Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 05/26/2026 - VB MinutesMINUTES REGULAR VILLAGE BOARD MEETING MAY 26, 2026 1. CALL TO ORDER - 7:12 PM PRESENT: Mayor Craig B. Johnson, Trustees Joseph D. Bush, Jeffrey C. Franke, Kathryn A. Jarosch, Keith Lasken, Tammy K. Miller, Stephen F. Schmidt ABSENT: None A Quorum was present Also Present: Village Manager Matthew J. Roan, Village Attorney Michael T. Del Galdo, and Village Clerk Jennifer Mahon 2. PLEDGE OF ALLEGIANCE / INVOCATION — Pastor Jonah Boutell, Prince of Peace United Methodist Church 3. APPROVAL OF MINUTES OF May 12, 2026 — Motion to approve the Minutes of the Regular Board Meeting held on May 12, 2026, as submitted and dispense with the reading. Moved by: Trustee Franke Seconded by: Trustee Bush The motion was voted upon by acclamation MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT Mayor Johnson — Mayor Johnson welcomed the first grade class from Byrd Elementary School, who visited Village Hall on May 14. Mayor Johnson announced that Sergeant Casey Kowalczyk retired on May 21. Mayor Johnson visited 610 Meacham on May 21 for the topping off ceremony. Mayor Johnson addressed the community at the Data Center Town Hall meeting, which was attended by approximately 300 people. The Mayor expressed his gratitude for the many words of thanks he received for providing residents and attendees with important information regarding the proposed data centers. Mayor Johnson and Nick Papanicholas announced the redevelopment of the land located near Elk Grove Boulevard and Tonne Road. The mayor shared that the new housing development, called Tonne Grove, will feature 20 lots and offer residents a choice of three different home models. The homes will be offered to residents first and hope to provide the American dream to those who are interested. Trustee Bush — Trustee Bush attended the Bulgarian Alphabet Parade on May 17. He reminded the community that he is always available to answer questions and noted that all items discussed during Village meetings are posted online for residents to review. Trustee Bush also shared that he enjoyed attending the topping -off ceremony at the ice arena. Trustee Miller — Trustee Miller thanked all EMS professionals for the lifesaving services they provide to the community. She also thanked everyone who participated in the Chalk It Up to Character event and congratulated the Police Department on achieving its largest Cop on a Rooftop fundraiser collection to date. Trustee Miller reminded residents that she also supports the Village's efforts regarding data centers and stated that the community is very fortunate to have the dedicated staff and residents that it does. Trustee Franke — Trustee Franke encourages residents to always reach out if they have a question to please ask the board or mayor. Trustee Schmidt— Trustee Schmidt informed the community that data centers have been part of the village for more than 25 years, which is one of the features that makes the community unique. He also Page 1 of 5 noted that all three major village departments are accredited and stated that he believes the village is well prepared for continued growth and development. In addition, Trustee Schmidt shared that he visited Elk Grove High School regarding the next exchange program opportunity. Lastly, he celebrated the 20th anniversary of Rolt J. Automation company. It was the first company to move into the technology park. Trustee Jarosch — Trustee Jarosch also attended the Data Center Town Hall meeting. She expressed her appreciation for the work Village staff has done to help achieve the goals set for the continued success of the community. Trustee Jarosch also encouraged residents to participate in the academies offered this summer to learn more about the Village and the services each department provides. Trustee Lasken — Trustee Lasken and his family enjoyed the Public Works open house. He also attended a ribbon cutting for Auto Cut CNC. Lastly, Trustee Lasken also received a lot of positive feedback from the Data Center Townhall. He noted the meeting is available on demand and on YouTube as well. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payments of invoices shown on the May 26, 2026 Accounts Payable Warrant in the amount of $ 4,158,339.02 Moved by: Trustee Franke Seconded by: Trustee Miller AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt ABSENT: None NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Consideration of a request from the Elk Grove VFW (Elk Grove Village Veterans Club, Inc.) a not - for -profit corporation, to waive the transfer tax in the amount of $20 for the sale of 400 E Devon and 410 E Devon. (It has been past practice of the Village Board to grant waivers to governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Consideration of a request from the Elk Grove Park District, 499 Biesterfield Road, to waive permit fees to replace seven (7) mechanical rooftop units at Rainbow Falls in the amount of $4,875. (It has been past practice of the Village Board to grant fee waivers to governmental and non-profit organizations. (The Director of Community Development recommends approval.) c. Consideration to award a professional service contract to Bayless Communications LLC of Chicago, IL for strategic consulting services to support business retention and recruitment efforts in an amount not to exceed $54,000 from the Busse -Elmhurst Redevelopment Fund. (Bayless Communications provides the Village with strategic communications and public relations consulting services to support ongoing business retention and recruitment efforts. (Over the past seven years, Bayless Communications has provided support in effectively developing and implementing communication plans to increase earned media coverage for the Village's economic development programs and projects. (This contract reflects the same rate as for services for the previous year and provides for a 12- month term through April 30, 2027. (Adequate funds are available in the Busse -Elmhurst Redevelopment Fund. (The Assistant Village Manager recommends approval.) d. Consideration to award a professional service contract to Engineering Enterprises, Inc. of Sugar Grove, IL for the design and construction engineering services for the 2026 sanitary manhole rehabilitation project in the amount of $62,151 from the Water & Sewer Fund. (A proposal was solicited from Engineering Enterprises, Inc. (EEI) of Sugar Grove, IL for the design and construction engineering services for the 2026 sanitary manhole rehabilitation project. Page 2 of 5 (Fifty (50) sanitary manholes were inspected in 2025 and found to be in need of repair to comply with the Metropolitan Water Reclamation District's Inflow and Infiltration Program. (EEI will provide services to prepare contract documents, review post -construction manhole videos, review shop drawings and inspection reports, prepare pay estimates, and oversee all construction observations. (The Director of Public Works recommends approval.) e. Consideration to award a professional service contract to RJN Group of Wheaton, IL for professional engineering services for the 2026 Meacham Road sanitary sewer lining project in the amount of $90,300 from the Water & Sewer Fund. (A proposal was solicited from RJN Group of Wheaton, IL for design of the 2026 Meacham Road sanitary sewer lining project. (The Village has approximately 6,600 linear feet of sanitary sewer ranging in size from 8" to 18" that need to be lined. This sanitary sewer line receives the vast majority of the Village's sanitary flow west of I-290. The line has reached the end of its useful life. (This rehabilitation project will require major bypass pumping along with permitting from both the Cook County Department of Transportation & Highways (CCDOTH) and the Metropolitan Water Reclamation District (MWRD). (The proposed rehabilitation will ensure reliable sewer service to the Village's residential areas now and into the future. (Adequate funds are available in the Water & Sewer Fund. (The Director of Public Works recommends approval.) f. Consideration to waive the formal bidding process and award a contract to JG Uniforms of Chicago, IL for the Police Department's FY2027 uniform services in the amount of $90,500 from the General Fund. (The Police Department has purchased uniforms and equipment from JG Uniforms for the past twelve (12) years. (For the FY2027 budget, JG Uniforms has extended an offer to the Village for a one (1) year contract with a three percent (3%) increase for all items. (The three percent (3%) increase covers JG Uniforms rising operation costs and inflation. (The FY2027 Police Department's Uniform Services contract would be $90,500. (Adequate Funds are available in the FY2027 Police Department General Fund. (The Chief of Police recommends approval.) g. Consideration to waive the formal bidding process and award a purchase contract to EJ USA, Inc., of Pittsburgh, PA for sanitary manhole lids and frames in the amount of $150,000 from the Water & Sewer Fund. (The Village has selected EJ USA Inc. as its only approved manufacturer of sanitary manhole lids. (Recent sanitary manhole hole inspections have identified 500 defective manhole lids and frames that are in need of replacement. (This purchase is a direct buy from EJ USA Inc. and they have previously provided sanitary manhole lids and frames for the Village. (Funds are available in the Water & Sewer Fund. (The Director of Public Works recommends approval.) h. Consideration to award a professional service contract to Hampton, Lenzini and Renwick, Inc. of Elgin, IL for the Business Park ditch maintenance program in the amount of $1,050,000 from the Business Leaders Forum Fund, Busse -Elmhurst Redevelopment Fund and Higgins Road Corridor Redevelopment Fund. (A proposal for professional design -build services was solicited from Hampton, Lenzini and Renwick, Inc. of Elgin, IL for analysis, vegetation management, engineering, permitting, and construction to manage the Village's Business Park ditch system. (Hampton, Lenzini and Renwick began the ditch maintenance program in FY2025 and were very successful. (Adequate funds are available in the Business Leaders Forum Fund, Busse -Elmhurst Redevelopment Fund and Higgins Road Corridor Redevelopment Fund. (The Director of Public Works recommends approval.) Page 3 of 5 i. Consideration to adopt Ordinance No. 3941 amending Title 3, Chapter 3, of the Village Code related to Liquor Control. (The Village Code establishes certain regulations regarding liquor control within the Village. (Title 3, Chapter 3, Section 10 of the Village Code needs amending for the best interest of the Village and its residents.) j. Consideration to adopt Resolution No. 37-26 amending Resolution No. 62-25 and authorizing the Mayor and Village Clerk to execute an Amendment to the Loan Agreement between the Village of Elk Grove Village and SG Elk Grove, LLC (600 Meacham). (The Village Board approved the loan agreement with SG Elk Grove, LLC on November 18, 2025. (SG Elk Grove in in the process of constructing the hockey facility at 600 Meacham. (Due to an oversight by those preparing the documents, the loan repayment was scheduled to start before completion of the development. (This amendment corrects the loan repayment schedule to start on December 1, 2026. (The Village Manager recommends approval.) k. Consideration to adopt Resolution No. 38-26 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance, as amended from time to time, for certain real estate located at 1949-1951 Arthur Avenue. (The Law Offices of Liston & Tsantilis, on behalf of their client AG - MVP Arthur Avenue Owner, LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1949-1951 Arthur. (The Applicant intends to purchase the 104,394 square foot industrial facility and will plan to lease out the space to suitable industrial tenants in the warehousing/distribution/manufacturing sectors. (Depending on the type of user, it is estimated that the tenant will employ about 25-100 full-time employees at this facility. (Matterhorn Venture Partners, who is purchasing the property, is a Chicago -based real estate investment firm focused on the acquisition, improvement, and long-term stewardship of commercial real estate assets throughout the United States.) (The Applicant will refurbish the building to increase its functionality and improve the building at an estimated cost of over $1 million. (Improvements will include replacement of the western loading dock, removal and replacement of landscaping, reconstruction of both parking lots, clean out of the rear detention pond and back overgrowth, new EIFS paneling, and new canopies. (The eligibility requirements for 6B status are new construction, substantial rehabilitation or buildings that have been vacant for a period of time. This site qualifies based on the Reoccupation of Abandoned Property with less than 12 months vacancy with a Purchase for Value, Special Circumstances, and Substantial Rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development & Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent on the Applicant completing the improvements stated in their application. (The Director of Business Development & Marketing recommends issuing a Letter of Receipt.) Motion to approve Consent Agenda items a — k. Moved by: Trustee Miller Seconded by: Trustee Lasken AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt ABSENT: None NAYS: None MOTION CARRIED 7. REGULAR AGENA 8. PLAN COMMISSION - Village Manager Roan — No report Page 4 of 5 a. Consideration of a Petition seeking a Special Use Permit for a Meeting Hall Use at 2200 Estes Avenue in the I-2 Industrial Zoning District. (A Public Hearing date has yet to be determined.) 9. ZONING BOARD OF APPEALS - Village Manager Roan — No report 10. RECYCLING & WASTE COMMITTEE - Trustee Franke — Trustee Franke reminded the community the recycling event is Saturday June 6 from 9-12p.m. 11. JUDICIARY, PLANNING AND ZONING COMMITTEE — Trustee Bush — No report 12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt — Trustee Schmidt reminded the community of the road projects taking place. 13. CABLE TELEVISION COMMITTEE - Trustee Lasken — Trustee Lasken reminded the community that all of the meetings are also on demand on the website. 14. YOUTH COMMITTEE - Trustee Bush — No report 15. INFORMATION COMMITTEE - Trustee Miller — No report 16. BUSINESS LEADERS FORUMS - Trustee Schmidt —Trustee Schmidt visited Estal Tool Sharpening. Trustees Schmidt and Trustee Jarosch were impressed that it operates as a one -employee business. 17. HEALTH & COMMUNITY SERVICES - Trustee Jarosch — No report 18. PERSONNEL COMMITTEE - Trustee Schmidt — No report 19. AIRPORT UPDATE - Mayor Johnson — No report 20. PARADE COMMITTEE - Mayor Johnson — Mayor stated that the next meeting is June 1. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE —No report 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson — The next event will be Play Party & Picnic on July 12. 23. LIQUOR COMMISSION - Mayor Johnson — No report 24. REPORT FROM VILLAGE MANAGER — No report 25. REPORT FROM VILLAGE CLERK — No report 26. UNFINISHED BUSINESS — No report 27. NEW BUSINESS — No report 28. PUBLIC COMMENT — 29. ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:34 PM. Moved by: Trustee Bush Seconded by: Trustee Miller AYES: Trustee Bush, Franke, Jarosch, Lasken, Miller, Schmidt ABSENT: None NAYS: None MOTION CARRIED Mayor Craig B. J96mon wk - kL�� if S. Nkajt6, Village Clerk Page 5 of 5