HomeMy WebLinkAbout11-18-25 VB MINSMINUTES
REGULAR VILLAGE BOARD MEETING
NOVEMBER 18, 2025
1. CALL TO ORDER - 7:05 PM
PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffery C. Franke, Kathryn A.
Jarosch, Keith Lasken, Tammy K. Miller, Stephen F. Schmidt
ABSENT: None
A Quorum was present
Also Present: Village Manager Matthew J. Roan, Village Attorney Michael T. Del Galdo, and
Village Clerk Jennifer Mahon
2. PLEDGE OF ALLEGIANCE / INVOCATION — Pastor Jonah, Prince of Peace Church
3. APPROVAL OF MINUTES OF October 28, 2025 — Motion to approve the Minutes of the
Regular Board Meeting held on October 28, 2025 as submitted and dispense with the reading.
Moved by: Trustee Franke Seconded by: Trustee Miller
The motion was voted upon by acclamation
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT
Mayor Johnson — Mayor Johnson has informed the community that he was recently diagnosed
with prostate cancer. The mayor extends his appreciation for the community's understanding and
support during this time. He also urges residents to remain vigilant about their health and to
ensure they receive regular medical screenings and care.
Mayor Johnson reported that this year's Halloween festivities were a success for the community.
Mayor Johnson attended the Coffee with the Board event on November 1. He expressed his
appreciation for the strong turnout.
Mayor Johnson noted that on November 11, several members of the Board attended the Veterans
Day memorial ceremony in honor of those who have served. He also reported that on November
12, he participated in the TIF meeting, where it was confirmed that the community will receive a
return of three million dollars this year.
Mayor Johnson announced that the annual Tree Lighting Ceremony will take place a week from
Friday at Village Green. The Box Tops will be performing, and story time will be held in Village
Hall. The Rotary Club donated books for the kids. Festivities will also include a visit from Santa,
fireworks, and the unveiling of the new racecar.
Mayor Johnson also noted the following Monday, Christus Victor Church will host the interfaith
prayer service gathering.
Mayor Johnson shared that the Christmas tree was delivered today from Grange, and the move
went smoothly.
Mayor Johnson provided an update on the hockey rink progress and The Vue construction,
noting that both projects are moving along very well. He also shared that some of the restaurants
located at The Vue prefer not to relocate until after the holidays.
Mayor Johnson advised that the tax levy is scheduled to be passed tonight. The overall property
tax will increase by 2.8%. He noted that the property tax fund consists of three components and
emphasized that the Village is working diligently to pay off its debt ahead of schedule. The
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Mayor also urged the Village to think long-term and address pension obligations, cautioning that
they may become unsustainable in the future.
Mayor Johnson invited the president of the Lions Club to present the Halloween contest winners:
• Outstanding Halloween Theme awarded to 629 Vine.
• Best Apartment/Condo awarded to 434 Perrie Drive.
• Outstanding Scariest Display awarded to 91 Shelly Court.
• Outstanding Child -Friendly Display awarded to 1197 Leicester Road.
Mayor Johnson informed the community about the efforts of Nick Nikola and the Salt Creek
Cleanup project. He announced that the Governor of Illinois recognized the Village with a
Hometown Award finalist, with Nick's work placing the Village in the top three for the project.
The award will be placed on the side of the bridge closest to Nick's residence.
Mayor Johnson invited Jane Gregga from the Elk Grove Cemetery to the podium. She reminded
the community that Wreaths Across America will take place on Saturday, December 13 at
10 a.m., noting that the event honors both first responders and veterans. Jane, who represents the
Eli Skinner Chapter of the Daughters of the American Revolution, introduced Max Hohmeier,
president of the Children of the American Revolution. Max is currently raising money for the
state project to help homeless veterans, and he presented the Mayor with a $500 check for the
Elk Grove Cemetery restoration project. Eric Weiser, attending on behalf of the president who
could not be present, and serving as treasurer, presented an additional $500 donation for the
project. Dawn Hedrick of the Signal Hill Chapter then presented the Mayor with a $2,200
donation for the cemetery restoration. Jane, speaking on behalf of the Eli Skinner Chapter,
presented a further $3,500 contribution. Mary Arvidson confirmed that there are currently 37
veterans buried at the Elk Grove Cemetery. She thanked the Mayor for initiating the restoration
project and for helping preserve Elk Grove's history, and she presented him with an Award for
Excellence in Preservation.
Trustee Bush — Trustee Bush informed the community that Elk Grove High School had a
Veterans Day assembly. He thanked the police officers and firefighters who came out for the
event.
Trustee Miller — Trustee Miller was happy to attend the 55th birthday of Rotary at their open
house. She reminded the community that the Community Character Coalition, the Village, and
the library are still collecting new and unwrapped items for Toys for Tots.
Trustee Franke —No report
Trustee Schmidt— Trustee Schmidt stated this Thursday the Village is going to host 15 students
from their Sister City for their 15t" student exchange visit. He will be bringing the students and
their hosts to the tree lighting.
Trustee Jarosh — Trustee Jarosch shared that the interfaith prayer service is on Monday at 7 p.m.
at Christus Victor Church. It is open to everyone. She also wanted to congratulate Trustee Bush
on the Veterans Day event.
Trustee Lasken — Trustee Lasken shared information about the website FindAGrave.com,
describing it as an excellent resource for learning more about cemetery records and history. He
also attended a ribbon -cutting ceremony at Tora Dento on Wednesday, where he gained insight
into the history of the business and learned more about its operations.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payments of invoices shown
on the October 31, 2025 Accounts Payable Warrant in the amount of $9,919,478.05.
Moved by: Trustee Franke Seconded by: Trustee Bush
AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
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Motion to authorize payments of invoices shown on the November 18, 2025 Accounts
Payable Warrant in the amount of $495,637.10.
Moved by: Trustee Franke Seconded by: Trustee Bush
AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Consideration of requests from the Elk Grove Park District, 499 Biesterfield Road, to waive
permit fees in the amount of $1,665 for the following projects:
•Install concrete pad for the picnic table at Roosevelt Park, 241 Wellington Avenue, in the
amount of $363;
-Repair concrete sidewalk at Andrews Park, 305 Ridgewood Road, in the amount of $528;
and
-Repair concrete sidewalk at Lions Park, 180 Lions Drive, in the amount of $774.
(It has been past practice of the Village Board to grant fee waivers for governmental and non-
profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration to waive the formal bidding process and award a purchase contract to K-Tech
Specialty Products of Ashley, IN for the purchase of up to 43,000 gallons of winter de-icing
liquid "Beet Heet Super Severe" in an amount not to exceed $74,820.
(The Public Works Department has been utilizing a product called "Beet Heet Super Severe"
concentrate as its preferred winter de-icing liquid during the last several winter seasons.
(During the 2020/2021 winter season, the Public Works Department began a full anti -icing
program, which included applying Beet Heet concentrate to roads prior to a winter event to
make it more difficult for snow and ice to adhere to roads.
(This pre-treatment program reduced the use of rock salt during winter maintenance
operations.
(K-Tech is the sole source provider for the Beet Heet blend.
(Funds are available in the General Fund.
(The Director of Public Works recommends approval.)
c. Consideration to award a professional services contract to Alvarez and Associates of
Chicago, IL to provide strategic consulting and advocacy services to the Village in
consulting with Cook County and other local agencies for the 2026 calendar year in the
amount of $48,000.
(The contract provides for Alvarez & Associates to assist with legislative monitoring and
advocacy in matters involving Cook County and other local agencies, as well as to help
identify and secure grants for critical Village infrastructure projects.
d. Consideration to waive the formal bidding process and award a purchase contract to Hawk
Ford of Carol Stream, IL for the purchase of one 2026 Ford F-350 XL Crew Cab Pickup
Truck in the amount of $51,887.72 from the Capital Replacement Fund.
(Funds have been allocated in FY2026 Capital Replacement Fund Budget to purchase a Ford
F-350 XL Crew Cab Pickup Truck.
(This vehicle will replace Unit 703, a 2013 F-250, in the Public Works Department.
(The 2026 Ford F-350 XL Crew Cab Pickup Truck is available from Hawk Ford of Carol
Stream, IL in the amount of $51,887.72.
(Adequate funds are available in the Capital Replacement Fund.
(The Director of Public Works recommends approval.)
e. Consideration to award a purchase contract through the Suburban Purchasing Cooperative
(SPC) Joint Purchasing Contract to Currie Motors of Frankfort, IL for the purchase of a 2026
Police Interceptor Utility AWD vehicle in the amount of $53,530 from the General Fund.
(Funds have been allocated in the FY2026 General Fund Budget to purchase a new SUV
unit to replace Unit 150, a 2014 Ford Interceptor due to age and high mileage for the Fire
Department.
(The 2026 Ford Police Interceptor Utility AWD vehicle is available through the Suburban
Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest determined bidder,
Currie Motors of Frankfort, IL in the amount of $53,530.
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(Adequate funds are available in the General Fund.
(The Director of Public Works recommends approval.)
f. Consideration to award a professional services contract with Mac Strategies Group, Inc. of
Chicago, IL to provide strategic consulting and advocacy services to the Village in
consulting with the State of Illinois and other governmental agencies for the 2026 calendar
year in the amount of $60,000.
(Mac Strategies has been retained by the Village to assist with legislative monitoring and
advocating on behalf of the Village in relation to legislation being considered by the State of
Illinois and other local agencies.
(In addition, Mac Strategies has helped identify and secure grant funding for critical Village
infrastructure projects.
(This contract will continue these services for calendar year 2026.)
g. Consideration to waive the formal bidding process and award a purchase contract to Hawk
Ford of Carol Stream, IL for the purchase of two (2) 2026 Ford F-250 XL Super Cab Pickup
Trucks in the amount of $97,754.44 from the Capital Replacement Fund.
(Funds have been allocated in the FY2026 Capital Replacement Fund Budget to purchase
two (2) 2026 Ford F-250 XL Super Cab Pickup Trucks.
(These will replace Unit 709, a 2013 F-250 and Unit 790, a 2010 F-250, both in the Public
Works Department.
(The two (2) 2026 Ford F-250 XL Super Cab Pickup Trucks are available from Hawk Ford
of Carol Stream, IL in the amount of $48,877.22 a piece.
(Adequate funds are available in the Capital Replacement Fund.
(The Director of Public Works recommends approval.)
h. Consideration to award a purchase contract through the Illinois Department of Central
Management Services to Morton Salt Incorporated, of Chicago, IL for the delivery of up to
2,640 tons of bulk rock salt in the amount of $185,702.40.
(On March 11, 2025, the Village Board approved a joint purchasing requisition through the
Illinois Department of Central Management Services (CMS) to procure 2,200 tons of bulk
rock salt with the option to increase or decrease the order by 20 percent, or 440 tons, if
necessary.
(On September 30, 2025, the Village was notified by CMS that bulk rock salt had been
secured for all joint purchasing participants.
(The Village recently received notification of the bid prices for our requisition proposed by
Morton Salt Incorporated, of Chicago, IL at a unit price of $69.36 per ton for delivery to 1635
Biesterfield Road and $70.56 per ton for delivery to 450 E Devon Avenue.
(Adequate funds are available in the General Fund to purchase 2,640 tons of bulk rock salt
through the CMS contract with Morton Salt Incorporated.
(The Director of Public Works recommends approval.)
i. Consideration to award a professional service contract to HR Green, Inc. of McHenry, IL for
Final Design Engineering Services for the Elmhurst Road Improvement project in the amount
of $749,273 from the Busse -Elmhurst Redevelopment Fund.
(Village staff have begun preliminary planning for the Elmhurst Road Improvements project.
(Work will include roadway improvements, multi -use path installation, landscape
enhancements, lighting replacement, sidewalk improvements and water main replacement.
(HR Green, Inc. of McHenry, IL submitted a proposal to provide Final Design Engineering
Services for the amount of $749,273.
(Adequate funds are available in the Busse -Elmhurst Redevelopment Fund.
(The Director of Public Works recommends approval.)
Consideration of the following:
-Award a professional services contract to Nicholas & Associates, Inc. of Mt. Prospect, IL to
act as Construction Manager and Constructor for design, construction management, and
administration of trade packages for the Interior Renovations at Village Hall Project for a
total contract amount not to exceed $4,409,557 from the General Fund, in the amounts
designated as follows
o 4% of the actual construction cost for Construction Management ($144,040);
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o A fixed General Conditions budget ($383,660);
o Bonds & Insurance ($60,857);
o Administer various construction contracts with the lowest responsive and responsible
bidder in each of three (3) trade packages ($3,601,000); and
o Reimbursable expenses ($220,000); and
• To increase the General Fund by $5,230,000 to cover the cost of the contract to Nicholas &
Associates, as well as set aside funds for Furniture, Fixtures & Equipment and any necessary
contingency.
(On February 28, 2017, the Village Board approved an agreement with Nicholas &
Associates, Inc. of Mt. Prospect, IL to perform professional services where the construction
manager is the constructor.
(On Tuesday, October 21, 2025, the Village opened sealed bids for the Interior Renovations
at Village Hall Project.
(The project includes renovations to the Village's Public Safety Building, encompassing the
Police Department, Human Resources Department, and IT Department. Additional
improvements will take place within the Village Hall portion of the building, including
updates to the Finance Department's front area and the relocation of the Emergency
Operations Center (EOC) to the area adjacent to the Fire Department Administration.
(A total of twenty-two (22) contractors submitted bids.
(Nicholas & Associates recommends to award the contract to Alfa Chicago of Chicago, IL
in the amount of $1,979,000 for Bid Package #1 - General Trades; Amber Mechanical of
Alsip, IL for $742,000 for Bid Package 42 - HVAC; and to Newcastle Electric of Itasca, IL
in the amount of $880,000 for Bid Package #3 - Electrical.
(The overall project cost of $4,409,557.
(It is requested that the FY2026 General Fund budget be increased by $5,230,000 to provide
sufficient funds for this project, including funds for Furniture, Fixtures & Equipment and any
necessary contingency.
(The Public Works Director recommends approval.)
k. Consideration to award a purchase contract through the Omnia Contract 407-128 to
Educational Environments by Frank Cooney Company of Elk Grove Village, IL for the
purchase of office furniture for the interior renovation project in the Village Hall in an amount
not to exceed $342,335.46 from the General Fund.
(The overall scope of the project includes renovations to the Village's Public Safety
Building, encompassing the Police Department, Human Resources Department, and IT
Department. Additional improvements will take place within the Village Hall portion of the
building, including modifications to the Finance Department's front area and the relocation
of the Emergency Operations Center (EOC) to the area adjacent to the Fire Department
Administration.
(This first phase of the furniture acquisition covers all work being completed within the
Police Department.
(A future second contract will address any furniture needs within the renovated Human
Resources Department, Emergency Operations Center (EOC), and modifications to the
Finance Department's front counter area.
(Funds would be allocated under the requested budget increase within this agenda.
(The Village Manager recommends approval.)
1. Consideration of the following:
• To award a professional services contract to ARCON Associates of Lombard, IL for the
architectural and engineering services for the Interior Renovations at Village Hall Project for
a total contract amount not to exceed $270,075 from the General Fund; and
• To increase the General Fund Budget by $270,075.
(On Tuesday, October 21, 2025, the Village opened sealed bids for the Interior Renovations
at Village Hall Project.
(The project includes renovations to the Village's Public Safety Building, encompassing the
Police Department, Human Resources Department, and IT Department. Additional
improvements will take place within the Village Hall portion of the building, including
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updates to the Finance Department's front area and the relocation of the Emergency
Operations Center (EOC) to the area adjacent to the Fire Department Administration.
(ARCON Associates of Lombard, IL has provided a professional services proposal to
perform full architectural and engineering (A/E) services for Interior Renovations at Village
Hall Project.
(The proposal includes an A/E fee of 7.5% of the total construction cost of $3,601,000,
totaling $270,075. ARCON Associates has a strong reputation in the Chicagoland area for
architectural and engineering services.
(In addition, it is requested that the FY2026 General Fund budget be increased by $270,075
to provide sufficient funds for this project.
(The Public Works Director recommends approval.)
m. Consideration to concur with the 2025 combined Village and Library property tax levy
determination in the amount of $37,002,085 less the proposed abatement of $8,471,404 for
a net levy of $28,530,681.
(The Village will increase their levy requirement by $598,066 (2.87%) from the prior year
due to pension requirements.
(The impact will increase by $21.18 on the Village portion of the tax levy for a $367,900
home.
(The Library request increased by $253,025 (3.69%) from last year with a projected increase
of $10.72 on a $367,900 home.
(The Director of Finance recommends approval.)
n. Consideration to hold the regular Village Board Meetings at 7:00 p.m. in 2026 on the second
and fourth Tuesday of the month with the following exceptions:
• March - add March 18, 2026, Budget Meeting for budget purposes at 6:00 p.m.;
• June - hold one regular Village Board Meeting to convene on June 16, 2026, at 7:00 p.m.;
• July - hold one regular Village Board Meeting to convene on July 14, 2026, at 7:00 p.m.;
• August - hold one regular Village Board Meeting to convene on August 11, 2026, at
7:00 p.m.;
• November - hold one regular Village Board Meeting to convene on November 17, 2026,
at 7:00 p.m.; and
• December - hold one regular Village Board Meeting to convene on December 15, 2026, at
7:00 p.m.
(Start times may be adjusted due to elections or special events such as the Mid -Summer
Classics Concert Series.
(This schedule follows the past practice of the Village Board to hold only one meeting during
the months of June, July, August, November and December.)
o. Consideration to adopt Ordinance No. 3917 terminating the Village of Elk Grove Village
Devon Rohlwing Redevelopment Project Area (Devon Rohlwing TIF District).
(The Village designated the Devon Rohlwing Redevelopment Project Area on June 26, 2001,
and the Act provides that the redevelopment project area can typically have a term of no
greater than twenty-three (23) years.
(The term of this Project Area was set to expire on December 31, 2025.
(The Village desires to adopt this ordinance terminating the Devon Rohlwing Redevelopment
Project Area early as the Village fulfilled the purpose of the TIF District and completed the
desired outcome.
(Adoption of this Ordinance will effectively terminate the Devon Rohlwing Redevelopment
Project Area on December 31, 2025.)
p. Consideration to adopt Ordinance No. 3918 granting a variation of Section 7-1 of the Zoning
Ordinance pertaining to side yard setbacks in an I-2 zoned district to permit the installation
of an addition to the primary structure which will extend four feet, five inches (4'5") for
property located at 1905 Lunt Avenue.
(This item was discussed at the October 28 Village Board Meeting and currently appears
under Unfinished Business.)
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q. Consideration to adopt Resolution No. 61-25 approving the Plat of Resubdivision identified
as Stream Data Centers Campus ORD3 Resubdivision for the properties located at 2000
Landmeier Road.
(The approval of this plat will resubdivide the existing one (1) lot into three (3) lots located
at 2000 Landmeier Road.
(SDC CHI III LLC ("Stream"), proposes to subdivide the property into three (3) lots of record
to facilitate construction of a data center campus and electronic substation.
(The petition for resubdivision was considered by the Plan Commission at a public meeting
on November 3, 2025.
(The Plan Commission voted unanimously to recommend approval of the petition to
resubdivide the property at 2000 Landmeier Road from one (1) lot to three (3) lots.)
r. Consideration to adopt Resolution No. 62-25 authorizing the Mayor and Village Clerk to
execute a Purchase, Sale and Redevelopment Agreement between SG Elk Grove, LLC and
the Village of Elk Grove Village.
(The Purchase, Sale and Redevelopment Agreement will outline the terms and conditions
for the Village's sale and redevelopment of the property known as 610 Meacham to the
developer for the construction of an ice rink and potential retail outlots.
(A copy of the Purchase, Sale and Redevelopment Agreement will be made available prior
to the start of the Village Board meeting.)
Motion to approve Consent Agenda items a — r.
Moved by: Trustee Jarosch Seconded by: Trustee Miller
AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA — No Items
8. PLAN COMMISSON - Village Manager Roan — No report
a. Consideration of a petition seeking a Special Use Permit for food processing at 2200 Elmhurst
Road in the I-2 Industrial District. (PH 11-03-25)
b. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for
the property located at 101 Northwest Point. (PH 11-03-25)
c. Consideration of a petition seeking a text amendment to the Elk Grove Zoning Ordinance Section
3-3-B, Fence standards permitted in all Residential Districts by adjusting the height of fence from
six -feet (6)' to eight -feet (8') for properties adjacent to highways. (PH 11-03-25)
9. ZONING BOARD OF APPEALS - Village Manager Roan — No report
10. RECYCLING & WASTE COMMITTEE - Trustee Franke provided an update on the
Village's sustainability plan, which focuses on environmental initiatives and includes a new
program being developed for this summer. Residents are reminded that the final yard -waste pickup
will take place on November 15. There will also be one final leaf pickup before the end of the
season.
11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Bush — No Report
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt - No report
13. CABLE TELEVISION COMMITTEE - Trustee Lasken — No report
14. YOUTH COMMITTEE - Trustee Bush — No report
15. INFORMATION COMMITTEE - Trustee Miller — House decorating contest entry forms
need to be in by December 6.
16. BUSINESS LEADERS FORUMS - Trustee Schmidt - No report.
17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch — The last blood drive of the year
is on December 13.
18. PERSONNEL COMMITTEE - Trustee Schmidt — No report
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19. AIRPORT UPDATE - Mayor Johnson — No report
20. PARADE COMMITTEE - Mayor Johnson — No report
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson hopes to have
the lineup at the December 16 meeting.
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson reminded the community the tree
lighting ceremony is on November 28 at 4 PM.
23. LIQUOR COMMISSION - Mayor Johnson — No report
24. REPORT FROM VILLAGE MANAGER — No report
25. REPORT FROM VILLAGE CLERK — No report
26. UNFINISHED BUSINESS — No report
27. NEW BUSINESS — No report
28. PUBLIC COMMENT — 7:49 PM
A resident from 318 Charing Cross addressed the Board regarding the passage of a welcoming
ordinance. She noted that she is 72 years old and actively participates in protests. She expressed
hope that if she were ever protesting, Elk Grove Village police officers would ensure her safety,
and she believes the community would be safer if all residents felt they could rely on the police for
help.
Another resident, from 608 Redhill Trail in Carol Stream, spoke in support of local government
acting in the best interest of the community. He urged the Board to listen to their citizens,
acknowledge their concerns, and consider taking appropriate action.
29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:20 PM.
Moved by Trustee Miller Seconded by Trustee Laskin
AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
MOTION CARRIED
A��S. NAAI�
16uker . Mahon, Village Clerk
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