HomeMy WebLinkAbout8-12-25 VB MINSMINUTES
REGULAR VILLAGE BOARD MEETING
AUGUST 12,2025
1. CALL TO ORDER- 7:14 PM
PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffery C. Franke, Kathryn A.
Jarosch, Keith Lasken, Tammy K. Miller, Stephen F. Schmidt
ABSENT: None
A Quorum was present
Also Present: Village Manager Matthew J. Roan, Village Attomey George B. Knickerbocker, and
Village Clerk Jennifer Mahon
2. PLEDGE OF ALLEGIANCE/ IIYVOCATION - Trinity Gospel Church, Pastor f intaek Chung
4. MAYOR & BOARD OF TRUSTEES'REPORT
Mayor Johnson - Mayor Johnson noted on how well Rotary Fest went with hosting OAR, Scotty
McCreery, and BTO. Mayor Johnson added they are working on the summer concerts for the 70m
anniversary next year, and he hopes to have a band announced for the tree lighting ceremony in
September.
Mayor Johnson added that he and Village Manager Matt Roan attended the transit roundtable with
Senator Laura Murphy to discuss Metra, CTA, and Pace.
Mayor Johnson commented on the great tum out ofCoffee with the Board and the 25m anniversary of
Whytecliffe he attended on August 2.
Mayor Johnson attended the August 4 parade meeting and the committee discussed celebrating the
EGV Cares Program. Former and current staff who are instrumental in the program w.ill be the
honorary grand marshals at the September 20 Oktoberlest parade.
Mayor Johnson mentioned the professional wrestling match that took place at Rotary Fest. Many
attendees expressed that they thoroughly enjoyed the performance, and he hopes to bring the event
back again.
Mayor Johnson let the public know most roadway projects are underway. With the new revenue
being generated, the Village will be able to address and catch-up roadway improvements.
Mayor Johnson advised on July 24 they closed on the purchase ofthe shopping center where Staples
was located. Construction ofthe hockey center has started, and it is projected to open next summer.
Work is underway at the Vue. The location is set to open on November l.
Mayor Johnson touched on the construction ofTonne Road. Mayor Johnson explained the road will
be completed in two phases. The north phase will be completed next year with the south phase
completed in 2027-28.
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3. APPROVAL OF MINUTES OF JULY 15,2025 - Motion to approve the Minutes of the
Regular Board Meeting held on July 15, 2025, as submitted and dispense with the reading.
Moved by Trustee Jarosch Seconded by Trustee Bush
The motion was voted upon by acclamation
MOTIONCARRIED
Mayor Johnson thanked School Board 59 for passing the SRO program. Mayor Johnson noted the
program is notjust for safety, the student resource officers are there to help guide and assist the
students as well as create a positive environment.
Mayor Johnson spoke about the recent success in enforcing the scooter law, noting that the increased
enforcement has had a positive impact on compliance and public safety. Mayor Johnson thanked the
residents and officers for their help with the matter.
Mayor Johnson addressed concerns about Elk Grove's community hospital, Alexian Brothers and the
proposed potential changes. Mayor Johnson informed the public ofthe Town Hall on September 4 at
6:30pm at the Belvedere Banquet Hall. Mayor Johnson shared that top doctors, nurses, and members
of Ascension will be present to address questions and concems. Mayor Johnson further explained a
hearing will be held on September 16 with the State Board in Council Chambers. They will gather for
public comment to collect information from 4pm-7pm. Mayor Johnson concluded that the
determination of the move will be made bv the state board members on November l2
Mayor Johnson was presented with a check donation from Aligned Data Centers for the Elk Grove
Village Cemetery Fund the amount of$25,500. Mayor Jonson expressed his gratitude towards
Aligned Data Centers for their generosity and praised them for the phenomenal job they did on the
building. Mayor Johnson explained how data centers are a vital necessary need for our world today.
Trustee Bush - Trustee Bush wished the students good luck starting the school year.
Trustee Miller - No report
Trustee Franke - Trustee Franke reminded the community that Oktoberfest is taking place on the lgth
and 20th of September. The parade is on Saturday aftemoon and leads to children's activities. Tickets
go on sale on August 29. Ifyou purchase your tickets early you can save 20%. Residents will receive
a postcard in the mail with details on how to purchase tickets. Trustee Franke encouraged the
community to enjoy the German food and enjoy the family friendly event.
Trustee Schmidt- Trustee Schmidt stated the Sister City program celebrated 25 years with our sister
city Termini Imerese. In honor of this the Elk Grove Sister Cities program will be a meeting on
Monday August 18 at 6:30pm to discuss several additional events they will attend. The Sister Cities
progr.rm will attend the Oktoberfest parade, and the delegation will be coming to Elk Grove in
October to participate in the Chicago Columbus Day Parade. Trustee Schmidt informed the
community of the 1976 murder that took place in Elk Grove. Patricia Columbo was convicted of
murder and is up for parole this year. There is a parole meeting scheduled for October 2. Trustee
Schmidt is asking residents to send letters to support the refusal olher parole to the parole board.
More information will be available at the next board meeting regarding this.
Trustee Jarosh - Trustee Jarosh thanked Aligned Data Center for their generous donation and
attending the Board Meeting. She also thanked all the Village staff for the u'onderful summer concert
series and events that took place in the Village over the summer months. She reminded the Village
that the farmers market continues through the month ofOclober. The market runs on the 2nd and 4s
Saturday of the month from 9am to lpm in the Christus Victor Church parking lot.
Trustee Lasken - Trustee Lasken shared that the Fire Citizen Academy will be Wednesday, August
20 at 6pm and will continue on Wednesday evenings for the following six weeks. The program will
feature hands-on materials and operational activities. A few spots are available for those interested in
participating.
5. ACCOIIIITS PAYABLE WARRANT: Motion to authorize payments of invoices shown
on the July 31,2025 Accounts Payable Warrant in the amount of $15,703,495.86
Moved by: Trustee Franke Seconded by: Trustee Miller
AYES: Trustees Bush, Franke, Jarosch. Lasken. Miller. Schmidt
NAYS: None
MOTION CARRIED
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Motion to authorize payments of invoices shorvn on the August 12,2025 Accounts Payable
Warrant in the amount of $615,183.17.
Moved by: Trustee Franke Seconded by: Trustee Miller
AYES: Trustees Bush, Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Consideration of a request from the Elk Grove Park District to waive permit fees to remove and
replace the concrete sidewalk, curb, and gutter at Marshall Park, 711 Chelmsford Lane, in the
amount of $877.
b. Consideration to award a prolessional service contract with Civiltech Engineering, Inc. ofltasca
for design of the Village's Gateway Signs along the Meacham Road corridor in the amount of
$79,422.30 from the Capital Projects Fund.
c. Consideration to award a construction contract to the lowest responsive and responsible bidder
to American Fence Professionals Inc. of Elk Grove Village, IL for the Tumer Avenue Fence
Replacement project in the amount of$80,525.00 from the Capital Projects Fund.
d. Consideration to award a professional construction engineering services contract to V3
Companies of Woodridge, IL to provide construction engineering services lor the Brantwood
Avenue Water Main Replacement project in the amount of $135,000 from the Water & Sewer
Fund.
e. Consideration to award a construction contract to the lowest responsive and responsible bidder
Chicagoland Paving Contractors. Inc. of Lake Zurich,lL for the 2025 Asphalt Surface Patching
Program for an amount not to exceed $195,000 from the General & Business Leaders Forum
Funds.
f. Consideration to award a construction contract to the lowest responsive and responsible bidder
Airport Electric Co. of Chicago. IL for the Electrical Upgrades at Charles J. Zettek Municipal
Complex project for an amount not to exceed $268,912 from the Capital Project Fund.
g. Consideration to award a professional service contract to Engineering Enterprises Inc. of Sugar
Grove, IL for the Final Engineering Design and Permitting Services for the Oakton Street
Resurfacing project in the amount of$297,969 from the Capital Project Fund.
h. Consideration to award a professional services contract to Crowne lndustries, LTD of Elgin, IL
for the Design/Build Fleet Fueling System at the Public Works Biesterfield Facility for an
amount not to exceed $3 13.900 fiom the Capital Projects Fund.
Consideration to award a professional service contract to GFT Inc. of Schaumburg, IL for the
Preliminary Design Engineering Services for the Higgins Corridor Streetscape project in the
amount of $325,150 from the Higgins Road Corridor Redevelopment and Busse-Elmhurst
Redevelopment Funds.
j. Consideration to award a construction contract to the lowest responsive and responsible bidder
Oak Brook Mechanical Services, Inc. of Elmhurst, IL for the 2025 Boiler Replacement at Elk
Grove Village Hall project lbr an amount not to exceed $387,000 from the Capital Project Fund.
k. Consideration to award a construction contract to the lowest responsive and responsible
bidder Bluewater Construction, LLC of Wauconda, IL for the Brantwood Avenue Water Main
Replacement project in the amount of $ I .735,500 from the Water & Sewer Fund.
l. Consideration to amend the Fiscal Y ear 2026 budget for the reconciliation of outstanding
encumbrances for a total of$1.240.415.
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Motion to approve Consent Agenda items a - q.
Moved by Trustee Jarosch Seconded by Trustee Miller
AYES: Trustees Bush, Franke. Jarosch. Lasken, Miller. Schmidt.
NAYS: None
ABSENT: None
MOTION CARRIED
7. REGULAR AGENDA - No Items
8. PLAN COMMISSON - Village Manager Roan
a. Consideration of a Petition seeking a Special Use Permit to modifr an existing parking plan
associated with the development at the northwest comer of Meacham Road and Biesterfield Road
in the B-2 Zoning District. (PH 08-04-2025)
9. ZONING BOARD OF APPEALS - Village Manager Roan
a. ZBA Docket 25-4- A Public Hearing for a variation ofthe Elk Grove Zoning Ordinance No. 3842
as it pertains to permitted locations offences in residential zoning districts fbr property located at
1377 Volkamer Trail. (PH 07-17-2025)
b. ZBA Docket 25-5- A Public Hearing for a variation of the Elk Grove Zoning Ordinance No. 3842
as it pertains to maximum ground coverage in residential zoning districts for property located at
352 Cedar Lane. (PH 07-17-2025)
c. ZBA Docket 25-6- A Public Hearing for a variation of the Elk Grove Zoning Ordinance No. 3842
as it pertains to permitted locations lbr lences in residential zoning districts for property located at
924 Wilshire Avenue. (PH 08-21-2025)
10. RECYCLING & WASTE COMMITTEE - Trustee Franke No Repo(
t 1. JUDICIARY, PLANNING AND ZONINC COMMITTEE - Trustee Bush - No Report
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt - Reminder that the resurfacing
programs are coming to an end, but there is still construction projects going on in the Village.
13. CABLE TELEVISION COMMITTEE - Trustee Laskin -No report.
14. YOUTH COMMITTEE - Trustee Bush - September 26 is the annual Cereal Bowl. More
information will be available at the September 9 meeting.
15. INFORMATION COMMITTEE - Trustee Miller - We filmed a segment with Channel 6 to show
residents how they can connect with the Village and access important information. The segment will air
on Channel 6.
16. BUSINESS LEADERS FORUMS - Trustee Jarosch visited the Maman and the A A ribbon cutting.
The business specializes in design and build for businesses. Trustee Miller visited Shibaura. The business
engineers specialized equipment for precise cutting and dyeing. They also offer remote monitoring
services for tooling and dyeing machines.
17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch The report form the August 2 blood
drive supplied 18 donations. There is another blood drive on December 6. To date the Village has saved
244 lives through blood donations. EGVCares social workers attended the back+o-school event in Mount
Prospect. They connected with parents and students. sharing school supplies to support local families.
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m. Consideration to adopt Ordinance No. 3908 providing for the abandonment ofthe acquisition of
certain property located north ofthe vacated public right-of-u'ay of Midway Court lying east of
Higgins Road within the Busse/Elmhurst Road redevelopment project area.
(This Ordinance will eliminate the Subject Property from acquisition by the Village as
previously authorized under Ordinance No. 3892.)
18. PERSONNEL COMMITTEE - Trustee Schmidt -No report
19. AIRPORT UPDATE - Mayor Johnson No report
20. PARADE COMMITTEE - Mayor Johnson - No report
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - No report
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Oktoberfest and Parade will be discussed
next meeting.
23. LIQUOR COMMISSION - Mayor Johnson - No report
24. REPORT FROM VILLAGE MANAGER - No report
25. REPORT FROM VILLAGE CLERK - No report
26. [JNT'INISHED BUSINESS -No report
27. NEW BUSINESS - No report
28. PUBLIC COMMENT - No Comment
29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:26 PM.
Moved by Trustee Bush Seconded by Trustee Franke
AYES: Trustees Bush, Franke, Jarosch, Lasken, Miller. Schmidt
NAYS: None
MOTION CARRIED
hon, Village Clerk
Mayor Craig B. J
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