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HomeMy WebLinkAboutAGENDA - 05/12/2026 - AGENDA Page 1 of 7 AGENDA REGULAR VILLAGE BOARD MEETING MAY 12, 2026 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR LEANDRO NOGUEIRA, VILLAGE POINT CHURCH) 3. APPROVAL OF MINUTES OF APRIL 28, 2026 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: APRIL 30, 2026 $ 11,104,849.39 MAY 12, 2026 $ 6,429,098.54 6. CONSENT AGENDA a. Consideration of a request from Elk Grove Township, 600 Landmeier Road, to waive permit fees for a sewer repair in the amount of $468. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) b. Consideration of requests from the Elk Grove Village Public Library, 1001 Wellington Avenue, to waive permit fees for the following projects in the amount of $699: • Sealcoating and striping the parking lot in the amount of $325; and • Building out two new offices in the amount of $374. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) Page 2 of 7 c. Consideration of a request from The Salvation Army, located at 1000 Pratt Boulevard, to waive FY 2026/27 vehicle sticker fees in the amount of $1,450. (The Salvation Army is seeking a waiver of FY 2026/27 vehicle sticker fees for 7 Class-B trucks ($350), 5 Class-C,D,F trucks ($375), and 7 Class-H,J,K trucks ($700) for a total waiver of $1,425. (It has been past practice of the Village Board to grant waivers for governmental and non- profit organizations. (The Director of Finance recommends approval.) d. Consideration to award a purchase off the National Purchasing Partners (NPP) joint purchasing contract to Dinges Fire Company of Amboy, IL for the purchase of eighteen (18) sets of custom turnout gear in the amount of $90,000 from the General Fund. (The Fire Department budgets annually to purchase custom turnout gear. (Lion Group, Inc. is a leader in the protective clothing industry and offers a wide variety of custom options. (Personnel have provided positive feedback with Lion turnout gear. (Dinges Fire Company of Amboy, IL is a local Lion distributor and holds a joint purchasing contract through National Purchasing Partners (NPP). (The Fire Department has a good working relationship with Dinges Fire Company. (Adequate funds are available in the Fire Department General Fund budget. (The Fire Chief recommends approval.) e. Consideration to waive the formal bidding process and award a 5-year purchasing contract to On Time Embroidery, Inc. of Elk Grove Village, IL for Fire Department uniforms and safety shoes in the amount of $72,000 from the General Fund for fiscal year 2027 (The Fire Department budgets annually for department uniforms and accessories. (The Fire Department has purchased all of its uniforms from On Time Embroidery, Inc. for the last eight years. (The current contract request also includes the annual purchase of safety shoes. (On Time Embroidery, Inc. is requesting a 7.5% price adjustment across all items for the current year, with annual increases not to exceed the Consumer Price Index over the five- year purchasing contract. (The Fire Department enjoys a successful and responsive relationship with On Time Embroidery, Inc. of Elk Grove Village, IL. (The term of the contract is May 1, 2026 through April 30, 2031. (Adequate funds are budgeted for this contract in FY27 and will continue to be allocated in future fiscal years within the Fire Department’s General Fund budget. (The Fire Chief recommends approval.) f. Consideration to award a professional service contract to M.E. Simpson Co., Inc. of Valparaiso, IN for continuous water main leak detection monitoring and analytic data services to facilitate early identification of leaks within the Village's water distribution system in the amount of $685,855 from the Water and Sewer Fund, Arlington Heights- Higgins Redevelopment Fund, Busse-Elmhurst Redevelopment Fund, and Higgins Corridor Redevelopment Fund. (A proposal was solicited from M.E. Simpson Co., Inc. of Valparaiso, IN, for a water distribution remote leak detection and monitoring program. Page 3 of 7 (M.E. Simpson Co., Inc. will place leak detection nodes on approximately 515 fire hydrants in Elk Grove Village's water distribution system to continuously monitor for leaks. (This service will provide a turn-key monitoring and analytic service that will make data- driven decisions in order to find small water leaks in our system before they become larger and more costly (The Director of Public Works recommends approval.) g. Consideration to award a professional design-build service contract with Surface Construction of Chicago, IL for design and construction of a new decorative overlay on Wellington Avenue in the amount of $62,650 from the Residential Enhancement Fund. (A proposal for professional design-build services was solicited from Surface Construction of Chicago, IL, for the design and construction of a new decorative pattern overlay on Wellington Avenue. (The decorative overlay will replace the existing bricks adjacent to the clock tower with a new modern design. (Adequate funds for the project have been budgeted in the FY2027 Residential Enhancement Fund. (The Director of Public Works recommends approval.) h. Consideration to award a professional service contract to Christopher B. Burke Engineering, Ltd. of Rosemont, IL for design engineering services for a water main lining project in the amount of $49,950 from the Water & Sewer Fund. (A proposal was solicited from Christopher B. Burke Engineering, Ltd. of Rosemont, IL for Design Engineering Services to develop contract plans and specifications for a water main lining project for various locations throughout the Village in the amount of $49,950. (The project will be addressing water mains that are in locations that are challenging to maintain or repair, such as underneath Salt Creek or between residences. (Christopher Burke Engineering has successfully completed design engineering services on several successful water main lining projects, both for the Village and within the Chicago region. (Staff have received a grant in the amount of $1,096,000 toward the construction phase of the project. (Adequate funds are available in the FY2027 Water & Sewer Fund. (The Director of Public Works has recommended approval.) i. Consideration of a request to renew a contract with Dynamic Heating & Piping Company of Crestwood, IL for the annual HVAC maintenance services contract in the amount of $96,235 from the General Fund and Busse-Elmhurst Redevelopment Fund. (On April 22, 2025, the Village Board awarded a contract to Dynamic Heating & Piping Company of Crestwood, IL for the HVAC maintenance services contract. (The contract is for maintenance services to the HVAC equipment at three Fire Stations, two Public Works Facilities, 1650 Howard Ave, 75 Turner Ave, and the Charles J. Zettek Municipal Complex. (The contract provided for an option of four (4) annual renewals through April 30, 2030. (Dynamic Heating & Piping has performed satisfactorily throughout the contract. (The contract period is from May 1, 2026 through April 30, 2027. (The contract amount reflects a 1.3% increase over the previous year's contract. Page 4 of 7 (Adequate funds are available in the General Fund and Busse-Elmhurst Redevelopment Fund. (The Director of Public Works recommends approval.) j. Consideration to award a purchase contract through the Sourcewell Purchasing Cooperative to Lindco Equipment Sales, Inc. of Merrillville, IN, for the purchase of a Ford F-450 dump truck with plow and salt spreader in the amount of $139,747 from the Capital Replacement Fund. (Funds have been allocated in the FY2027 Budget to purchase a Ford F-450 dump truck with plow and salt spreader. (The Ford F-450 dump truck with plow and salt spreader is available through the Sourcewell Purchasing Contract from Lindco Equipment Sales, Inc. of Merrillville, IN, in the amount of $139,747. (Adequate funds are available in the Capital Replacement Fund. (The Director of Public Works recommends approval.) k. Consideration to renew a contract with Crystal Maintenance Plus, Corporation of Mount Prospect, IL for cleaning and custodial services: Village Hall & Public Safety Building, James Paul Petri Public Works Facility and Public Works Biesterfield Facility contracts in a total amount of $135,096.21 from the General Fund. (On April 26, 2022, the Village Board awarded a contract with Crystal Maintenance, Corporation of Mount Prospect, IL for the James Paul Petri Public Works Facility contract. (The awarded contract added to the cleaning and custodial services: Village Hall & Public Safety Building contract awarded on March 22, 2022. (The Public Works Biesterfield Facility was added to the contract in 2023. (The contract provides for an option of four (4) additional renewals through April 30, 2027. (Crystal Maintenance, Corporation has performed satisfactorily throughout the first two years of the contract. (The upcoming contract period is from May 1, 2026 through April 30, 2027. (The contract amount reflects a 2.3% increase over the previous year's contract. (Funds for the contract have been allocated in the General Fund. (The Director of Public Works recommends approval.) l. Consideration to award a purchase contract through the Sourcewell Purchasing Cooperative to Vermeer Midwest, of Aurora, IL for the purchase of a Vermeer SC802 Stump Grinder in the amount of $87,250 from the General Fund. (Funds have been allocated in the FY2027 Budget to purchase a new Vermeer Stump Grinder. (The Vermeer Stump Grinder is available through the Sourcewell Purchasing Contract from Vermeer Midwest, of Aurora, IL in the amount of $87,250 (Adequate Funds are available in the General Fund. (The Director of Public Works recommends approval.) m. Consideration to adopt Resolution No. 33-26 authorizing the Release/Retention of Executive Session Minutes of the Village of Elk Grove Village (January 9, 2024 through June 18, 2024). Page 5 of 7 (As required by the Illinois Open Meetings Act, the Village has kept written minutes of all Executive Sessions. (This Resolution allows the release of minutes from January 2024 through June 2024. (The Village Clerk recommends approval.) n. Consideration to adopt Resolution No. 34-26 amending Resolution No. 50-24 and authorizing the Mayor and Village Clerk to execute an Amendment to the Redevelopment Agreement between Nu-Way Industries and the Village of Elk Grove Village (Busse- Elmhurst TIF). (The Village Board approved a redevelopment agreement with Nu-Way Industries on September 10, 2024. (Nu-Way is a family-owned manufacturing business specializing in precision fabrication and assembly, which relocated its operations and headquarters from two facilities in Des Plaines to 2301 Lunt Ave. (Nu-Way has requested additional time to complete the required exterior facade design. (This amendment updates the facade design and extends the time to complete exterior improvements to September 30, 2026. (The Deputy Village Manager recommends approval.) o. Consideration to adopt Resolution No. 35-26 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended from time to time, for certain real estate located at 901 Busse Road. (The law offices of Cirrus Advisors, on behalf of EdgeConneX (Applicant), are seeking a Cook County Class 6B property tax exemption for property located at 901 Busse Road. (The Applicant intends to construct a new two-story 163,593 square foot 30 MW data center facility at 901 Busse Road. (EdgeConnex has developed over 80 data centers across 20 countries. This would be their fourth data center in Elk Grove Village. They currently operate two data centers, located at 1800 Nicholas Blvd. and 2021 Lunt Ave., and are actively constructing a third facility at 2055 Lunt Ave. to 1700 Nicholas Blvd. (The development is anticipated to bring over $500 million of investment and will create 20 full-time equivalent positions. (The eligibility requirements for 6B status are new construction, substantial rehabilitation, or buildings that have been vacant for a period of time. This site qualifies as it is new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) Page 6 of 7 p. Consideration to adopt Resolution No. 36-26 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended from time to time, for certain real estate located at 1951 Lively Boulevard. (The Law Offices of Sarnoff Property Tax, on behalf of their client Song Family ORD LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1951 Lively Boulevard. (The Applicant, Sonica International Inc. intends to purchase the 39,879 square foot industrial facility and occupy it for warehousing and distribution with freight forwarding. (Currently, Sonica International Inc. has two buildings. One building is located in Elk Grove Village at 1450 Greenleaf, and they have another building in Itasca that is approximately 25,000 SF. Sonica International is growing and needs to add more space to fit its growth plans as well as bring its facilities closer together. Therefore, the Applicant plans to remain at 1450 Greenleaf and relocate its Itasca operation to 1951 Lively in Elk Grove Village. The Applicant plans to bring its 6 full-time employees and add 2-3 employees within the first three years. (The Applicant will refurbish the building to increase its functionality and improve the building at an estimated cost of $600,000. (Improvements will include the replacement of the existing loading docks, the removal and replacement of landscaping, the milling and resurfacing of the parking lot, the clean out of the rear detention pond and back overgrowth, new EIFS paneling, as well as painting of the side facades. (The eligibility requirements for 6B status are new construction, substantial rehabilitation, or buildings that have been vacant for a period of time. This site qualifies based on the Reoccupation of Abandoned Property with less than 12 months of vacancy with a Purchase for Value, Substantial Rehabilitation, and Special Circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Roan a. Consideration of a Petition seeking a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in the I-2 Industrial Zoning District. (A Public Hearing date has yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan Page 7 of 7 10. RECYCLING & WASTE COMMITTEE - Trustee Franke 11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Bush 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt 13. CABLE TELEVISION COMMITTEE - Trustee Lasken 14. YOUTH COMMITTEE - Trustee Bush 15. INFORMATION COMMITTEE - Trustee Miller 16. BUSINESS LEADERS FORUMS - Trustee Schmidt 17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch 18. PERSONNEL COMMITTEE - Trustee Schmidt 19. AIRPORT UPDATE - Mayor Johnson 20. PARADE COMMITTEE - Mayor Johnson 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.