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HomeMy WebLinkAboutAGENDA - 04/14/2026 - AGENDA Page 1 of 10 AGENDA REGULAR VILLAGE BOARD MEETING APRIL 14, 2026 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR STEFAN POTUZNIK, CHRISTUS VICTOR CHURCH) 3. APPROVAL OF MINUTES OF MARCH 24, 2026 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: MARCH 31, 2026 $ 9,693,337.17 APRIL 14, 2026 $ 2,440,184.45 6. CONSENT AGENDA a. Consideration of a request from the Kenneth Young Center, located at 1001 Rohlwing Road, to waive the alarm user license application fee in the amount of $25. (The Kenneth Young Center is seeking to waive the alarm user license application fee. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Consideration to renew a maintenance service contract with Midwest Power Industry Inc. of Ringwood, IL for the Village's generator maintenance contract in the amount of $42,949.12 from the General Fund and Water & Sewer Fund. (On June 18, 2024, the Village Board awarded a contract to Midwest Power Industry Inc. of Ringwood, IL for the Village Generator Maintenance contract. (The contract provided the option of four (4) annual renewals through April 30, 2029. (Midwest Power Industry Inc. has performed satisfactorily throughout the contract. Page 2 of 10 (The contract period is from May 1, 2026 through April 30, 2027. (The contract amount reflects a 1.3% increase over the previous year's contract. (Funds for the contract have been allocated in the General Fund and Water & Sewer Fund. (The Director of Public Works recommends approval.) c. Consideration to renew a contract with Langton Group of Woodstock, IL for the three- season planting contract in the amount of $54,355.55 from the Residential Enhancement Fund. (On Monday, April 14, 2025, the Village opened sealed bids for the three-season planting contract. (The contract provided the option of four (4) annual renewals through April 30, 2030. (Langton Group has performed satisfactorily throughout the contract. (The contract period is from May 1, 2026 through April 30, 2027. (The contract amount reflects a 1.3% increase over the previous year's contract. (Funds for the contract have been allocated in the Residential Enhancement Fund. (The Director of Public Works recommends approval.) d. Consideration to award a contract with CC Cartage Inc. of Barrington, IL for the annual spoil hauling services contract in the amount of $65,025 from the Water & Sewer Fund. (On Tuesday, March 31, 2026, the Village opened sealed bids for the spoil hauling services contract. (One (1) contractor obtained a bid packet, with one (1) contractor submitting a bid. (This contract provides for the labor and equipment to complete the transportation and disposal of spoils generated during Public Works Department operations including water main repairs, sanitary point repairs, and more. (The initial term of the contract is from May 1, 2026 through April 30, 2027. (The contract includes the option for four (4) annual renewals in one (1) year increments beginning on May 1, 2027 through April 30, 2031. (The lowest responsive and responsible bid was received from CC Cartage Inc. of Barrington, IL in the amount $65,025. (Funds for the contract have been budgeted in the FY2027 Water & Sewer Fund. (The Director of Public Works recommends approval.) e. Consideration to award a professional services contract to Anderson Lock of Des Plaines, IL for professional consulting services to provide a new Village-wide key schedule and replacement of all Village door locks in the amount of $70,929.01 from the Capital Projects Fund. (A proposal was solicited from Anderson Lock of Des Plaines, IL to develop a new Village-wide key schedule and replace door locks at Village facilities. (Anderson Lock will develop a recommended Village-wide key schedule, including appropriate access levels. Upon approval of the new key schedule by the Village, Anderson Lock will install the new locks and implement the updated key system at each facility. (Anderson Lock previously developed the Village’s existing key schedule and maintains the current master key system. Page 3 of 10 (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) f. Consideration to waive the formal bidding process and award a purchase contract to MNJ Technologies of Buffalo Grove, IL for two (2) Hewlett Packard Enterprise network servers for a combined amount not to exceed $90,462. (Two of the Village's primary physical servers have reached the age that they need to be replaced by units that offer greater functionality and reliability. (Due to the global supply chain crisis on computer memory, costs have increased by 900% in the last six months on equipment the Village uses and has purchased previously. (Since computer memory is severely constrained by all manufacturers, computer costs are fluctuating daily with quote validity lasting no more than a week. This volatile market with constantly fluctuating prices makes the formal bidding process impractical. (The IT staff received quotes from four responsible vendors capable of providing these required replacement servers. (MNJ Technologies is a reputable firm from whom the Village has frequently purchased servers in the past, and their quote reflects the lowest pricing for the two servers. (The Director of Information Technology recommends approval.) g. Consideration to renew a purchase contract with C.C. Cartage, Inc. of Barrington, IL to furnish and deliver sand and gravel in the amount of $91,070.63 from the General and Water & Sewer Funds. (On May 28, 2024, the Village Board awarded a contract with C.C. Cartage, Inc. of Barrington, IL to furnish and deliver sand and gravel. (The contract provided for an option of four (4) additional renewals through April 30, 2029. (C.C. Cartage performed satisfactorily throughout the first year of the contract. (The contract period is from May 1, 2026 through April 30, 2027. (The contract amount reflects a 1.3% increase over the previous year's contract. (Funds to deliver sand and gravel are available in FY2027 Public Works General and Water & Sewer Funds. (The Director of Public Works recommends approval.) h. Consideration to award a purchase contract to LiftOff, Inc. of Crofton, MD to provide the Village licensing for all Microsoft products, including Email, Teams, CoPilot and Office in an amount not to exceed $92,250. (Microsoft licensing for email, email security and applications is an important component to the Village's Email/ Office 365 environment and the security of those products. (This purchase is required to stay in compliance with Microsoft's new licensing model. (In previous years, these products were purchased separately but are now combined on a single contract with the same maintenance renewal date. (Moving forward, these costs will be a recurring annual charge to the Village to maintain the use of these products. Page 4 of 10 (LiftOff Inc of Crofton MD is a reputable vendor who has provided the Village's Microsoft licensing since 2016. (In April 2025, the Village entered into an agreement with LiftOff to provide the Village locked-in pricing on Microsoft products for a three-year term, expiring in 2028. (This pricing includes free technical support with our Microsoft environment for the term of the agreement. (IT staff solicited a quote from LiftOff based on licensing needs for the upcoming year. (The Director of Information Technology recommends approval.) i. Consideration to award a professional services contract to the Illinois Public Risk Fund of Bedford Park, IL to administer workers' compensation claims in the amount of $187,358 for the policy period of May 1, 2026 through April 30, 2027. (The Illinois Public Risk Fund (IPRF) established in 1985, is the largest Illinois intergovernmental joint insurance pool serving hundreds of governmental entities and public agencies. (The Village joined IPRF beginning on May 1, 2021. (A proposal was solicited from the Illinois Public Risk Fund for the administration of worker's compensation claims. The total amount includes a premium of $187,358 for the policy period of May1, 2026 to April 30, 2027. (The Director of Finance recommends approval.) j. Consideration to award a professional service contract to Johnny Rockets Fireworks Display Corporation of Chicago, IL to design and produce fireworks displays in an amount not to exceed $196,000. (The company’s performance over the past twenty years has been satisfactory. (The Village administers several fireworks displays each year. (This year's displays will include 70th Anniversary Concert ($100,000), Fourth of July ($90,000), and Tree Lighting Ceremony ($6,000). (The Village receives some contributions from residents through water billing to support the Fourth of July display. (Sufficient funds are budgeted for this purpose in the General Fund.) k. Consideration to award a professional service contract to Davis Harrison Dion Strategic Communications (DHD) of Chicago, IL, for business communications and marketing services with a total contract amount not to exceed $225,070 from the Business Leaders Fund and the Busse/Elmhurst Redevelopment Fund. (David Harrison Dion (DHD) began managing the Village’s business communication program in 2024. (Their work includes leading the award-winning redesign of the ElkGroveBusiness.org website—earning seven industry awards—creating content for the OverHerd business newsletter, developing branded social media assets, and redesigning the Village’s welcome brochure. (Marketing and communications are essential elements of the Village’s Beyond Business Friendly strategy for business retention and recruitment. Page 5 of 10 (The Beyond Business Friendly marketing campaign targets various audiences, including current businesses located in Elk Grove, businesses looking to relocate to the Village, and real estate professionals and developers working in the region. (This 12-month contract will align ongoing services with the Village's fiscal year to facilitate ongoing budgeting and planning. (The proposal includes costs of $159,380 for ongoing services and $65,690 for the one- time deliverables, for a total cost of $225,070. (Sufficient funds have been budgeted in the Business Leaders Fund and the Busse- Elmhurst Redevelopment Fund. (The Director of Business Development & Marketing recommends awarding the contract to DHD.) l. Consideration to award a purchase contract to the West Central Municipal Conference of River Grove, IL for the purchase and planting of 400 parkway trees in the amount of $240,000. (The Public Works Department will be purchasing and planting 200 parkway trees in spring, as well as 200 trees in the Fall. (The parkway trees are available through the Suburban Tree Consortium (STC). (Adequate funds are budgeted in the Green Fund. (The Director of Public Works recommends approval.) m. Consideration to award a professional design-build service contract with Baxter & Woodman of Crystal Lake, IL for professional engineering services for inspection, design, construction and construction engineering for the Village's rear yard drainage progr am in the amount of $900,000 from the Water & Sewer Fund. (A proposal for professional design-build services was solicited from Baxter & Woodman of Crystal Lake, IL, for the inspection, design, construction, and construction engineering for the Village’s rear yard drainage program, for the extent of the 2026-2027 fiscal year. (Baxter & Woodman has successfully assisted with, designed and overseen construction of the Rear Yard Drainage Programs for the Village since 2021. (Adequate funds for the project have been budgeted in the FY2027 Water & Sewer Fund. (The Director of Public Works recommends approval.) n. Consideration to award a construction contract to the lowest responsive and responsible bidder, Acqua Contractors Corporation of Elmhurst, IL for the United Lane water main replacement project in the amount of $1,695,000 from the Water & Sewer Fund. (On Thursday, April 2, 2026, the Village opened sealed bids for the United Lane water main replacement project. (This project will include the installation of approximately 3,000 linear feet of 12” ductile iron water main pipe using open-cut installation methods along United Lane from Devon Avenue to the Pan Am Blvd and American Lane intersection. (A total of thirteen (13) contractors obtained bid documents and ten (10) contractors submitted bids. (The lowest responsive and responsible bid was received from Acqua Contractors Page 6 of 10 Corporation of Elmhurst, IL. (Adequate funds have been budgeted a in the FY2027 Water & Sewer Fund. (The Director of Public Works recommends approval.) o. Consideration to award a construction contract to the lowest responsive and responsible bidder, Acqua Contractors of Elmhurst, IL for the Pratt Boulevard reconstruction and water main improvement project in the amount of $10,630,000 from the Busse Elmhurst Redevelopment Fund. (On Thursday, March 19, 2026, the Village opened sealed bids for the Pratt Boulevard reconstruction and water main improvement project. (This project will include the installation of approximately 4,700 linear feet of ductile iron water main pipe using open-cut installation methods along with complete roadway reconstruction of the existing concrete section of Pratt Blvd between Busse Road and Elmhurst Road. (A total of thirteen (13) contractors obtained bid documents and six (6) contractors submitted bids. (The lowest responsive and responsible bid was received from Acqua Contrantors of Elmhurst, IL. (Adequate funds are available in the FY2026 Busse-Elmhurst Redevelopment Fund. (The Director of Public Works recommends approval.) p. Consideration of the following items for Fiscal Year 2026-2027: • To adopt Ordinance No. 3936 amending the wages for the non-union Step Pay Plan, the Merit Pay Plan, the Position Classification and the Authorized Position List, including the Schematic List of Positions of the Village Code of the Village of Elk Grove Village; and • To adopt Ordinance No. 3937 amending wages for the Special Rate Pay Plan for such positions. (The Ordinances above update salary ordinances for Fiscal Year 2026-2027. (The Ordinances will be available in the Village Clerk's Office.) q. Consideration to adopt Resolution No. 22-26 adopting the Fiscal Year 2026-27 Budget for the Village of Elk Grove Village, counties of Cook and DuPage, IL. Fund FY27 Adopted Amount General Fund $85,164,211 Motor Fuel Tax Fund $1,600,000 Asset Seizure Fund $114,550 Foreign Fire Insurance Fund $236,700 Business Leaders Forum Fund $4,753,916 GREEN Fund $860,512 Capital Projects Fund $10,469,000 Residential Enhancement Fund $580,000 Page 7 of 10 Devon-Rohlwing TIF Fund $500 Busse-Elmhurst TIF Fund $88,244,732 Higgins Rd Corridor TIF Fund $5,643,480 Oakton/Higgns TIF Fund $500 Arlington/Higgins TIF Fund $11,143,000 Debt Service Fund $6,927,341 Water/Sewer Fund $32,040,198 Capital Replacement Fund $580,000 Firefighters Pension Fund $10,296,500 Police Pension Fund $9,965,500 Elk Grove Public Library $7,604,916 Total $276,225,556 (The Director of Finance recommends approval.) r. Consideration to adopt Resolution No. 23-26 approving the acquisition of land and temporary easement for the purpose of roadway improvements along Tonne Road between the Village of Elk Grove Village and the property owners of 565 Landmeier Road, Starnet Equitities LLC, and payment to the property owner in the amount of $22,700 from the Business Leaders Forum Fund. (The Village requested land and easement from the property owner of 565 Landmeier Road, Starnet Equitities LLC, to secure legal rights to perform roadway improvements on the Tonne Road Reconstruction project. (The property owner has agreed to a total land and easement cost of $22,700 for Parcel number 0011. (The land and easement purchase prices were determined by appraisal, through the Village's consultant. (Funds for the land and easement are available in the Business Leaders Forum Fund. (The Director of Public Works recommends approval.) s. Consideration to adopt Resolution No. 24-26 approving the appointment of a Director and Alternative Directors to the Solid Waste Agency of Northern Cook County, a Municipal Joint Action Agency (SWANCC). (This Resolution designates Craig B. Johnson as the Director on the Board of Directors of the Agency; and appoints Jeffrey C. Franke, Matthew J. Roan and Maggie A. Jablonski as Alternate Directors, for a two-year term expiring April 30, 2027 or until their successor is appointed.) t. Consideration to adopt Resolution No. 25-26 adopting the 2026 Official Zoning Map of the Village of Elk Grove Village as of March 31, 2026. (This Resolution adopts the map as the Official Zoning Map of the Village of Elk Grove Village as of March 31, 2026. (The map will be placed on file in the Office of the Village Clerk.) Page 8 of 10 u. Consideration to adopt Resolution No. 26-26 authorizing the Mayor and Village Clerk to execute a Purchase and Sale Agreement between the Village of Elk Grove Village and Centric Hospitality, LLC (1000 Busse Road). (This property is being purchased with the intent of future redevelopment within the Busse- Elmhurst TIF District. (There are no plans for redevelopment at this time. (The Purchase and Sale Agreement will be available at the Village Board Meeting.) v. Consideration to adopt Resolution No. 27-26 authorizing the Village Manager to approve an Indemnification Agreement regarding the return of deposit between Illinois Lighting, Inc. and the Village of Elk Grove Village. (The Village previously paid Misfits Construction a deposit in the amount of $173,425.75 in connection with the third phase of the residential sign replacement project. (Misfits remitted that payment to Illinois Lighting, as a deposit for materials and/or services related to the project. (The project contract has since been terminated, and the Village has requested a return of the deposit. (Illinois Lighting is willing to return the funds to the Village, subject to the execution of the Indemnification Agreement.) w. Consideration to adopt Resolution No. 28-26 authorizing the Mayor and Village Clerk to execute a Highway Authority Benefits Agreement between Cook County and the Village of Elk Grove Village. (The Village previously owned property at 1 E. Higgins, which contained underground fuel storage tanks. (The Illinois Emergency Management Agency (IEMA) previously confirmed a release of contaminants in the soil at the site and the right-of-way adjacent to the boundary of the site under the property's previous owner. (As part of the site remediation process, the Village pursued corrective action at the site and the right-of-way adjacent to the boundary of the site. Additionally, the Village intends to request risk-based, site-specific remediation objectives from the IEPA, which may require the use of the attached Highway Authority Agreement between the Village and Cook County.) x. Consideration to adopt Resolution No. 29-26 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 7A Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended for certain real estate located at 900 E. Higgins Road. (The Law Offices of Liston & Tsantilis, on behalf of Schaumburg Bank & Trust Company, N.A., (Applicant) is seeking a Cook County Class 7A property tax exemption for property located at 900 E. Higgins Road. (The Applicant, also known as Schaumburg Bank & Trust, purchased the 4,575 square foot building that was a former bank with a drive-thru, for their new location. Their current Page 9 of 10 branch at 100 Biesterfield Road is shared with a Starbucks, has no drive-thru, and has a difficult parking setup. (The Applicant expects greater efficiency with operations and expects the site to work synergistically with the surrounding commercial businesses and customers. As a Wintrust Community Bank, the Occupant combines the personalized service typical of smaller community banks, such as local decision-making, relationship banking, and involvement in local commerce, with the resources and capabilities of a larger banking organization. (The Applicant will transfer 4-5 full-time employees to the new site and plans to hire 2-3 new full-time employees over the next three years. (The Applicant plans to invest over $2.025 million in site and building improvements, which include reconstructing the concrete parking aprons, resurfacing the parking lot, repairing the curb, gutters, and sidewalks, updating the landscaping, resurfacing the facade, updating the monument sign, removing the pole sign, and adding an elk statue. (The eligibility requirements for 7A status are new construction, substantial rehabilitation, or buildings that have been vacant for a period of time. This site qualifies as it is a Reoccupation of Abandoned Property with a Purchase for Value, Substantial Rehabilitation, and Special Circumstances. (Property approved for Class 7A status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. Consideration of a Petition seeking a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in the I-2 Industrial Zoning District. (A Public Hearing date has yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan 10. RECYCLING & WASTE COMMITTEE - Trustee Franke 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Bush 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Lasken 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller Page 10 of 10 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.