HomeMy WebLinkAboutAGENDA - 09/09/2025 - AGENDAPage 1 of 6
AGENDA
REGULAR VILLAGE BOARD MEETING
SEPTEMBER 9, 2025
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (DR. SHEHREBANU MERCHANT, THE DAEWOODI BOHRA)
3. APPROVAL OF MINUTES OF AUGUST 12, 2025
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: AUGUST 31, 2025 $ 4,090,352.62SEPTEMBER 9, 2025 $ 880,870.72
6. CONSENT AGENDA
a.Consideration of a request from High School District 214, to waive FY 2025/26 business
license fees in the amount of $350.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b.Consideration of requests from the Elk Grove Park District, 499 Biesterfield Road, to
waive permit fees in the amount of $1,822.60 for the following projects:
•Sealcoat and striping the south parking lot at the Pavilion, 1000 Wellington
Avenue, in the amount of $475;
•Sealcoat and striping the parking lot at the Al Hattendorf Center, 225 East Elk
Grove Boulevard, in the amount of $180;
•Sealcoat and striping the parking lot and sealcoat the walking path at Udall Park,
811 Willow Lane, in the amount of $168; and
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•Update the fire alarm and sprinkler systems at the Pavilion, 1000 Wellington
Avenue, in the amount of $999.60.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c.Consideration to approve the first quarter financial report ending July 31, 2025.
(As part of the financial software system, staff has created quarterly financial reports
comparing year to date numbers to the prior year.
(The Director of Finance recommends approval.)
d.Consideration to award a professional service contract to RJN Group of Wheaton, IL for
professional engineering services for the 2025 Busse Road sanitary sewer point repair
project, in the amount of $42,700 from the Busse Elmhurst Redevelopment Fund.
(A proposal was solicited from RJN Group of Wheaton, IL for design and construction
engineering services of the 2025 Busse Road sanitary sewer point repair project.
(This sanitary sewer line receives the vast majority of the Village's Business Park sanitary
flow and was recently rehabilitated in 2022 by cured in place lining.
(During construction, it was determined that 300 feet of sanitary sewer on Busse Road
south of Greenleaf Avenue had a sag and sanitary flow was being impeded. This section
of pipe requires replacement in order to restore the natural flow of sanitary. This
rehabilitation project will require major bypass pumping along with permitting from both
IDOT and MWRD.)
(The proposed rehabilitation will ensure reliable sewer service to the Village's Business
Park now and into the future.
(The Director of Public Works recommends approval.)
e.Consideration to award a construction contract to the lowest responsive and responsible
bidder to American Fence Professionals Inc. of Elk Grove Village, IL for the Tonne Road
monopole site fence project in the amount of $56,900.75 from the Busse Elmhurst
Redevelopment Fund.
(On Tuesday, August, 26 2025, the Village opened sealed bids for the Tonne Road
monopole site fence project.
(The project calls for the installation of a new 265-foot prefabricated security fence and a
new gate around an existing monopole site which includes any and all incidental and
collateral work necessary to complete the project.
(The lowest responsive and responsible bid was received in the amount of $56,900.75
from American Fence Professionals, Inc. of Elk Grove Village, IL.
(Adequate funds are available in the Busse Elmhurst Redevelopment Fund.
(The Village Manager recommends approval.)
f.Consideration to waive the formal bidding process and award a purchase contract to ESI,
a Cla-Val company, of Naperville, IL for the purchase of Cla-Val pressure reducing
valves in an amount not to exceed $80,804.40 from Busse-Elmhurst Redevelopment
Fund.
(The Public Works Department utilizes Cla-Val pressure valves to automatically regulate
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water flow based on real-time system pressure.)
(The Public Works Department has completed a review of the water system refill valves
currently in use. At this time, all valves in service are Cla-Val models.
(To maintain consistency across the system, we intend to standardize on Cla-Val for all
future replacements.
(ESI is the sole source provider for Cla-Val.
(Funds are budgeted and available in the Busse-Elmhurst Redevelopment Fund.
(The Director of Public Works recommends approval.)
g.Consideration to increase a professional services contract to Stonehugger Cemetery
Restoration, LLC of Nashville, IN for grave stone restoration work to be done at Elk
Grove Cemetery by $13,575, for a total contract amount of $88,575.
(Stonehugger Cemetery Restoration is conducting gravestone restoration at the Elk Grove
Cemetery as part of the overall cemetery rehabilitation project.
(Work includes repairing breaks, resetting, leveling, and cleaning nearly 100 gravestones.
(An additional $13,575 is being requested to cover the cost of restoring additional
gravestones that were located during the project.
(The cost of the work is being covered through community donations that have been
raised with the goal to complete all restoration work prior to the Fourth of July in 2026.)
h.Consideration to award a professional service contract to Ciorba Group of Chicago, IL for
design and construction engineering services for the replacement of the Village Hall and
Fire Station 7 generators in the amount of $98,998.62 from the Capital Projects Fund.
(A proposal was solicited from Ciorba Group of Chicago, IL for the design and
construction engineering services for the replacement of the Village Hall and Fire Station
7 generators.
(Ciorba Group will provide design and construction engineering, including project plans,
specifications, special provisions, and construction oversight for the replacement of both
generators.
(The Director of Public Works recommends approval.)
i.Consideration to award a professional construction engineering services contract to V3
Companies of Woodridge, IL to provide construction engineering services for the Tonne
Road reconstruction project in the amount of $1,191,683.34 from the Business Leaders
Forum Fund.
(V3 Companies submitted a proposal to provide the necessary construction engineering
services for the Tonne Road reconstruction project.
(This project will include the reconstruction of Tonne Road from Landmeier Road to
south of Elk Grove Boulevard, including completing the water main, storm sewer, and
bike path.
(V3 Companies has successfully completed construction supervision for Village staff in
the past, including last year's Tonne Road Water Main project, and is providing a resident
engineer with a strong track record and over twenty-five (25) years of experience.
(Adequate funds are budgeted and available in the Business Leaders Forum Fund.
(The Director of Public Works has recommended approval.)
j.Consideration to adopt Ordinance No. 3910 granting a variation of Section 3-3-B: (2) of
the Zoning Ordinance to permit the construction of a six-foot (6') high fence extending
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approximately thirteen (13') feet beyond the nearest front corner of the principal structure
on the adjacent single-family residential lot to the southeast at 1433 Meegan Way for
property located at 1377 Volkamer Trail, Elk Grove Village.
(This item was discussed at the August 12, 2025 Village Board Meeting and currently
appears under Unfinished Business.)
k.Consideration to adopt Ordinance No. 3911 granting a variation of Table 7.1 of Section 7-
1 of the Zoning Ordinance which section specifies that in the R-3 Zoning District, the
maximum ground coverage is thirty-five percent (35%) of the overall lot square footage.
The petitioner's lot size is approximately 8,580 square feet, allowing for a maximum
ground coverage of 3,003 square feet. The petitioners are requesting to install an addition
on the residence which will increase the ground coverage to 3,457 square feet, a 5.3%
increase to the permitted ground coverage in residential zoning districts for property
located at 352 Cedar Lane, Elk Grove Village.
(This item was discussed at the August 12, 2025 Village Board Meeting and currently
appears under Unfinished Business.)
l.Consideration to adopt Ordinance No. 3912 granting a Special Use Permit to modify an
existing parking plan associated with the development at the northwest corner of
Meacham Road and Biesterfield Road at 610 Meacham Road in the B-2 Zoning District,
Elk Grove Village.
(This item was discussed at the August 12, 2025 Village Board Meeting and currently
appears under Unfinished Business.)
m.Consideration to adopt Resolution No. 57-25, amending Resolution No. 29-21 authorizing
the Maintenance of Streets and Highways by a Municipality Under the Illinois Highway
Code and re-appropriating Motor Fuel Tax Funds (MFT) no longer utilizing the Rebuild
Illinois Bond allotment in the amount of $350,024 for the Biesterfield Road/Wise Road
Resurfacing project.
(This amendment appropriates Motor Fuel Tax (MFT) funds for the full design
engineering and the remaining twenty-five percent (25%) construction and construction
engineering match, which totals the amount of $350,024, to be utilized for this project.
(This is a revision of a previous resolution 29-21, which had approved the use of Rebuild
Illinois Funds. This revision is needed to balance the over-appropriation of Rebuild
Illinois Funds discovered in an audit.)
(The Director of Public Works recommends approval.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Roan
a.Consideration of a Petition seeking a Special Use Permit for a Meeting Hall Use at 2200
Estes Avenue in the I-2 Industrial Zoning District. (A Public Hearing date has yet to be
determined.)
b.Consideration of a petition seeking a Special Use Permit to construct an electrical
substation for the property located at 101 Northwest Point. (Public Hearing date has yet to
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be determined.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
a.ZBA Docket 25-6- A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 3842 as it pertains to permitted locations for fences in residential zoning districts for
property located at 924 Wilshire Avenue. (PH 08-21-2025)
10. RECYCLING & WASTE COMMITTEE - Trustee Franke
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Bush
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Lasken
14. YOUTH COMMITTEE - Trustee Bush
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch
18. PERSONNEL COMMITTEE - Trustee Schmidt
19. AIRPORT UPDATE - Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a.Village Attorney - Prepare necessary paperwork to modify an existing parking plan
associated with the development at the northwest corner of Meacham Road and
Biesterfield Road.
b.Village Attorney - Prepare the necessary documents for the fence variation for property
located at 1377 Volkamer Trail.
c.Village Attorney - Prepare necessary documents for the maximum ground coverage for
property locate dat 352 Cedar Lane.
27. NEW BUSINESS
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28. PUBLIC COMMENT
29. ADJOURNMENTIn compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.
ORDINANCE NO. _______
AN ORDINANCE GRANTING A VARIATION OF SECTION 3-3-B: (2) OF THE
ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX-FOOT
(6') HIGH FENCE EXTENDING APPROXIMATELY THIRTEEN (13’) FEET
BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE
ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT TO THE
SOUTHEAST AT 1433 MEEGAN WAY FOR PROPERTY LOCATED AT 1377
VOLKAMER TRAIL, ELK GROVE VILLAGE __
WHEREAS, the Zoning Board of Appeals of the Village of Elk Grove Village, at a
public hearing duly called and held according to law, considered the question of granting a
variation of Section 3-3-B: (2) of the Zoning Ordinance to permit the construction of a six
(6') foot high fence extending approximately thirteen (13’) feet beyond the nearest front
corner of the principal structure on the adjacent single-family residential lot to the
Southeast at 1433 Meegan Way for property located at 1377 Volkamer Trail, Elk Grove
Village, and
WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village,
after having considered the recommendation and finding of said Zoning Board of Appeals,
find and believe that sufficient hardship exists so as to justify the granting of said
variation.
NOW, THEREFORE BE IT ORDAINED, by the Mayor and Board of Trustees of
the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows:
Section 1: That there be granted a variation of Section 3-3-B: (2) of the Zoning
Ordinance to permit a six-foot (6') high fence extending approximately thirteen (13ˈ) feet
beyond the nearest front corner of the principal structure on the adjacent single-family
residential lot to the Southeast at 1433 Meegan Way for the property located at 1377
Volkamer Trail, Elk Grove Village.
Section 2: That this Ordinance shall be in full force and effect from and after its passage
and approval according to law.
VOTE: AYES: ___ NAYS: ___ ABSENT: ___
PASSED this ____ day of _____________ 2025
APPROVED this ____ day of _____________ 2025
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Jennifer S. Mahon, Village Clerk
ORDINANCE NO. _______
AN ORDINANCE GRANTING A VARIATION OF TABLE 7.1 OF SECTION 7-1
SCHEDULE OF BULK AND YARD REQUIREMENTS AND REGULATIONS OF
THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF AN
ADDITION ON THE RESIDENCE WHICH WILL INCREASE THE GROUND
COVERAGE TO 3,457 SQUARE FEET, A 5.3% INCREASE TO THE
PERMITTED GROUND COVERAGE FOR PROPERTY LOCATED AT 352
CEDAR LANE, ELK GROVE VILLAGE
WHEREAS, the Zoning Board of Appeals of the Village of Elk Grove Village, at a
public hearing duly called and held according to law, considered the question of granting a
variation of Table 7.1 of Section 7-1 Schedule of Bulk and Yard Requirements and
Regulations of the Zoning Ordinance to permit the construction of an addition on the
residence which will increase the ground coverage to 3,457 square feet, a 5.3% increase to
the permitted ground coverage for property located at 352 Cedar Lane, Elk Grove Village,
and
WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village,
after having considered the recommendation and finding of said Zoning Board of Appeals,
find and believe that sufficient hardship exists so as to justify the granting of said
variation.
NOW, THEREFORE BE IT ORDAINED, by the Mayor and Board of Trustees of
the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows:
Section 1: That there be granted a variation of Table 7.1 of Section 7-1 Schedule of
Bulk and Yard Requirements and Regulations of the Zoning Ordinance to permit the
construction of an addition on the residence which will increase the ground coverage to
3,457 square feet, a 5.3% increase to the permitted ground coverage for property located at
352 Cedar Lane, Elk Grove Village.
Section 2: That this Ordinance shall be in full force and effect from and after its passage
and approval according to law.
VOTE: AYES: ___ NAYS: ___ ABSENT: ___
PASSED this ____ day of _____________ 2025
APPROVED this ____ day of _____________ 2025
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Jennifer S. Mahon, Village Clerk
1
ORDINANCE NO. _____
AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO MODIFY AN
EXISTING PARKING PLAN ASSOCIATED WITH THE DEVELOPMENT AT
THE NORTHWEST CORNER OF MEACHAM ROAD AND BIESTERFIELD
ROAD AT 610 MEACHAM ROAD IN THE B-2 ZOING DISTRICT
WHEREAS, the Plan Commission of the Village of Elk Grove Village, acting as
a Zoning Commission, at a Public Hearing duly called and held according to law
considered the question of granting a Special Use Permit to modify an existing parking
plan associated with the development at the northwest corner of Meacham Road and
Biesterfield Road at 610 Meacham Road, Elk Grove Village; and
WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove
Village, after having considered the recommendation and finding of said Plan
Commission, find and believe that it is in the best interest of the Village to issue said
Special Use Permit.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees
of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows:
Section 1: That the transcript of the proceedings before the Plan Commission and
the findings and recommendations of said Plan Commission are incorporated into this
Ordinance.
Section 2: That there be granted a Special Use Permit to Wingspan Development
Group to modify an existing parking plan at the northwest corner of Meacham Road and
Biesterfield Road by adopting the parking configuration as set forth in the Elk Grove Ice
Arena site plan prepared by Spaceco, Inc. dated March 28, 2025, a copy of which is on
file on the office of the Village Clerk.
Section 3: That this Ordinance shall be in full force and effect from and after its
passage and approval according to law.
VOTE: AYES: ____ NAYS: ____ ABSENT: ___
PASSED this ___ day of ______________ 2025.
APPROVED this ____ day of ____________ 2025.
APPROVED:
______________________
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
____________________________
Jennifer S. Mahon, Village Clerk
Page 1 of 1
08/27/2025
TO: Bryan Grippo, Director of Public Works
FROM: Eric Schmidt, P.E., Senior Engineer
SUBJECT: Biesterfield Rd/Wise Rd Resurfacing Project -
Re-Appropriating MFT Rebuild Illinois Bond Funds To
MFT
BACKGROUND:
This amendment would revise the previously adopted Resolution No. 29-21 authorizing
the Maintenance of Streets and Highways by a Municipality Under the Illinois Highway
Code and appropriating Motor Fuel Tax Funds (MFT) from the Rebuild Illinois Bond
allotment in the amount of $350,024 for the Biesterfield Road/Wise Road Resurfacing
project. Through the auditing process with the State of Illinois, it was determined that the
Village over-appropriated the allotted amount of Rebuild Illinois Funds. A resolution to
amend the use of the Rebuild Illinois Funds (RBI) to Motor Fuel Tax (MFT) is needed to
balance the funds. Both Motor Fuel Tax and Rebuild Illinois Funds are distributed from the
same pool of funds. This change is procedural in nature.
As part of the amendment, the Village would solely utilize the Motor Fuel Tax Funds and
not the Rebuild Illinois Bond portion of the Motor Fuel Tax Funds.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Eric Schmidt Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Bryan Grippo Approved
Christine Tromp Approved
Jennifer Mahon Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1.BLR 09110 Amendment
2.BLR 09150 MFT
BLR 09110 (Rev. 01/18/23)
Resolution for Improvement
Under the Illinois Highway Code
Page 1 of 1Printed 09/02/25
Resolution Type
Original
Resolution Number Section Number
21-00074-00-RS
BE IT RESOLVED, by the
Governing Body Type
President and Board of Trustees of the
Local Public Agency Type
Village
of
Name of Local Public Agency
Elk Grove Village Illinois that the following described street(s)/road(s)/structure be improved under
the Illinois Highway Code. Work shall be done by
Contract or Day Labor
Contract .
NoYes
Is this project a bondable capital improvement?
For Roadway/Street Improvements:
Name of Street(s)/Road(s)Length
(miles)Route From To
Biesterfield Road 0.5 1338 West Village Limits Meacham Road
For Structures:
Name of Street(s)/Road(s)Existing
Structure No.Route Location Feature Crossed
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
The resurfacing project of Biesterfield/Wise Road from the west Village limit to Meacham Road. The project will
consist of pavement patching and resurfacing with HMA surface course, storm structure adjustments, crosswalk
improvements, sidewalk and ADA ramps, concrete repairs, pavement markings, detector loop replacement,
pedestrian signal modifications and landscape restoration.
2. That there is hereby appropriated the sum of Three Hundred Fifty Thousand Twenty Four and 00/100
$350,024.00 Dollars () for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I,
Name of Clerk
Jennifer Mahon
Local Public Agency Type
Village Clerk in and for said
Local Public Agency Type
Village
of
Name of Local Public Agency
Elk Grove Village in the State aforesaid, and keeper of the records and files thereof, as provided by
statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Governing Body Type
President and Board of Trustees of
Name of Local Public Agency
Elk Grove Village at a meeting held on
Date
September 09, 2025
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
9th day of
Month, Year
September, 2025
.
.
(SEAL, if required by the LPA)Clerk Signature & Date
Approved
Regional Engineer Signature & Date
Department of Transportation
BLR 09150 (Rev. 07/07/22)
Request for Expenditure/Authorization
of Motor Fuel Tax Funds
Page 1 of 2Completed08/26/25
Local Public Agency
Village of Elk Grove Village
Type
Village
County
Cook
Section Number
21-00074-00-RS
I hereby request authorization to expend Motor Fuel Tax Funds as indicated below:
Purpose Motor Fuel Tax Amount Rebuild Illinois Amount
County Engineer/Superintendent Salary & Expenses n/a
Contract Construction $196,754.79
Day Labor Construction
Engineering $94,443.83
Engineering Investigations
IMRF/Social Security n/a
Maintenance
Maintenance Engineering
Obligation Retirement n/a
Other
Right-of-Way (Itemized on 2nd page)
TOTAL $291,198.62
Comments
Local Public Agency Official Signature & Date
Title
Approved
Department of Transportation Use
Entered By Date
Regional Engineer Signature & Date
Department of Transportation
Page 2 of 2 BLR 09150 (Rev. 07/07/22)Completed08/26/25
Itemization of Right-of-Way Request
Location of Property
Street/Road
Parcel
Number
Address of
Property Involved Property Owner
Acres
Right-of-
Way
Relocation
Costs
Cost of Land
Acquired
Cost of
Damage to
Land not
Acquired Total
TOTAL
Add Item