THE I-2 INDUSTRIAL ZONED
DISTRICT FOR PROPERTY LOCATED AT 2355 GREENLEAF AVENUE, 2395
GREENLEAF AVENUE, AND 2461 GREENLEAF AVENUE AND TO RESUBDIVIDE
THE EXISTING THREE LOTS INTO ONE LOT.”
j. Consideration to adopt Ordinance No. 3891 entitled, “AN ORDINANCE
IMPLEMENTING A MUNICIPAL GROCERY RETAILERS' OCCUPATION TAX AND
A MUNICIPAL GROCERY SERVICE OCCUPATION TAX.”
k. Consideration to adopt Ordinance No. 3892 entitled, “AN ORDINANCE AUTHORIZING
THE ACQUISITION THROUGH NEGOTIATION OR CONDEMNATION OF CERTAIN
PROPERTY LOCATED NORTH OF THE VACATED PUBLIC RIGHT-OF-WAY OF
MIDWAY COURT LYING EAST OF HIGGINS ROAD (BEST WESTERN PARCEL)
WITHIN THE BUSSE/ELMHURST ROAD REDEVELOPMENT PROJECT AREA.”
l. Consideration to adopt Ordinance No. 3893 entitled, “AN ORDINANCE GRANTING A
VARIATION OF SECTION 3-2-E:(1)(A) OF THE ZONING ORDINANCE AS IT
PERTAINS TO SIZE REQUIREMENTS FOR DETACHED ACCESSORY
STRUCTURES TO PERMIT THE CONSTRUCTION OF A TEN-FOOT (10') BY
SIXTEEN-FOOT (16') PREFABRICATED SHED ON PROPERTY LOCATED AT 1531
OREGON TRAIL (LATROFA).”
m. Consideration of the following items for Fiscal Year 2025-2026:
• To adopt Ordinance No 3894 entitled, “AN ORDINANCE AMENDING THE WAGES
FOR THE NON-UNION STEP PAY PLAN, THE MERIT PAY PLAN, THE
POSITION CLASSIFICATION AND THE AUTHORIZED POSITION LIST,
INCLUDING THE SCHEMATIC LIST OF POSITIONS OF THE VILLAGE CODE OF
THE VILLAGE OF ELK GROVE VILLAGE;” and
• To adopt Ordinance No. 3895 entitled, “AN ORDINANCE AMENDING WAGES FOR
THE SPECIAL RATE PAY PLAN FOR SUCH POSITIONS.”
n. Consideration to adopt Resolution No. 22-25 entitled, “A RESOLUTION ADOPTING THE
FISCAL YEAR 2025-26 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE,
COUNTIES OF COOK AND DUPAGE, IL.”
Fund FY26 Adopted Amount
General Fund $80,952,868
Motor Fuel Tax Fund $2,050,000
Asset Seizure Fund $21,000
Foreign Fire Insurance Fund $271,760
Business Leaders Forum Fund $6,626,935
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GREEN Fund $899,176
Capital Projects Fund $12,105,000
Residential Enhancement Fund $643,000
Devon-Rohlwing TIF Fund $282,000
Busse-Elmhurst TIF Fund $62,657,848
Higgins Rd Corridor TIF Fund $7,897,295
Oakton/Higgins TIF Fund $3,100,500
Arlington/Higgins TIF Fund $13,248,000
Debt Service Fund $6,860,175
Water/Sewer Fund $27,787,495
Capital Replacement Fund $1,270,000
Firefighters Pension Fund $9,913,750
Police Pension Fund $9,654,750
Elk Grove Public Library $7,388,661
Total $253,630,213
o. Consideration to adopt Resolution No. 23-25 entitled, “A RESOLUTION APPROVING
THE ENVISION ELK GROVE: COMMUNITY REVITALIZATION MASTER PLAN
2025.”
p. Consideration to adopt Resolution No. 24-25 entitled, “A RESOLUTION AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE A SETTLEMENT
AGREEMENT, GENERAL RELEASE, AND COVENANT NOT TO SUE BETWEEN
ANTHONY BURO AND THE VILLAGE OF ELK GROVE VILLAGE.”
q. Consideration to adopt Resolution No. 25-25 entitled, “A RESOLUTION AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE A SETTLEMENT
AGREEMENT, GENERAL RELEASE, AND COVENANT NOT TO SUE BETWEEN
LESLIE SHANKLE AND THE VILLAGE OF ELK GROVE VILLAGE.”
r. Consideration to adopt Resolution No. 26-25 entitled, “A RESOLUTION ESTABLISHING
REVISED PERSONNEL RULES AND REGULATIONS OF THE VILLAGE OF ELK
GROVE VILLAGE EFFECTIVE MAY 1, 2025.”
Motion to approve Consent Agenda items a – r. There were no questions from the audience
or staff regarding the Consent Agenda.
Moved by Trustee Miller Seconded by Trustee Franke
AYES: Trustees Jarosch, Miller, Prochno, Schmidt, Franke, Bush
NAYS: None
ABSENT: None
MOTION CARRIED
7. REGULAR AGENDA – No items under Regular Agenda.
8. PLAN COMMISSION – Village Manager Roan -
a. Petition seeking a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in the I-
2 Industrial Zoning District. (A Public Hearing date has yet to be determined.)
b. A petition seeking a Special Use Permit to construct an electrical substation for the property
located at 101 Northwest Point. (Public Hearing date has yet to be determined.)
c. A Petition for Resubdivision and associated variations for data center campus development
at 1701 Midway Court. (Public Hearing date has yet to be determined.)
9. ZONING BOARD OF APPEALS – Village Manager Roan -
a. ZBA Docket 25-3- A Public Hearing for a variation of the Elk Grove Zoning Ordinance No.
3842 as it pertains to permitted locations of fences in residential zoning districts for property
located at 570 Rutgers Lane. (PH 04-17-2025)
10. RECYCLING & WASTE COMMITTEE – Trustee Franke – Starting Monday, April 28
we will have the large branch collection. The minimum branch size will be 3 ½” wide and 8” in
diameter. Please call 847-734-8800 by April 25 if you would like to schedule a pickup.
If you have bundles, Groot will take them for free.
a. Sustainability Plan
11. JUDICIARY, PLANNING AND ZONING COMMITTEE – Trustee Prochno – No
Report
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12. CAPITAL IMPROVEMENTS COMMITTEE – Trustee Schmidt – The current Villager
newsletter has 2 ½ pages of capital improvements projects listed in the Village. Please review
the newsletter so you are current with all the projects. Please yield to construction workers that
are working in the area.
13. CABLE TELEVISION COMMITTEE – Trustee Jarosch – EGTV has started their spring
sports schedule featuring live coverage. Please go to EGTV.org to see the current schedule.
Also, this month In the Grove interviewed Julia Korzen that was the IHSA bowling champion.
The State of the Village will also be filmed on EGTV for those that were not able to attend.
14. YOUTH COMMITTEE – Trustee Bush – No Report
15. INFORMATION COMMITTEE – Trustee Miller – The Friends and Family CPR classes
will be held at Fire Station 10. Please sign up at the website or call 847-734-8000.
16. BUSINESS LEADERS FORUMS – Trustee Schmidt - We visited A&A Custom Shirts at
2480 Greenleaf. This is a company that moved into the Village from Bensenville. They have
major customer contracts with companies that we cannot disclose due to non-disclosure
agreements.
17. HEALTH & COMMUNITY SERVICES – Trustee Prochno – We are having our first
Blood Drive on Saturday, May 10 from 8:00 AM to 1:00 PM in Room E.
18. PERSONNEL COMMITTEE – Trustee Schmidt – No Report
19. AIRPORT UPDATE – Mayor Johnson – No Report
20. PARADE COMMITTEE – Mayor Johnson – We had our first meeting last night. This
year they will allow businesses to participate in the parade. The date is Saturday, September
20.
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE – Mayor Johnson - On the
4th of July is Cheap Trick, July 17 at RotaryFest is OAR, July 22 on the Village Green is
Scotty McCreery, and July 29 on the Village Green is Bachman Turner Overdrive (aka BTO).
22. SPECIAL EVENTS COMMITTEE – Mayor Johnson – Trustee Prochno is coordinating
the Memorial Observation Day in May.
23. LIQUOR COMMISSION – Mayor Johnson – No Report
24. REPORT FROM VILLAGE MANAGER – No Report
25. REPORT FROM VILLAGE CLERK – No Report
26. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary paperwork for a Special Use Permit for properties
located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf Avenue.
b. Village Attorney - Prepare the necessary paperwork for a Shed Variation to replace the
current 7'x10' deteriorated shed with a new 10'x16' prefabricated shed for property located
1531 Oregon Trail.
27. NEW BUSINESS – Trustee Schmidt – The Sister Cities Exchange Students came back and
everything was great. We will be talking about the next Exchange program soon.
Trustee Franke – Welcome Cameron Charles, my grandson that was born into this world.
28. PUBLIC COMMENT – 7:44 PM - The Mayor asked brothers Sawn and Gene Stapleton,
Troop 95, that are working on their Government Badges to the podium to introduce themselves
to the Board.
29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 7:51 PM.
Moved by Trustee Miller Seconded by Trustee Franke
AYES: Trustees Bush, Franke, Jarosch, Miller, Prochno, Schmidt
NAYS: None
ABSENT: None
MOTION CARRIED
Loretta M. Murphy, Village Clerk
Mayor Craig B. Johnson