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HomeMy WebLinkAbout05-27-25 VB MINS Page 1 of 8 MINUTES REGULAR VILLAGE BOARD MEETING MAY 27, 2025 1. CALL TO ORDER—7:03 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffery C. Franke, Kathryn A. Jarosch, Tammy K. Miller, Christine K. Prochno, Stephen F, Schmidt ABSENT: None A Quorum was present Also Present: Village Manager Matthew J. Roan, Village Attorney George B Knickerbocker, and Deputy Village Clerk Jennifer Mahon 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES OF MAY 17, 2025- Motion to approve the Minutes of the Regular Board Meeting held on May 17, 2025 as submitted and dispense with the reading. Moved by Trustee Prochno Seconded by Trustee Bush The motion was voted upon by acclamation. MOTION CARRIED 4. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the May 27, 2025 Accounts Payable Warrant in the amount of $390,240.15. Moved by: Trustee Prochno Seconded by: Trustee Bush AYES: Trustees Franke, Miller, Jarosch, Prochno, Schmidt, Bush NAYES: None Absent: None MOTION CARRIED 5. CONSENT AGENDA a. Consideration of a request from WINGS, located at 1265 Oakton Street, to waive FY2025/26 business license fees in the amount of $35. (It has been past practice for the Village Board to grant fee waivers for governmental and non- profit organizations. (The Director of Finance recommends approval.) b. Consideration of a request from the Elk Grove Farmers Market to waive the Special Events Application Fee for the 2025 farmers market taking place on the parking lot grounds of Christus Victor Lutheran Church in the amount of $50. (Elk Grove Farmers Market is requesting a waiver for the Special Events application fee ($50) for its summer farmers market event for 2025. (It has been past practice of the Village Board to grant fee waivers for governmental and non - profit organizations. (The Director of Finance recommends approval.) c. Consideration of a request from the Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, to waive FY2025-26 business license fees in the amount of $100. (Prince of Peace United Methodist Church is seeking a waiver of FY2025-26 business license fees related to the Church's Annual Pumpkin Patch. (It has been past practice of the Village Board to grant fee waivers for governmental and non - profit organizations. (The Director of Finance recommends approval.) d. Consideration of a request from HCR ManorCare, located at 1940 Nerge Road, to waive FY 2025-26 business license fees in the amount of $200. Page 2 of 8 (It has been past practice of the Village Board to grant fee waivers for governmental and non - profit organizations. (The Director of Finance recommends approval.) e. Consideration of a request from the Elk Grove Park District, 499 Biesterfield Road, to waive permit fees to reconstruct the storage pad in the maintenance yard in the amount of $375. (It has been past practice of the Village Board to grant fee waivers to governmental and non - profit organizations. (The Director of Community Development recommends approval.) f. Consideration of a request from The Salvation Army, located at 1000 Pratt Boulevard, to waive FY 2025/26 vehicle sticker fees in the amount of $1,450. (The Salvation Army is seeking a waiver of FY 2025/26 vehicle sticker fees for 5 Class-B trucks ($250), 8 Class-C,D,F trucks ($600), and 6 Class-H,J,K trucks ($600) for a total waiver of $1,450. (It has been past practice of the Village Board to grant waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) g. Consideration of a request from the Elk Grove Township to waive the fee for a temporary Class D liquor license ($2,100) for their annual fundraiser benefiting the Elk Grove Township Community Empowerment Fund on Wednesday, May 29, 2025. (The fee for a Class D Liquor License is $2,100. (The Elk Grove Township is coordinating the sale of beer and wine at their fundraising event on May 29th, 2025. (It has been past practice of the Village Board to grant fee waivers for governmental and non - profit organizations.) h. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2025/26 vehicle sticker fees in the amount of $2,100. (The Elk Grove Park District is seeking a waiver of FY 2025/24 vehicle sticker fees for 3 passenger vehicles ($75), 17 Class-B trucks ($850), 13 Class-D/F trucks ($975), and 2 Class- H/J/K trucks ($200) for a total waiver of $2,075. (It has been past practice of the Village Board to grant fee waivers for governmental and non - profit organizations. (The Director of Finance recommends approval.) i. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2025/26 business license fees in the amount of $3,135. (It has been past practice of the Village Board to grant fee waivers for governmental and non- profit organizations. (The Director of Finance recommends approval.) j. Consideration of a request from the Elk Grove Park District to waive the Liquor License fees for Class A Liquor Licenses for Fox Run Golf Links and the Garden Terrace Banquets in the amount of $5,800. (Each Class A Liquor License is valued at $2,900. (It has been past practice of the Village Board to grant fee waivers for governmental and non - profit organizations. (The Village Clerk recommends approval.) k. Consideration to approve the 2025 Boards, Committees and Commissions assignments for the Board of Trustees of the Village of Elk Grove Village. (With the retirement of Trustee Christine Prochno, new assignments were required to ensure continuity on a variety of Boards, Committees and Commissions. (The assignments will go into effect May 27, 2025.) l. Consideration to award a sole source purchase contract to Cast Lighting, LLC. of Hawthorne, NJ for the purchase of LED spotlights and wash lights at the Charles J. Zettek Municipal Complex in the amount not to exceed $46,000 from the General Fund. (The Public Works Department is replacing the existing flood lighting at the Charles J. Zettek Municipal Complex with new LED spotlights and wash lights. (The Department has selected Cast Lighting as the preferred vendor for the new LED lighting Page 3 of 8 system. (Cast Lighting products have already been successfully installed along John F. Kennedy Boulevard and Elk Grove Boulevard, providing high-quality illumination and a clean, cohesive aesthetic throughout the Village. (Adequate funds are available and budgeted in the General Fund. (The Public Works Director recommends approval.) m. Consideration to award a professional service contract to LightQuest Outdoor Illumination of Kenosha, WI for the design and installation of spotlights and wash lights at the Charles J. Zettek Municipal Complex in the amount not to exceed $54,000 from the General Fund. (The Public Works Department is replacing the flood lighting at the Charles J. Zettek Municipal Complex with new LED spotlights and wash lights. (The Department received a proposal from LightQuest Outdoor Illumination of Kenosha, WI for the design, consultation, and installation of the new lighting system. (The design includes LED lighting at the base of the Municipal Complex to enhance the architectural features of the building, as well as strategically placed spotlights on select trees throughout the complex. (Adequate funds are available and budgeted in the General Fund. (The Public Works Director recommends approval.) n. Consideration to waive the formal bidding process and award a contract to JG Uniforms of Chicago, IL for the Police Department's FY2026 uniform services in the amount of $87,000 from the General Fund. (The Police Department has purchased uniforms and equipment from JG Uniforms for the past eleven (11) years. (For the FY2026 budget, JG Uniforms has extended an offer to the Village for a one (1) year contract with a three percent (3%) increase for all items. (The three percent (3%) increase covers JG Uniforms rising operation costs and inflation. (The FY2026 Police Department's Uniform Services contract would be $87,000 (Adequate Funds are available in the FY2026 Police Department General Fund. (The Chief of Police recommends approval.) o. Consideration to renew a contract with Homer Tree Care of Lockport, IL for the silver maple removal program in the amount of $88,695 from the General Fund. (On June 20, 2023 the Village Board awarded a contract to Homer Tree Care for the silver maple removal program. (The contract provided for an option of four (4) annual renewals through April 30, 2028. (Homer Tree Care has performed satisfactorily throughout the first year of the contract. (The contract period is through April 30, 2026. (The contract amount reflects a 3.1% increase over the previous year's contract. (Funds for the contract have been allocated in the General Fund. (The Director of Public Works recommends approval.) p. Consideration to waive the formal bidding process and award a purchase contract to EJ USA, Inc., of Pittsburgh, PA for sanitary manhole lids and frames in the amount of $115,000 from the Water and Sewer Fund. (The Village has selected EJ USA Inc. as its only approved manufacturer of sanitary manhole lids. (Recent sanitary manhole hole inspections have identified 450 defective manhole lids and frames that are in need of replacement. (This purchase is a direct buy from EJ USA Inc. and they have previously provided sanitary manhole lids and frames for the Village. (Funds are available in the Water and Sewer Fund. (The Director of Public Works recommends approval.) q. Consideration to adopt Ordinance No. 3900 granting a variation of Section 3-3-B: (2) of the Zoning Ordinance to permit the construction of a six-foot (6') high fence extending approximately thirty-five (35') feet beyond the nearest front corner of the principal structure on the adjacent single-family residential lot to the southwest at 567 Jersey Lane for property located at 570 Rutgers Lane, Elk Grove Village. (This item was discussed at the May 13, 2025, Village Board Meeting.) Page 4 of 8 r. Consideration to adopt Ordinance No. 3901 amending the Position Classification and Salary Plan of the Village of Elk Grove Village (Senior Accountant-Finance Department; Accountant- Finance Department). (This Ordinance removes one (1) Senior Accountant in the Finance Department, and replaces it with one (1) Accountant in the Finance Department.) s. Consideration to adopt Ordinance No. 3902 designating the representative to the Northwest Suburban Municipal Joint Action Water Agency (JAWA) for the Village of Elk Grove Village. (This Ordinance designates and appoints Mayor Craig B. Johnson as Director of the Agency and Trustee Stephen F. Schmidt and Trustee Kathryn A. Jarosch as its Alternate Directors. (Village Manager Matthew J. Roan is appointed as Village representative to the Executive Committee, and the Director of Public Works, as Alternate Representative of the Village. (A two-year term begins on May 1, 2025 and expires on April 30, 2027.) t. Consideration to adopt Resolution No. 31-25 approving and authorizing the appointment of a Director and Alternate Director to the Solid Waste Agency of Northern Cook County, a Municipal Joint Action Agency (SWANCC). (This Resolution designates Craig B. Johnson as the Director on the Board of Directors of the Agency; and appoints Jeffrey C. Franke and Matthew J. Roan as Alternate Directors, for a two- year term expiring April 30, 2027 or until their successor is appointed.) u. Consideration to adopt Resolution 32-25 designating a Director and Alternate Directors to the Northwest Municipal Conference for the Village of Elk Grove Village (NWMC). (This Resolution designates and appoints Craig B. Johnson as Director to the Northwest Municipal Conference; and Village Manager Matthew J. Roan, Deputy Village Manager Maggie A. Jablonski and Assistant Village Manager Caroline Tittle as Alternate Directors to the Northwest Municipal Conference for terms beginning May 27, 2025.) v. Consideration to adopt Resolution No. 33-25 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1201 Busse Road. (Sarnoff Property Tax, on behalf of their client Wolf Family Enterprises LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1201 Busse Road. (The Applicant intends to purchase the 24,000 square foot industrial facility to expand operations at Chicago Wheel Service, Inc. Chicago Wheel Service remanufactures aluminum wheels as well as handles the warehousing and distribution of the same. They currently occupy the building at 1001 Morse Avenue and need more space to fit their growth plan. (Chicago Wheel Service, Inc. has 74 (71 full-time; 3 part-time) employees and plans to hire 8 to 10 additional full-time employees within the first three years. (The Applicant will refurbish the building to increase its functionality and improve the exterior aesthetics at an estimated cost of $100,000-$150,000 (Improvements will include sealing and repainting the parking lot, removing and replacing the concrete pad around the catch basin, removing and replacing landscaping, installing new monument signage, installing new EIFS paneling, and painting the side façades. (The eligibility requirements for 6B status are new construction, substantial rehabilitation or buildings that have been vacant for a period of time. This site qualifies based on the Reoccupation of Abandoned Property with less than 12 months vacancy with a Purchase for Value, Substantial Rehabilitation, and Special Circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.) w. Consideration to adopt Resolution No. 34-25 approving the acquisition of a permanent easement for the purpose of roadway improvements along Tonne Road between the Village of Elk Grove Page 5 of 8 Village and the property owner of 901 Tonne Road, Calin Magherusan and payment to the property owner in the amount of $800 from the Business Leaders Forum Fund. (The Village requested easement from the property owner of 901 Tonne Road, Calin Magherusan, to secure legal rights to perform roadway improvements on the Tonne Road Reconstruction project. (The property owner has agreed to a total easement cost of $800 for Parcel number 0008. (The easement purchase prices were determined by appraisal, through the Village's consultant. (Funds for the easement are available in the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) x. Consideration to adopt Resolution No. 35-25 approving the acquisition of land and permanent easement for the purpose of roadway improvements along Tonne Road between the Village of Elk Grove Village and the property owners of 281 Wildwood Road, Gitaben and Shirishchandra Kheradia, and payment to the property owner in the amount of $21,500 from the Business Leaders Forum Fund. (The Village requested land and easement from the property owner of 281 Wildwood Road, Gitaben and Shirishchandra Kheradia, to secure legal rights to perform roadway improvements on the Tonne Road Reconstruction project. (The property owner has agreed to a total land and easement cost of $21,500 for Parcel number 0012. (The land and easement purchase prices were determined by appraisal, through the Village's consultant. (Funds for the land and easement are available in the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) y. Consideration to adopt Resolution No. 36-25 approving the acquisition of a permanent easement for the purpose of roadway improvements along Tonne Road between the Village of Elk Grove Village and the property owner of 925 Tonne Road, B&B Partnership, LLC and payment to the property owner in the amount of $800 from the Business Leaders Forum Fund. (The Village requested easement from the property owner of 925 Tonne Road, B&B Partnership LLC, to secure legal rights to perform roadway improvements on the Tonne Road Reconstruction project. (The property owner has agreed to a total easement cost of $800 for Parcel number 0007. (The easement purchase prices were determined by appraisal, through the Village's consultant. (Funds for the easement are available in the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) z. Consideration to adopt Resolution No. 37-25 approving a permanent easement for the purpose of sidewalk improvements along Oakton Street between the Village of Elk Grove Village and the property owners of 305 Oakton Street, Community Consolidated School District 59. (The Village requested an easement from the property owner of 305 Oakton Street, Community Consolidated School District 59, to secure legal rights to perform future improvements on the Oakton Resurfacing project. (Payment to the property owner is not required for this agreement as the property owner has agreed to a total land and easement cost of $0. (The Director of Public Works recommends approval.) aa. Consideration to adopt Resolution No. 38-25 authorizing the Mayor and Village Clerk to execute a First Amendment to the Purchase, Sale and Redevelopment Agreement with Wolf Family Enterprises, LLC (1201 Busse Road). (On March 25, 2025, the Village Board adopted Resolution 21-25 approving a Purchase, Sale and Redevelopment Agreement with Wolf Family Enterprises, and their business Chicago Wheel Service. (This amendment to the Purchase, Sale and Redevelopment Agreement’s Due Diligence period is needed for the buyer to complete newly required paperwork for the Small Business Administration (SBA) Loan. (While the amendment extends the Due Diligence period by 10 days, it will not move the anticipated closing date with the buyer.) bb. Consideration to adopt Resolution No. 39-25 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 500 Higgins Road. Page 6 of 8 (AGG Properties, LLC (Applicant), also known as George Gullo Development Corporation, is seeking a Cook County Class 6B property tax exemption for certain real estate located at 500 Higgins Road. (The Applicant intends to construct an approximately 19,425 square one-story modern industrial speculative building with a clear height of twenty-five (25) feet. Additionally, the newly constructed building will include four (4) exterior docks, one (1) drive-in door and twenty-six (26) parking stalls. (The Applicant plans to spend approximately $2 million to construct a new building at the subject property for the operations of a speculative user. In total, the Applicant intends that the building will accommodate upwards of fifteen (15) to twenty (20) full-time jobs. (The eligibility requirements for 6B status are new construction and substantial renovation of buildings. This site qualifies as it involves new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent upon the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends approval.) cc. Consideration to adopt Resolution No. 40-25 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 570 Higgins Road. (AGG Properties, LLC (Applicant), also known as George Gullo Development Corporation, is seeking a Cook County Class 6B property tax exemption for certain real estate located at 570 Higgins Road. (The Applicant intends to construct an approximately 18,917 square foot one-story modern industrial speculative building with a clear height of twenty-five (25) feet. Additionally, the newly constructed building will include four (4) exterior docks, one (1) drive-in door and thirty- nine (39) parking stalls. (The Applicant plans to spend approximately $2 million to construct a new building at the subject property for the operations of a speculative user. In total, the Applicant intends that the building will accommodate upwards of fifteen (15) to twenty (20) full-time jobs.. (The eligibility requirements for 6B status are new construction and substantial renovation of buildings. This site qualifies as it involves new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent upon the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends approval.) Motion to approve consent Agenda items a – cc. There were no questions from the audience or staff regarding the Consent Agenda. AYES: Trustees Franke, Miller, Jarosch, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED 6. PLAN COMMISSION – Village Manager Roan a. PC Docket 25-3 - Consideration of a petition submitted on behalf of ComEd for the expansion of an Electrical Substation and Special Use for property located at 1500-1510 E. Higgins Road. (PH 05-19-25) On May 19, the Plan Commission met to hear PC Docket 25-3 to consider the petition for Resubdivision and Special Use as well as Associated Variations for properties located at 1500- Page 7 of 8 1510 E. Higgins Road. It was the consensus of the Plan Commission by a 7-0 vote to approve the petition of rezoning and special use as well as the associated variations. Motion to direct the Village Attorney to prepare the necessary documents for 1500 -1510 E. Higgins Road. Moved by: Trustee Jarosch Seconded by: Trustee Miller AYES: Trustees Franke, Miller, Jarosch, Prochno, Schmidt, Bush NAYS: None ABSENT: None MOTION CARRIED b. PC Docket 25-4 - Consideration of a petition submitted by Prime Data Centers for a Resubdivision with Associated Variations for property located at 1650 E. Higgins Road, 1600 E. Higgins Road, and 1550 E. Higgins Road. (PH 06-09-25) c. Consideration of a petition seeking a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in the I-2 Industrial Zoning District. (A Public Hearing date has yet to be determined.) d. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) 7. ZONING BOARD OF APPEALS - Village Manager Roan - No Report 8. MAYOR'S PRESENTATION / SWEARING INS Mayor Johnson - Today the Police Department made two arrests in relation to the shooting that occurred October 10, 2025, on Dogwood Trail. Mayor Johnson thanked the Police Department and detectives for working hard for the past 7 months on this case. Mayor Johnson noted that it is still an ongoing investigation. Mayor Johnson reported that the McDonalds on Biesterfield and Mecham will be converted to an Indian cuisine restaurant. They received their interior demolition permit and will begin work shortly. Additionally, he reported that Popeyes has received approval for all permits and will hopefully open very soon. Mayor Johnson extended congratulations to Colby Basham on his service to Public Works for the last few decades and wished him a great retirement. Bryan Grippo will be the new Public Works Director. Mayor Johnson read a proclamation for Christine K. Prochno, who retired as a Trustee after 28 years of service. Christine K. Prochno received flowers and gave a speech thanking Mayor as well as past and current members of the board and the residents of Elk Grove Village. Oaths of Office of Elected Officials Mayor Johnson administered Oaths of Office to the newly elected Public Officials. Oaths of Office were administered to the following: Keith Lasken, Joesph Bush, Jeffery C. Franke. Keith Lasken – Village Trustee - Trustee Lasken noted what an honor it is to be following in Trustee Prochno’s footsteps and how she has been a staple in the community he grew up in. Trustee Lasken stated that his entire childhood was spent in the Village, and he returned with his wife and two sons 7 years ago. He looks forward to bringing a younger perspective to the table as well as honoring the foundation the past board has built. Joseph Bush – Village Trustee - Trustee Bush noted that he was excited to see some of his former students in the audience as well as thanking his wife, Becky, for her support. Trustee Bush noted how resourceful and exceptional this community is and that he looks forward to continued collaboration. Trustee Bush noted how he is starting to see some of his students at Elk Grove High School coming into the field which is deeply rewarding. Jeffrey Franke – Village Trustee - Trustee Franke thanked the community and the employees, who makes this place exceptional and carry out all the ideas that are set in front of them. Trustee Franke added that Elk Grove Village connections run deep with this Board, and that they are Page 8 of 8 rooted in years of experience. He urged people to reach out directly to the Board if they have questions. Village Attorney George B. Knickerbocker administered the Oath of Office to Mayor Craig Johnson. Mayor Johnson thanked the Village Trustees and Village Staff for always putting their best foot forward and the community at the front of their drive. He put emphasis on the fact that the Board is becoming younger, which allows fresh ideas and new perspectives to come to the table. He noted that the last 28 years have flown by and been an honor. Mayor Johnson thanked Village Manager Matt Roan for his leadership and added that the Board’s teamwork has helped carry Elk Grove Village so exceptionally. The Village always strives to be resident driven over anything else. Mayor Johnson highlighted that the most rewarding thing about his job is when devotion to the Village is passed down generationally. This community works hard to help the present and set up the future. 9. PUBLIC COMMENT – 8:01 PM – No Public Comment 10. ADJOURNMENT – Motion to adjourn the Village Board Meeting at 8:03 PM. Moved by: Trustee Lasken Seconded by: Trustee Franke AYES: Trustees Bush, Miller, Lasken, Schmidt, Jarosch, Franke NAYS: None ABSENT: None MOTION CARRIED Jennifer S. Mahon, Village Clerk Mayor Craig B. Johnson