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HomeMy WebLinkAbout06-17-25 VB MINS Page 1 of 5 MINUTES REGULAR VILLAGE BOARD MEETING JUNE 17, 2025 1. CALL TO ORDER - 7:07 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffery C. Franke, Kathryn A. Jarosch, Keith Lasken, Tammy K. Miller, Stephen F. Schmidt ABSENT: None A Quorum was present Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and Deputy Village Clerk Jennifer Mahon 2. PLEDGE OF ALLEGIANCE / INVOCATION – Father Paul Adaja, Our Lady of the Blessed Sacrament Church 3. APPROVAL OF MINUTES OF MAY 27, 2025 – Motion to approve the Minutes of the Regular Board Meeting held on May 27, 2025 as submitted and dispense with the reading. Moved by Trustee Franke Seconded by Trustee Bush The motion was voted upon by acclamation MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson – Mayor Johnson noted that there will be a special presentation at the end of today’s Board Meeting. Mayor Johnson shared he attended the Rotary Club Luncheon on May 29 where he took the wrestling belt along to take pictures and get the belt out in the community. Mayor Johnson attended a ribbon cutting for MSC Dermatology with other Village officials on May 29. Mayor Johnson noted that Grove Junior High had their D.A.R.E graduation on June 2, 2025. Mayor added that D.A.R.E is important to the Village as it facilitates connection between the youth and Village Police, allowing younger generations to feel comfortable with law enforcement. Mayor Johnson announced that Ripple Fiber will be in the Village over the next 18-24 months installing new internet lines. Letters will be coming from both the Village and the fiber company about work that will be happening on resident properties. Mayor Johnson reminded residents that if they have invisible fences and sprinkler systems, they must contact the company, and they will provide flags to mark those systems. Mayor Johnson added that his street is one of the first sections being worked on and noted how cooperative and fast the utility company has been. Mayor noted that certain damages done during this construction, the company will be responsible for fixing. Ripple Fiber will provide 1G internet service. Mayor Johnson shared that former Trustee Sam Lister’s wife, Dolores Lister, passed away last Saturday. Mayor Johnson asked to keep her family in prayers. Mayor Johnson gave his condolences regarding Village Clerk Loretta Murphy’s passing last week. Lorrie was the Village Clerk for the past 8 years as well as a Village employee for 20 years. Mayor Johnson thanked all her hard work and sends prayers to her family. Mayor Johnson read a letter of compliment from a resident regarding how fast and efficient Public Works responded to their email. Mayor Johnson emphasized how great Village staff is and thanks the work Public Works puts in. Page 2 of 5 Mayor Johnson let the public know that the Popeyes in the Town Center is open for business. Their grand opening was Thursday, June 12. Mayor Johnson gave a reminder that Rotary Fest is coming up soon, and that he hopes to see everyone at the wrestling tag-team match. Mayor Johnson shared an article in the Daily Herald that polled the best high school mascots in Illinois. Poll results showed the Grenadiers were in second place overall. Mayor Johnson addressed that he has seen suburbs implement time limits on public comment. Mayor Johnson shared that Elk Grove Village will never enforce time restrictions. The Village wants to hear from residents and will provide the opportunity for that. Mayor Johnson gave congratulations to Finance Director Christine Tromp for winning the GFOA award, celebrating excellent achievement in financial reporting. Mayor Johnson administered the Oath of Office to Jennifer Mahon, who was sworn in as Village Clerk. Jennifer gave thanks to Mayor Johnson and the Board for having confidence and trust in her as she takes on serving as Village Clerk. Jennifer gave thanks to her family and friends for being her support throughout everything. Motion to appoint Jennifer Mahon to Village Clerk on June 17, 2025 Moved by Trustee Bush Seconded by Trustee Miller AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt NAYS: None MOTION CARRIED Trustee Bush – No report Trustee Miller – No report Trustee Franke – No report Trustee Schmidt– No report Trustee Jarosh – Trustee Jarosch shared that the Elk Grove Farmers Market is back for the summer season. The market takes place every 2nd and 4th Saturday of the month. The new location is the Christus Victor Lutheran Church from 9am-1pm. Trustee Jarosch thanked all volunteers and Nick Nikola for assisting in the Salt Creek clean-up on June 7, the outcome over the last few years has been remarkable. Trustee Lasken – No report 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payments of invoices shown on the May 31, 2025 Accounts Payable Warrant in the amount of $3,784,564.42. Moved by: Trustee Franke Seconded by: Trustee Miller AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt NAYS: None MOTION CARRIED Motion to authorize payments of invoices shown on the June 17, 2025 Accounts Payable Warrant in the amount of $486,946.31. Moved by: Trustee Franke Seconded by: Trustee Miller AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Consideration of a request from the Fraternal Order of Police Elk Grove Village Lodge No. 35 to waive FY 2025-26 business license fees in the amount of $50. Page 3 of 5 b. Consideration of a request from the Society of St. Vincent de Paul located at 12731 S. Wood Street, Blue Island, IL to waive FY 2025-26 business license fees for the placement of a collection box at Queen of the Rosary Church in the amount of $450. c. Consideration of a request from Meet Chicago Northwest Convention Bureau for payment of annual dues for FY 2025-26 in the amount of $91,431.02 d. Consideration to award a professional service contract to HR Green of McHenry, IL for design engineering services for the Village Hall lift station rehabilitation project in the amount of $52,270.00 from the Water and Sewer Fund. e. Consideration to award a purchase contract through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract to Currie Motors of Frankfort, IL in the amount of $56,110 for the purchase of a 2025 Police Interceptor unit from the General Fund. f. Consideration to waive the formal bidding process and award a purchase contract to Ourisman Tri-State Ford of Rising Sun, MD for the purchase of a 2025 Ford F-250 crew cab pick-up truck in the amount of $63,400 from the General Fund. g. Consideration to award a professional services contract to Mercury Associates, Inc. of Daniel Island, SC for professional consulting services to provide a fleet assessment in the amount of $72,250 from the General Fund. h. Consideration to award a sole source purchase contract to Dinges Fire Company of Amboy, IL for the purchase of fifteen (15) sets of custom turnout gear in the amount of $84,000 from the General Fund. i. Consideration to award a professional service contract to Ciorba Group of Chicago, IL for design and construction engineering services for the 2025 standby generator improvement project in the amount of $92,549.20 from the Busse Elmhurst Redevelopment Fund and the Water and Sewer Fund. j. Consideration to award a purchase contract through the Sourcewell Purchasing Cooperative to McCann Equipment of Bolingbrook, IL for the purchase of one CASE 590 backhoe loader in the amount of $149,654 from the Water & Sewer Fund k. Consideration to award a professional service contract to Davis Harrison Dion Strategic Communications (DHD) of Chicago, IL, for business communications and marketing services with a total contract amount not to exceed $163,710 from the Business Leaders Fu nd and the Busse/Elmhurst Redevelopment Fund. l. Consideration to award a purchase contract through the Sourcewell Purchasing Cooperative to EJ Equipment of Manteno, IL for the purchase of a 2025 Ford F-550 crew cab truck with a utility service body and crane in the amount of $208,510 from the Water & Sewer Fund. m. Consideration to increase the maintenance service contract with H&H Electric Co. of Franklin Park, IL for annual arterial and Business Park street light maintenance contract by $41,925.68 for a total contract amount of $211,662.92 from the Business Leaders Forum Fund. n. Consideration to adopt Ordinance No. 3903 granting a Special Use Permit for an Electrical Substation Expansion, approving the resubdivision of two lots to one lot and the granting of associated variations of the Zoning Ordinance and Municipal Code for property located at 1500 and 1510 E. Higgins Road (Commonwealth Edison). o. Consideration to adopt Resolution No. 41-25 approving the acquisition of land and permanent easement for the purpose of roadway improvements along Tonne Road between the Village of Elk Grove Village and the property owners of 600 Landmeier Road, Elk Grove Township, and payment to the property owner in the amount of $7,600 from the Business Leaders Forum Fund. p. Consideration to adopt Resolution No. 42-25 approving the Plat of Subdivision identified as LPC Elk Grove Village I Subdivision (2700 York Road). Page 4 of 5 q. Consideration to adopt Resolution No. 43-25 authorizing the Mayor and Village Clerk to execute a Second Amendment to the Redevelopment Agreement with AGG Properties LLC (500-570 E. Higgins Road). Motion to approve Consent Agenda items a – q. Moved by Trustee Jarosch Seconded by Trustee Miller AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt NAYS: None MOTION CARRIED 7. REGULAR AGENDA a. Consideration to adopt Ordinance No. 3904 resubdividing one lot into a three-lot subdivision and the granting of several variations of the Zoning Ordinance for properties located at 1550, 1600 and 1650 E. Higgins Road (Prime Data Centers, LLC). Motion to approve Regular Agenda item a. Moved by Trustee Lasken Seconded by Trustee Jarosch AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt NAYS: None MOTION CARRIED b. Consideration to adopt Ordinance No. 3905 repealing Section 6-3-7 of the Village Code with respect to bicycle licenses, establishing regulations regarding the use of motorized skateboards, motorized scooters and electric bicycles. Motion to approve Regular Agenda item b. Moved by Trustee Bush Seconded by Trustee Jarosch AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt NAYS: None MOTION CARRIED Mayor Johnson noted about how important it is to keep our youth safe as well as our streets in the Village. Mayor Johnson added that communications about the new E-bike and E-scooter ordinances will be posted on the Village website as well as mailed to residents. 8. PLAN COMMISSON - Village Manager Roan – No report a. PC Docket 25-4 - Consideration of a petition submitted by Prime Data Centers for a Resubdivision with Associated Variations for property located at 1650 E. Higgins Road, 1600 E. Higgins Road, and 1550 E. Higgins Road. (PH 06-09-25) b. Consideration of a Petition seeking a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in the I-2 Industrial Zoning District. (A Public Hearing date has yet to be determined.) c. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan – No report 10. RECYCLING & WASTE COMMITTEE - Trustee Franke thanked the volunteers and Public Works staff who helped last Saturday at the Recycling for Paper and Electronics. The event serviced upwards of 812 cars. 11. JUDICIARY, PLANNING AND ZONING COMMITTEE – Trustee Bush – No Report 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt shared a reminder to drive carefully around all the construction going on in the streets while they do resurfacing and construction. 13. CABLE TELEVISION COMMITTEE - Trustee Lasken – No report 14. YOUTH COMMITTEE - Trustee Bush – No report 15. INFORMATION COMMITTEE - Trustee Miller – No report 16. BUSINESS LEADERS FORUMS - Trustee Schmidt stated that the Committee had a business ambassador’s visit a couple weeks ago at the Diemasters Manufacturing Company. This company works closely with Harper College and Elk Grove High School. 17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch explained that the Fire Departments front desk offers a disposal service for people who need to dispose of needles used in taking Page 5 of 5 medication. The Fire Department will give sharps disposal containers out, once these are full, residents can bring them back to the department where they will be disposed safely. Trustee Jarosch noted that the Kenneth Young’s Center is holding a savvy caregiver six-week class for caregivers who take care of those with dementia or cognitive impairment. The class is free of charge and takes place on Monday evenings from 5:30-7:30 pm and starts July 7 until August 11. They will be providing tips and information on how to help the person you care for. 18. PERSONNEL COMMITTEE - Trustee Schmidt – No report 19. AIRPORT UPDATE - Mayor Johnson – No report 20. PARADE COMMITTEE - Mayor Johnson – No report 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson provided the lineup for concerts in July - on the 4th of July is Cheap Trick, July 17 at Rotary Fest is OAR, July 22 on the Village Green is Scotty McCreery, and July 29 on the Village Green is Bachman Turner Overdrive (aka BTO). 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson shared that Play, Party, Picnic is coming up on July 13. The community should look forward to all the fun activities for the kids and families. 23. LIQUOR COMMISSION - Mayor Johnson – No report 24. REPORT FROM VILLAGE MANAGER – No report 25. REPORT FROM VILLAGE CLERK – No report 26. UNFINISHED BUSINESS – No report 27. NEW BUSINESS – No report 28. PUBLIC COMMENT – 7:49pm Mayor Johnson gave a special presentation to Coach Ken Grams, presenting him with a Key to the Village. Mayor Johnson recognized Coach Grams’ hard work as a softball coach to the Elk Grove Highschool over the last 44 years. Earning over 1,045 victories as well as being inducted into the Illinois Coach’s Association Softball Hall of Fame in 2004. The Village recognized Ken Gram as a dedicated educator. 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:01 PM. Moved by Trustee Miller Seconded by Trustee Bush AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt NAYS: None MOTION CARRIED Jennifer S. Mahon, Village Clerk Mayor Craig B. Johnson