HomeMy WebLinkAbout12-16/25 VB MINSMINUTES
REGULAR VILLAGE BOARD MEETING
DECEMBER 16, 2025
1. CALL TO ORDER - 7:00 PM
PRESENT: Mayor Craig B. Johnson, Trustees Jeffery C. Franke, Kathryn A. Jarosch, Keith
Lasken, Tammy K. Miller, Stephen F. Schmidt
ABSENT: Joseph D. Bush
A Quorum was present
Also Present: Village Manager Matthew J. Roan, Village Attorney Michael T. Del Galdo, and
Village Clerk Jennifer Mahon
2. PLEDGE OF ALLEGIANCE / INVOCATION — Deacon Carmelo Blancaflor, Trinity Gospel
Church
3. APPROVAL OF MINUTES OF November 18, 2025 — Motion to approve the Minutes of the
Regular Board Meeting held on November 18, 2025, as submitted and dispense with the
reading.
Moved by: Trustee Franke Seconded by: Trustee Miller
The motion was voted upon by acclamation
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT
Mayor Johnson — Mayor Johnson shared that his surgery is scheduled for December 18 and
expressed his gratitude to the community for the many kind messages and well wishes. He also
encouraged residents to stay on top of their health care exams.
Mayor Johnson noted that on November 26 the Interfaith Prayer breakfast was held at Christus
Victor Church. Mayor Johnson and Trustee Jarosh both attended the event.
Mayor Johnson reflected on the tree lighting ceremony that took place on November 26. Mayor
thanked the public works department for the phenomenal job they did on the Christmas light
displays.
Mayor Johnson reminded the community that the 701h anniversary takes place in 2026. The Park
District, Elk Grove High School and Alexian Brothers Hospital are also celebrating their 60ch
anniversary in 2026. To commemorate these milestones, the Village has scheduled a variety of
unique events throughout the entire year.
Mayor Johnson announced that Elk Grove Village has the lowest property tax rate in all the
Northwest Cook Counties for the 271h year in a row.
Mayor Johnson announced the lineup for the Elk Grove Mid Summer Classic Concert Series and
invited Bill O'Malley from the Park District to the podium to share the details. Thanks to the
generous contributions from the Park District and Aligned Data Centers, this marks the largest
contract the concert series has ever had. The series will kick off on July 4 with Jake Owen,
followed by performances by Fitz and the Tantrums, Foreigner, Smas Mouth, and will conclude
with Air Supply. Bill O'Malley expressed his appreciation for the part ership with the Village and
the opportunity to work together to serve the community. He shared hi excitement for the
upcoming anniversary celebrations and confirmed that the Park Distric has budgeted additional
funds for the Play, Party, Picnic and the parade to help commemorate the milestone alongside the
Village.
Mayor Johnson introduced Ross Rowe, the EGTV Administrator, to the community and shared
that he will be retiring after 23 years of dedicated service to the Village. Mayor Johnson thanked
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Ross for his dedicated work over the last 23 years. Ross thanked his staff, the Board, the viewers
and the residents.
Mayor Johnson invited Finance Director Christine Tromp to the podium to celebrate her 22 years
of service with Elk Grove Village. She thanked the Mayor, the Board, the Village Manager, and
Village employees for their support over the years. Mayor Johnson expressed his gratitude to
Christine for the many successes achieved behind the scenes and for leaving the Village in a strong
and financially stable position.
Mayor Johnson invited Village Manager Matt Roan, Aligned Data Centers, and a Caring Place
Respite Care to the podium. JT Magen and Aligned Data Centers presented a check with a
donation in the amount of $10,0000 to A Caring Place Respite Care.
Mayor Johnson introduced Police Chief Dorn to begin the swearing -in ceremony for two new
police officers. Chief Dorn outlined the department's hiring procedures and thanked the detectives,
Human Resources Department, and the fire and police personnel who assist throughout the
process. He noted that the hiring process takes approximately eight months and the department has
hired 19 officers over the past year. Officer Luke Conners will join the solo patrol unit on the
midnight shift. Officer Nicholas DeSanto will join the solo patrol unit on the day shift.
Fire Chief Mikel took the podium and explained that firefighters undergo testing similar to that of
police officers. Based on the results of these various tests, candidates are placed on an eligibility
list, with rankings determining hiring order. Chief Mikel confirmed that the Fire Department is
now fully staffed and thanked the Village for its continued support. Juan Burnell was introduced as
a new firefighter/paramedic for Elk Grove Village. Chief Mikel introduced Jamie Gallegosas as a
new Elk Grove Village Firefighter/paramedic.
Trustee Bush — No Report.
Trustee Miller — Trustee Miller thanked the public works department for their service on our
streets during the winter months and expressed her pride in how well our streets were maintained.
Trustee Miller shared that the Salvation Army warehouse boxed 8000 food boxes last month, and
the Toys for Tots also exceeded the Villages expectations this year.
Trustee Franke -- No Report.
Trustee Schmidt— Trustee Schmidt shared that he recently hosted the student exchange program in
the Village and thanked the Mayor and Board for taking a photo with the students at the tree
lighting ceremony. He also expressed his appreciation to Ross Rowe and Christine Tromp for their
many years of dedicated service.
Trustee Jarosh — No Report.
Trustee Lasken — Trustee Lasken congratulated Mr. Rowe for putting together a great multimedia
program throughout his career.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payments of invoices shown
on the November 30, 2025 Accounts Payable Warrant in the amount of $14,040,317.91.
Motion to authorize payments of invoices shown on the December 16, 2025 Accounts
Payable Warrant in the amount of $941,331.17.
Moved by: Trustee Franke Seconded by: Trustee Jarosh
AYES: Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
ABSENT: Bush
MOTION CARRIED
6. CONSENT AGENDA
a. Consideration to approve the second quarter financial report ending October 31, 2025.
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(As part of the financial software system, staff has created quarterly financial reports
comparing year-to-date numbers to the prior year.
(The Director of Finance recommends approval.)
b. Consideration to award a purchase contract to the most responsive and responsible bidder,
MNJ Technologies of Buffalo Grove, IL for the purchase of a storage array backup appliance
with accessories and a 1-year support agreement in an amount not to exceed $49,195.
(For protecting the Village's data and enhancing disaster recovery efforts, immutable data
storage requirements have increased over the last several years.
(The proposed appliance will more than double the combined capacity of our existing units
and position the Village well for additional future growth.
(The unit being replaced will be reutilized at Disaster Recovery site.
(IT staff solicited quotes from four (4) vendors who provide the required storage array
appliance.
(Of the four potential vendors MNJ Technologies, of Buffalo Grove, IL submitted the most
cost effective proposal.
(The Director of Information Technology recommends approval of this contract.)
c. Consideration to award a purchase contract through the Suburban Purchasing Cooperative
(SPC) Joint Purchasing Contract to Foster Coach Sales of Sterling, IL for one (1) 2027 Ford
F-550 ambulance with custom Horton Body in the amount of $378,464 from the Capital
Replacement Fund.
(The Fire Department is replacing one ambulance due to age and excessive engine hours.
(The 2027 Ford F-550 ambulance with custom Horton Body is available through the Suburban
Purchasing Cooperative Joint Purchasing Contract from the lowest determined bidder, Foster
Coach Sales of Sterling, IL.
(Adequate funds are budgeted in the Capital Replacement Fund.
(The Director of Public Works recommends approval.)
d. Consideration of the following:
• To award a professional services contract to Arthur J. Gallagher for the administration
of the self -insured liability plan in the amount of $73,895.82;
• To award a professional services contract to CCMSI for the administration of third -
party claims in the amount of $25,140.86; and
• To approve the Liability Insurance Premiums submitted by Arthur J. Gallagher Risk
Management Services (AJG) at a premium level as determined for the following
coverage in the amount of $1,131,680.61 for General Liability, Pollution, Auto
Liability, Public Officials Liability, Law Enforcement Liability, Property, Cyber,
Environmental, and Fiduciary Pension Fund Insurance.
(In September 2018, The Village joined the Suburban Liability Insurance Pool (SLIP) along
with Buffalo Grove, Highland Park, and Hoffman Estates.
(AJG soliticited quotes and prepared a proposed insurance package for the policy period of
December 31, 2025 to December 31, 2026.
(AJG requested competitive bids to obtain optimal coverage at the lowest cost in the insurance
market.
(The Director of Finance recommends approval.)
e. Consideration to award a professional services contract to Cornerstone Government Affairs,
Inc. of Washington DC to provide strategic consulting and advocacy services to the Village in
consulting with the State of Illinois for the 2026 calendar year in the amount of $120,000.
(Cornerstone has been retained by the Village to assist with legislative monitoring and
advocating on behalf of the Village in relation to legislation being considered by the State of
Illinois. In addition, they help identify and secure grant funding for critical Village
infrastructure projects.
(This contract will continue these services for calendar year 2026.
(Fidelity Consulting Group is also a subcontractor serving under Cornerstone at a rate of
$4,000 a month.)
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f. Consideration of a request for approval of the Closed Executive Session Minutes held on the
following dates: December 17, 2024, January 14, 2025, January 28, 2025, February 11, 2025,
February 25, 2025, March 11, 2025, March 18, 2025, March 25, 2025, April 8, 2025, April 22,
2025, May 13, 2025, May 27, 2025, June 17, 2025, July 15, 2025, August 12, 2025, September
9, 2025, September 23, 2025, and October 14, 2025.
(This item requests Village Board approval for the subject minutes to be approved for the file.)
g. Consideration to adopt following:
• Ordinance No. 3919 authorizing the Levy and Collection of Taxes for the Corporate
and Municipal purposes of the Village of Elk Grove Village for the Fiscal Year
beginning May 1, 2026, and ending April 30, 2027; and
• Ordinance No. 3920 abating a portion of the 2025 Property Taxes levied for certain
taxable General Obligation Bonds, Series 2017, of the Village of Elk Grove Village;
and
Ordinance No. 3921 abating a portion of the 2025 Property Taxes levied for certain
taxable General Obligation Bonds, Series 2017A, of the Village of Elk Grove Village;
and
• Ordinance No. 3922 abating a portion of the 2025 Property Taxes levied for certain
taxable General Obligation Bonds, Series 2021, of the Village of Elk Grove Village.
(The determination was included on the November consent agenda.
(The 2025 Tax Levy will be collected in FY 2026-27.
(The Village portion of the tax levy increased by 2.87%.
(The Library portion tax levy increased by 3.69%
(The Director of Finance recommends approval.)
h. Consideration to adopt Ordinance No. 3923 amending Title 3, Chapter 15, of the Elk Grove
Village Village Code regarding short-term residential rentals.
(The Mayor and Board of Trustees of Elk Grove Village have determined that it is necessary,
advisable and in the best interests of its Village and its residents to amend the Village Code in
relation to the regulation of short-term residential rentals.)
i. Consideration to concur with prior authorization to adopt the following:
• Ordinance No. 3924 amending the Authorized Position List of the Village of Elk Grove
Village; and
• Ordinance No. 3925 amending the Merit Pay Plan and Step Pay Plan of the Village of
Elk Grove Village.
(This Ordinance adds one (1) Plan Reviewer position and one (1) Fire Inspector position, and
removes one Inspectional Services Supervisor position.)
(The terms of this year's Agreement have not been significantly modified in comparison to
previous years.)
Consideration to adopt Resolution 63-25 authorizing the Mayor and Village Clerk to execute
an Indemnification and Hold Harmless Agreement between the Village of Elk Grove Village
and VUE LA, LLC.
(As part of the planned redevelopment of the southeast corner of S. Arlington Heights Road
and E. Higgins Road, the property owner desires to construct and maintain a monument sign
approximately four (4) feet away from the existing Village watermain.
(The Village requires a minimum clearance of ten (10) feet separating structures and
watermain.
(This agreement addresses the construction and maintenance responsibilities related to the
monument sign installation.
(The Director of Community Development recommends approval.)
k. Consideration to adopt Resolution No. 64-25 authorizing the Mayor and Village Clerk to
execute a renewal of the service agreement between the Village of Elk Grove Village and
Municipal GIS Partners of Des Plaines, IL for support services in connection with Elk Grove
Village's Geographic Information Systems (GIS) in an amount not to exceed $199,468.20 from
the BLF Fund.
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(The renewal provides for a one-year extension of the service agreement with MGP that will
run from January 1, 2026 to December 31, 2026, and can be terminated at any time with 90
days notice.
(In April of 2008, the Village Board entered into an agreement to join the GIS Consortium
(GISC), which is now a group of forty-four (44) local communities that work together to
develop a cost-effective solution for implementing Geographic Information Systems (GIS) and
related technologies.
(By collaborating, communities create GIS opportunities otherwise unavailable because of
complexity and cost. The mission of the Consortium is to create value by managing cost and
risk in a cooperative environment.
(The foundation of the Consortium is its innovative staffing approach. To address this issue,
the Consortium outsources staffing and shares these resources among its members.
(The GIS Consortium's contracted service provider is Municipal GIS Partners (MGP).
(Elk Grove Village is an 80% allocation member for support services, with MGP providing
1,318 direct program hours.
(The Director of Public Works recommends approval.)
1. Consideration to adopt Resolution No. 65-25 authorizing the Mayor and Village Clerk to
execute an agreement between the Village of Elk Grove Village and Pace, the Suburban Bus
Division of the Regional Transportation Authority (Dial -A -Ride Program).
(This agreement provides for a cost -share between Pace and the Village of Elk Grove to offer
curb -to -curb paratransit Dial -A -Ride bus service to Elk Grove residents.
(The agreement includes the traditional Pace subsidy, wherein Pace will contribute 75% of the
net service costs, up to $320,304.
(The Village is responsible for the remainder of the net service costs, which for 2026 Pace
estimates to be $58,722.
(In addition to the traditional Pace contribution, in 2026 Pace will provide the Village a one-
time subsidy of $48,046.
(The terms of this year's Agreement have not been significantly modified in comparison to
previous years
m. Consideration to adopt Resolution No. 66-25 establishing revised Personnel Rules and
Regulations of the Village of Elk Grove Village effective January 1, 2026.
(This item will replace the former Personnel Rules and Regulations effective January 1, 2026.
(The revised Personnel Rules and Regulations incorporate changes to the administration of
Military Leave and Workers Compensation Leave.
(A copy of the revised Personnel Rules and Regulations is available for viewing in the Village
Clerk's Office.
(The Director of Human Resources recommends approval.)
n. Consideration to adopt Resolution No. 67-25 amending Resolution No. 26-15 and Resolution
No. 6-23 relating to economic incentive payments to Castle Chevrolet North, Inc. (Castle) as
established in the Cost Recovery Agreement dated May 12, 2015.
(This Resolution amends the existing Cost Recovery Agreement by extending the agreement
between Castle and Elk Grove Village for an additional five (5) year period, commencing on
January 1, 2026.)
o. Consideration to award a professional service contract to Entertainment Management Group
of Elk Grove Village, IL to manage and operate the 2026 Mid -Summer Classics Concert Series
in an amount not to exceed $1,110,000, of which $200,000 will be reimbursed back to the
Village by the Elk Grove Park District.
(As in years past, the Elk Grove Park District will be co -sponsoring the event, "Unity Within
the Community," and sharing in the overall contract expenses with the Village. In honor of the
Village's 70th Anniversary and the Park District's 60th Anniversary, the Park District will
reimburse the Village $200,000 for the 2026 concert series.
(The concert series is funded by the 1 % Hotel/Motel Tax, Video Gaming revenue, Tobacco
License fees, a $200,000 donation by the Elk Grove Park District, and sponsorship donations.
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(The 16th annual Mid -Summer Classics Concert Series will be held during the month of July,
with concerts taking place on Saturday, July 4, Thursday, July 16, Friday, July 17, Tuesday,
July 21 and Tuesday, July 28.)
Motion to approve Consent Agenda items a — o.
Moved by: Trustee Lasken Seconded by: Trustee Miller
AYES: Trustee Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
ABSENT: Bush
MOTION CARRIED
7. REGULAR AGENDA — No report
8. PLAN COMMISSION - Village Manager Roan — No report
9. ZONING BOARD OF APPEALS - Village Manager Roan — No report
10. RECYCLING & WASTE COMMITTEE - Trustee Franke reminded the community to bring
their old holiday lights to the Village for recycling. Holiday tree pickup will take place on January
15-16, and residents are asked to remove all decorations from trees before placing them out for
recycling. He also shared that the next newsletter will include an update on a paint recycling event.
11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Bush — No report
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt — No report
13. CABLE TELEVISION COMMITTEE - Trustee Lasken — No report
14. YOUTH COMMITTEE - Trustee Bush — No report
15. INFORMATION COMMITTEE - Trustee Miller — No report.
16. BUSINESS LEADERS FORUMS - Trustee Schmidt — No report
17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch confirmed that there were 114
blood donations collected across four blood drives this year. The first blood drive for 2026 is
scheduled for February 7. She also noted that there will be no winter farmers market this year.
18. PERSONNEL COMMITTEE - Trustee Schmidt — No report
19. AIRPORT UPDATE - Mayor Johnson — No report
20. PARADE COMMITTEE - Mayor Johnson — No report
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson- No report
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson — No report
23. LIQUOR COMMISSION - Mayor Johnson — No report
24. REPORT FROM VILLAGE MANAGER — No report
25. REPORT FROM VILLAGE CLERK — No report
26. UNFINISHED BUSINESS — No report
27. NEW BUSINESS — No report
28. PUBLIC COMMENT — No Report
29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:32 PM.
Moved by: Trustee Laskin Seconded by: Trustee Miller
AYES: Trustee Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
ABSENT: Bush
MOTION CARRIED
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Mayor Craig B.
Jen S. Mahon, Village Clerk
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