HomeMy WebLinkAbout10-14-25 VB MINSMINUTES
REGULAR VILLAGE BOARD MEETING
OCTOBER 14, 2025
1. CALL TO ORDER— 7:10 PM
PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffery C. Franke, Kathryn A.
Jarosch, Keith Lasken, Tammy K. Miller, Stephen F. Schmidt
A Quorum was present
Also Present: Village Manager Matthew J. Roan, Village Attorney George B. Knickerbocker, and
Village Clerk Jennifer Mahon
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF SEPTEMBER 23, 2025 — Motion to approve the Minutes of
the Regular Board Meeting held on September 23, 2025 as submitted and dispense with the
reading.
Moved by: Trustee Franke Seconded by: Trustee Jarosch
The motion was voted upon by acclamation
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT
Mayor Johnson - Mayor Johnson noted that he attended the Kenneth Young Center Recovery
Event on September 27.
Mayor Johnson also attended the last parade meeting of the year on Monday, September 29.
Mayor Johnson reminded the public that next year the parade will be a part of the 701h anniversary
celebration. The Village is looking for new ideas for the parade and welcomes suggestions.
Mayor Johnson informed the public that the State of Illinois is allowing each town to enforce their
own laws on scooters, but they may modify the law on e-bikes in the future.
Mayor Johnson shared the highlights in the newsletter about the many improvements the Village
has made to enhance the biking and walking infrastructure.
Mayor Johnson congratulated Chief Dorn on the department's successful efforts in 2024,
highlighting the 122 DUI arrests made throughout the year. The mayor also expressed appreciation
to Chief Dorn and the Elk Grove Village Police Department for their dedication and hard work on
the attempted murder charges involving three individuals. Thanks to thorough investigation, three
arrests were made by two Elk Grove Village police officers.
Mayor Johnson and Trustee Schmidt joined each other at the podium and informed the public that
the Sister Cities program began in 2000. This year marks the 25th anniversary of the program.
During their visit the band performed at the Columbus Day parade in downtown Chicago. Trustee
Schmidt shared the number of trips and programs completed over the past 25 years. Trustee
Schmidt thanked the members who were present and those who helped make this a successful
exchange over the years. Mayor Johnson presented the Sister Cities delegation with the Italian
American Heritage and Culture Month proclamation. The president of the exchange program
expressed gratitude to the Board for the warm welcome extended by Elk Grove Village and for the
thoughtful program. They also thanked the members for their continued support of the student
exchange initiative and the opportunity it provides to educate students while fostering love and
mutual appreciation between the participating countries. Mayor Johnson and Trustee Schmidt
presented the members with gifts and thanked them for their attendance.
Page 1 of 6
Trustee Bush — Trustee Bush presented the Board with the cereal bowl trophy. Trustee Bush
confirmed they collected 4,935 boxes of cereal throughout the Village and thanked those who
participated. He reminded the public that the Community Character Collation will be hosting a
drive on Saturday October 25 at the Elk Grove Jewel.
Trustee Miller — No report
Trustee Franke — No report
Trustee Schmidt Trustee Schmidt informed the public that the Columbo hearing was postponed
until January 15, 2026. If you would like to submit letters, we are still accepting them.
Trustee Jarosch — Trustee Jarosch attended the Acme Industry Manufacturing Day on October 3.
The companies showcased their abilities for CNC type manufacturing. Trustee Jarosch informed
the public that the last Farmers Market of the season will be held this Saturday. She also noted that
the Fire Department hosted an outstanding open house this past weekend, and confirmed it was a
great day for all the families who attended.
Trustee Lasken — No report
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payments of invoices shown
on the September 30, 2025 Accounts Payable Warrant in the amount of $4,647,648.50.
Moved by: Trustee Franke Seconded by: Trustee Bush
AYES: Trustees Bush, Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
MOTION CARRIED
Motion to authorize payments of invoices shown on the October 14, 2025 Accounts
Payable Warrant in the amount of $821,624.43.
Moved by: Trustee Franke Seconded by: Trustee Miller
AYES: Trustees Bush, Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Consideration of a request from Living Hope Church, 777 Meacham Road, to waive permit fees
for a temporary banner advertising their Family Fall Fest in the amount of $25. (It has been past
practice of the Village Board to grant fee waivers to governmental and non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration to award a professional service contract to Engineering Enterprises, Inc. of Sugar
Grove, IL for the evaluation study of the water main under I-290 off of Biesterfield Road in the
amount of $56,545 from the Water and Sewer Fund.
(A proposal was solicited from Engineering Enterprises, Inc. (EEI) of Sugar Grove, IL for the
study of the water main condition underneath I-290.
(The water main beneath I-290 has been out of service for a number of years due to a leak
located under I-290. This study will assess the current condition of the pipe to determine
whether it is suitable for lining or if an alternative rehabilitation or replacement method is
required.
(The Director of Public Works recommends approval.)
Consideration to award a professional service contract to the lowest responsive and responsible
bidder, Acino Decorating Corporation, of Elk Grove Village, IL for the bus shelter sandblasting
and painting contract in the amount of $61,875 from the Busse Elmhurst Redevelopment,
Higgins Road Corridor Redevelopment, and Business Leaders Forum Funds. (On Tuesday,
September 30, 2025, the Village opened sealed bids for the bus shelter sandblasting and painting
project.
(The project consists of sandblasting, surface prepping, and painting 33 Village -maintained bus
shelters.
Page 2 of 6
(A total of four (4) contractors obtained contract documents, with two (2) submitting bids.
(The lowest responsive bid was received by Acino Decorating Corporation, of Elk Grove
Village, IL, in the amount of $61,875.
(Adequate funds are available in the Busse Elmhurst Redevelopment Fund, Higgins Road
Corridor Redevelopment Fund, and BLF Fund.
(The Director of Public Works recommends approval.)
d. Consideration to award a professional service contract to Christopher B. Burke Engineering,
Ltd. of Rosemont, IL for preliminary engineering design services for the Commonwealth
Edison right-of-way multi -use path project in the amount of $246,670 from the Capital Projects
Fund. (A proposal was solicited from Christopher B. Burke Engineering, Ltd. of Rosemont, IL
for preliminary engineering design services to install a new multi -use path in the
Commonwealth Edison right-of-way, from Oakton Street to Landmeier Road and from Tonne
Road to Devon Avenue, in the amount of $246,670.
(The new multi -use path will connect the path at Oakton Street to the new path being constructed
along Tonne Road, and from Tonne Road to Ridge and Devon Avenues, completing a large
section of the Village's Bike Plan.
(Christopher Burke Engineering has successfully completed design engineering services for the
Village, including the Ridge and Devon sidewalk project and the Nicholas Boulevard
Watermain and Roadway Reconstruction project.
(Adequate funds are budgeted and available in the Capital Projects Fund.
(The Director of Public Works has recommended approval.)
e. Consideration to award a professional services contract to ARCON Associates of Lombard, IL
for the architectural and engineering services for the 1650 Howard Street Renovations Project
for a total contract amount not to exceed $258,350 from the Busse -Elmhurst Redevelopment
Fund.
(On Tuesday, September 30, 2025, the Village opened sealed bids for the 1650 Howard Street
Renovation Project.
(The project includes removing and replacing overhead doors, making structural updates to
interior walls and the ceiling, cleaning and painting the interior, replacing exterior main doors,
installing a new epoxy floor, and upgrading the HVAC and electrical systems to support future
operational needs.
(ARCON Associates of Lombard, IL has provided a professional services proposal to perform
full architectural and engineering (A/E) services, site survey, civil engineering, and landscape
design work for the 1650 Howard Street Renovation Project.
(The proposal includes an A/E fee of 7.5% of the total construction cost of $3,132,832, totaling
$234,962, plus $5,390 for the site survey and $18,000 for civil engineering, for a total proposal
amount of $258,350. ARCON Associates has a strong reputation in the Chicagoland area for
architectural and engineering services.
(The Public Works Director recommends approval.)
f. Consideration to award a professional services contract to Nicholas & Associates, Inc. of Mt.
Prospect, IL to act as Construction Manager and Constructor for design, construction
management, and administration of trade packages for the 1650 Howard St Renovations Project
for a total contract amount not to exceed $3,252,833 from the Busse -Elmhurst Redevelopment
Fund, in the amounts designated as follows:
■ 4% of the actual construction cost for Construction Management ($111,582);
A fixed General Conditions budget ($184,560);
+ Bonds & Insurance ($47,144);
Administer various construction contracts with the lowest responsive and responsible
bidder in each of three (3) trade packages ($2,789,547); and
■ Reimbursable expenses ($120,000).
(On February 28, 2017, the Village Board approved an agreement with Nicholas & Associates,
Inc. of Mt. Prospect, IL to perform professional services where the construction manager is the
constructor.
(On Tuesday, September 30, 2025, the Village opened sealed bids for the 1650 Howard Street
Renovation Project.
(The project includes removing and replacing overhead doors, making structural updates to
interior walls and the ceiling, cleaning and painting the interior, replacing exterior main doors,
installing a new epoxy floor, and upgrading the HVAC and electrical systems to support future
operational needs.
Page 3 of 6
(A total of twenty-one (21) contractors submitted bids.
(Nicholas & Associates recommends to award the contract to Tor Construction of South Elgin,
IL in the amount of $1,660,400 for Bid Package #1 - General Trades, Hartwig Mechanical of
Harvard, IL for $648,600 for Bid Package #2 - HVAC, McWilliams Electric Co. of
Schaumburg, IL in the amount of $480,547 for Bid Package #3 - Electrical.
(The overall project cost of $3,511,183 is 14.7% below the original project estimate of
$4,118,333.
(The Public Works Director recommends approval.)
g. Consideration to adopt Ordinance No. 3914 rescinding the Municipal Code of the Village of
Elk Grove Village adopted on May 12, 1992, and adopting the 2025 Official Code of the
Village of Elk Grove Village.
(The Village has been in the process of updating our Village Code for the last few years.
(The Village Code was originally drafted in the 1960s. While a major update was completed in
1992, many original provisions remained that were no longer applicable or fully in accordance
with current State and Federal statutes. (Instead of updating limited provisions throughout the
Code, Village staff took the opportunity to conduct an in-depth review of the entire Code to
ensure it meets modern standards and practices.
(Most updates reflected in the proposed 2025 Village Code are straightforward and intended to
simplify processes and remove outdated language.
(The most notable proposed change to existing practice is moving the start of the licensing year
for general business licenses to August 1 and for crime -free housing licenses to January 1,
effective in 2026.
(As part of the transition to the new licensing year, current licenses will be extended to remain
active until the start of the new licensing year.
(The change to these licensing years will allow the Finance Department to manage its workload
more evenly throughout the year.
(The Village Attorney recommends approval.
(A copy of the 2025 Village Code is available upon request at the Village Clerk's Office.)
h. Consideration to adopt Ordinance No. 3915 establishing a list of street signage previously
adopted by ordinance to be maintained on file in the office of the Village Clerk.
(Section 6-4-7 of the newly adopted 2025 Village Code provides for a list of street signs and
regulations to be placed on file in the Office of the Village Clerk.
(Prior to this, changes to street signage regulating vehicular traffic required an amendment to
the Village Code.
(The new process establishes a list maintained in the Office of the Village Clerk, which can be
amended by ordinance without requiring codification.
(The Village Attorney recommends approval.)
Consideration to adopt Resolution No. 59-25 authorizing the Mayor and Village Clerk to
execute an Intergovernmental Agreement between Elk Grove Township and the Village of Elk
Grove Village. (The Village and Township entered an Intergovernmental Agreement in 2022
for snow and ice removal on the Township's roadways.
(The Village provides snow and ice removal for the Township's roadways within the Village's
corporate limits.
(Due to various annexations to the Village, the miles of Township roadways have decreased
from 3.66 miles to 2.78 miles.
(Elk Grove Township Road District agrees to pay the Village a seasonal rate of $14,438.65,
reduced from the previous rate of $19,009.20.
(The agreement includes an "Excessive Snowfall Fee," which allows for an additional charge
of $613.26 for each additional snowfall above and beyond 55 inches of seasonal snow. The
amount of this additional charge is reduced from the previous fee of $767.08.
(The Director of Public Works recommends approval.)
j. Consideration to adopt Resolution No. 60-25 authorizing the Village of Elk Grove to apply for
funding assistance through the Illinois Safe Routes to School Program administered by Illinois
Department of Transportation (IDOT), providing local assurance for the Oakton Street
Resurfacing Project (Arlington Heights Road to Shadywood Lane). (The Village plans to apply
to IDOT for funding assistance through the Illinois Safe Routes to School Program for the
Oakton Street Resurfacing Project (Arlington Heights Road to Shadywood Lane).
(The Village is requesting funding of $250,000 toward the construction of shortened pedestrian
crosswalks, installation of accessible pedestrian signals, traffic -calming measures, and an eight -
Page 4 of 6
foot wide sidepath along Oakton Street from Arlington Heights Road to Shadywood Lane,
which would complete a large section of the Village's planned bicycle network.
(The Director of Public Works has recommended approval.)
7. REGULAR AGENDA — No Items
8. PLAN COMMISSON - Village Manager Roan — No report
9. ZONING BOARD OF APPEALS - Village Manager Roan — No report
10. RECYCLING & WASTE COMMITTEE - Trustee Franke — Trustee Franke stated they are in
the process of scheduling their next meeting. He will provide the date at the next board meeting.
11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Bush — No report
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt — No report
13. CABLE TELEVISION COMMITTEE - Trustee Lasken — No report
14. YOUTH COMMITTEE - Trustee Bush — No report
15. INFORMATION COMMITTEE - Trustee Miller — Trustee Miller encouraged residents to look
for the upcoming newsletter, which will include trick -or -treat information. The next Neighborhood
Watch meeting is scheduled for October 30.
16. BUSINESS LEADERS FORUMS - Trustee Schmidt — No report
17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch — No report
18. PERSONNEL COMMITTEE - Trustee Schmidt — No report
19. AIRPORT UPDATE - Mayor Johnson — No report
20. PARADE COMMITTEE - Mayor Johnson — No report
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson — No report
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson — The new race car will make its debut at
the tree lighting ceremony. There will be story time inside, hot chocolate and cider outside with the
Boxtops performing.
23. LIQUOR COMMISSION - Mayor Johnson — No report
24. REPORT FROM VILLAGE MANAGER — No report
25. REPORT FROM VILLAGE CLERK — No report
26. UNFINISHED BUSINESS —No report
27. NEW BUSINESS — No report
28. PUBLIC COMMENT — 8:05pm
A resident who lives on Oakton Street asked for clarification on the plan for new multi -use lanes on
Oakton Street. Village Manager Roan confirmed Oakton will be a two-way street and there will still
be space provided for parking as well as a wider sidewalk for bikers and walkers.
Mayor Johnson - Mayor Johnson then presented Village Attorney George Knickerbocker with a
proclamation honoring George on his retirement after 54 years of service. Mayor Johnson thanked
George for being his right-hand man throughout his 29 years as Mayor. He couldn't imagine all the
years without him and his guidance.
George thanked Mayor Johnson in return by honoring all the accomplishments Mayor Johnson has
made possible through his leadership. George thanked the Village, the Board and Mayor Johnson for
everything throughout his career.
29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:31 PM.
Moved by: Trustee Bush Seconded by: Trustee Miller
AYES: Trustees Bush, Franke, Jarosch, Lasken, Miller, Schmidt
Page 5 of 6
NAYS: None
MOTION CARRIED
"vAg�tlwcL,
,i n' r M iron, Village Clerk
Page 6 of 6