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HomeMy WebLinkAboutAGENDA - 03/10/2026 - AGENDA Page 1 of 5 AGENDA REGULAR VILLAGE BOARD MEETING MARCH 10, 2026 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR JOSE FLORES, TRINITY GOSPEL CHURCH ) 3. APPROVAL OF MINUTES OF FEBRUARY 24, 2026 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: FEBRUARY 28, 2026 $18,350,771.87 MARCH 10, 2026 $648,328.25 6. CONSENT AGENDA a. Consideration to approve the third quarter financial report ending January 31, 2026. (As part of the financial software system, staff has created quarterly financial reports comparing year to date numbers to the prior year. (The Director of Finance recommends approval.) b. Consideration to grant special permission authorizing outdoor seating at Pies of London located at 1071 Rohlwing Road in conjunction with the seating plan approved by the Department of Community Development. (Pies of London submitted a request to the Village seeking approval to place a total of nine (9) tables, each with two (2) or three (3) chairs, on the sidewalk in front of the restaurant and on a newly constructed patio area to accommodate outdoor seating from April to November each year. (The Village has authorized similar requests for food establishments provided that there are no detrimental effects on the area. (Pies of London has agreed to maintain the area with respect to cleanliness and trash. (The Director of Community Development recommends approval.) Page 2 of 5 c. Consideration to increase the maintenance service contract with H&H Electric Co. of Franklin Park, IL for annual arterial and Business Park street light maintenance contract by $55,000. for a total contract amount of $231,468.46 from the Business Leaders Forum Fund. (On April 8, 2025 the Village Board awarded a contract to H&H Electric Co. of Franklin Park, IL for the annual arterial and Business Park street light maintenance. (The increase is due to the large number of insured repairs resulting from vehicle accidents and semi-trucks clipping poles while turning (Adequate funds are available in the Business Leaders Forum Fund. (The Director of Public Works has recommended approval.) d. Consideration to award a professional design-build service contract to V3 Companies of Woodridge, IL for the Landmeier Road intersection portion of the Tonne Road I improvements in the amount of $1,893,240 from the Business Leaders Fund and the Capital Projects Fund. (A proposal for professional design-build services was solicited from V3 Companies of Woodridge, IL for the reconstruction of the Landmeier Road and Tonne Road intersection. (V3 Companies has managed several construction projects for the Village and is overseeing the Tonne Road Reconstruction project. (Adequate funds are available in the Business Leaders Forum Fund and the Capital Projects Fund. (The Director of Public Works recommends approval.) e. Consideration to adopt Ordinance No. 3932 granting a Special Use Permit to Elk Grove Pet Clinic to operate a veterinary practice located at 1524, 1528 and 1532 Nerge Road, Elk Grove Village, Illinois. (This item was discussed at the February 24, 2026 Village Board Meeting and currently appears under Unfinished Business.) f. Consideration to adopt Ordinance No. 3933 granting a Special Use Permit to Schaumburg Bank & Trust Company, N.A., operating as Wintrust Community Bank, to operate a financial institution with a drive-thru at the real property located at 900 East Higgins Road, Elk Grove Village, Illinois. (This item was discussed at the February 24, 2026 Village Board Meeting and currently appears under Unfinished Business.) g. Consideration to adopt Ordinance No. 3934 amending Section 2-2 Definitions of the Zoning Code to Revise the Definition of Short-Term Rental for Residential Structures. (This item was discussed at the February 24, 2026 Village Board Meeting and currently appears under Unfinished Business.) h. Consideration to adopt Resolution No. 13-26 authorizing Release/Retention of Executive Session Minutes of the Village of Elk Grove Village (July 18, 2023 through December 12, 2023.) (As required by the Illinois Open Meetings Act, the Village has kept written minutes of all Executive Sessions. Page 3 of 5 (This Resolution allows the release of minutes from July 2023 through December 2023. (The Village Clerk recommends approval.) i. Consideration to concur with prior authorization and adopt Resolution No. 14-26 authorizing the Village Manager and Village Clerk to execute a Temporary Construction License Agreement between the Village of Elk Grove Village and Vue LA, LLC, a Delaware limited liability company, for property at 53 S. Arlington Heights Road and 111 E Higgins Road. (The Village and Developer entered into a Redevelopment Agreement on January 23, 2024, providing for the redevelopment of properties on the southeast corner of Arlington Heights Road and Higgins Road. (The Village is the owner of the property at 53 S. Arlington Heights Road and 111 E Higgins Road, which is currently occupied by a vacant retail strip center and related infrastructure and improvements. (The Village and the Developer are finalizing the closing for the property. (In order to meet critical timelines, the Developer is seeking to begin remediation and demolition prior to closing. (Approval of this license would authorize the Developer to utilize the property for these activities prior to closing.) j. Consideration to adopt Resolution No. 15-26 amending Resolution No. 61-96, 6-09, 60- 09, 16-11, 5-12, 4-14, 50-14, 53-19, 67-20, and 2-22 and authorizing the Mayor and Village Clerk to execute a Fifth Amendment to the Ground Lease Agreement between the Village of Elk Grove Village and SBA Towers X, LLC. (This amendment replaces a former amendment approved by R2-22, providing for SBA Towers X, LLC to sublease a portion of the leased premises at 813 Willow Lane to T- Mobile. (Although SBA Towers X, LLC agreed to the terms of the amendment approved by R2- 22, they never executed the amendment and currently owe the Village back rent. (This new amendment reflects the same terms as R2-22, but also requires the payment of past due rent for the subtenant. (All other terms and conditions of the Ground Lease remain intact. (The Village Attorney has reviewed this amendment and recommends approval.) k. Consideration to adopt Resolution No. 16-26, amending Resolution 36-98 and 31-17 and authorizing the Mayor and Village Clerk to execute a Second Amendment to the Lease Agreement between the Village of Elk Grove Village and New Cingular Wireless PCS, LLC at the property located at 1141 Hawthorne Lane. (New Cingular Wireless PCS, LLC leases space on the Village's water tower at 1141 Hawthorne Lane to place cell tower equipment. (This amendment provides for four additional five (5) year extension terms following the expiration of the current term on August 30, 2028. (The amendment also adds provisions allowing the Village to require relocation of the tenant, subject to certain conditions. (All other terms and conditions of the Lease remain intact, including the annual 4% rent escalator. (The Village Attorney has reviewed this amendment and recommends approval.) Page 4 of 5 l. Consideration to adopt Resolution No. 17-26 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1700 Estes Avenue. (The Law Offices of Holland Hicks Law, on behalf of their client 1700 Estes LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1700 Estes. (The Applicant purchased the 51,064 square foot industrial facility and plans to lease out the space to suitable industrial tenants in the warehousing/distribution/manufacturing sectors. (Depending on the type of user, it is estimated that the tenant will employ about 12-15 full- time employees at this facility. (Bratt Capital Partners is a commercial property management company that owns multiple commercial properties. (The Applicant will refurbish the building to increase its functionality and improve the building at an estimated cost of $1.188 million. (Improvements will include the replacement of the existing loading dock, the removal and replacement of landscaping, resurfacing the existing parking lot, removal of the existing monument sign and pole sign, new EIFS paneling, new windows, repair and installation of sidewalks to man doors on the building. (The eligibility requirements for 6B status are new construction, substantial rehabilitation or buildings that have been vacant for a period of time. This site qualifies based on the Reoccupation of Abandoned Property with greater than 12 months vacancy with a Purchase for Value, Substantial Rehabilitation and Special Circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan 9. ZONING BOARD OF APPEALS - Village Manager Roan 10. RECYCLING & WASTE COMMITTEE - Trustee Franke 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Bush 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt Page 5 of 5 13. CABLE TELEVISION COMMITTEE - Trustee Lasken 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary paperwork for a Special Use Permit to Elk Grove Pet Clinic located at 1524, 1528, and 1532 Nerge Road. b. Village Attorney - Prepare the necessary paperwork for a Special Use Permit to Schaumburg Bank & Trust, N.A., operating as Wintrust Community Bank, located at 900 E. Higgins Road. c. Village Attorney - Prepare the necessary paperwork amending Section 2-2 Definitions of the Short-Term Rental for Residential Structures. 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.