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HomeMy WebLinkAboutAGENDA - 04/28/2026 - AGENDA Page 1 of 7 AGENDA REGULAR VILLAGE BOARD MEETING APRIL 28, 2026 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (TAHER GEEWALA, THE DAWOODI BOHRA) 3. APPROVAL OF MINUTES OF APRIL 14, 2026 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: APRIL 28, 2026 $ 1,145,937.77 6. CONSENT AGENDA a. Consideration of the following requests from the Bulgarian Arts and Culture Exchange & Bulgarian Consulate General in Chicago for a Bulgarian Parade / Cyrillic Alphabet Celebration to be held at Rotary Green on May 17, 2026, from 12:00 p.m. to 6:00 p.m.: • A fee waiver for a temporary Class D (beer/wine) liquor license ($2,100); • A fee waiver for an amusement, entertainment, and recreation license ($100); • A fee waiver for a temporary general retail license ($35); and • A fee waiver for a food related business license ($100) for a total amount of $2,335. (This fee waiver is for the Bulgarian Parade / Cyrillic Alphabet Celebration on May 17, 2026) (This event is co-sponsored by the Village. (The Village Clerk recommends approval.) b. Consideration to award a professional service contract to JDA Aviation Technology Solutions of Olney, MD for ongoing technical support and analysis of the overnight Runway Rotation Program currently under review by the FAA in the amount of $50,000. Page 2 of 7 (In response to the Village's lawsuit in December 2023, the Federal Aviation Administration (FAA) confirmed it would comply with the National Environmental Policy Act (NEPA) and review the Village’s recommendation that Alternative H3 and a heading-sensitivity analysis be considered before making any final decisions related to the Fly Quiet Program. (The FAA environmental review process began in December 2024 and available information continues to indicate that the environmental analysis being completed by the CDA consultant will only include Alternative B3. (The contract for ongoing technical support and analysis will provide support during the ongoing FAA review from May through December of 2026. (JDA has provided technical support and analysis to the Suburban O'Hare Commission from the beginning of the overnight runway rotation program tests at O'Hare International Airport, which began in 2016. (Their expertise is necessary to effectively advocate for a runway rotation program that limits overall noise impact and fairly distributes impact to surrounding communities.) (The Deputy Village Manager recommends aapproval.) c. Consideration to renew a contract with Homer Tree Care of Lockport, IL for the silver maple removal program in the amount of $90,735.69 from the General Fund. (On June 20, 2023 the Village Board awarded a contract to Homer Tree Care for the silver maple removal program. (The contract provided for an option of four (4) annual renewals through April 30, 2028. (Homer Tree Care has performed satisfactorily throughout the first several years of the contract. (The contract period is through April 30, 2027. (The contract amount reflects a 2.3% increase over the previous year's contract. (Funds for the contract have been allocated in the General Fund. (The Director of Public Works recommends approval.) d. Consideration to award a purchase contract through the Sourcewell Purchasing Cooperative to Cummins Sales & Service, of St. Paul, MN for the purchase of two (2) new diesel generators in the amount of $115,400 from the Water & Sewer and Busse-Elmhurst Redevelopment Funds. (Funds have been allocated in the FY2026 Budget to purchase two (2) new Cummin diesel generators. (The Cummin diesel generators are available through the Sourcewell Purchasing Contract from Cummins Sales & Service, of St. Paul, MN in the amount of $115,400 (Adequate Funds are available in the Water & Sewer and the Busse-Elmhurst Redevelopment Funds. (The Director of Public Works recommends approval.) e. Consideration to award a professional services contract to HR Green of McHenry, IL for engineering/bidding services, construction observation and project management services related to the demolition and restoration of property located at 1000 Busse Road in an amount not to exceed $118,710 from the Busse-Elmhurst Redevelopment Fund. (HR Green, Inc. submitted a proposal to provide the necessary engineering/bidding, construction observation and project management services for the demolition and site Page 3 of 7 restoration for property located at 1000 Busse Road. (HR Green, Inc. has successfully provided consulting services to the Village for the construction management of the two new Fire Stations, two Public Works facilities, the Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as well as numerous other projects. (Additionally, HR Green has provided similar services in relation to the demolition and restoration of the former Elk Grove Bowl, Shell Gas Station, Elk Grove Hotel, Motel 6, Days Inn, La Quinta hotel sites. (The Village Manager recommends approval.) f. Consideration to award a construction contract to Ganziano Sewer and Water, Inc. of Woodstock, IL for the 2026 generator improvements project in the amount of $218,983 from the Busse Elmhurst Redevelopment and the Water & Sewer Funds. (On Tuesday, April 14, 2026, the Village opened sealed bids for the 2026 generator improvements project. (This project will include the replacement of a diesel generator at Pump House #9 and the addition of a generator at Devon-O'Hare Lift Station, adding raceway and boxes for electrical systems, power conductors and cables, and replacement/addition of concrete pads for generators. (A total of three (3) contractors obtained bid documents and two (2) contractors submitted bids. (The lowest responsive and responsible bid was received from Ganziano Sewer & Water Inc. of Woodstock, IL (Adequate funds are available in the Busse Elmhurst Redevelopment and the Water & Sewer Funds. (The Director of Public Works recommends approval.) g. Consideration to renew a maintenance service contract with H&H Electric Co. of Franklin Park, IL for the annual Arterial and Business Park street light maintenance contract in the total amount not to exceed $233,472.16 from the Business Leaders Forum Fund, Busse-Elmhurst Redevelopment Fund, and Higgins Road Corridor Redevelopment Fund. (On April 14, 2022, the Village opened sealed bids for the arterial and Business Park street light maintenance contract. (The contract provided the option of four (4) annual renewals through April 30, 2027. (H&H Electric Co. has performed satisfactorily throughout the contract. (The contract period is from May 1, 2026 through April 30, 2027. (The contract amount reflects a 1.3% increase over the previous year's contract. (Funds for the contract have been allocated in the Business Leaders Forum Fund, Busse-Elmhurst Redevelopment Fund, and Higgins Road Corridor Redevelopment Fund. (The Director of Public Works recommends approval.) h. Consideration to renew a contract with Homer Tree Care of Lockport, IL for the parkway tree maintenance contract in the amount of $324,009.55 from the General Fund. (On June 20, 2023 the Village Board awarded a contract to Homer Tree Care for the parkway tree maintenance contract. (The contract provided for an option of four (4) annual renewals through April 30, 2028. (Homer Tree Care has performed satisfactorily throughout the first three years of the Page 4 of 7 contract. (The contract period is through April 30, 2026. (The contract amount reflects a 2.3% increase over the previous year's contract. (Funds for the contract have been allocated in the General Fund. (The Director of Public Works recommends approval.) i. Consideration to award a professional service contract to Civiltech Engineering of Itasca, IL to provide the necessary construction engineering services for the Business Park resurfacing program, in the amount not to exceed $358,235 from the Business Leaders Forum Fund. (Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction engineering services for the Business Park resurfacing program, for the extent of the 2026-2027 fiscal year. (Civiltech staff will assist with additional construction inspections and surveying, as needed. (Civiltech has successfully completed construction supervision for numerous Village projects, has an excellent reputation in construction engineering, and has been fulfilling this role successfully for several years. (Adequate funds for the project are budgeted and available in the FY2027 Business Leaders Forum Fund. (The Director of Public Works recommends approval.) j. Consideration to renew a purchase contract with Avalon Petroleum Co. of Kankakee, IL for the annual gasoline and diesel fuel supply contract in an amount not to exceed $397,500 in FY2027. (On April 23, 2024, the Village Board awarded a contract to Avalon Petroleum Co. of Kankakee, IL for the annual gasoline and diesel fuel contract. (The contract provided for an option of four (4) additional renewals through April 30, 2029. (Avalon Petroleum Co. has performed satisfactorily throughout the first year of the contract. (The contract period is from May 1, 2026 through April 30, 2027. (The Director of Public Works recommends approval.) k. Consideration to adopt Ordinance No. 3938 amending Section 3-3-6 of the Village Code related to the Classification of Liquor Licenses. (This ordinance updates provisions of the classifications of liquor licenses related to the Class MB License.) l. Consideration to adopt Resolution No. 30-26 authorizing the continued participation in the Northern Illinois Municipal Electric Cooperative (NIMEC) and authorizing the Village Manager to approve a contract with the lowest cost electricity provider. (The Village has used the Northern Illinois Municipal Electric Cooperative (NIMEC) since 2008 to jointly purchase electricity from a third-party vendor in response to the deregulation of this industry in the State of Illinois. (NIMEC is preparing to seek competitive pricing in May 2026 for electrical purchase for several locations. (Similar to previous years, the Village is required to accept the market-price bid by the end Page 5 of 7 of the business day. (The Director of Public Works recommends approval.) m. Consideration to adopt Resolution No. 31-26 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended from time to time, for certain real estate located at 1951 Lively Boulevard. (The Law Offices of Sarnoff Property Tax, on behalf of their client Song Family ORD LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1951 Lively Boulevard. (The Applicant, Sonica International Inc. intends to purchase the 39,879 square foot industrial facility and occupy it for warehousing and distribution with freight forwarding. (Currently, Sonica International Inc. has two buildings, one at 1450 Greenleaf and a 25,000 square foot building in Itasca. It's growing and needs to add more space to fit its growth plans as well as bring its facilities closer together. Therefore, the Applicant plans to remain at 1450 Greenleaf and relocate its Itasca operation to 1951 Lively in Elk Grove Village. The Applicant plans to bring its 13 full-time employees and add 6 more in 2-3 years. (The Applicant will refurbish the building to increase its functionality and improve the building at an estimated cost of $400,000-$450,000. (Improvements will include the replacement of the existing loading docks, the removal and replacement of landscaping, the milling and resurfacing of the parking lot, the clean out of the rear detention pond and back overgrowth, new EIFS paneling, as well as painting of the side facades. (The eligibility requirements for 6B status are new construction, substantial rehabilitation, or buildings that have been vacant for a period of time. This site qualifies based on the Reoccupation of Abandoned Property with less than 12 months of vacancy with a Purchase for Value, Substantial Rehabilitation, and Special Circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.) n. Consideration to adopt Resolution No. 32-26 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance, as amended from time to time, for certain real estate located at 1300 Touhy Avenue. (The Law Offices of Amari & Locallo, on behalf of their client Touhy Ave 1300 LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1300 Touhy Avenue. Page 6 of 7 (The Applicant intends to purchase the 30,500 square foot industrial facility and will plan to lease out the space to suitable industrial tenants in the warehousing/distribution/manufacturing sectors. (Depending on the type of user, it is estimated that the tenant will employ about 28 full- time employees at this facility. (Gullo International Development Corporation, who purchased the property, is an Elk Grove Village real estate investment firm. (The Applicant will refurbish the building to increase its functionality and improve the building at an estimated cost of over $275,000. (Improvements will include replacement of the existing loading docks, milling and resurfacing of the parking lot, removal of the man doors and roll-top doors, cleaning out of the rear detention pond and back overgrowth, new EIFS paneling, a new metal awning, as well as painting of the side façades. (The eligibility requirements for 6B status are new construction, substantial rehabilitation or buildings that have been vacant for a period of time. This site qualifies based on the Reoccupation of Abandoned Property with greater than 12 months vacancy, Substantial Rehabilitation, and Special Circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. Consideration of a Petition seeking a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in the I-2 Industrial Zoning District. (A Public Hearing date has yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan 10. RECYCLING & WASTE COMMITTEE - Trustee Franke 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Bush 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Lasken 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller Page 7 of 7 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.