HomeMy WebLinkAboutVILLAGE BOARD - 02/24/2026 - VB MinutesMINUTES
REGULAR VILLAGE BOARD MEETING
FEBRUARY 24, 2026
1. CALL TO ORDER— 7:13 PM
PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffery C. Franke, Kathryn A.
Jarosch, Keith Lasken, Tammy K. Miller, Stephen F. Schmidt
A Quorum was present
Also Present: Village Manager Matthew J. Roan, Village Attorney Michael T. Del Galdo, and
Assistant Village Manager Caroline Tittle
ABSENT: Jennifer Mahon
2. PLEDGE OF ALLEGIANCE/ INVOCATION
3. APPROVAL OF MINUTES OF FEBRUARY 10, 2026 — Motion to approve the Minutes of the
Regular Board Meeting held on February 10, 2026, as submitted and dispense with the reading.
Moved by Trustee Franke Seconded by Trustee Jarosch
The motion was voted upon by acclamation
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT
Mayor Johnson — Mayor Johnson met with EGTV Channel 6 on February 12 to discuss the Village's
70th anniversary and the series of events planned.
Mayor Johnson attended the luncheon hosted by Rotary on February 19, where data centers were a
topic of discussion.
Mayor Johnson shared that the budget meeting with staff is scheduled for March 18.
Mayor Johnson informed the community that he is very thankful for his good health and clear test
results. He reminded everyone to keep up with their health screenings each year.
Mayor Johnson introduced Chief Dorn for the swearing -in ceremony of three new police officers in
Elk Grove Village. Chief Dorn noted that the police hiring process takes about eight months. The new
officers welcomed to the force were Rafael Castillo, Michael Mitchell, and Ethan Serna.
Trustee Bush — Trustee Bush congratulated Julia Korzen, a student at Elk Grove High School, on
winning the state bowling championship for the second year in a row.
Trustee Miller — Trustee Miller advised that she attended the Meet Chicago Northwest Bears event
with Trustee Jarosch on February 11, where nine different mayors were in attendance. She also
attended the ribbon cutting for United Espresso on February 19 and the ribbon cutting for Sattvic
Indian Thali Restaurant on February 24.
Trustee Franke — Trustee Franke — No Report.
Trustee Schmidt— Trustee Schmidt — Trustee Schmidt was notified in the afternoon about the parole
hearing for Patty Columbo. A Webex testimony is scheduled for March 23. He also plans to travel to
Springfield on March 26 to provide testimony before the full Parole Board.
Trustee Jarosh — Trustee Jarosh — Trustee Jarosch attended the ribbon cutting for Par Lounge and was
very impressed. She also shared that she was impressed with Sattvic Indian Thali Restaurant.
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Trustee Lasken — Trustee Lasken enjoyed the ribbon cutting for Par Lounge, noting that it is open
24/7 and features 500 golf courses. He also attended the Robot Rumble, where high school students
build robots and compete against one another. Trustee Lasken served as a judge for more than 50
matches
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payments of invoices shown
on the February 24, 2026 Accounts Payable Warrant in the amount of $655,564.24
Moved by: Trustee Franke Seconded by: Trustee Bush
AYES: Trustees Bush, Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Consideration of a request from Living Hope Church, 777 Meacham Road, to waive permit fees
for a temporary banner advertising their Easter Egg Hunt in the amount of $25.
(It has been past practice of the Village Board to grant fee waivers to governmental and non-
profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration to increase the Fiscal Year 2026 Capital Projects Fund Budget in the amount of
$23,000,000.
(On November 18, 2025, the Village Board approved a Purchase, Sale and Redevelopment
Agreement with SG Elk Grove, LLC for the property at 610 Meacham Road.
(An increase in the FY2026 Capital Projects Fund Budget is necessary to disburse the loan funds
provided for in this agreement.
(This loan secures the development of a new hockey rink and two retail outlots on the blighted
property at 610 Meacham Road, which has been largely vacant for nearly a decade.
(By acting as the primary lender for the project, the Village maintains legal rights to the property
in the event of default.
(The loan will be repaid in full.
(Adequate funds are available in the Capital Projects Fund.)
c. Consideration to award a professional service contract to Lauterbach & Amen, LLP of
Naperville, IL to perform the Village's annual audit in an amount not to exceed $35,460.
(This contract is year four of a five-year contract with Lauterbach & Amen, LLP to audit the
Village's financial statements.
(Year four will audit the financial statements for the fiscal year ending April 30, 2026.
(This fourth year of the contract represents a 3.1 % increase from the previous year.
(Lauterbach & Amen, LLP audits many municipalities with personnel specializing in
governmental accounting. They have demonstrated their commitment by providing a high level
of quality service with technically competent personnel.
(Their expertise is critical for the adoption of new accounting pronouncements issued by the
Governmental Accounting Standards Board (GASB).
(Adequate funds are included in the proposed FY 2026-27 budget.
(The Library will retain the same auditor as the Village under a separate contract.
(The Interim Director of Finance recommends approval.)
d. Consideration to increase the construction contract with Dynamic Heating & Piping Company
of Crestwood, IL for the unit heater replacement at Public Works Biesterfield Facility project in
the amount of $6,350 for a total cost of $41,350 from the General Fund.
(On Tuesday, December 2, 2025, the Village opened sealed bids for the unit heater replacement
at Public Works Biesterfield Facility project.
(The lowest responsive and responsible bid was received from Dynamic Heating & Piping
Company of Crestwood, IL for a cost of $35,000.
(An increase of $6,350 for additional electrical work is required to complete the necessary work.
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(Adequate funds are available in the General Fund.
(The Director of Public Works recommends approval.)
e. Consideration to award a purchase contract through the Houston -Galveston Area Council
(HGAC) joint purchasing cooperative (Contract No. CW10-19) to Scientel Solutions of Aurora,
IL to replace the Village's high-speed wireless backbone with new hardware in an amount not
to exceed $158,500.
(The Village of Elk Grove deployed its existing wireless radio infrastructure between our
primary facilities in early 2006 and last replaced the high speed backbone in 2016.
(At almost ten years of use, our existing radios are no longer under support and have seen six
failures in 2025 and early 2026
(In fiscal year 2025, IT recognized the need to replace the Village's high speed radio network
and budgeted for the replacement in fiscal year 2026.
(As our data transmission requirements have increased significantly since the last replacement
in 2016, the Information Technology staff has researched available technologies for meeting our
high speed transmission requirements and determined that replacing our existing hardware with
new equipment is the most cost-effective approach at this time with latest generation equipment.
(Scientel Solutions of Aurora, IL currently holds a competitively bid joint purchasing contract
through the Houston -Galveston Area Council (HGAC), Contract No. CW10-19, of which the
Village is a member.
(The Director of Information Technology recommends approval.)
f. Consideration of a request to renew a landscape services contract to Langton Group of
Woodstock, IL for the 2026 Residential & Business Park - turf and landscape bed maintenance
contract in the amount of $374,429.41 from the Public Works General, Residential
Enhancement, BLF, and Busse -Elmhurst Redevelopment Funds.
(On February 27, 2024, the Village Board awarded a contract to Langton Group of Woodstock,
IL for the Residential & Business Park - turf and landscape bed maintenance contract.
(The contract provided for an option of four (4) additional renewals through February 28, 2029.
(Langton Group has performed satisfactorily throughout the first year of the contract.
(The contract period is from March 1, 2026 through February 28, 2027.
(The contract amount reflects a 2.2% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
g. Consideration to award a construction contract to Roadsafe Traffic Systems, Inc. of Woodridge,
IL for the residential regulatory sign replacement project Phase III in an amount not to exceed
$782,041.95 from the Capital Projects Fund.
(On Tuesday, February 3, 2026, the Village opened sealed bids for the residential regulatory
sign replacement project Phase III.
(The lowest responsive and responsible bid was received from Roadsafe Traffic Systems of
Woodridge, IL in the amount of $782,041.95.
(Funds are available in the Capital Projects Fund.
(The Director of Public Works recommends approval.)
h. Consideration to award a construction contract to Globe Construction, Inc. of Addison, IL for
the 2026 Village -wide concrete replacement program in an amount not to exceed $645,000 from
the Capital Project and Water & Sewer Funds.
(On Tuesday, February 10, 2026, the Village opened sealed bids for the 2026 Village -wide
concrete replacement program.
(The lowest responsive and responsible bid was received from Globe Construction Inc. of
Addison, IL.
(Adequate funds are available in the Capital Project and Water & Sewer Funds.
(The Director of Public Works recommends approval.)
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i. Consideration to award a professional construction engineering service to HR Green, Inc. of
McHenry, IL to provide the necessary construction engineering services for the Pratt Boulevard
roadway reconstruction and water main replacement improvement project in the amount of
$661,780 from the Busse -Elmhurst Redevelopment Fund.
(HR Green, Inc. submitted a proposal to provide the necessary construction engineering services
for the Pratt Boulevard roadway reconstruction and water main replacement improvement
project.
(This project will include the reconstruction of Pratt Boulevard along with the replacement of
the water main. Landscaping, lighting, and a multi -use path will also be incorporated into the
Pratt Corridor.
(HR Green has successfully completed construction supervision for Village staff in the past and
is providing a resident engineer with a strong track record.
(Adequate funds are available in the Busse -Elmhurst Redevelopment Fund.
(The Director of Public Works has recommended approval.)
j. Consideration to award a construction contract to Builders Asphalt, LLC of Hillside, IL to
furnish hot -mix asphalt materials as part of the 2026 hot -mix asphalt material purchase contract
in the amount of $74,000 from the Motor Fuel Tax, General and Water & Sewer Funds.
(On Thursday, February 12, 2026, the Village opened sealed bids for the 2026 hot -mix asphalt
material purchase contract.
(The lowest responsive and responsible bid, adjusted for mileage cost, was received from
Builders Asphalt, LLC of Hillside, IL.
(Adequate funds for the project have been included in the proposed FY2027 Motor Fuel Tax,
Streets and Water & Sewer Fund Budgets.
(The Director of Public Works recommends approval.)
k. Consideration to increase the construction contract to Builders Paving, LLC of Hillside, IL in
the amount of $111,357.75 to add the resurfacing of Cemetery Lane to an existing street
resurfacing contract, for a total contract amount of $540,042.75 from the Capital Project Fund.
(On February 25, 2025, the Village Board awarded the contract for the 2025 Residential
Roadway Resurfacing project to the lowest responsive and responsible bidder, Builders Paving,
LLC of Hillside, IL
(On March 25, 2025, the Village Board awarded an additional contract to Builder Paving, to add
the resurfacing of an additional 0.7 miles of roadway.
(Due to the similar nature and scope of the work to be performed, Village staff recommend
adding the resurfacing of Cemetery Lane to the existing contract with Builders Paving for
additional resurfacing.
(Builders Paving has provided a proposal to resurface Cemetery Lane as part of the Elk Grove
Cemetery Rehabilitation project.
(Adequate funds for the project are available in the Capital Projects Fund.
(The Director of Public Works recommends approval.)
1. Consideration to award a contract to the lowest responsive and responsible bidder, Builders
Paving, LLC of Hillside, IL for the 2026 Business Park street rehabilitation project in the amount
of $1,518,808 from the Business Leaders Forum Fund, Water & Sewer Fund, Higgins Road
Corridor Redevelopment Fund and Busse -Elmhurst Redevelopment Fund.
(On Thursday, February 12, 2026, the Village opened sealed bids for the 2026 Business Park
street rehabilitation project.
(Seven (7) contractors obtained bid documents and four (4) submitted bids.
(The lowest responsive and responsible bid was received from Builders Paving, LLC of Hillside,
IL.
(Adequate funds for the project are included in the proposed FY2027 Business Leaders Forum
Fund, Water & Sewer Fund, Higgins Road Corridor Redevelopment Fund and Busse -Elmhurst
Redevelopment Fund Budgets.
(The Director of Public Works recommends approval.)
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in. Consideration to award a construction contract to the lowest responsive and responsible bidder,
Builders Paving, LLC of Hillside, IL for the 2026 residential roadway resurfacing project in the
amount of $3,708,444 from the Motor Fuel Tax, Capital Project, and Water & Sewer Funds.
(On Thursday, February 12, 2026, Village opened sealed bids for the 2026 residential roadway
resurfacing project. (Four (4) contractors obtained bid documents and three (3) submitted bids.
(The lowest responsive and responsible bid was received from Builders Paving, LLC of Hillside,
IL.
(Adequate funds for the project have been included in the proposed FY2027 Motor Fuel Tax,
Capital Project and Water & Sewer Funds Budgets.
(The Director of Public Works recommends approval.)
n. Consideration to adopt Resolution No. 12-26 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County Class
6B Property Tax Exemption status pursuant to the Cook County Real Property Classification
Ordinance as amended July 27, 2018 for certain real estate located at 2323 Touhy Avenue.
(The Law Offices of Atom Law Group, on behalf of their client ERA Property Group, Inc.
(Applicant) is seeking a Cook County Class 6B property tax exemption for property located at
2323 Touhy Avenue.
(The Applicant intends to purchase the 31,989 square foot industrial facility and plans to use the
building as a warehouse and showroom for storing, displaying, and shipping industrial
machinery and equipment.
(They have 4 full-time employees and in the next one to two years, plan to add 3-4 additional
full-time employees at this facility.
(Ermak USA, who is purchasing the property, currently leases a space in New Jersey and is
expanding their operation to support continued growth in the US. Ermak USA sells press brakes,
fiber laser cutting machines, punch presses, plasma cutting systems, and shear cutting machines.
(The Applicant will refurbish the building to increase its functionality and improve the building
at an estimated cost of $352,500. Improvements will include the replacement of the existing
loading dock, the parking lot, and the concrete pavement in the parking lot. The Applicant will
clean out the rear drainage ditch and around the west and east sides of the building to replace it
with grass and update the landscaping. They will add new paneling and paint the west, east, and
front fagades. Two new sidewalks will be added to connect the doors on the east and west corners
of the building.
(The eligibility requirements for 6B status are new construction, substantial rehabilitation, or
buildings that have been vacant for a period of time. This site qualifies based on the
Reoccupation of Abandoned Property with less than 12 months of vacancy with a Purchase for
Value, Special Circumstances, and Substantial Rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the assessment
level lowered for a period of twelve years. The assessment schedule is 10% of fair market value
for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is
currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development & Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application
with Cook County. Final approval is at the discretion of the Village Board and contingent on the
Applicant completing the improvements stated in their application.
(The Director of Business Development & Marketing recommends issuing a Letter of Receipt.)
Motion to approve Consent Agenda items a — n.
Moved by: Trustee Miller Seconded by: Trustee Franke
AYES: Trustees Bush, Franke, Jarosch, Lasken, Miller, Schmidt
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA — No Items
8. PLAN COMMISSON - Village Manager Roan
a. Consideration of a Petition seeking a Special Use Permit to operate a pet clinic at 1524, 1528,
and 1532 Nerge Road. (PH 2-9-26)
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b. Consideration of a Petition for Special Use submitted by Schaumburg Bank & Trust Company,
N.A. at 900 E Higgins Road. (PH 2-9-26)
c. Consideration of a Petition to consider a text amendment to Elk Grove Village Zoning
Ordinance Section 2-2 Definitions, adjusting the definition of short term rentals for residential
structures from thirty (30) consecutive days to ninety (90) consecutive days. (PH 2-9-26)
9. ZONING BOARD OF APPEALS - Village Manager Roan — No Report
10. RECYCLING & WASTE COMMITTEE - Trustee Franke — Trustee Franke confirmed that
leaf pickup will begin the week of April 6. Yard waste collection runs from April 1 through
December 15. If snowfall occurs during the week of April 6, adjustments to the leaf pickup schedule
will be made accordingly.
11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Bush — No Report
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt — Trustee Schmidt confirmed that
the Capital Improvements Committee met on February 13 to discuss the 2026 street resurfacing program.
The proposal will be presented to the Board for approval.
13. CABLE TELEVISION COMMITTEE — Trustee Laskin — Trustee Laskin reported that EGTV now
offers live replays as well as the option to download your child's game. Residents can visit the EGTV
website to download the game directly to their TV.
14. YOUTH COMMITTEE - Trustee Bush — Trustee Bush advised the Rotary Club announced that they
are offering three $5,000 scholarships, available to all students who are currently in school or plan to
attend.
15. INFORMATION COMMITTEE - Trustee Miller — Trustee Miller reminded the community that the
Public Works Department is seeking summer help. Internship positions are also available within the
Village. Residents are encouraged to visit the Village website for more information.
16. BUSINESS LEADERS FORUMS - Trustee Schmidt — No Report
17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch — No report.
18. PERSONNEL COMMITTEE - Trustee Schmidt — No report
19. AIRPORT UPDATE - Mayor Johnson — No report
20. PARADE COMMITTEE - Mayor Johnson — Mayor Johnson confirmed the first meeting is in Ap
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson — No report
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson — No report
23. LIQUOR COMMISSION - Mayor Johnson — No report
24. REPORT FROM VILLAGE MANAGER — No report
25. REPORT FROM VILLAGE CLERK — Early voting will take place from March 2 through March
16. Hours are Monday through Saturday from 9:00 a.m. to 5:00 p.m. and Sunday from 9:00 a.m. to 4:00
p.m.
26. UNFINISHED BUSINESS — No report
27. NEW BUSINESS — No report
28. PUBLIC COMMENT — No report
29. ADJOURNMENT - Motion to adjourn to closed session at 8:00 PM.
Moved by: Trustee Miller Seconded by: Trustee Lasken
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AYES: Trustees Bush, Franke, Jarosch, Lasken, Miller
NAYS: None
ABSENT: Trustee Schmidt
MOTION CARRIED
Motion to reconvene the Village Board Meeting at 8:11 PM
Moved by: Trustee Lasken Seconded by: Trustee Bush
ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:12 PM
Moved by: Trustee Franke Seconded by: Trustee Bush
Mayor Craig B.
�9-
Caroline Tittle
Assistant Village Manager
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