HomeMy WebLinkAboutAGENDA - 02/25/2025 - VB AGENDA PACKET Page 1 of 7
AGENDA
REGULAR VILLAGE BOARD MEETING
FEBRUARY 25, 2025
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR DAN FOLWACZNY, OUR LADY OF THE BLESSED SACRAMENT)
3. APPROVAL OF MINUTES OF FEBRUARY 11, 2025
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: FEBRUARY 25, 2025 $ 589,808.83
6. CONSENT AGENDA
a. Consideration of requests from the Elk Grove Park District, 499 Biesterfield Road, to
waive permit fees in the amount of $5,798.08 for the following projects:
• Replacing and installing sprinklers at the Al Hattendorf Center, 225 East Elk Grove
Boulevard, in the amount of $148.08;
• Installing lighting at the pickleball court at Marshall Park, 711 Chelmsford Lane,
in the amount of $1,145; and
• Installing a pickleball court and enclosure at Marshall Park, 711 Chelmsford Lane,
in the amount of $4,505.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration to award a professional service contract to Lauterbach & Amen, LLP of
Naperville, IL to perform the Village's annual audit in an amount not to exceed $34,390.
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(This contract is year three of a five-year contract with Lauterbach & Amen, LLP to audit
the Village's financial statements.
(Year three will audit the financial statements for the fiscal year ending April 30, 2025.
(This third year of the contract represents a 2.9% increase from the previous year.
(Lauterbach & Amen, LLP audits many municipalities with personnel specializing in
governmental accounting. They have demonstrated their commitment by providing a high
level of quality service with technically competent personnel.
(Their expertise is critical for the adoption of new accounting pronouncements issued by
the Governmental Accounting Standards Board (GASB).
(Adequate funds are included in the proposed FY 2025-26 budget.
(The Library will retain the same auditor as the Village under a separate contract.
(The Director of Finance recommends approval.)
c. Consideration to award a purchase contract through the Illinois State AED Contract to
Second Chance Cardiac Solutions of Yorkville, IL for the acquisition of 33 automated
external defibrillators (AEDs) in the amount of $53,998.56.
(This purchase contract will provide for the replacement of AED's in all marked Police
Department squad cars.
(The current AEDs are no longer supported due to their age and have become difficult to
find replacement parts for.
(The AEDS are available through the Illinois State AED Contract 21-416CMS-BOSS4-B-
28118 - JPMC Defibrillators AED from Second Chance Cardiac Solutions of Yorkville,
IL.
(Adequate Funds are available in the FY2025 Police Department General Fund budget.
(The Chief of Police recommends approval.)
d. Consideration to waive the formal bidding process and award a purchase contract to IN-
PIPE Technology of Wood Dale, IL for the purchase of a biological-based sanitary grease
elimination program in the amount of $42,000 from the Busse-Elmhurst Redevelopment
Fund.
(The Public Works Department recently completed a successful six-month free trial with
IN-PIPE Technology to biologically treat heavy grease deposits in the sanitary sewer
system located within the Busse-Elmhurst Redevelopment Fund.
(Before the successful test with IN-PIPE Technologies, no other product had successfully
reduced the grease buildup in the sanitary sewers in the Busse-Elmhurst Redevelopment
Fund. The ineffectiveness of different products has led to increased maintenance costs and
sanitary backups.
(The IN-PIPE program should reduce the number of sanitary backups and reduce
maintenance costs.
(IN-PIPE Technologies is the sole source provider of a proprietary sanitary collection
system using a microbial dosing method. It has also implemented other successful
programs for the City of McHenry, Crown Point Indian, and other villages in Florida,
Texas, and California.
(Funds are available in the Busse-Elmhurst Redevelopment Fund for the purchase of a
biological-based sanitary grease elimination program in the amount of $42,000 from IN-
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PIPE Technologies.
(The Director of Public Works recommends approval.)
e. Consideration of a request to renew a landscape services contract to Langton Group of
Woodstock, IL for the 2025 Residential & Business Park - Turf and Landscape Bed
Maintenance contract in the amount of $359,899.03 from the Public Works General,
Residential Enhancement, BLF, and Busse-Elmhurst Redevelopment Funds.
(On February 27, 2024, the Village Board awarded a contract to Langton Group of
Woodstock, IL for the Residential & Business Park - Turf and Landscape Bed
Maintenance contract.
(The contract provided for an option of four (4) additional renewals through February 28,
2029.
(Langton Group has performed satisfactorily throughout the first year of the contract.
(The contract period is from March 1, 2025 through February 28, 2026.
(The contract amount reflects a 3.9% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
f. Consideration to award a professional service contract to Christopher B. Burke
Engineering, Ltd. of Rosemont, IL for design engineering services for the Devon Avenue
sidewalk project in the amount of $75,375 from the Capital Projects Fund.
(A proposal was solicited from Christopher B. Burke Engineering, Ltd. of Rosemont, IL
for design engineering services to install a new sidewalk along Devon Avenue, from the
James Paul Petri Public Works Facility west toward Ridge Avenue, and along the east side
of Ridge avenue, from Devon Avenue to Walnut Lane, in the amount of $75,375.
(The new sidewalk will provide connectivity from the Public Works facility west to Ridge,
and complete sidewalk along the east side of Ridge.
(A new crosswalk will be provided across Ridge Avenue, crossing the north leg of the
Devon Avenue and Ridge Avenue intersection, as well as new interior-lit LED street name
signs on the mast arms.
(Christopher Burke Engineering has successfully completed design engineering services
for the Village, including Brantwood Avenue Watermain Lining and the Nicholas
Boulevard Watermain and Roadway Reconstruction projects.
(Adequate funds are available in the Capital Projects Fund.
(The Director of Public Works has recommended approval.)
g. Consideration to award a construction contract to Builders Asphalt, LLC of Hillside, IL to
furnish hot-mix asphalt materials as part of the 2025 Hot-Mix Asphalt Material Purchase
Contract in the amount of $74,000 from the Motor Fuel Tax, General and Water & Sewer
Funds.
(On Thursday, February 13, 2025, the Village opened sealed bids for the 2025 Hot-Mix
Asphalt Material Purchase Contract.
(The lowest responsive and responsible bid, adjusted for mileage cost, was received
from Builders Asphalt, LLC of Hillside, IL.
(Adequate funds for the project have been included in the proposed FY2026 in the Motor
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Fuel Tax, Streets and Water & Sewer Funds.
(The Director of Public Works recommends approval.)
h. Consideration to award a contract to the lowest responsive and responsible bidder, Builders
Paving, LLC of Hillside, IL for the 2025 Business Park Street Rehabilitation project in the
amount of $1,555,808 from the Business Leaders Forum Fund, Water & Sewer Fund and
Busse-Elmhurst Redevelopment Fund.
(On Thursday, February 13, 2025, the Village opened sealed bids for the 2025 Business
Park Street Rehabilitation project.
(Five (5) contractors obtained bid documents and three (3) submitted bids.
(The lowest responsive and responsible bid was received from Builders Paving, LLC of
Hillside, IL.
(Adequate funds for the project are included in the proposed FY2026 budget for the
Business Leaders Forum Fund, Water & Sewer Fund and Busse-Elmhurst Redevelopment
Fund.
(The Director of Public Works recommends approval.)
i. Consideration to award a construction contract to the lowest responsive and responsible
bidder, Builders Paving, LLC of Hillside, IL for the 2025 Residential Roadway
Resurfacing project in the amount of $3,390,884 from the Motor Fuel Tax, Capital Project,
and Water & Sewer Funds.
(On Thursday, February 13, 2025, Village opened sealed bids for the 2025 Residential
Roadway Resurfacing project.
(Three (3) contractors obtained bid documents and three (3) submitted bids.
(The lowest responsive and responsible bid was received from Builders Paving, LLC of
Hillside, IL.
(Adequate funds for the project have been included in the proposed FY2026 Motor Fuel
Tax, Capital Project and Water & Sewer Funds.
(The Director of Public Works recommends approval.)
j. Consideration to adopt Resolution No. 11-25 authorizing Village Officials to sign a work
permit from the Illinois Department of Transportation on behalf of the Village of Elk Grove
Village.
(The State of Illinois requires that any person, firm or corporation desiring to do work on
State maintained rights-of-way must first obtain a written permit from the Illinois
Department of Transportation and a surety bond is required with each permit.
(The State will accept a resolution in lieu of a surety bond from municipalities.
(This Resolution should be enacted for a period of two years.
(The Village is still required to obtain permits for the emergency work and repairs we
perform and to restore the rights-of-way to State specifications.
(The Director of Public Works recommends approval.)
k. Consideration to adopt Resolution No. 12-25 authorizing the Village of Elk Grove to apply
for funding assistance through the Invest In Cook Grant Program administered by Cook
County, providing local assurance for the Devon Avenue sidepath project.
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(The Village plans to apply to Cook County for funding assistance through the Invest In
Cook Grant Program (IIC) for the Devon Avenue sidepath Project.
(The Village is requesting funding of $500,000 toward the construction of an eight-foot
wide sidepath along Devon from I-290 to Carlisle Avenue, which would complete a large
section of the Village's planned bicycle network.
(The Director of Public Works has recommended approval.)
l. Consideration to adopt the following Resolutions for the 2025 Roadway Maintenance
Program:
• Resolution No. 13-25 authorizing Roadway Improvements by a Municipality under
the Illinois Highway Code and appropriating $1,262,009.48 from the Motor Fuel
Tax (MFT) Fund toward the 2025 Roadway Maintenance Program;
• Resolution No. 14-25 authorizing Roadway Improvements by a Municipality under
the Illinois Highway Code and appropriating $737,990.52 in Rebuild Illinois Bond
(RBI) funds within the Motor Fuel Tax (MFT) Fund toward the 2025 Roadway
Maintenance Program; and
• Resolution No. 15-25 authorizing the Maintenance of Streets and Highways by a
Municipality under the Illinois Highway Code and appropriating $50,000 from the
Motor Fuel Tax (MFT) Fund for the annual asphalt material purchase for the 2025
Roadway Maintenance Program.
(On Friday, January 31, 2025, the Capital Improvements Committee met and approved the
staff recommendation for the Village’s 2025 Roadway Maintenance Program.
(This year’s program consists of 8.7 miles of street resurfacing and the rehabilitation of
curb, sidewalk and ADA-compliant sidewalk ramps.
(The 2025 Roadway Maintenance Program is broken into four separate projects consisting
of the Residential Resurfacing Project, Business Park Resurfacing Project, Asphalt Surface
Patching Program and Pavement Rejuvenation.
(The Public Work Department recommends that the necessary Resolutions be adopted
appropriating Motor Fuel Tax and Rebuild Illinois Bond funds in the amount of $2,050,000
to be utilized for the 2025 Residential Resurfacing Project and the purchase of Hot Mix
Asphalt material.
(Upon concurrence by the Board, Village staff will prepare bid documents and advertise
for bids for all four projects within the 2025 Roadway Maintenance Program.
(The Director of Public Works recommends approval.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Roan
a. Consideration of a Petition for Resubdivision and a Special Use Permit for the properties
located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461 Greenleaf
Avenue. (PH 2-3-2025)
b. Consideration of a petition seeking a Special Use Permit to construct an electrical
substation for the property located at 101 Northwest Point. (Public Hearing date has yet to
be determined.)
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c.Consideration of a Petition for Resubdivision and associated variations for a data center
campus development at 1701 Midway Court. (Public Hearing date has yet to be
determined.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
a.ZBA Docket 25-1- A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 3842 as it pertains to permitted square footage for a shed in residential zoning districts
for property located at 1531 Oregon Trail. (PH 03-13-2025)
b.ZBA Docket 25-2- A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 3842 as it pertains to permitted locations of fences in residential zoning districts for
property located at 699 Chelmsford Lane. (PH 03-13-2025)
10. RECYCLING & WASTE COMMITTEE - Trustee Franke
a.Sustainability Plan
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Jarosch
14. YOUTH COMMITTEE - Trustee Bush
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Prochno
18. PERSONNEL COMMITTEE - Trustee Schmidt
19. AIRPORT UPDATE - Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
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29. ADJOURNMENTIn compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.
Description Amount
Annual Subscription 7,875.00
Maint Supplies/Vehicles 191.60
AEP Energy Electricity 10,402.20
Ladder Replacement, Operation Maint Supplies 2,422.00
Propane Refills 213.12
Maint Supplies/Vehicles 398.40
Pub Ed Operating Supplies 814.00
Dividers for Budget Folders 664.30
Fuel 22,353.26 **
Communications Engagement 4,500.00
AL-33858 REFUND 25.00
BERLA Annual Subscription 3,250.00
EMS Operating Supplies 562.12
EGV Cares Treatment 750.00
Moving EG Holiday Tree to the Village Hall 10,550.00
Spoil Hauling Services 10,803.50
Operating Supplies 81.90
TT-42955 - 2375 AMERICAN LN - REFUND 3,150.00
Maint Supplies/Vehicles 3,334.12
Backdrop Frame 400.00
Towel and Mat Rental All Stations 2,493.53
Solicitor & Liquor Background Check 172.00
Vendor Name Account
Number911 TECH, INC.
1012505 -550000
AIR ONE EQUIPMENT, INC.
1012015 -550502
AEP ENERGY, INC.
1013516 -570051
ACME TRUCK BRAKE & SUPPLY
Various Accounts
ALERT-ALL CORP
1012052 -520300
ALPHAGRAPHICS #468
1010803 -530400
AIRGAS USA LLC
1013512 -520300
AL WARREN OIL, CO., INC.
Various Accounts
BAYLESS COMMUNICATIONS LLC
3220316 -560000
BERLA CORPORATION
1012505 -550000
AVALON PETROLEUM CO.
101 -120010
BRIGHTVIEW LANDSCAPE DEVELOPMENT,
INC.
1013525 -550505
C.C. CARTAGE, INC.
Various Accounts
BOUND TREE MEDICAL LLC
1012022 -520300
BRIDGE BACK, INC.
1012506 -560000
CHICAGO SIGN DESIGN
1012576 -571000
CINTAS CORPORATION
Various Accounts
CDS OFFICE TECHNOLOGIES
6012517 -580100
CHICAGO PARTS & SOUND LLC
1013512 -520702
CLS BACKGROUND INVESTIGATIONS
1010016 -571000
101 -150100
BEACON BUILDING PRODUCT
101 -400212
CHICAGO LAND AGENCY
02/25/25 WARRANT
1
*Fully Reimbursable
**Partially Reimbursable
1925 BUSSE RD - TCO BOND REFUND 1,383.52
ComEd Utility Charges Water/Sewer 11,451.14
Bulk Rock Salt for 450 E. Devon 7,163.94
Admin Uniforms 440.00
Traffic Signal Maintenance Agreement 7,994.23
Operating Supplies 2,231.00
Contract Maint/Vehicles 2,001.50
Bid Notices 442.80
Daily Herald Subscription 4.64
Marketing Services 22,736.25
Operating Supplies 519.66
Custom Turnout Gear, PPE Rentals 5,948.26
Sanitary Dump 840.00
Drain and Refill Boiler for CD Construction Work 2,815.00
Fire Hydrant Shafts and Parts 3,923.02
Various Engineering Services 7,998.00
Fire Extinguisher Refills 139.00
Misc Parts 445.92
UB 44765 48 KENNEDY WATER SEWER
REFUND
7.17
Maint Supplies/Vehicles 96.20
UB 41585 1205 HOWARD WATER SEWER
REFUND
6.30
Arterial & Business Park Street Light Maintenance 2,798.42
Business Park Ditch Maintenance Program 64,800.00
COMPASS MINERALS AMERICA, INC.
1013512 -520301
CLUNE CONSTRUCTION
501 -110100
GOEPPINGER, LORETTA
COMED 6111
Various Accounts
101 -150100
CORE & MAIN LP
5018012 -520300
CYLINDERS, INC
Various Accounts
CONWAY SHIELD
1012002 -520100
COOK COUNTY DEPT. OF TRANSPORTATION
& HIGHWAYS
1013515 -550000
DAVIS HARRISON DION, INC.
Various Accounts
DAILY HERALD/CHICAGO 7761
1010803 -530301
DAILY HERALD/PADDOCK PUB 7695
1010014 -540300
DUPAGE COUNTY PUBLIC WORKS
5018022 -520300
DYNAMIC HEATING & PIPING CO
3013008 -590100
DESLAURIERS INC
5018022 -520300
DINGES FIRE COMPANY
1012002 -520100
FOX VALLEY FIRE & SAFETY
1012512 -520702
FRIENDLY FORD
Various Accounts
EJ USA, INC.
5018012 -520300
ENGINEERING ENTERPRISES, INC.
Various Accounts
GRAINGER, INC. - 801891029
Various Accounts
H & H ELECTRIC COMPANY
Various Accounts
501 -110100
GRNE SOLUTIONS LLC
HAMPTON ,LENZINI & RENWICK INC
Various Accounts
2
*Fully Reimbursable
**Partially Reimbursable
Sign Printing Material 2,119.50
Misc Supplies 200.43
Parkway Tree Maintenance 500.00
Fire Plan Review Services 163.50
Batteries 375.90
IPAC Conference 275.00
2025 Illinois Traffic Offense Codes 175.00
Uniforms, Custom Vest Cover 5,303.15
UB 71385 57 SMETHWICK WATER SEWER
REFUND
6.26
Jan-April Monthly Marketing Advertisement 500.00
JULIE Annual Assessment 10,565.05
Training Fee 790.00
Village Window Envelopes 437.50
EGV Cares Treatment 6,825.00
Medical Oxygen 679.24
1900 BUSSE RD - R.O.W./TCO BOND REFUNDS 84,758.00
Maint Supplies/Eqpt.37.76
Residential Street Light Maintenance 4,432.00
Leak Detection Meegan Way 1,410.00
Maint Supplies/Vehicles 1,484.01
FLOATING BOND REFUND 1,000.00
Operating Supplies 302.76
Traffic Signal Maintenance 1,361.28
Production Crew - EGHS Basketball 275.00
HOME DEPOT CREDIT SERVICES
Various Accounts
HIGH STAR TRAFFIC DBA TRAFFIC CONTROL
& PROTECTION
1013512 -520300
INTERSTATE BATTERY SYSTEM
Various Accounts
IPAC
1012504 -541000
HOMER TREE CARE, INC.
1013525 -550505
HR GREEN, INC.
1012046 -560000
JOURNAL & TOPICS NEWSPAPERS
2087206 -570210
501 -110100
JOSAN, NADEJDA
J. LINANE DBA LINANE TRAFFIC
CONSULTANTS
1012512 -520300
J.G.UNIFORMS, INC.
1012502 -520100
LARSEN ENVELOPE CO., INC.
1010802 -520200
LEYDEN FAMILY SERVICE & SHARE
PROGRAM
1012506 -560000
JULIE, INC.
5018006 -560103
K. DILLON DBA KFD TRAINING &
CONSULTATION, LLC.
1012514 -541000
LUND INDUSTRIES, INC.
6012517 -580100
LYONS PINNER ELECTRIC, INC.
1013515 -550000
LINDE GAS & EQUIPMENT, INC.
1012022 -520300
MC MASTER-CARR SUPPLY CO
Various Accounts
M.E. SIMPSON COMPANY, INC.
5018016 -560000
MACQUEEN EMERGENCY GROUP
1012012 -520702
MEADE ELECTRIC COMPANY, INC.
1013515 -550000
MENSIE, VANESSA
2107256 -560000
101 -230000
LOVES TRAVEL STOPS
101 -230000
MAUL PAVING
3
*Fully Reimbursable
**Partially Reimbursable
Operating Supplies 827.70
Misc Parts 179.56
Radios for Comm Van and BC Buggy 333.16
Maint Supplies/Bldgs.990.00
Municipal GIS Partners Contract Renewal 16,021.55
Misc Parts 902.29
Const Mgr & Constructor Oakton & Busse Gtwy Ftn 49,058.00
Training Fee 1,095.00
Office Supplies 26.49
Uniforms 3,360.00
January Water Quality Testing 1,935.00
Pace 2024 21,542.28
Maint Supplies/Eqpt.437.58
Busse Dam Maintenance Contract 1,175.28
PPE Decon Washer Construction Project (St. 8)6,328.30
222 E DEVON - TCO PERMIT BOND REFUND 27,500.00
Hydraulic Hose & Fittings 719.71
2380 BRICKVALE DR - R.O.W. BOND REFUND 5,291.33
Operating Supplies 269.00
UB 101015 1703 VERMONT WATER SEWER
REFUND
69.05
Production crew - EGHS Basketball 125.00
Maint Supplies/Vehicles 471.00
UB 04055 211 BASSWOOD WATER SEWER
REFUND
22.10
MID AMERICAN WATER/WAUCONDA
5018012 -520300
MILLER INDUSTRIAL-DEVON
Various Accounts
MUNICIPAL GIS PARTNERS, INC.
2087206 -560000
NAPA AUTO PARTS
Various Accounts
MOTOROLA, INC.
1012037 -580150
MUELLER ORNAMENTAL IRON WORKS, INC.
5018012 -520700
NORTHWESTERN UNIVERSITY
1012584 -541000
ODP BUSINESS SOLUTIONS, LLC
2107252 -520200
NICHOLAS & ASSOCIATES, INC.
3220318 -590500
PACE ANALYTICAL SERVICES, LLC.
5018016 -560000
PACE SUBURBAN BUS DIV OF RTA
1010016 -571000
ON TIME EMBROIDERY, INC.
1012002 -520100
PM CONSTRUCTION & CONTRACTING, LLC.
2067157 -580150
PRIORITY PRODUCTS, INC.
Various Accounts
101 -230000
PARENT PETROLEUM
1012512 -520701
PIRTEK
Various Accounts
PROFESSIONAL FINISH, INC.
1013532 -520300
RANDEL, CHRISTOPHER J.
2107256 -560000
501 -110100
PYTEL,YURIY
RAYMAR HYDRAULIC REPAIR
1013512 -520702
501 -110100
ROGERS, CINDY
101 -230000
PROFESSIONAL ENVIRONMENT
PREMIER DESIGN & BUIL
4
*Fully Reimbursable
**Partially Reimbursable
Maint Supplies/Vehicles 11.66
Small Tools 1,107.73
Production crew - EGHS Basketball 275.00
TT-43055 1260 OLD MILL LN - REFUND 650.00
Maint Supplies/Vehicles 1,362.36
Maint Supplies/Vehicles 682.68
Safariland Protech Intruder G2 Shields 54,270.00
Misc Maint Supplies 205.00
Maint Supplies/Vehicles 442.87
Maint Supplies/Vehicles 1,043.72
Cylinder Rental 26.04
Elevator Inspection Services 50.00 **
TT-42968 1536 CALIFORNIA ST - REFUND 834.00
Maint Supplies/Vehicles 25.40
BED LINER FOR 255, LINER FOR 228 AND 229 995.00
Operating Supplies 907.42
Contract Maint/Vehicles 26,134.94
Production crew - EGHS Basketball 125.00
Production crew - EGHS Basketball 125.00
Office & Household Supplies 933.27
Tires 235.00
Annual Copier Maintenance 66.66
Cleaning Products 680.54
Repair Clamps 4,371.80
$589,808.83
ROSELLE ACE HARDWARE
1013512 -520702
SANTOWSKI, JOSEPH
2107256 -560000
SPRING ALIGN OF PALATINE, INC.
Various Accounts
101 -400211
RUSSO'S POWER EQUIPMENT, INC.
1013522 -520400
SUBURBAN ACCENTS, INC.
6012517 -580100
SUBURBAN TRUCK PARTS, LLC.
5018022 -520702
STANDARD EQUIPMENT COMPANY
1013512 -520701
STREICHER'S
1012517 -580150
TERRACE SUPPLY COMPANY
1013536 -570001
THOMPSON ELEVATOR INSPECTION SVC
1013006 -560000
TERMINAL SUPPLY INC
Various Accounts
ULINE, INC.
5018022 -520300
ULTRA STROBE COMMUNICATIONS, INC.
6012517 -580100
TRANSCHICAGO TRUCK GROUP
1013512 -520702
TRUCK DOGZ
6012527 -580100
WAREHOUSE DIRECT
Various Accounts
VILSOET, BOB
2107256 -560000
WALZ, JOHN R
2107256 -560000
ZIEBELL WATER SVC PRODUCTS
5018012 -520300
WENTWORTH TIRE-BENSENVILLE
5018015 -550502
XEROX CORPORATION (DALLAS,TX)
1012005 -550000
GRAND TOTAL
SCHIAVONE, VINCE
101 -400211
THORNTON, CAROL
ZEP SALES & SERVICE
1013532 -520300
5
*Fully Reimbursable
**Partially Reimbursable
Page 1 of 1
02/12/2025
TO: Matthew J. Roan, Village Manager
FROM: Jared Polony, Director of Community Development
SUBJECT: Requests for Waiver of Permit Fees
Elk Grove Park District
BACKGROUND:
We are in receipt of requests from Brian Kimbrough, Superintendent of Parks and
Planning, and Mark A. Kosbab, Director of Parks and Planning, at the Elk Grove Park
District seeking a waiver of permit fees in the amount of $5,798.08 for the following
projects:
•Replacing and installing sprinklers at the Al Hattendorf Center, 225 East Elk Grove
Boulevard, in the amount of $148.08;
•Installing lighting at the pickleball court at Marshall Park, 711 Chelmsford Lane, in
the amount of $1,145; and
•Installing a pickleball court and enclosure at Marshall Park, 711 Chelmsford Lane,
in the amount of $4,505.
It has been past practice for the Mayor and Board of Trustees to waive permit fees for
governmental and non-profit organizations. Please forward these requests to the Mayor
and Board of Trustees for their consideration at the February 25, 2025 Village Board
meeting. Thank you.
APPROVALS:
Lauren Ewan Created/Initiated
Bryan Kozor Approved
Jared Polony Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1.Fee Waiver Letter_EG Park District 225 East Elk Grove Blvd
2.Fee Waiver Letter_EG Park District Pickleball
Page 1 of 1
02/03/2025
TO: Christine Tromp, Director of Finance
FROM: Brian Koehler, Deputy Director of Finance
SUBJECT: Fiscal Year 2024-25 Annual Financial Audit contract
BACKGROUND:
Our auditors, Lauterbach & Amen, LLP, audit many municipalities with personnel that
specialize in governmental accounting and have demonstrated their commitment by
providing a high level of quality service. Their expertise is critical in our goal to continue to
receive the GFOA Certificate of Achievement for Excellence in Financial Reporting.
I respectfully request your concurrence in recommending the Village award a professional
service contract to Lauterbach & Amen, LLP to perform the annual audit for the fiscal year
ending 4/30/2025 in an amount not to exceed $34,390. The Library will engage the same
auditors as the Village under a separate contract.
If you concur with this recommendation, please forward for consideration at the next
Village Board meeting.
APPROVALS:
Brian Koehler Created/Initiated
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 1
02/07/2025
TO: Chief David Dorn
FROM: Commander Michael Carlson
SUBJECT: AED Purchase
BACKGROUND:
The Police Department currently has a need to replace the 33 automated external
defibrillators (AEDs) in marked squad cars, as the current units are no longer supported
due to their age and have become difficult to find replacement parts for. The replacements
will upgrade our current units and will be compatible with the fire department's AED's.
The AEDs are available through the Illinois State AED Contract 21-416CMS-BOSS4-B-
28118 - JPMC Defibrillators AED from Second Chance Cardiac Solutions of Yorkville, IL. I
recommend awarding the purchase contract for 33 AEDs to Second Chance in the amount
of $53,998.56. Adequate funds are available in the Police Patrol Capital Operating
Equipment account 1012517-580150. Your concurrence with this recommendation is
respectfully requested with subsequent forwarding for Village Board consideration.
APPROVALS:
Michael Carlson Created/Initiated
Scott Eisenmenger Approved
David Dorn Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1.Second Chance
Thank you for the opportunity to earn your business and support your life-saving efforts!
Second Chance Cardiac Solutions, Inc
103 S. Bridge Street, PO Box 152
Yorkville, IL 60560
800-550-2337
sales@sccsolutions.net
Quote
ADDRESS
Elk Grove Village Police Department
901 Wellington Ave.
Elk Grove Village, IL 60007
SHIP TO
Elk Grove Village Police Department
Attn: Cmdr. Michael Carlson
901 Wellington Ave.
Elk Grove Village, IL 60007
QUOTE #DATE
25-001-2463-Q 01/29/2025
ITEM ACTIVITY QTY UNIT
PRICE
TOTAL
Illinois State AED and Supplies Contract - 21-416CMS-BOSS4-P28118All of the items below quoted at our Illinois State AED Contract price.1 0.00 0.00T
99512-001261
Physio-Control LIFEPAK® CR2 - Semi Automatic AED8-Year WarrantySemi Rigid Carry Case
English OnlyWIFILong Life Lithium Battery
Adult/Child Electrode PadsUSB CableOwner's Manual
33 1,836.32 60,598.56T
DiscountLarge Volume Discount 33 -200.00 -6,600.00
Free Shipping
Free shipping on orders over $100
1 0.00 0.00T
Illinois State CMS Contract 21-416CMS-BOSS4-P28118
To initiate order, please reply to the email with your authorization or issue a
purchase order if required by your organization. Please call 630.802.5214 or
email Bryan@sccsolutions.net for questions or quantity adjustments.
SUBTOTAL 53,998.56
TAX (0%) 0.00
TOTAL $53,998.56
Accepted By Accepted Date
Page 1 of 2
02/13/2025
TO: Colby Basham, Director of Public Works
FROM: Bryan Grippo, Deputy Director of Public Works
SUBJECT: IN-PIPE Technology Grease Elimination Program
BACKGROUND:
The Public Works Department is requesting authorization to waive the formal bidding
process and award a purchase contract to IN-PIPE Technology from Wood Dale, IL for the
purchase of biological-based sanitary grease elimination program in the amount of
$42,000.
The Public Works Department recently completed a successful six-month free trial with
IN-PIPE Technology to biologically treat heavy grease deposits in the sanitary sewer
system located in the Busse Elmhurst TIF. Before the successful test with IN-PIPE
technologies, no other product had successfully reduced the grease buildup in the sanitary
sewers in the Busse Elmhurst TIF. The ineffectiveness of different products has led to
increased maintenance costs and sanitary backups. The IN-PIPE program should reduce
the number of sanitary backups and reduce maintenance costs.
IN-PIPE Technologies is the sole-source provider of a proprietary sanitary collection
system that utilizes a microbial dosing method. It has also implemented successful
programs in McHenry, Illinois; Crown Point, Indiana; and various municipalities in Florida,
Texas, and California.
I recommended that formal bidding procedures be waived and the Village Board award a
purchase contract to IN-PIPE Technology from Wood Dale, IL for the purchase of
biological-based sanitary grease elimination program in the amount of $42,000. Adequate
funds are available in the Busse-Elmhurst Redevelopment Fund.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding for Village Board consideration.
APPROVALS:
Bryan Grippo Created/Initiated
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
Page 2 of 2
ATTACHMENTS:
1.Elk Grove Sole Source 5-13-23
Page 1 of 1
02/14/2025
TO: Colby Basham, Director of Public Works
FROM: Brian Southey, Superintendent of Administration
SUBJECT: 2025 Residential & Business Park Turf and Landscape
Bed Maintenance
BACKGROUND:
On February 27, 2024, the Village Board awarded a contract to Langton Group of
Woodstock, IL for the Residential & Business Park - Turf and Landscape Bed Maintenance
contract. The contract provides for turf mowing, landscape bed maintenance, fertilizing
services, irrigation system maintenance and perennial planting at various sites throughout
the Village’s Residential area and Business Park including landscaped medians, bus
shelters, all Village Fire Stations, James Paul Petri Public Works Facility, Public Works
Biesterfield Facility and Charles J. Zettek Municipal Complex.
The current term of the contract is from March 1, 2024 through February 28, 2025, with
the option of four (4) annual renewals through February 28, 2029. Langton Group has
performed satisfactorily throughout the first year of the contract.
I recommend that the contract be renewed in the amount of $359,899.03 for one (1) year
through February 28, 2026. The contract reflects a 3.9% increase based on the Chicago
Area Consumer Price Index (Chicago-Naperville-Elgin).
I recommend awarding the contract for Residential & Business Park - Turf and Landscape
Bed Maintenance to Langton Group of Woodstock, in the amount of $359,899.03. Adequate
funds for this work are available in FY25 Budgets and have been included in the proposed
FY26 Public Works General, Residential Enhancement, BLF, and Busse-Elmhurst TIF Fund
budgets.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding for Village Board consideration.
APPROVALS:
Brian Southey Created/Initiated
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
Page 1 of 1
02/14/2025
TO: Colby J. Basham, Director of Public Works
FROM: Ken Jay, P.E., Deputy Director of Public Works, Engineering
& Administration
SUBJECT: Devon Avenue Sidewalk Project - Design Engineering
Services
BACKGROUND:
A proposal was solicited from Christopher B. Burke Engineering, Ltd. of Rosemont, IL for
design engineering services to develop contract plans and specifications for design
engineering services to install a new sidewalk along Devon Avenue, from the James Paul
Petri Public Works Facility west toward Ridge Avenue, and along the east side of Ridge
Avenue, from Devon Avenue to Walnut Lane, in the amount of $75,375. The project will
include modifications to the existing traffic signal to provide a new crosswalk across the
north leg of the Devon Avenue and Ridge Avenue intersection, along with the installation of
new interior-lit LED street name signs. Construction is anticipated to begin in 2026.
Christopher Burke Engineering has successfully completed design engineering services for
the Village, including Brantwood Avenue Watermain Lining and the Nicholas Boulevard
Watermain and Roadway Reconstruction projects.
I recommend that a professional services contract be awarded to Christopher B. Burke
Engineering, Ltd. of Rosemont, IL for the design engineering services for the Devon Avenue
Sidewalk project in the amount of $75,375. Adequate funds are available in the Capital
Projects Fund.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kenneth Jay Created/Initiated
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 1 of 2
02/14/2025
TO: Colby J. Basham, Director of Public Works
FROM: Kyle Black, P.E., Senior Engineer
SUBJECT: 2025 Hot-Mix Asphalt Material Purchase Contract
BACKGROUND:
On Thursday, February 13, 2025, the Village opened sealed bids for the 2025 Hot-Mix
Asphalt Material Purchase Contract. This contract provides for the purchase of asphalt
materials used by the Public Works Department for residential and Business Park street
patching operations.
Two (2) contractors obtained bid documents and one (1) submitted a bid. For bid
evaluation purposes, to determine the lowest responsive and responsible bidder, the bid
unit prices have been adjusted for the cost per mile for travel to the plant. See bid
tabulation for a full listing of the contractor bids.
The lowest responsive and responsible bid, adjusted for mileage cost, was received from
Builders Asphalt, LLC of Hillside, Illinois. Builders Asphalt, LLC has supplied asphalt
materials to the Village several times in the past, and has an asphalt plant located within
Village limits.
I recommend awarding the contract for the 2025 Hot-Mix Asphalt Material Purchase
Contract to Builders Asphalt, LLC for an amount not to exceed $74,000. Adequate funds
have been included in the proposed FY2026 Motor Fuel Tax, Streets and Water & Sewer
Funds.
Your consideration of this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kyle Black Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
Page 2 of 2
1. 2025 MFT Hot-Mix Purchasing Bid Tab
BUILDERS ASPHALT LLC Distance to EGV Corp. Limit
2526 Pratt Blvd 0 mi
Elk Grove Village, IL 60007
Item Total Unit Total Bid Bid Distance Adjust.Bid Evaluation Dist. Adjusted
No.Description Unit Quantity Price Cost Unit Price Total Cost to Unit Price Unit Price Total Cost
1.BITUMINOUS MATERIALS - TRACKLESS TACK COAT GALLON 50.0 $10.00 500.00$ $15.00 750.00$ $0.00 $15.00 750.00$
2.HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 300.0 $58.00 17,400.00$ $64.00 19,200.00$ $0.00 $64.00 19,200.00$
3.HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 700.0 $60.00 42,000.00$ $64.00 44,800.00$ $0.00 $64.00 44,800.00$
4.DISPOSAL OF UNSUITABLE CY 250.0 $0.00 -$ $0.00 -$ $0.00 $0.00 -$
59,900.00$ 64,750.00$ 64,750.00$
= Low Bidder
THURSDAY, FEBRUARY 13, 2025 11:00 A.M. 450 E. Devon Ave., Elk Grove Village, Illinois
Village of Elk Grove Village
Cook and DuPage Counties
2025 MFT HOT-MIX MATERIAL PURCHASE CONTRACT
SECTION NO. 26-00000-00-GM
UNIT PRICE BID TABULATIONS
Note: For bid evaluation purposes only, unit prices for tonnage items are adjusted by adding $0.85
per ton per mile, as measured from plant to nearest corporate boundary.Engineer's Estimate
TOTAL BID ADJUSTED TOTAL BID
Printed: 2/14/2025 Page 1 of 1
Page 1 of 1
02/14/2025
TO: Colby J. Basham, Director of Public Works
FROM: Eric Schmidt, P.E. Senior Engineer
SUBJECT: 2025 - Business Park Street Rehabilitation Project
BACKGROUND:
On Thursday, February 13th, the Village opened sealed bids for the 2025 Business Park
Street Rehabilitation project. This project will provide pavement patching, milling and
resurfacing of the Hot-Mix Asphalt (HMA) surface course, removal and replacement of
sidewalks and curbs, and installation of detectable warnings on 2.2 miles of streets within
the Village's Business Park.
Five (5) contractors obtained bid documents and three (3) submitted bids. The lowest
responsive and responsible bid was received from Builders Paving, LLC of Hinsdale, IL.
Builders Paving, LLC has successfully completed the Village's 2022, 2023, and 2024
Business Park Rehabilitation programs, as well as projects similar in scope for several
other communities in the Chicagoland area.
I recommend awarding the contract for the 2025 Business Park Street Rehabilitation
project to Builders Paving of Hinsdale, IL in an amount not to exceed
$1,555,808.00. Adequate funds for the project have been included in the proposed
FY2026 budget for the Business Leaders Forum Fund, Water & Sewer Fund and Busse-
Elmhurst Redevelopment Fund.
Your consideration of this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Eric Schmidt Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. Bid Tab - PW-2526-01 BP Street Rehabilitation Project
Item Total Unit Total Unit Total Unit Total Unit Total
No.Description Unit Quantity Price Cost Price Cost Price Cost Price Cost
1.EARTH EXCAVATION CU YD 50 65.00$ 3,250.00$ 100.00$ 5,000.00$ 85.00$ 4,250.00$ 66.00$ 3,300.00$
2.REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 500 6.00$ 3,000.00$ 10.00$ 5,000.00$ 10.00$ 5,000.00$ 20.00$ 10,000.00$
3.EXPLORATION TRENCH, SPECIAL FOOT 50 50.00$ 2,500.00$ 10.00$ 500.00$ 1.00$ 50.00$ 11.00$ 550.00$
4.DRIVEWAY PAVEMENT REMOVAL SQ YD 153 20.00$ 3,060.00$ 21.00$ 3,213.00$ 16.00$ 2,448.00$ 15.00$ 2,295.00$
5.COMBINATION CURB AND GUTTER REMOVAL FOOT 10723 5.50$ 58,976.50$ 5.00$ 53,615.00$ 9.00$ 96,507.00$ 7.10$ 76,133.30$
6.SIDEWALK REMOVAL SQ FT 15138 1.70$ 25,734.60$ 2.25$ 34,060.50$ 2.00$ 30,276.00$ 1.93$ 29,216.34$
7.SUBBASE GRANULAR MATERIAL, TYPE B 2" SQ YD 1682 3.50$ 5,887.00$ 2.50$ 4,205.00$ 6.50$ 10,933.00$ 2.75$ 4,625.50$
8.SUBBASE GRANULAR MATERIAL, TYPE B 4" SQ YD 500 5.00$ 2,500.00$ 2.00$ 1,000.00$ 9.00$ 4,500.00$ 3.85$ 1,925.00$
9.SUBBASE GRANULAR MATERIAL, TYPE B 8" SQ YD 153 11.00$ 1,683.00$ 9.00$ 1,377.00$ 19.00$ 2,907.00$ 5.00$ 765.00$
10.HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 239 25.00$ 5,975.00$ 35.00$ 8,365.00$ 1.00$ 239.00$ 5.00$ 1,195.00$
11.HOT-MIX ASPHALT SURFACE REMOVAL, 2"SQ YD 43631 1.75$ 76,354.25$ 1.75$ 76,354.25$ 2.75$ 119,985.25$ 1.85$ 80,717.35$
12.CLASS D PATCHES, 6 INCH SQ YD 6109 45.00$ 274,905.00$ 36.00$ 219,924.00$ 35.00$ 213,815.00$ 35.00$ 213,815.00$
13.CATCH BASINS TO BE ADJUSTED EACH 2 800.00$ 1,600.00$ 400.00$ 800.00$ 400.00$ 800.00$ 440.00$ 880.00$
14.MANHOLES TO BE RECONSTRUCTED EACH 1 2,800.00$ 2,800.00$ 1,850.00$ 1,850.00$ 1,900.00$ 1,900.00$ 2,020.00$ 2,020.00$
15.MANHOLES TO BE ADJUSTED EACH 1 800.00$ 800.00$ 880.00$ 880.00$ 900.00$ 900.00$ 960.00$ 960.00$
16.INLETS, TYPE A EACH 1 3,000.00$ 3,000.00$ 2,850.00$ 2,850.00$ 3,200.00$ 3,200.00$ 3,450.00$ 3,450.00$
17.INLETS, TYPE B EACH 2 3,200.00$ 6,400.00$ 3,550.00$ 7,100.00$ 3,800.00$ 7,600.00$ 4,100.00$ 8,200.00$
18.CATCH BASINS, TYPE A EACH 1 3,500.00$ 3,500.00$ 4,950.00$ 4,950.00$ 5,200.00$ 5,200.00$ 5,625.00$ 5,625.00$
19.INLETS TO BE ADJUSTED EACH 4 700.00$ 2,800.00$ 400.00$ 1,600.00$ 425.00$ 1,700.00$ 435.00$ 1,740.00$
20.VALVE VAULT TO BE ADJUSTED EACH 2 700.00$ 1,400.00$ 880.00$ 1,760.00$ 900.00$ 1,800.00$ 960.00$ 1,920.00$
21.FRAME AND GRATES TO BE ADJUSTED EACH 6 700.00$ 4,200.00$ 400.00$ 2,400.00$ 500.00$ 3,000.00$ 435.00$ 2,610.00$
22.FRAMES AND LIDS TYPE 1, OPEN LID EACH 10 550.00$ 5,500.00$ 450.00$ 4,500.00$ 500.00$ 5,000.00$ 525.00$ 5,250.00$
23.REMOVING INLETS EACH 3 550.00$ 1,650.00$ 100.00$ 300.00$ 150.00$ 450.00$ 108.00$ 324.00$
24.REMOVING CATCH BASINS EACH 1 750.00$ 750.00$ 225.00$ 225.00$ 400.00$ 400.00$ 380.00$ 380.00$
25.DRAINAGE STRUCTURE PATCHING EACH 18 950.00$ 17,100.00$ 300.00$ 5,400.00$ 350.00$ 6,300.00$ 355.00$ 6,390.00$
26.COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12, SPECIAL FOOT 10723 38.00$ 407,474.00$ 36.00$ 386,028.00$ 33.50$ 359,220.50$ 41.75$ 447,685.25$
27.PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH, SPECIAL SQ YD 153 100.00$ 15,300.00$ 100.00$ 15,300.00$ 120.00$ 18,360.00$ 109.00$ 16,677.00$
28.PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH, SPECIAL SQ FT 6607 8.00$ 52,856.00$ 9.00$ 59,463.00$ 9.50$ 62,766.50$ 10.75$ 71,025.25$
29.PORTLAND CEMENT CONCRETE SIDEWALK 8 INCH, SPECIAL SQ FT 8532 12.00$ 102,384.00$ 11.00$ 93,852.00$ 12.00$ 102,384.00$ 12.50$ 106,650.00$
30.DETECTABLE WARNINGS (SPECIAL)SQ FT 60 30.00$ 1,800.00$ 30.00$ 1,800.00$ 45.00$ 2,700.00$ 33.00$ 1,980.00$
31.REINFORCEMENT BARS FOR UTILITY TRENCHES FOOT 150 5.00$ 750.00$ 3.00$ 450.00$ 7.00$ 1,050.00$ 4.00$ 600.00$
32.HOT-MIX ASPHALT DRIVEWAY PAVEMENT TON 15 250.00$ 3,750.00$ 275.00$ 4,125.00$ 300.00$ 4,500.00$ 175.00$ 2,625.00$
33.BITUMINOUS MATERIALS TRACKLESS TACK COAT POUND 19634 0.01$ 196.34$ 0.01$ 196.34$ 0.01$ 196.34$ 0.01$ 196.34$
34.HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N70 TON 5499 80.00$ 439,920.00$ 55.00$ 302,445.00$ 98.00$ 538,902.00$ 89.00$ 489,411.00$
35.THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 836 4.00$ 3,344.00$ 1.50$ 1,254.00$ 2.85$ 2,382.60$ 3.80$ 3,176.80$
36.THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 110 6.00$ 660.00$ 2.00$ 220.00$ 3.65$ 401.50$ 4.95$ 544.50$
37.THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 121 50.00$ 6,050.00$ 7.25$ 877.25$ 12.65$ 1,530.65$ 10.00$ 1,210.00$
38.THERMOPLASTIC PAVEMENT MARKING - LETTERS & SYMBOLS SQ FT 73 50.00$ 3,650.00$ 9.00$ 657.00$ 8.95$ 653.35$ 10.00$ 730.00$
39.RESTORATION-SEED LSUM 1 30,000.00$ 30,000.00$ 32,500.00$ 32,500.00$ 12,600.00$ 12,600.00$ 40,000.00$ 40,000.00$
40.TRAFFIC CONTROL AND PROTECTION, STANDARD 701301 LSUM 1 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 1,000.00$ 1,000.00$ 100.00$ 100.00$
41.TRAFFIC CONTROL AND PROTECTION, STANDARD 701501 LSUM 1 125,000.00$ 125,000.00$ 155,761.66$ 155,761.66$ 1,000.00$ 1,000.00$ 125,000.00$ 125,000.00$
42.TRAFFIC CONTROL AND PROTECTION, STANDARD 701801 LSUM 1 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 119,500.00$ 119,500.00$ 100.00$ 100.00$
43.CONTRACT ALLOWANCE FOR ITEMS ORDERED BY THE ENGINEER UNIT 25000 1.00$ 25,000.00$ 1.00$ 25,000.00$ 1.00$ 25,000.00$ 1.00$ 25,000.00$
44.INLET FILTERS EACH 56 240.00$ 13,440.00$ 150.00$ 8,400.00$ 185.00$ 10,360.00$ 200.00$ 11,200.00$
45.TEMPORARY ACCESS STONE TON 25 100.00$ 2,500.00$ 10.00$ 250.00$ 100.00$ 2,500.00$ 15.00$ 375.00$
AS-READ TOTAL BID 1,769,399.69$ 1,555,808.00$ 1,796,167.69$ 1,808,572.63$
AS-CORRECTED TOTAL BID 1,555,808.00$ 1,796,167.69$ 1,808,572.63$
=Low Bidder =Correction
PW-2526-01 BP Street Rehabilitation Project - 2025
Village of Elk Grove Village
Cook and DuPage Counties
UNIT PRICE BID TABULATIONS
Thursday, February 13, 2025 11:00 A.M. 450 E. Devon Ave., Elk Grove Village, Illinois
Plote Construction Schreder Asphalt Services, IncEngineer's Estimate Builders Paving, LLC
Printed: 2/14/2025 Page 1 of 1
Page 1 of 1
02/14/2025
TO: Colby J. Basham, Director of Public Works
FROM: Kyle Black P.E., Senior Engineer
SUBJECT: 2025 Residential Roadway Resurfacing Project
BACKGROUND:
On Thursday, February 13, 2025, the Village opened sealed bids for the 2025 Residential
Roadway Resurfacing project. This project will provide pavement patching, milling and
resurfacing of the asphalt surface, removal and replacement of sidewalk and curb as
necessary, as well as installation of detectable warnings and grass restoration on 6.5 miles
of Village residential streets.
Three (3) contractors obtained bid documents and three (3) submitted bids. The lowest
responsive and responsible bid was received from Builders Paving, LLC of Hillside, IL.
Builders Paving, LLC has successfully completed projects similar in scope for the Village,
including the 2024 Residential Resurfacing Project, and several other communities in the
Chicagoland area.
I recommend awarding the contract for the 2025 Residential Roadway Resurfacing project
to Builders Paving, LLC of Hillside, IL for an amount not to exceed
$3,390,884.00. Adequate funds for the project have been included in the proposed
FY2026 Motor Fuel Tax, Capital Project and Water & Sewer Funds.
Your consideration of this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kyle Black Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. Bid Tab - 25-00083-00-RS
Item Total Unit Total Unit Total Unit Total Unit Total
No.Description Unit Quantity Price Cost Price Cost Price Cost Price Cost
1.EARTH EXCAVATION CU YD 28.2 $ 70.00 1,974.00$ 25.00$ 705.00$ 45.00$ 1,269.00$ 66.00$ 1,861.20$
2.FURNISH AND PLACE EXCAVATION CUYD 24.2 $ 70.00 1,694.00$ 50.00$ 1,210.00$ 80.00$ 1,936.00$ 88.00$ 2,129.60$
3.DRIVEWAY PAVEMENT REMOVAL SQ YD 166.9 $ 20.00 3,338.00$ 18.00$ 3,004.20$ 18.00$ 3,004.20$ 15.00$ 2,503.50$
4.COMBINATION CURB AND GUTTER REMOVAL FOOT 36751.0 $ 6.00 220,506.00$ 4.00$ 147,004.00$ 6.00$ 220,506.00$ 5.00$ 183,755.00$
5.SIDEWALK REMOVAL SQ FT 18645.0 $ 2.00 37,290.00$ 2.00$ 37,290.00$ 1.00$ 18,645.00$ 1.95$ 36,357.75$
6.SUBBASE GRANULAR MATERIAL, TYPE B 2" SQ YD 2880.4 $ 4.50 12,961.80$ 1.00$ 2,880.40$ 5.00$ 14,402.00$ 3.50$ 10,081.40$
7.HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 522.5 $ 30.00 15,675.00$ 10.00$ 5,225.00$ 25.00$ 13,062.50$ 5.00$ 2,612.50$
8.HOT-MIX ASPHALT SURFACE REMOVAL, 2"SQ YD 95646.8 $ 3.00 286,940.40$ 2.75$ 263,028.70$ 3.30$ 315,634.44$ 1.90$ 181,728.92$
9.CLASS D PATCHING, 6 INCH - SPECIAL SQ YD 4189.1 $ 45.00 188,509.50$ 15.00$ 62,836.50$ 18.00$ 75,403.80$ 35.00$ 146,618.50$
10.CLASS D PATCHING, 4 INCH - SPECIAL SQ YD 6153.7 $ 40.00 246,148.00$ 10.00$ 61,537.00$ 12.00$ 73,844.40$ 25.00$ 153,842.50$
11.CLASS D PATCHING, 2 INCH - SPECIAL SQ YD 2020.5 $ 25.00 50,512.50$ 5.00$ 10,102.50$ 6.00$ 12,123.00$ 20.00$ 40,410.00$
12.INLETS, 24"EACH 13.0 $ 3,600.00 46,800.00$ 2,150.00$ 27,950.00$ 2,200.00$ 28,600.00$ 2,350.00$ 30,550.00$
13.INLETS, 36"EACH 2.0 $ 3,900.00 7,800.00$ 3,150.00$ 6,300.00$ 3,300.00$ 6,600.00$ 3,575.00$ 7,150.00$
14.STORM SEWER - PATCH AT PIPE / WIPE EACH 39.0 $ 300.00 11,700.00$ 225.00$ 8,775.00$ 350.00$ 13,650.00$ 355.00$ 13,845.00$
15.MANHOLES TO BE RECONSTRUCTED EACH 3.0 $ 2,000.00 6,000.00$ 1,000.00$ 3,000.00$ 1,200.00$ 3,600.00$ 1,250.00$ 3,750.00$
16.STORM SEWER - PATCH STRUCTURE EACH 9.0 $ 750.00 6,750.00$ 400.00$ 3,600.00$ 650.00$ 5,850.00$ 690.00$ 6,210.00$
17.NEW TYPE1 FRAME AND GRATE, OPEN LID EACH 4.0 $ 550.00 2,200.00$ 450.00$ 1,800.00$ 450.00$ 1,800.00$ 700.00$ 2,800.00$
18.NEW TYPE 11 FRAME AND GRATE, OPEN LID EACH 2.0 $ 1,000.00 2,000.00$ 650.00$ 1,300.00$ 650.00$ 1,300.00$ 715.00$ 1,430.00$
19.UTILITY STRUCTURES TO BE ADJUSTED (STORM, SANITARY, WATER)EACH 87.0 $ 600.00 52,200.00$ 700.00$ 60,900.00$ 750.00$ 65,250.00$ 790.00$ 68,730.00$
20.MANHOLES TO BE REPLACED - 48"EACH 1.0 $ 8,000.00 8,000.00$ 4,050.00$ 4,050.00$ 4,600.00$ 4,600.00$ 5,000.00$ 5,000.00$
21.STORM SEWER - 8" SDR 26 LF 60.0 $ 20.00 1,200.00$ 88.00$ 5,280.00$ 105.00$ 6,300.00$ 115.00$ 6,900.00$
22.COMBINATION CONCRETE CURB AND GUTTER, TYPE M-3.12 (MODIFIED)FOOT 36751.0 $ 32.50 1,194,407.50$ 30.00$ 1,102,530.00$ 31.00$ 1,139,281.00$ 35.50$ 1,304,660.50$
23.PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 18008.0 $ 10.00 180,080.00$ 7.00$ 126,056.00$ 10.00$ 180,080.00$ 10.75$ 193,586.00$
24.PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT 5 INCH SQ YD 244.8 $ 75.00 18,362.25$ 72.00$ 17,627.76$ 87.00$ 21,300.21$ 109.00$ 26,686.47$
25.DETECTABLE WARNINGS (MODIFIED)SQ FT 1456.0 $ 35.00 50,960.00$ 35.00$ 50,960.00$ 32.00$ 46,592.00$ 38.00$ 55,328.00$
26.REINFORCEMENT BARS FOR UTILITY TRENCHES (5' Per Street in 2023)FOOT 220.0 $ 4.00 880.00$ 5.00$ 1,100.00$ 2.50$ 550.00$ 3.30$ 726.00$
27.BITUMINOUS MATERIALS (TRACKLESS TACK COAT)POUND 43041.2 $ 0.01 430.41$ 0.01$ 430.41$ 0.01$ 430.41$ 0.01$ 430.41$
28.HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50, 2.25"TON 12051.0 $ 85.00 1,024,335.00$ 78.00$ 939,978.00$ 85.00$ 1,024,335.00$ 85.00$ 1,024,335.00$
29.THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 1220.0 $ 2.00 2,440.00$ 1.40$ 1,708.00$ 1.85$ 2,257.00$ 2.75$ 3,355.00$
30.THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 154.0 $ 2.50 385.00$ 1.85$ 284.90$ 3.95$ 608.30$ 4.00$ 616.00$
31.THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 263.7 $ 9.00 2,373.30$ 7.50$ 1,977.75$ 10.65$ 2,808.41$ 7.70$ 2,030.49$
32.RESTORATION - SEED SY 2398.8 $ 27.00 64,767.60$ 11.00$ 26,386.80$ 13.00$ 31,184.40$ 39.00$ 93,553.20$
33.RESTORATION - REMOVAL ONLY AREAS SY 70.8 $ 75.00 5,310.00$ 14.50$ 1,026.60$ 30.00$ 2,124.00$ 18.00$ 1,274.40$
34.EXPLORATION TRENCH, SPECIAL (3 FT Per Street 2023)FOOT 116.7 $ 40.00 4,668.00$ 2.00$ 233.40$ 10.00$ 1,167.00$ 11.00$ 1,283.70$
35.TRAFFIC CONTROL AND PROTECTION, STANDARD 701301 LSUM 1.0 $ 1,000.00 1,000.00$ 1.00$ 1.00$ 1,000.00$ 1,000.00$ 100.00$ 100.00$
36.TRAFFIC CONTROL AND PROTECTION, STANDARD 701501 LSUM 1.0 $ 210,000.00 210,000.00$ 393,454.08$ 393,454.08$ 245,500.04$ 245,500.04$ 165,000.00$ 165,000.00$
37.TRAFFIC CONTROL AND PROTECTION, STANDARD 701801 LSUM 1.0 $ 10,000.00 10,000.00$ 1.00$ 1.00$ 10,000.00$ 10,000.00$ 100.00$ 100.00$
38.INLET PROTECTION EACH 187.0 $ 210.00 39,270.00$ 50.00$ 9,350.00$ 165.00$ 30,855.00$ 175.00$ 32,725.00$
AS-READ TOTAL BID 4,019,868.26$ 3,390,884.00$ 3,627,453.11$ 3,814,056.04$
AS-CORRECTED TOTAL BID ---
=Low Bidder =Correction
Village of Elk Grove Village
Cook and DuPage Counties
RESIDENTIAL RESURFACING PROJECT - 2025
MFT SECTION NO. 25-00083-00-RS
Engineer's Estimate
Thursday, February 13, 2025 11:00 A.M. 450 E. Devon Ave., Elk Grove Village, Illinois
UNIT PRICE BID TABULATIONS
Builders Pacing, LLC Plote Construction Schroeder Asphalt Services, Inc.
Printed: 2/13/2025 Page 1 of 1
Page 1 of 1
02/13/2025
TO: Colby J. Basham, Director of Public Works
FROM: Ken Jay, P.E., Deputy Director of Public Works, Engineering
& Administration
SUBJECT: Resolution in Lieu of Surety Bond for Construction on
State Highways for 2025 & 2026
BACKGROUND:
The State of Illinois requires that any person, firm or corporation desiring to do work on
State maintained Right-of-Way must first obtain a permit from the Illinois Department of
Transportation (IDOT), with a surety bond. The State will accept a resolution in lieu of a
surety bond from municipalities. This resolution is enacted for a period of two years and
states that the Village will follow all IDOT requirements and procedures and will
indemnify IDOT from any claims arising from Village work within the State Right-of-Way.
The Village has enacted these resolutions in past years. The Village is still required to
obtain permits for the emergency work and repairs we perform within IDOT's Right-of-
Ways.
I recommend that the Village enact a resolution, which states that the Village will follow all
IDOT requirements and procedures and will indemnify IDOT from any claims arising from
Village work within the State Right-of-Way, for a two-year period.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kenneth Jay Created/Initiated
Brian Southey Approved
Colby Basham Approved
Lorrie Murphy Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. ResStateWorkPermit2025-2026
RESOLUTION NO. _______
A RESOLUTION AUTHORIZING THE VILLAGE OFFICIALS TO SIGN A WORK
PERMIT FROM THE DEPARTMENT OF TRANSPORTATION OF THE STATE OF
ILLINOIS ON BEHALF OF THE VILLAGE OF ELK GROVE VILLAGE
WHEREAS, the Village of Elk Grove Village, hereinafter referred to as MUNICIPALITY,
located in the Counties of Cook and DuPage, State of Illinois, desires to undertake, in the years 2025
and 2026, the location, construction, operation and maintenance of driveways and street returns,
watermains, sanitary and storm sewers, street light, traffic signals, sidewalk, landscaping, etc., on
State highways, within said MUNICIPALITY, which by law and/or agreement come under the
jurisdiction and control of the Department of Transportation of the State of Illinois hereafter referred
to as DEPARTMENT; and
WHEREAS, an individual working permit must be obtained from the DEPARTMENT prior
to any of the aforesaid installations being constructed either by the MUNICIPALITY or by a private
person or firm under contract and supervision of the MUNICIPALITY.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, Illinois as follows:
Section 1: That the MUNICIPALITY hereby pledges its good faith and guarantees that all
work shall be performed in accordance with conditions of the permit to be granted by the
DEPARTMENT, and to hold the State of Illinois harmless during the prosecution of such work, and
assume all liability for damages to person or property due to accidents or otherwise by reason of the
work which is to be performed under the provision of said permit.
Section 2: That all authorized officials of the MUNICIPALITY are hereby instructed and
authorized to sign said working permit on behalf of the MUNICIPALITY.
Section 3: That this Resolution shall be in full force and effect from and after its passage and
approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this day of 2025
APPROVED this day of 2025
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Loretta M. Murphy, Village Clerk
Page 1 of 2
02/14/2025
TO: Colby J. Basham, Director of Public Works
FROM: Kyle Black, P.E., Senior Engineer
SUBJECT: Resolution for Local Assurance for the Devon Avenue
Sidepath Project
BACKGROUND:
The Village is planning on applying to Cook County for funding assistance through the
Invest in Cook (IIC) Grant Program for the Devon Avenue Sidepath Project. Invest in Cook
prioritizes proposals that support transit and other transportation alternatives, support
the region's role as North America's freight capital, promote equal access to opportunities,
maintain and modernize what already exists and increase investments in transportation.
The Devon Avenue Sidepath Project will construct an eight-foot wide concrete sidepath
along the north parkway of Devon Avenue, from I-290 to Carlisle Avenue. This project will
complete a major section of the Village's planned bicycling network and provide an east-
west connection along the Village's southern limits. The total construction estimate for
this project is approximately $1,462,498.00. Staff will request $500,000, which is the
maximum request allowable, in IIC grant funding in an effort to reduce the Village's share
of the construction cost. If the project is selected for IIC grant funding, the project will be
required to be constructed by the Fall of 2026.
Invest In Cook grant applications require a resolution of support from the Village
Board. The resolution certifies that the Village is able to manage, maintain and operate
the project, possesses legal authority to finance and construct the project, and affirms that
the project will commence within the timeline as outlined in the grant application.
I recommend that a Resolution be adopted authorizing the support of the application and
willingness to complete the project be approved by the Village Board.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kyle Black Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Page 2 of 2
Lorrie Murphy Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. ResIIC2025,Devon Avenue Side Path
Page 1 of 2
RESOLUTION NO. ______
A RESOLUTION AUTHORIZING THE VILLAGE OF ELK GROVE TO APPLY FOR
FUNDING ASSISTANCE THROUGH THE INVEST IN COOK GRANT PROGRAM
PROVIDING LOCAL ASSURANCE FOR DEVON AVENUE SIDEPATH PROJECT
WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village, Cook
County, Illinois desires to improve and enhance the Village’s planned bicycle network; and
WHEREAS, the Village has applied to Cook County for funding assistance through the
Invest in Cook (IIC) Grant Program for the Devon Avenue Sidepath Project. Invest in Cook
prioritizes proposals that support transit and other transportation alternatives, support the
region’s role as North America’s freight capital, promote equal access to opportunities, maintain
and modernize what already exists and increase investment in transportation; and
WHEREAS, the Village is requesting funding of $500,000 toward the construction of an
eight-foot wide sidepath along Devon from I-290 to Carlisle Avenue, which would complete a
large section of the Village’s planned bicycle network; and
WHEREAS, the Devon Avenue Sidepath Project will construct an eight-foot wide
concrete sidepath along the north parkway of Devon Avenue, from I-290 to Carlisle Avenue.
This project will complete a major section of the Village of Elk Grove’s planned bicycling
network and provide an east-west connection along the Village’s southern limits. The total
construction estimate for this project is approximately $1,462,498. Staff will request $500,000,
which is the maximum request allowable, in IIC grant funding in an effort to reduce the Village’s
share of the construction cost. If the project is selected for IIC grant funding, the project will be
required to be constructed by the fall of 2026; and
WHEREAS the staff of Cook County have requested the Village follow up with a
resolution of support from the Village Board. The resolution certifies that the Village is able to
manage, maintain and operate the project, possesses legal authority to finance and construct the
project, and affirms that the project will commence within the timeline as outlined in the grant
application.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois authorize the
Village staff to apply for the Invest in Cook Grant Program (IIC) to assist in the funding of the
above-described project.
BE IT FURTHER RESOLVED by the Mayor and Board of Trustees of the Village of
Elk Grove Village, Counties of Cook and DuPage, Illinois as follows:
Section 1: Certifies that we are willing and able to manage, maintain and operate the
project.
Page 2 of 2
Section 2: Affirms that, if selected, the Project will commence within the timeline as
outlined in the Grant application.
Section 3: This Resolution shall be in full force and effect immediately from and after its
passage and approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this day of 2025
APPROVED this day of 2025
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Loretta M. Murphy, Village Clerk
Page 1 of 2
02/14/2025
TO: Colby J. Basham, Director of Public Works
FROM: Ken Jay, P.E., Deputy Director of Public Works, Engineering
& Administration
SUBJECT: 2025 Roadway Maintenance Program
BACKGROUND:
On Friday, January 31, 2025, the Capital Improvements Committee met and approved the
staff recommendation for the Village’s 2025 Roadway Maintenance Program. This year’s
program consists of 8.7 miles of street resurfacing and the rehabilitation of curb, sidewalk
and ADA-compliant sidewalk ramps. The 2025 Roadway Maintenance Program is broken
into four separate projects consisting of the Residential Resurfacing Project, Business Park
Resurfacing Project, Asphalt Surface Patching Program and Pavement Rejuvenation.
The Residential Resurfacing Project consists of 6.5 miles of street resurfacing, which has
an estimated construction cost of $3,850,000 and will be funded from the Capital Project
and Motor Fuel Tax (MFT) Funds. Note that the MFT funds being utilized for the
residential resurfacing program include the usage of the Village's remaining Rebuild
Illinois Bond funds, which are held within the MFT Fund and must be allocated this year.
The Village has also reserved $50,000 of MFT funds for the annual asphalt material
purchase, which is utilized for in-house roadway patching operations as needed. The
proposed Business Park Resurfacing Project consists of 2.2 miles of street resurfacing
which has an estimated construction cost of $1,770,000 and will be funded from the
Business Leaders Forum and the Busse-Elmhurst Redevelopment Funds. Staff has also
proposed the continuation of the Pavement Rejuvenation Program in the amount of
$192,500, which will include all 9.5 miles of streets that were resurfaced in 2024, utilizing
funds from the General Fund and Business Leaders Forum Fund and the Busse-Elmhurst
Redevelopment Fund. Additionally, the Asphalt Surface Patching Program will continue in
the amount of $200,000, utilizing funds from the General Fund and Business Leaders
Forum Fund.
I recommend that the necessary Resolutions be adopted appropriating Motor Fuel Tax
and Rebuild Illinois Bond funds in the amount of $2,050,000 to be utilized for the 2025
Roadway Maintenance Program and the purchase of Hot Mix Asphalt material. The 2025
Roadway Maintenance Program will require three (3) separate resolutions: one for the
MFT expenditure for the Residential Resurfacing Project, one for the Rebuild Illinois Bond
expenditure for the Residential Resurfacing Project, and one for the annual asphalt
material purchase.
Page 2 of 2
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration. Upon concurrence by the Board, staff will
prepare bid documents and advertise for bids for all four projects within the 2025
Roadway Maintenance Program.
APPROVALS:
Kenneth Jay Created/Initiated
Brian Southey Approved
Colby Basham Approved
Lorrie Murphy Approved
Caroline Tittle Approved
Maggie Jablonski Approved
Emily Niebuhr Final Approval
ATTACHMENTS:
1. BLR 09110 - RBI Resolution
2. BLR 14220 Material Purchase Resolution
3. BLR 09110 - MFT Resolution
4. 2025 Proposed Roadway Maintenance List
5. 2025 Proposed Roadway Maintenance Map
BLR 09110 (Rev. 01/18/23)
Resolution for Improvement
Under the Illinois Highway Code
Page 1 of 2Printed 02/14/25
Resolution Type
Original
Resolution Number Section Number
25-00083-00-RS
BE IT RESOLVED, by the
Governing Body Type
Board of the
Local Public Agency Type
Village
of
Name of Local Public Agency
Elk Grove Village Illinois that the following described street(s)/road(s)/structure be improved under
the Illinois Highway Code. Work shall be done by
Contract or Day Labor
Contract .
NoYes
Is this project a bondable capital improvement?
For Roadway/Street Improvements:
Name of Street(s)/Road(s)Length
(miles)Route From To
California Street 0.41 Texas Street Meacham Road
Germaine Lane / Place 0.36 Wildwood Road Willow Lane
Oklahoma Circle 0.05 Oklahoma Way End
Ridgewood Road 0.49 Oakton Street Wildwood Road
For Structures:
Name of Street(s)/Road(s)Existing
Structure No.Route Location Feature Crossed
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
This is a street rehabilitation project and the work to be performed under this contract consists of curb and gutter
removal and replacement, sidewalk removal and replacement, hot-mix asphalt surface removal, hot-mix asphalt
pavement patching with sub-grade repairs, bituminous tack coat placement, hot-mix asphalt surface course,
restoration with topsoil and seed, and all incidental and collateral work necessary to complete the project as
shown on the location map and as described herein.
2. That there is hereby appropriated the sum of Seven Hundred Thirty Seven Thousand Nine Hundred Ninety and 52/100
$737,990.52 Dollars ( ) for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I,
Name of Clerk
Loretta M. Murphy
Local Public Agency Type
Village Clerk in and for said
Local Public Agency Type
Village
of
Name of Local Public Agency
Elk Grove Village in the State aforesaid, and keeper of the records and files thereof, as provided by
statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Governing Body Type
Board of
Name of Local Public Agency
Elk Grove Village at a meeting held on
Date
February 25, 2025
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
day of
Month, Year
.
.
BLR 09110 (Rev. 01/18/23)
Resolution for Improvement
Under the Illinois Highway Code
Page 2 of 2Printed 02/14/25
(SEAL, if required by the LPA)Clerk Signature & Date
Approved
Regional Engineer Signature & Date
Department of Transportation
Resolution for Maintenance
Under the Illinois Highway Code
BLR 14220 (Rev. 12/13/22)Completed02/14/25
District
1
County
Cook
Resolution Number Resolution Type
Original
Section Number
26-00000-00-GM
BE IT RESOLVED, by the
Governing Body Type
of the
Local Public Agency Type
Village of
Name of Local Public Agency
Elk Grove Village Illinois that there is hereby appropriated the sum of
DollarsFifty Thousand and 00/100 () $50,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
05/01/25 to
Ending Date
04/30/25 .
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
Village of
Name of Local Public Agency
Elk Grove Village
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I
Name of Clerk
Loretta M. Murphy
Local Public Agency Type
Village Clerk in and for said
Local Public Agency Type
Village
of
Name of Local Public Agency
Elk Grove Village in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
of
Name of Local Public Agency
Elk Grove Village at a meeting held on
Date
02/25/25 .
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
day of
Month, Year
.
(SEAL, if required by the LPA) Clerk Signature & Date
APPROVED
Regional Engineer Signature & Date
Department of Transportation
BLR 09110 (Rev. 01/18/23)
Resolution for Improvement
Under the Illinois Highway Code
Page 1 of 1Printed 02/14/25
Resolution Type
Original
Resolution Number Section Number
25-00083-00-RS
BE IT RESOLVED, by the
Governing Body Type
Board of the
Local Public Agency Type
Village
of
Name of Local Public Agency
Elk Grove Village Illinois that the following described street(s)/road(s)/structure be improved under
the Illinois Highway Code. Work shall be done by
Contract or Day Labor
Contract .
NoYes
Is this project a bondable capital improvement?
For Roadway/Street Improvements:
Name of Street(s)/Road(s)Length
(miles)Route From To
Various Streets - See Attached
For Structures:
Name of Street(s)/Road(s)Existing
Structure No.Route Location Feature Crossed
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
This is a street rehabilitation project and the work to be performed under this contract consists of curb and gutter
removal and replacement, sidewalk removal and replacement, hot-mix asphalt surface removal, hot-mix asphalt
pavement patching with sub-grade repairs, bituminous tack coat placement, hot-mix asphalt surface course,
restoration with topsoil and seed, and all incidental and collateral work necessary to complete the project as
shown on the location map and as described herein.
2. That there is hereby appropriated the sum of One Million Two Hundred Sixty Two Thousand Nine and 48/100
$1,262,009.48Dollars ( ) for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I,
Name of Clerk
Loretta M. Murphy
Local Public Agency Type
Village Clerk in and for said
Local Public Agency Type
Village
of
Name of Local Public Agency
Elk Grove Village in the State aforesaid, and keeper of the records and files thereof, as provided by
statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Governing Body Type
Board of
Name of Local Public Agency
Elk Grove Village at a meeting held on
Date
February 25, 2025
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
day of
Month, Year
.
.
(SEAL, if required by the LPA)Clerk Signature & Date
Approved
Regional Engineer Signature & Date
Department of Transportation
STREET Length (mi) From To
Colorado Lane 0.21 Nevada Lane Arizona Pass
Edgewood Lane 0.19 Willow Lane Wildwood Road
Greenbriar Street 0.27 Landmeier Road Crest Avenue
Holly Lane 0.24 Tanglewood Drive Landmeier Road
Home Avenue / Circle 0.27 Texas Street Biesterfield Road
Idaho Place 0.22 Utah Street New Mexico Trail
Nevada Lane 0.22 California Street Arizona Pass
New Mexico Trail / Court 0.44 Oregon Trail Montana Way
Oregon Trail 0.33 Texas Street New Mexico Trail
Shadywood Lane 0.68 Willow Lane Oakton Street
Tanglewood Drive / Court 0.40 Ridgewood Road Greenbriar Street
Texas Street 0.28 Meacham Road Idaho Place
Thorndale Avenue 0.08 Landmeier Road Germaine Lane
Utah Street / Circle 0.23 Texas Street Nevada Lane
Westgate Avenue 0.08 Holly Lane Arlington Heights Road
Wildwood Road / Place 0.53 Landmeier Road Oakton Street
Willow Lane 0.46 Germaine Lane East End
Woodcrest Lane 0.07 Crest Avenue Oakton Street
Street Begin End Surface Rank Length
(ft)
CALIFORNIA STREET TEXAS STREET MEACHAM ROAD 25 2,147 211,013$
COLORADO LANE NEVADA LANE ARIZONA PASS 22 1,096 128,001$
EDGEWOOD LANE WILLOW LANE WILDWOOD ROAD 23 1,020 117,403$
GERMAINE LANE WILDWOOD ROAD WILLOW LANE 22 1,639 162,445$
GERMAINE PLACE GERMAINE LANE SOUTHWEST END 14 258 25,570$
GREENBRIAR STREET LANDMEIER ROAD CREST AVENUE 14 1,441 149,973$
HOLLY LANE TANGLEWOOD DRIVE LANDMEIER ROAD 11 1,265 156,450$
HOME AVENUE TEXAS STREET BIESTERFIELD ROAD 20 1,063 130,384$
HOME CIRCLE HOME AVENUE EAST END 21 357 43,788$
IDAHO PLACE UTAH STREET NEW MEXICO TRAIL 29 1,170 139,700$
NEVADA LANE CALIFORNIA STREET ARIZONA PASS 31 1,145 100,559$
NEW MEXICO COURT NEW MEXICO TRAIL NORTHEAST END 24 207 25,444$
NEW MEXICO TRAIL OREGON TRAIL MONTANA WAY 18 2,034 250,012$
OKLAHOMA CIRCLE OKLAHOMA WAY NORTHEAST END 27 261 52,275$
OREGON TRAIL TEXAS STREET NEW MEXICO TRAIL 16 1,725 168,063$
RIDGEWOOD ROAD OAKTON STREET WILDWOOD ROAD 22 2,600 286,688$
SHADYWOOD LANE WILLOW LANE OAKTON STREET 15 3,606 435,537$
TANGLEWOOD COURT TANGLEWOOD DRIVE SOUTHEAST END 8 125 15,473$
TANGLEWOOD DRIVE RIDGEWOOD ROAD GREENBRIAR STREET 21 1,965 243,231$
TEXAS STREET MEACHAM ROAD IDAHO PLACE 27 1,459 201,986$
THORNDALE AVENUE LANDMEIER ROAD GERMAINE LANE 26 429 50,597$
UTAH CIRCLE UTAH STREET EAST END 13 158 16,983$
UTAH STREET TEXAS STREET NEVADA LANE 27 1,034 111,142$
WESTGATE AVENUE HOLLY LANE ARLINGTON HEIGHTS ROAD 38 409 42,587$
WILDWOOD PLACE WILDWOOD ROAD WEST END 17 218 25,605$
WILDWOOD ROAD LANDMEIER ROAD OAKTON STREET 15 2,591 304,319$
WILLOW LANE GERMAINE LANE EAST END 28 2,445 372,859$
WOODCREST LANE CREST AVENUE OAKTON STREET 16 371 51,780$
CONSTRUCTION ENGINEERING 220,000$
4,239,867$
Street Begin End Surface Rank Length
(ft)
BENNETT ROAD ARLINGTON HEIGHTS ROAD KING STREET 35 2,168 339,096$
BONNIE LANE HOWARD STREET OAKTON STREET 60 2,332 368,089$
COMMERCE DRIVE BUSSE ROAD HIGGINS ROAD 21 997 177,797$
ESTES AVENUE BUSSE ROAD ELMHURST ROAD 53 5,194 680,787$
KING STREET BENNETT DRIVE NORTHWEST POINT BLVD 26 1,157 203,670$
CONSTRUCTION ENGINEERING 350,000$
2,119,439$
6,359,306$
Breakdown of Expenditures by Fund:
MFT Fund 1,450,000$
MFT Fund - Reserves 589,867$
Capital Projects Fund 2,000,000$
Business Leaders Forum 2,119,439$
Water & Sewer Fund 200,000$
Note: Fund totals include costs for Construction and Construction Engineering
TOTAL ROADWAY IMPROVEMENTS (8.7 Miles)
PROPOSED 2025 ROADWAY MAINTENANCE PROGRAM
RESIDENTIAL STREET RESURFACING (MFT & CAPITAL PROJECT FUND)
RESIDENTIAL PROGRAM ESTIMATE (6.5 Miles)
BUSINESS PARK STREET RESURFACING (BLF & TIF)
BUSINESS PARK PROGRAM ESTIMATE (2.2 Miles)
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PROPOSED 2025 ROADWAY MAINTENANCE PROGRAM
Street Begin End Length
(ft)
BLUE JAY CIRCLE LONGBOAT DRIVE HAWK LANE 1,739
BUCKINGHAM COURT ARLINGTON HEIGHTS ROAD WEST END 550
CHARLELA LANE NERGE ROAD HUNTINGTON DRIVE 1,511
CREIGHTON AVENUE JFK BOULEVARD LONSDALE ROAD 656
CUTTER LANE SCHOONER LANE NERGE ROAD 3,696
EDEN ROAD JFK BOULEVARD BRANTWOOD AVENUE 1,608
ESSEX ROAD KENILWORTH AVENUE LANCASTER AVENUE 1,936
GRANGE PLACE GRANGE ROAD NORTHWEST END 231
GRANGE ROAD LONSDALE ROAD GRANGE PLACE 1,225
HAWTHORNE LANE CHARLELA LANE HUNTINGTON DRIVE 1,063
HUNTINGTON COURT HUNTINGTON DRIVE NORTH END 176
HUNTINGTON DRIVE ROHLWING ROAD ROHLWING ROAD 3,092
KENDAL ROAD LANCASTER AVENUE CARLISLE AVENUE 1,221
KENILWORTH AVENUE WALPOLE ROAD ESSEX ROAD 3,104
LANCASTER AVENUE CLEARMONT DRIVE WASDALE AVENUE 1,277
LANCASTER AVENUE WALPOLE ROAD LONSDALE ROAD 1,282
LONGBOAT DRIVE BLUE JAY LANE SCHOONER LANE 2,352
LONSDALE ROAD NORTHWEST END JFK BOULEVARD 2,861
NEWPORT AVENUE ARLINGTON HEIGHTS ROAD LANCASTER AVENUE 309
VINE LANE WISE ROAD CUTTER LANE 93
WALPOLE ROAD CARLISLE AVENUE LANCASTER AVENUE 1,220
WASDALE AVENUE KENILWORTH AVENUE DEVON AVENUE 918
WATERFORD LANE HUNTINGTON DRIVE HUNTINGTON DRIVE 1,043
WESTMINSTER LANE HUNTINGTON DRIVE HUNTINGTON DRIVE 909
WINDHAM LANE CHARLELA LANE HUNTINGTON DRIVE 608
ARTHUR AVENUE ELMHURST ROAD BUSSE ROAD 5,494
BONNIE LANE HOWARD STREET LANDMEIER ROAD 1,060
LUNT AVENUE BUSSE ROAD ELMHURST ROAD 5,540
NICHOLAS BOULVEARD HIGGINS ROAD LANDMEIER ROAD 2,119
NICHOLAS BOULEVARD DEVON AVENUE ARTHUR AVENUE 899
188,000$
PAVEMENT REJUVENATION (BLF, TIF, & GENERAL FUND)
TOTAL PAVEMENT REJUVENATION PROGRAM (9.4 Miles)
RESIDENTIAL STREETS (GENERAL FUND)
BUSINESS PARK STREETS (BLF FUND & TIF)
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