HomeMy WebLinkAboutAGENDA - 02/24/2026 - AGENDAAGENDA
REGULAR VILLAGE BOARD MEETING
FEBRUARY 24, 2026
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR JONAH BOUTELL, PRINCE OF PEACE UNITED METHODIST
CHURCH)
3. APPROVAL OF MINUTES OF FEBRUARY 10, 2026
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: FEBRUARY 24, 2026 $655,564.24
6. CONSENT AGENDA
a. Consideration of a request from Living Hope Church, 777 Meacham Road, to waive permit
fees for a temporary banner advertising their Easter Egg Hunt in the amount of $25.
(It has been past practice of the Village Board to grant fee waivers to governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration to increase the Fiscal Year 2026 Capital Projects Fund Budget in the amount
of $23,000,000.
(On November 18, 2025, the Village Board approved a Purchase, Sale and Redevelopment
Agreement with SG Elk Grove, LLC for the property at 610 Meacham Road.
(An increase in the FY2026 Capital Projects Fund Budget is necessary to disburse the loan
funds provided for in this agreement.
(This loan secures the development of a new hockey rink and two retail outlots on the
blighted property at 610 Meacham Road, which has been largely vacant for nearly a
decade.
(By acting as the primary lender for the project, the Village maintains legal rights to the
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property in the event of default.
(The loan will be repaid in full.
(Adequate funds are available in the Capital Projects Fund.)
c. Consideration to award a professional service contract to Lauterbach & Amen, LLP of
Naperville, IL to perform the Village's annual audit in an amount not to exceed $35,460.
(This contract is year four of a five-year contract with Lauterbach & Amen, LLP to audit
the Village's financial statements.
(Year four will audit the financial statements for the fiscal year ending April 30, 2026.
(This fourth year of the contract represents a 3.1 % increase from the previous year.
(Lauterbach & Amen, LLP audits many municipalities with personnel specializing in
governmental accounting. They have demonstrated their commitment by providing a high
level of quality service with technically competent personnel.
(Their expertise is critical for the adoption of new accounting pronouncements issued by
the Governmental Accounting Standards Board (GASB).
(Adequate funds are included in the proposed FY 2026-27 budget.
(The Library will retain the same auditor as the Village under a separate contract.
(The Interim Director of Finance recommends approval.)
d. Consideration to increase the construction contract with Dynamic Heating & Piping
Company of Crestwood, IL for the unit heater replacement at Public Works Biesterfield
Facility project in the amount of $6,350 for a total cost of $41,350 from the General Fund.
(On Tuesday, December 2, 2025, the Village opened sealed bids for the unit heater
replacement at Public Works Biesterfield Facility project.
(The lowest responsive and responsible bid was received from Dynamic Heating & Piping
Company of Crestwood, IL for a cost of $35,000.
(An increase of $6,350 for additional electrical work is required to complete the necessary
work.
(Adequate funds are available in the General Fund.
(The Director of Public Works recommends approval.)
e. Consideration to award a purchase contract through the Houston -Galveston Area Council
(HGAC) joint purchasing cooperative (Contract No. CW10-19) to Scientel Solutions of
Aurora, IL to replace the Village's high-speed wireless backbone with new hardware in an
amount not to exceed $158,500.
(The Village of Elk Grove deployed its existing wireless radio infrastructure between our
primary facilities in early 2006 and last replaced the high speed backbone in 2016.
(At almost ten years of use, our existing radios are no longer under support and have seen
six failures in 2025 and early 2026
(In fiscal year 2025, IT recognized the need to replace the Village's high speed radio
network and budgeted for the replacement in fiscal year 2026.
(As our data transmission requirements have increased significantly since the last
replacement in 2016, the Information Technology staff has researched available
technologies for meeting our high speed transmission requirements and determined that
replacing our existing hardware with new equipment is the most cost-effective approach
at this time with latest generation equipment.
(Scientel Solutions of Aurora, IL currently holds a competitively bid joint purchasing
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contract through the Houston -Galveston Area Council (HGAC), Contract No. CW10-19,
of which the Village is a member.
(The Director of Information Technology recommends approval.)
f. Consideration of a request to renew a landscape services contract to Langton Group of
Woodstock, IL for the 2026 Residential & Business Park - turf and landscape bed
maintenance contract in the amount of $374,429.41 from the Public Works General,
Residential Enhancement, BLF, and Busse -Elmhurst Redevelopment Funds.
(On February 27, 2024, the Village Board awarded a contract to Langton Group of
Woodstock, IL for the Residential & Business Park - turf and landscape bed maintenance
contract.
(The contract provided for an option of four (4) additional renewals through February 28,
2029.
(Langton Group has performed satisfactorily throughout the first year of the contract.
(The contract period is from March 1, 2026 through February 28, 2027.
(The contract amount reflects a 2.2% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
g. Consideration to award a construction contract to Roadsafe Traffic Systems, Inc. of
Woodridge, IL for the residential regulatory sign replacement project Phase III in an
amount not to exceed $782,041.95 from the Capital Projects Fund.
(On Tuesday, February 3, 2026, the Village opened sealed bids for the residential
regulatory sign replacement project Phase III.
(The lowest responsive and responsible bid was received from Roadsafe Traffic Systems
of Woodridge, IL in the amount of $782,041.95.
(Funds are available in the Capital Projects Fund.
(The Director of Public Works recommends approval.)
h. Consideration to award a construction contract to Globe Construction, Inc. of Addison, IL
for the 2026 Village -wide concrete replacement program in an amount not to exceed
$645,000 from the Capital Project and Water & Sewer Funds.
(On Tuesday, February 10, 2026, the Village opened sealed bids for the 2026 Village -wide
concrete replacement program.
(The lowest responsive and responsible bid was received from Globe Construction Inc. of
Addison, IL.
(Adequate funds are available in the Capital Project and Water & Sewer Funds.
(The Director of Public Works recommends approval.)
i. Consideration to award a professional construction engineering service to HR Green, Inc.
of McHenry, IL to provide the necessary construction engineering services for the Pratt
Boulevard roadway reconstruction and water main replacement improvement project in
the amount of $661,780 from the Busse -Elmhurst Redevelopment Fund.
(HR Green, Inc. submitted a proposal to provide the necessary construction engineering
services for the Pratt Boulevard roadway reconstruction and water main replacement
improvement project.
(This project will include the reconstruction of Pratt Boulevard along with the replacement
of the water main. Landscaping, lighting, and a multi -use path will also be incorporated
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into the Pratt Corridor.
(HR Green has successfully completed construction supervision for Village staff in the
past and is providing a resident engineer with a strong track record.
(Adequate funds are available in the Busse -Elmhurst Redevelopment Fund.
(The Director of Public Works has recommended approval.)
j. Consideration to award a construction contract to Builders Asphalt, LLC of Hillside, IL to
furnish hot -mix asphalt materials as part of the 2026 hot -mix asphalt material purchase
contract in the amount of $74,000 from the Motor Fuel Tax, General and Water & Sewer
Funds.
(On Thursday, February 12, 2026, the Village opened sealed bids for the 2026 hot -mix
asphalt material purchase contract.
(The lowest responsive and responsible bid, adjusted for mileage cost, was received
from Builders Asphalt, LLC of Hillside, IL.
(Adequate funds for the project have been included in the proposed FY2027 Motor Fuel
Tax, Streets and Water & Sewer Fund Budgets.
(The Director of Public Works recommends approval.)
k. Consideration to increase the construction contract to Builders Paving, LLC of Hillside,
IL in the amount of $111,357.75 to add the resurfacing of Cemetery Lane to an existing
street resurfacing contract, for a total contract amount of $540,042.75 from the Capital
Project Fund.
(On February 25, 2025, the Village Board awarded the contract for the 2025 Residential
Roadway Resurfacing project to the lowest responsive and responsible bidder, Builders
Paving, LLC of Hillside, IL
(On March 25, 2025, the Village Board awarded an additional contract to Builder Paving,
to add the resurfacing of an additional 0.7 miles of roadway.
(Due to the similar nature and scope of the work to be performed, Village staff recommend
adding the resurfacing of Cemetery Lane to the existing contract with Builders Paving for
additional resurfacing.
(Builders Paving has provided a proposal to resurface Cemetery Lane as part of the Elk
Grove Cemetery Rehabilitation project.
(Adequate funds for the project are available in the Capital Projects Fund.
(The Director of Public Works recommends approval.)
1. Consideration to award a contract to the lowest responsive and responsible bidder, Builders
Paving, LLC of Hillside, IL for the 2026 Business Park street rehabilitation project in the
amount of $1,518,808 from the Business Leaders Forum Fund, Water & Sewer Fund,
Higgins Road Corridor Redevelopment Fund and Busse -Elmhurst Redevelopment Fund.
(On Thursday, February 12, 2026, the Village opened sealed bids for the 2026 Business
Park street rehabilitation project.
(Seven (7) contractors obtained bid documents and four (4) submitted bids.
(The lowest responsive and responsible bid was received from Builders Paving, LLC of
Hillside, IL.
(Adequate funds for the project are included in the proposed FY2027 Business Leaders
Forum Fund, Water & Sewer Fund, Higgins Road Corridor Redevelopment Fund and
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Busse -Elmhurst Redevelopment Fund Budgets.
(The Director of Public Works recommends approval.)
in. Consideration to award a construction contract to the lowest responsive and responsible
bidder, Builders Paving, LLC of Hillside, IL for the 2026 residential roadway resurfacing
project in the amount of $3,708,444 from the Motor Fuel Tax, Capital Project, and Water
& Sewer Funds.
(On Thursday, February 12, 2026, Village opened sealed bids for the 2026 residential
roadway resurfacing project.
(Four (4) contractors obtained bid documents and three (3) submitted bids.
(The lowest responsive and responsible bid was received from Builders Paving, LLC of
Hillside, IL.
(Adequate funds for the project have been included in the proposed FY2027 Motor Fuel
Tax, Capital Project and Water & Sewer Funds Budgets.
(The Director of Public Works recommends approval.)
n. Consideration to adopt Resolution No. 12-26 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 613 Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 2323
Touhy Avenue.
(The Law Offices of Atom Law Group, on behalf of their client ERA Property Group, Inc.
(Applicant) is seeking a Cook County Class 6B property tax exemption for property
located at 2323 Touhy Avenue.
(The Applicant intends to purchase the 31,989 square foot industrial facility and plans to
use the building as a warehouse and showroom for storing, displaying, and shipping
industrial machinery and equipment.
(They have 4 full-time employees and in the next one to two years, plan to add 3-4
additional full-time employees at this facility.
(Ermak USA, who is purchasing the property, currently leases a space in New Jersey and
is expanding their operation to support continued growth in the US. Ermak USA sells press
brakes, fiber laser cutting machines, punch presses, plasma cutting systems, and shear
cutting machines.
(The Applicant will refurbish the building to increase its functionality and improve the
building at an estimated cost of $352,500. Improvements will include the replacement of
the existing loading dock, the parking lot, and the concrete pavement in the parking lot.
The Applicant will clean out the rear drainage ditch and around the west and east sides of
the building to replace it with grass and update the landscaping. They will add new
paneling and paint the west, east, and front fagades. Two new sidewalks will be added to
connect the doors on the east and west corners of the building.
(The eligibility requirements for 6B status are new construction, substantial rehabilitation,
or buildings that have been vacant for a period of time. This site qualifies based on the
Reoccupation of Abandoned Property with less than 12 months of vacancy with a Purchase
for Value, Special Circumstances, and Substantial Rehabilitation.
(Property approved for Class 613 status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year.
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Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development & Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent on the Applicant completing the improvements stated in their application.
(The Director of Business Development & Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Roan
a. Consideration of a Petition seeking a Special Use Permit to operate a pet clinic at 1524,
1528, and 1532 Nerge Road. (PH 2-9-26)
b. Consideration of a Petition for Special Use submitted by Schaumburg Bank & Trust
Company, N.A. at 900 E Higgins Road. (PH 2-9-26)
c. Consideration of a Petition to consider a text amendment to Elk Grove Village Zoning
Ordinance Section 2-2 Definitions, adjusting the definition of short term rentals for
residential structures from thirty (30) consecutive days to ninety (90) consecutive days.
(PH 2-9-26)
d. Consideration of a Petition seeking a Special Use Permit for a Meeting Hall Use at 2200
Estes Avenue in the I-2 Industrial Zoning District. (A Public Hearing date has yet to be
determined.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
10. RECYCLING & WASTE COMMITTEE - Trustee Franke
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Bush
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Lasken
14. YOUTH COMMITTEE - Trustee Bush
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch
18. PERSONNEL COMMITTEE - Trustee Schmidt
19. AIRPORT UPDATE - Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
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22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
2 S. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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RESOLUTION NO.
A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS
PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION
ORDINANCE AS AMENDED DULY 27, 2018, FOR CERTAIN REAL ESTATE LOCATED
AT 2323 TOUHY AVENUE, ELK GROVE VILLAGE, ILLINOIS (ERA PROPERTY
GROUP. INC. ERMAK USA)
WHEREAS, the Village of Elk Grove Village desires to promote the development of
industry in the Village of Elk Grove; and
WHEREAS, the Cook County Assessor is operating under an ordinance enacted by the Cook
County Board of Commissioners, and amended from time to time, the most recent amendment
becoming effective as of July 27, 2018, which has instituted a program to encourage industrial and
commercial development in Cook County known as the Cook County Real Property Classification
Ordinance; and
WHEREAS, in the case of abandoned property, if the municipality or the Mayor and Board
of Trustees, finds that special circumstances justify finding that the property is "abandoned" for
purpose of Class 613, even though it has been vacant and unused for less than 12 months, that
finding, along with the specification of the circumstances, shall be included in the resolution or
ordinance supporting and consenting to the Class 6B application. Such resolution or ordinance
shall be filed with the eligibility application. If the ordinance or resolution is that of a municipality,
the approval of the Board of Commissioners of Cook County is required to validate such shortened
period of qualifying abandonment, and a resolution to that effect shall be included with the Class
6B eligibility application filed with the Assessor; and
WHEREAS, the Petitioner has applied for or is applying for Class 6B property status
pursuant to said aforementioned ordinance for certain real estate located at 2323 Touhy Avenue,
in the Village of Elk Grove Village, Cook County, Illinois, with the Property Index Number
08-35-200-026-0000, and has proven to this Board that such incentive provided for in said
ordinance is necessary for development to occur on this specific real estate.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, Illinois:
Section 1: That the request of the Petitioner to have certain real estate located at 2323 Touhy
Avenue, Elk Grove Village, Cook County, Illinois, identified by Property Index Number
08-35-200-026-0000, declared eligible for Class 6B special circumstances status pursuant to the
Cook County Real Property Classification Ordinance as amended July 27, 2018, is hereby granted
in that this Board and the Village of Elk Grove Village, Illinois, has determined that the incentive
provided by the said Class 6B Tax Incentive Ordinance is necessary for the said development to
occur on the subject property, legally described as follows:
LOT THIRTY-SIX (EXCEPT THE EAST 64.40 FEET THEREOF) ....... (36)
LOT THIRTY-SEVEN (EXCEPT THE WEST 5.72 FEET THEREOF) ........ (37)
ALL IN CENTEX INDUSTRIAL PARK UNIT 6 BEING A SUBDIVISION IN SECTION 26
AND 35, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL
MERIDIAN, ACCORDING TO THE PLAT THEREOF REGISTERED IN THE OFFICE OF
THE REGISTRAR OF TITLES OF COOK COUNTY, ILLINOIS, ON DECEMBER 8, 1961, AS
DOCUMENT NUMBER 2011608.
Section 2: That the Special Circumstances as outlined by the petitioner are attached hereto
as Exhibit "A" and made a part thereof.
Section 3: That the Village of Elk Grove Village, Illinois hereby supports and consents to
the Class 6B Application and approves the classification of the subject property as Class 6B
property pursuant to the Cook County Real Property Classification Ordinance and the Class 6B
tax incentives shall apply to the property identified as Permanent Real Estate Index Number
08-35-200-026-0000.
Section 4: That the Mayor and Village Clerk are hereby authorized to sign any necessary
documents to implement this Resolution subject to the petitioner completing the following
conditions within twelve months of the approval of this Resolution:
a. The loading dock needs replacement. It shall be replaced in accordance with Elk
Grove Village standards.
b. The parking lot apron needs replacement. It shall be replaced in accordance with
Elk Grove Village standards.
c. The concrete pavement in the parking lot needs replacement. It can be replaced with
asphalt or concrete in accordance with Elk Grove Village standards.
d. The stoop on the front facing man door needs replacement.
e. The bollards at the loading docks shall be up righted/replaced and repainted.
f. The rear drainage ditch shall be cleared of all invasive species, trees, shrubs, and any debris
and restored with IDOT type 4/4A seed and erosion control blanket.
g. The asphalt along the west side of the building shall be removed and a 4' wide sidewalks
shall be installed from the man door on the north side of the building out to the parking lot.
The remainer should be covered with grass.
h. The man door on the southeast corner of the building must have a T wide minimum
sidewalk extending to the right of way. (neighbor's parking lot -could get a note from their
neighbor saying they can extend it into their neighbor's parking lot or the sidewalk needs
to come to the front sidewalk)
i. The bollards on the east side shall be replaced with concrete bollards and equipment
housing painted or replaced.
j. The east side of the building in front of the parking lot cleaned and returned to grass.
k. Landscaping replacement.
Section 5: That this Resolution shall be in full force and effect from and after its passage
and approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this _ day of February 2026.
APPROVED this _ day of August 2026.
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Jennifer S. Mahon, Village Clerk