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HomeMy WebLinkAboutAGENDA - 06/17/2025 - AGENDAPage 1 of 6 AGENDA REGULAR VILLAGE BOARD MEETING JUNE 17, 2025 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (OUR LADY OF THE BLESSED SACRAMENT, ASSOC. PASTOR FR PAULADAJA) 3. APPROVAL OF MINUTES OF MAY 27, 2025 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: MAY 31, 2025 $ 3,784,564.42JUNE 17, 2025 $ 486,946.31 6. CONSENT AGENDA a.Consideration of a request from the Fraternal Order of Police Elk Grove Village Lodge No. 35 to waive FY 2025-26 business license fees in the amount of $50. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) b.Consideration of a request from the Society of St. Vincent de Paul located at 12731 S. Wood Street, Blue Island, IL to waive FY 2025-26 business license fees for the placement of a collection box at Queen of the Rosary Church in the amount of $450. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) c.Consideration of a request from Meet Chicago Northwest Convention Bureau for payment of annual dues for FY 2025-26 in the amount of $91,431.02 Page 2 of 6 (The annual dues rate is based on 10% of the 4% hotel/motel taxes collected. (This year's distribution of $91,432.02 to Meet Chicago Northwest has increased by $7,034.74 or 8% from the previous year.) d. Consideration to award a professional service contract to HR Green of McHenry, IL for design engineering services for the Village Hall lift station rehabilitation project in the amount of $52,270.00 from the Water and Sewer Fund. (A proposal was solicited from HR Green of McHenry, IL for the design engineering services for the Village Hall lift station rehabilitation project. (HR Green will provide construction documents, including the plans, specifications, and special provisions for the Village Hall lift station rehabilitation project. (The Director of Public Works recommends approval.) e. Consideration to award a purchase contract through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract to Currie Motors of Frankfort, IL in the amount of $56,110 for the purchase of a 2025 Police Interceptor unit from the General Fund. (Funds have been allocated in the FY2026 budget to purchase a new Ford Police Interceptor unit to replace unit 263, a 2015 Ford Explorer due to age and high mileage for the Police Department. (The 2025 Ford Police Interceptor Unit is available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from the lowest determined bidder, Currie Motors of Frankfort, IL in the amount of $56,110. (Adequate funds are available in the General Fund. (The Director of Public Works recommends approval.) f. Consideration to waive the formal bidding process and award a purchase contract to Ourisman Tri-State Ford of Rising Sun, MD for the purchase of a 2025 Ford F-250 crew cab pick-up truck in the amount of $63,400 from the General Fund. (Funds have been allocated in the FY2026 budget to purchase a 2025 Ford F-250 crew cab pick-up truck to replace a 2018 Ford Expedition for the Fire Department. (This is the frontline Battalion Chief vehicle. The 2025 Ford F-250 crew cab pick-up truck is available from Ourisman Tri-State Ford of Rising Sun, MD in the amount of $63,400. (Ourisman Tri-State Ford currently has a Ford F-250 crew cab pick-up truck with the appropriate specs in stock on their lot for immediate delivery. (Adequate funds are available in the Fire Department Budget within the General Fund. (The Director of Public Works recommends approval.) g. Consideration to award a professional services contract to Mercury Associates, Inc. of Daniel Island, SC for professional consulting services to provide a fleet assessment in the amount of $72,250 from the General Fund. (A proposal was solicited from Mercury Associates, Inc. of Daniel Island, SC for fleet consulting services to Elk Grove Village. (Mercury Associates will provide a fleet assessment to cover staffing, policies and procedures, utilization of Fleet Management Information System, and efficiencies regarding the use of staff time, and the option to provide a template for replacement planning of vehicles. (Mercury Associates Inc., is a dedicated fleet management consulting firm with nearly all Page 3 of 6 of their professionals having served as fleet managers in the public and/or private sector prior to beginning their consulting careers with Mercury. (Adequate funds are available in the FY2026 General Fund. (The Director of Public Works recommends approval.) h. Consideration to award a sole source purchase contract to Dinges Fire Company of Amboy, IL for the purchase of fifteen (15) sets of custom turnout gear in the amount of $84,000 from the General Fund. (The Fire Department budgets annually to purchase custom turnout gear. (Lion Group, Inc. is a leader in the protective clothing industry and offers a wide variety of custom options. (Personnel have provided positive feedback with Lion turnout gear. (Dinges Fire Company of Amboy, IL is a local Lion distributor and holds a joint purchasing contract through National Purchasing Partners (NPP). (The Fire Department has a good working relationship with Dinges Fire Company. (Adequate funds are available in the Fire Department General Fund budget. (The Fire Chief recommends approval.) i. Consideration to award a professional service contract to Ciorba Group of Chicago, IL for design and construction engineering services for the 2025 standby generator improvement project in the amount of $92,549.20 from the Busse Elmhurst Redevelopment Fund and the Water and Sewer Fund. (A proposal was solicited from Ciorba Group of Chicago, IL for the design and construction engineering services for the 2025 standby generator improvement project. (Ciorba Group will provide design and construction engineering, including project plans, specifications, special provisions, and construction oversight for the 2025 standby generator improvement project. (The Director of Public Works recommends approval.) j. Consideration to award a purchase contract through the Sourcewell Purchasing Cooperative to McCann Equipment of Bolingbrook, IL for the purchase of one CASE 590 backhoe loader in the amount of $149,654 from the Water & Sewer Fund (Funds have been allocated in the FY2026 budget to replace backhoe loader 841, a 2009 CASE 590 that is 16 years old and has over 7,000 hours of operation. (The CASE 590 backhoe loader is available through Sourcewell Purchasing Cooperative Contract 011723 from McCann Equipment of Bolingbrook, IL in the amount of $149,654. (Adequate funds are available in the Water & Sewer Fund. (The Director of Public Works recommends approval.) k. Consideration to award a professional service contract to Davis Harrison Dion Strategic Communications (DHD) of Chicago, IL, for business communications and marketing services with a total contract amount not to exceed $163,710 from the Business Leaders Fund and the Busse/Elmhurst Redevelopment Fund. (In 2024, the Village Board awarded a contract to David Harrison Dion (DHD) to manage the Village’s business communication program. (During the course of this contract, DHD has successfully supported the Village's ongoing business communication needs, and led the successful design of the Page 4 of 6 new elkgrovebusiness.org website as well as the rebranding and redesign of the Overherd business newsletter. (Marketing and communications are essential elements of the Village’s Beyond Business Friendly strategy for business retention and recruitment. (The Beyond Business Friendly marketing campaign targets various audiences, including current businesses located in Elk Grove, businesses looking to relocate to the Village, and real estate professionals and developers working in the region. (This 9-month contract will align ongoing services with the Village's fiscal year to facilitate ongoing budgeting and planning. (The proposal includes costs of $125,610 for ongoing services and $38,100 for the one- time deliverables, for a total cost of $163,710. (Sufficient funds have been budgeted in the Business Leaders Fund and the Busse- Elmhurst Redevelopment Fund. (The Director of Business Development & Marketing recommends awarding the contract to DHD.) l. Consideration to award a purchase contract through the Sourcewell Purchasing Cooperative to EJ Equipment of Manteno, IL for the purchase of a 2025 Ford F-550 crew cab truck with a utility service body and crane in the amount of $208,510 from the Water & Sewer Fund. (Funds have been allocated in the FY2026 budget to replace unit 821, a 2004 Ford F-550 crane truck that is 21 years old and has a high volume of repairs. (The Ford F-550 crew cab truck with utility body and crane is available through Sourcewell Purchasing Cooperative Contract 032824-NAF from EJ Equipment of Manteno, IL in the amount of $208,510.00. (Adequate funds are available in the Water & Sewer Fund. (The Director of Public Works recommends approval.) m. Consideration to increase the maintenance service contract with H&H Electric Co. of Franklin Park, IL for annual arterial and Business Park street light maintenance contract by $41,925.68 for a total contract amount of $211,662.92 from the Business Leaders Forum Fund. (On April 9, 2024 the Village Board awarded a contract to H&H Electric Co. of Franklin Park, IL for the annual arterial and Business Park street light maintenance. (The increase is due to the large number of insured repairs resulting from vehicle accidents and semi-trucks clipping poles while turning (Adequate funds are available in the Business Leaders Forum Fund. (The Director of Public Works has recommended approval.) n. Consideration to adopt Ordinance No. 3903 granting a Special Use Permit for an Electrical Substation Expansion, approving the resubdivision of two lots to one lot and the granting of associated variations of the Zoning Ordinance and Municipal Code for property located at 1500 and 1510 E. Higgins Road (Commonwealth Edison). (This item was discussed at the May 27, 2025, Board Meeting and currently appears under Unfinished Business.) o. Consideration to adopt Resolution No. 41-25 approving the acquisition of land and permanent easement for the purpose of roadway improvements along Tonne Road between Page 5 of 6 the Village of Elk Grove Village and the property owners of 600 Landmeier Road, Elk Grove Township, and payment to the property owner in the amount of $7,600 from the Business Leaders Forum Fund. (The Village requested land and easement from the property owner of 600 Landmeier Road, Elk Grove Township, to secure legal rights to perform roadway improvements on the Tonne Road Reconstruction project. (The property owner has agreed to a total land and easement cost of $7,600 for Parcel number 0014. (The land and easement purchase prices were determined by appraisal, through the Village's consultant. (Funds for the land and easement are available in the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) p. Consideration to adopt Resolution No. 42-25 approving the Plat of Subdivision identified as LPC Elk Grove Village I Subdivision (2700 York Road). (This Resubdivision would consolidate two (2) existing lots at 2700 York Road into one (1) lot for the purpose of consolidating the lots to develop a speculative industrial building. (Village staff recommends approval.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. PC Docket 25-4 - Consideration of a petition submitted by Prime Data Centers for a Resubdivision with Associated Variations for property located at 1650 E. Higgins Road, 1600 E. Higgins Road, and 1550 E. Higgins Road. (PH 06-09-25) b. Consideration of a Petition seeking a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in the I-2 Industrial Zoning District. (A Public Hearing date has yet to be determined.) c. Consideration of a petition seeking a Special Use Permit to construct an electrical substation for the property located at 101 Northwest Point. (Public Hearing date has yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan 10. RECYCLING & WASTE COMMITTEE - Trustee Franke 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Bush 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Lasken 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt Page 6 of 6 17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a.Village Attorney - Prepare the necessary documents for a Special Use Permit to allow an Electrical Substation Expansion and approval of the resubdivision and granting of variations for property located at 1500 and 1501 E. Higgins Road (Commonwealth Edison). 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENTIn compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. ORDINANCE NO. _____ AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR AN ELECTRICAL SUBSTATION EXPANSION, APPROVING THE RESUBDIVISION OF TWO LOTS TO ONE LOT AND THE GRANTING OF ASSOCIATED VARIATIONS OF THE ZONING ORDINANCE AND THE MUNICIPAL CODE FOR PROPERTIES LOCATED AT 1500 AND 1510 E. HIGGINS ROAD (COMMONWEALTH EDISON) WHEREAS, the Plan Commission of the Village of Elk Grove Village, at a public hearing duly called and held according to law, considered the granting of a Special Use Permit to Commonwealth Edison for an electrical substation expansion, the approval of a resubdivision of two lots into one lot and the granting of associated variations for properties located at 1500 and 1510 E. Higgins Road; and WHEREAS, the Mayor and Board of Trustees find and believe it to be in the best interest of the Village to grant the Special Use Permit and approve the resubdivision and the variations as recommended by the Plan Commission. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows: Section 1: That there be granted a Special Use Permit to Commonwealth Edison for an electrical substation expansion for property located at 1500 and 1510 E. Higgins Road and to resubdivide the existing two lots into one lot, and to grant the following variations of the Zoning Ordinance and the Village Code: a.A variation from Section 3-2-G-3, 3-2-G-4 and 4-2-1 of the Village of Elk Grove Zoning Ordinance to allow interior parking, driveways and loading areas to be compacted gravel except driveway aprons; b.A variation from Sections 7-1, 3-2-D, 3-2-F and 3-7 of the Zoning Ordinance for the size, location and number of principal and accessory structures; c.A variation from Section 3-3-D of the Zoning Ordinance to allow construction of a fence in excess of eight (8’) feet around the property and from Section 3-3-A of the Zoning Ordinance to allow for a variance for location of fences, within required setbacks; d.A variation from Sections 4-2-I-6 and 10-3-K of the Zoning Ordinance granting a waiver from the requirement for off-street parking lighting and certain property line lighting requirements; e.A variation from Section 4-6 of the Zoning Ordinance to eliminate the requirement for off-street loading spaces and a variation from Section 4-4 of the Zoning Ordinance as it relates to minimum loading requirements; f.A variation from Section 7-4-A-6 of the Zoning Ordinance to allow a building in size which is less than 25% of the lot area from Section 3-2-F-2 of the Zoning Ordinance to allow an accessory building less than 500 square feet; g.A variation from Section 10-3-G of the Zoning Ordinance to allow flammable materials (in this case, transformer oil) to be situated within the Property and within fifty feet (50’) of the lot lines with the condition that such flammable materials would only be placed on a temporary basis for the purpose of oiling transformers during installation, replacement, or maintenance; h.A variation from the definition of “zoning lot” in Section 2-2 of the Zoning Ordinance to allow a zoning lot within frontage on an improved public street and from any requirement in Section 7-1 for any minimum required front yard width since the Property has no front yard; i.A variation from Section 8-3-E-6-f of the Zoning Ordinance to allow the requested Special Use amendment to apply to the Property and not just to ComEd; j.A variation from Section 8-12B-1-1(D) of the Municipal Code to waive the required easements; k.A variation from Section 8-12B-1-2(K) from the Municipal Code to allow above ground utility facilities, with the exception of non-electrical building services which shall be located underground; l.A variation from Section 8-3B-2B-14 of the Municipal Code with respect to exterior material requirements for compartments, equipment and structures of the Substation with the exception of the Primary Structure, which will adhere to the exterior material requirements; m.A variation from Section 8-3A-12-D-10 of the Municipal Code from requirement to plant parkway trees; n.A variation from Section 8-8A-3-B.1 of the Municipal Code to allow interior parking, driveways and loading areas to be compacted gravel except driveway. Section 2: That the Village Clerk is hereby authorized to publish this Ordinance in pamphlet form. Section 3: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. VOTE: AYES: ____ NAYS: ____ ABSENT____ PASSED this ____ day of ___ 2025 APPROVED this ___ day of ______ 2025 APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Jennifer S. Mahon, Deputy Village Clerk PUBLISHED in pamphlet form this _____ day of _________ 2025. RESOLUTION NO. _____ A RESOLUTION APPROVING THE ACQUISITION OF A PERMANENT EASEMENT FOR THE PURPOSE OF ROADWAY IMPROVEMENTS ALONG TONNE ROAD BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE PROPERTY OWNERS OF 600 LANDMEIER ROAD, ELK GROVE VILLAGE TOWNSHIP AND PAYMENT TO THE PROPERTY OWNER IN THE AMOUNT OF $7,600 FROM THE BUSINESS LEADERS FORUM FUND _____________ NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois, as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: PLAT OF EASEMENT a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said document upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: ___ NAYS: ___ ABSENT: __ PASSED this ___ day of ____ 2025 APPROVED this ___ day of ___ 2025 APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Jennifer S. Mahon, Deputy Village Clerk Perm easement,600Landmeier 5. **Attach a current W-9 form for each TIN/FEIN/SSN. NON-FOREIGN CERTIFICATION-FIRPTA. Section 1445 of the Internal Revenue Code provides that a transferee (buyer) of a U.S. real property interest must withhold tax if the transferor is a foreign person. For purposes of this paragraph, "Transferee" shall mean "Grantee" and "Transferor" shall mean "Granter". To inform the Grantee that withholding of tax is not required upon the disposition of a U.S. real property interest by Granter, the Granter hereby certifies the following: a.Transferor is the owner of the real property being conveyed; b.Transferor is not a foreign person, entity, or disregarded entity (as such terms are defined in the Internal Revenue Code and Income Tax Regulations); and c.Transferor's U.S. Taxpayer Identification Number and address set forth above are true and correct. Transferor understands that this certification may be disclosed to the Internal Revenue Service by Transferee and that any false statement contained herein could be punished by fine, impris�nt or both. .i.;(;/k.-..::,..__��='--InitiaI Initial 6.Illinois law (15 ILCS 405/10.05 to 405/10.05b) requires the State of Illinois Comptroller to deduct from any State of Illinois warrants or payments the amount of any outstanding account or claim in favor of the State of Illinois and any amount necessary to satisfy past due child support or delinquent student loan and financial aid obligations on any loan guaranteed by the Illinois Student Assistance Commission. 7.This Receipt of Conveyance Documents and Disbursement Statement is the entire and exclusive agreement between the parties and supersede any written or oral understanding, promise or agreement, directly or indirectly related to the conveyance of parcel and improvements. The parties agree that any changes to this Receipt may only be made in writing and signed by the parties. ip, an Illinois Quasi-Municipal Corporation George K. Busse, Township Supervisor Print Name (and Title, if applicable) Signature Print Name (and Title, if applicable) Date: ___________ _ Grantee: The Village of Elk Grove Village The Village of Elk Grove Village Page 2 of 2 LA 4112A Template (Rev. 02/9/16) RESOLUTION NO. ___ A RESOLUTION APPROVING A PLAT OF SUBDIVISION IDENTIFIED AS LPC ELK GROVE VILLAGE I SUBDIVISION (2700 YORK ROAD) __________________ BE IT RESOLVED, by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That approval is hereby given the Plat of Subdivision identified as LPC Elk Grove Village I Subdivision, being a Subdivision of part of Devon O’Hare Industrial Park unit No. 1, a Subdivision in the Northeast ¼ of Section 2, Township 40 North, Range 11 East of the Third Principal Meridian, in DuPage County, Illinois, a copy of which is attached hereto and made a part hereof as if fully set forth. Section 2: That the Mayor and Village Clerk are hereby authorized to sign said Plat for and in the name of the Village and attach thereto the corporate seal. Section 3: That the Village Clerk is hereby directed to record a copy of said Plat with the Cook County Clerk’s Recordings Division of Cook County, Illinois. Section 4: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES: ___ NAYS: ___ ABSENT: ___ PASSED this ___ day of ________ 2025 APPROVED this __ day of ________ 2025 APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: _____ Jennifer S. Mahon, Deputy Village Clerk Subdivsion.2700York York Road (County Highway 8)PanAmBoulevardDelta Lane 1333 Butterfield Road, Suite 300, Downers Grove, IL 60515PHONE: (630) 652-4600, FAX: (630) 652-4601www.jacobandhefner.comIllinois Professional Design FirmLicense No. 184-003073 Exp. 4/30/27ElkGroveSite 1333 Butterfield Road, Suite 300, Downers Grove, IL 60515PHONE: (630) 652-4600, FAX: (630) 652-4601www.jacobandhefner.comIllinois Professional Design FirmLicense No. 184-003073 Exp. 4/30/27’