HomeMy WebLinkAboutAGENDA - 03/11/2025 - VB AGENDA PACKETPage 1 of 5
AGENDA
REGULAR VILLAGE BOARD MEETING
MARCH 11, 2025
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR JONAH BOUTELL, PRINCE OF PEACE UNITED METHODIST
CHURCH)
3. APPROVAL OF MINUTES OF FEBRUARY 25, 2025
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT:FEBRUARY 28, 2025 $3,646,666.89
MARCH 11, 2025 $ 352,181.58
6. CONSENT AGENDA
a.Consideration of a request from the Illinois Department of Transportation (IDOT) to waive
permit fees for the parking lot reconstruction at 1101 Biesterfield Road in the amount of
$31,668.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b.Consideration to approve the third quarter financial report ending January 31, 2025.
(As part of the financial software system, staff has created quarterly financial reports
comparing year to date numbers to the prior year.
(The Director of Finance recommends approval.)
c.Consideration to award a construction contract to the lowest responsive and responsible
bidder Acqua Contractors Corporation of Elmhurst, IL for the Bennett Road and Gaylord
Street Intersection Drainage Improvements project in the amount of $626,000 from the
Business Leaders Forum Fund.
Page 2 of 5
(On Thursday, February 27, 2025, the Village opened sealed bids for the Bennett Road and
Gaylord Street Intersection Drainage Improvements project.
(This project will include constructing a new parallel storm sewer between buildings and
add drainage structures to alleviate localized drainage issues at the Bennett Road and
Gaylord Street intersection.
(A total of thirteen (13) contractors obtained bid documents and nine (9) contractors
submitted bids.
(The lowest responsive and responsible bid was received from Acqua Contractors
Corporation of Elmhurst, IL.
(Adequate funds are available in the Business Leaders Forum Fund.
(The Director of Public Works recommends approval.)
d.Consideration to commit to the purchase of Bulk Rock Salt through the State of Illinois
Joint Purchasing Contract in the amount of 2,500 tons for the FY 2025-2026 winter season.
(Illinois (CMS) is currently preparing bids for the FY 2025-26 Bulk Rock Salt Joint
Purchasing Program.
(The Village intends to purchase 2,500 tons of Bulk Road Salt for the 2025 - 2026 winter
season.
(The contract allows for the purchase of a minimum of eighty percent (80%) and a
maximum of one hundred and twenty percent (120%) of the awarded amount.
(This purchase option provides flexibility in the event that snowfall totals are below
average and provides sufficient quantities to ensure safe roadways during a severe winter.
(Adequate funds have been budgeted in the FY2026 budget.
(The Director of Public Works recommends approval.)
e.Consideration to adopt Resolution No. 16-25 adopting the 2025 Official Zoning Map of
the Village of Elk Grove Village as of December 31, 2024.
(This Resolution adopts the map as the Official Zoning Map of the Village of Elk Grove
Village as of December 31, 2024.
(The map will be placed on file in the Office of the Village Clerk.)
f.Consideration to adopt Resolution No. 17-25 authorizing the Mayor to execute an
Intergovernmental Agreement with the Illinois State Toll Highway Authority (Illinois
Tollway) and the Village of Elk Grove Village as part of the I-490 Elgin O’Hare Western
Access Project.
(The proposed Intergovernmental Agreement (IGA) between the Illinois State Toll
Highway Authority (Illinois Tollway) and the Village of Elk Grove Village outlines the
design, construction, and maintenance responsibilities for several infrastructure
improvements as part of the I-490 Elgin O’Hare Western Access Project. Key
improvements include the installation of a sanitary force main, shared use path, water main
lining, and stormwater drainage enhancements.
(This IGA was approved in January, but was later altered by the Tollway, requiring a re-
approval by the Village.
(The Director of Public Works recommends approval.)
Page 3 of 5
g.Consideration to adopt Resolution No. 18-25 authorizing the Mayor to execute an
Intergovernmental Agreement with the City of Des Plaines and the Village of Elk Grove
Village as part of the I-490 Elgin O’Hare Western Access Project.
(The proposed Intergovernmental Agreement (IGA) between the City of Des Plaines and
the Village of Elk Grove Village outlines the design, construction, and maintenance
responsibilities for a new sanitary sewer lift station, which is required as part of the
improvements related to the I-490 Elgin O’Hare Western Access Project.
(The IGA states that the Village will accept sanitary sewer inflow from four properties in
Des Plaines, due to sanitary sewer complications related to the new I-490 interstate
construction.
(The Village is accepting the sanitary sewer flows in perpetuity, at no cost to Des
Plaines. In lieu of sanitary sewer fees, the Village is accepting infrastructure
improvements to be completed by the Tollway at no cost to the Village, including the lining
of the York Road water main from Devon Avenue to Pan Am Boulevard.
(The IGA was approved in Des Plaines, and is awaiting Village execution.
(The Director of Public Works recommends approval.)
h.Consideration to adopt Resolution No. 19-25 authorizing the Mayor and Village Clerk to
execute an agreement for the Village of Elk Grove Village to re-enter into a mutual aid
agreement with the Illinois Public Works Mutual Aid Network (IPWMAN).
(The Illinois Public Works Mutual Aid Network (IPWMAN) was founded in 2009.
(The Village Board originally approved a resolution for Elk Grove Village to join
IPWMAN on March 10, 2020.
(IPWMAN is asking members to re-enter into an agreement after adopting its mutual aid
agreement and bylaw.
(IPWMAN is a statewide network for Public Works Departments to coordinate outside
assistance for municipalities affected by an emergency or other calls for service.
(IPWMAN was modeled after, and developed with assistance from representatives in,
other first responder networks such as the Mutual Aid Box Alarm System (MABAS) and
the Illinois Law Enforcement Alarms System (ILEAS).
(IPWMAN provides the Village the opportunity to give or receive resources, including
personnel and equipment, access to a network of responding agencies, and access to a state-
wide network of aid during emergencies or other calls for service, when local resources
could become overwhelmed or not available all together.
(The mutual aid agreement does not obligate the Village to respond, nor does it require an
explanation as to why it chose not to respond to a request for assistance.
(The Director of Public Works recommends approval.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Roan
a.PC Docket 25-1 - Consideration of a Petition for Resubdivision and a Special Use Permit
for the properties located at 2355 Greenleaf Avenue, 2395 Greenleaf Avenue, and 2461
Greenleaf Avenue. (PH 2-3-2025)
Page 4 of 5
b.Consideration of a petition seeking a Special Use Permit to construct an electrical
substation for the property located at 101 Northwest Point. (Public Hearing date has yet to
be determined.)
c.Consideration of a Petition for Resubdivision and associated variations for a data center
campus development at 1701 Midway Court. (Public Hearing date has yet to be
determined.)
9. ZONING BOARD OF APPEALS - Village Manager Roan
a.ZBA Docket 25-1- A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 3842 as it pertains to permitted square footage for a shed in residential zoning districts
for property located at 1531 Oregon Trail. (PH 03-13-2025)
b.ZBA Docket 25-2- A Public Hearing for a variation of the Elk Grove Zoning Ordinance
No. 3842 as it pertains to permitted locations of fences in residential zoning districts for
property located at 699 Chelmsford Lane. (PH 03-13-2025)
10. RECYCLING & WASTE COMMITTEE - Trustee Franke
a.Sustainability Plan
11. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
12. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Schmidt
13. CABLE TELEVISION COMMITTEE - Trustee Jarosch
14. YOUTH COMMITTEE - Trustee Bush
15. INFORMATION COMMITTEE - Trustee Miller
16. BUSINESS LEADERS FORUMS - Trustee Schmidt
17. HEALTH & COMMUNITY SERVICES - Trustee Prochno
18. PERSONNEL COMMITTEE - Trustee Schmidt
19. AIRPORT UPDATE - Mayor Johnson
20. PARADE COMMITTEE - Mayor Johnson
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
Page 5 of 5
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
Description Amount
Large Monitor 443.00
Court Reporter-PC 25-1 428.00
Demolition @ 60 & 70 Turner Ave.19,182.75
Consulting & Advocacy Services 8,000.00
Officer Arcos Subpoena 163.01
Fuel 15,766.20 **
Various Village Engineering Services 3,968.86
Community Development Remodel 146,907.64
Insurance Premiums 34,150.78 **
Furniture for new Offices in Community Development 31,181.60
Final Payment for Empl Expense claim # 1283.156.40
Sand and Gravel Contract 2,379.99
Copier Maintenance 17,341.87
Funding Reimb Jan 2025 8,385.27
Maas360 Annual Renewal 7,516.40
Advanced Electronics Ford Factory Training Class 995.00
Various Village Engineering Services 14,992.50
SeeClickFix Support & Maintenance 35,284.41
Various Village Engineering Services 53,224.06
Comcast Charges - Busse Dam 167.80
Village Electricity 1,166.36
PPE 1,174.00
CONWAY SHIELD
1012002 -520100
COMCAST CABLE
5018036 -571000
COMED 6111
Various Accounts
CIVIC PLUS, INC.
Various Accounts
CIVILTECH ENGINEERING, INC.
Various Accounts
CHRISTOPHER B BURKE ENG LTD
Various Accounts
CDW GOVERNMENT, INC.
1010625 -550000
CHICAGO PARTS & SOUND LLC
1013534 -541000
CCMSI
Various Accounts
CANON U.S.A., INC.
Various Accounts
C.C. CARTAGE, INC.
Various Accounts
BOS OF ILLINOIS, INC.
3013008 -590100
BRYL, DIANA
1012024 -541000
BEAR CONSTRUCTION
Various Accounts
BENISTAR/HARTFORD-6795
101 -150200
AVALON PETROLEUM CO.
101 -120010
BAXTER & WOODMAN, INC.
Various Accounts
ARCOS, FRANCISCO
1012511 -500100
ACR REPORTING, LLP
1010036 -560020
ALBRECHT ENTERPRISES, INC.
3010608 -590500
Vendor Name Account
NumberABT
1012502 -520300
ALVAREZ & ASSOCIATES
1010026 -560000
FEB 2025 MONTH-END
1
*Fully Reimbursable
**Partially Reimbursable
Various Village Property Tax- 1st Installment 290,757.29
Consulting Services 10,000.00
TOWER LEASE REFUND 5,000.00
New Surface Units for FD 318.00
Marketing Work 4,660.03
Legal Services- Jan 2025 1,497.00
Legal Services- Jan 2025 7,540.00
Final Payment for Empl Expense claim # 1281.125.80
ISS PCORI Fees 144.90
Final Payment for Empl Expense claim # 1285.156.40
DuPage County Chiefs of Police Association 125.00
Transfer Stamp#43039 910.00
EJ Hydrant Stems 5,109.11
Ambulance Billing 6,657.40
Various Village Engineering Services 54,418.25
New Stationary Camera Systems for Vet Park 14,078.84
Digital Fire & Smoke Simulation 1,583.00
Shipping 27.65
2024 Compendium Tabs 112.88
Genesis Print Mgmt Support from 11/1/24-1/31/25 2,834.24
Zoom Prospector Service 6,400.00
Final Payment for Empl Expense claim # 1312.422.90
POTS Line DT Service - JAN FY25 Statement 1,422.54
Business Park Ditch Maintenance Program 58,665.00
101 -400211
EBBINGHAUS, DONALD
HAMPTON ,LENZINI & RENWICK INC
Various Accounts
GRANITE TELECOMMUNICATIONS, LLC
Various Accounts
GIS PLANNING, INC
2087206 -570210
GOTTWALD, JASON
1012514 -541000
FEDEX OFFICE CUSTOMER ADMIN
1010603 -530400
GENESIS TECHNOLOGIES
Various Accounts
FASTSPRING
1012014 -541000
FEDEX
1010606 -560000
ESSCOE, LLC
Various Accounts
ENGINEERING ENTERPRISES, INC.
Various Accounts
EJ USA, INC.
5018012 -520300
EMS MANAGEMENT & CONSULTANTS INC
101 -430210
DOMIN, CHAD
1012024 -541000
DUPAGE COUNTY CHIEFS OF POLICE ASSOC
1012504 -541000
DENNA, JIM JR.
1012024 -541000
DEPT OF THE TREASURY
1010616 -560000
DAY & ROBERT, P.C.
1010026 -560000
DEL GALDO LAW GROUP, LLC
1010026 -560000
DAVIS HARRISON DION, INC.
Various Accounts
CORNERSTONE GOVERNMENT AFFAIRS,
INC.
1010026 -560000
DATA CENTER WAREHOUSE, LLC.
1012017 -580001
101 -230020
CRICKET COMMUNICATIONS, INC.
COOK COUNTY TREASURER/PROPERTY TAX
Various Accounts
2
*Fully Reimbursable
**Partially Reimbursable
Purchase New HPE Alletra Disk Systems 105,541.46
Maint Supplies/Vehicles 68.91
Holiday Lighting and Decorating 17,223.00
Maint Supplies/Bldgs.1,001.89
Various Village Engineering Services 141,259.95
IPIA Membership & Continuing Education 195.00
IPRF Work Comp Insurance 14,785.00
PD Confidential License Plate Renewals 1,208.00
Union Dues/Feb 2025 5,930.96 *
Union Dues/Feb 2025 990.63 *
IPBC ACH PREMIUM February 2025 806,361.18 **
JAWA Charges 855,723.00
P-Card- 01/01/25-01/31/25 87,028.44
Firearms 57,456.00
Concrete Repairs 12,895.00
Legal Services 33.00
Officer Konopko- Subpoena 163.01
Summer & Fall Business Park Landscape Contract 500.00
Fire & Police Pension Payroll Services 7,650.00
Annual Membership 35.00
Residential LED Street Light Retro Fit 218,638.00
Legislative Services 5,000.00
Final Payment for Empl Expense claim # 1337.107.28
Union Dues/Feb 2025 2,866.26 *METRO ALLIANCE OF POLICE
101 -220160
MAC STRATEGIES, INC.
1010026 -560000
MANOLITSIS, MICHAEL
1012514 -541000
LERMI
1012554 -540100
LYONS PINNER ELECTRIC, INC.
3013518 -590500
LANGTON GROUP
2087205 -550505
LAUTERBACH & AMEN, LLP
Various Accounts
KLEIN, THORPE AND JENKINS, LTD
1010026 -560000
KONOPKO, PATRICK
1012511 -500100
KIESLER POLICE SUPPLY
2047057 -580150
KLEEN AIR SERVICE CORP.
3013548 -590100
JAWA
5018016 -570052
JPMORGAN CHASE/PROCUREMENT CARD
101 -200025
IPBC EXECUTIVE DIRECTOR
Various Accounts
INTL UNION OF OPERATING ENGRS
Various Accounts
ILLINOIS SECRETARY OF STATE
1012506 -571000
INTL UNION OF OPER ENGRS-ADMIN
Various Accounts
I.P.I.A.
1013004 -540100
ILLINOIS PUBLIC RISK FUND
Various Accounts
HR GREEN, INC.
Various Accounts
HOLIDAY OUTDOOR DECOR
1013545 -550000
HOME DEPOT CREDIT SERVICES
1013542 -520700
HEARTLAND BUSINESS SYSTEMS
6010627 -580001
HENDERSON PRODUCTS, INC.
1013512 -520702
3
*Fully Reimbursable
**Partially Reimbursable
1st Installment Sewer Service Fee 2025 18,435.90
HR Contractor Fees 18,534.00
Wellington & Leicester Over Lake Cosman Culvert 3,830.00
Biennial Penetration Testing 13,383.00
Annual Hardware Support for Two HPE Servers 4,077.01
NCPERS Premiums 336.00 *
Utilities/Gas 5,007.83
Monthly Assessment 39,205.77
NCH Employment Physical - PSO/Police 82.00
Final Payment for Empl Expense claim # 1342.175.00
Emergency HS Radio Work at PW, FS7 and FLT 3,360.00
Final Payment for Empl Expense claim # 1290.224.21
Village Phone Services 1,305.65
Lease for PB Mail Machine & Inserter 4,178.34
Ethernet Cabling for ComDev Remod Proj -2nd order 764.97
Legal Services 1,800.00
SLIP Insurance 6,203.52
VB Meeting Photography 251.00
Utility Bill Postage 1,448.78
Final Payment for Empl Expense claim # 1318.107.20
Tower Lease Refund 1,000.00
Misc Parts 275.37
Legal Services- Jan 2025 1,406.25
241 MIMOSA LN - PUBLIC SIDEWALK
REIMBURSEMENT
684.00
101 -230020
SPRINTCOM, INC.
STRINSKI, PETAR
STORINO RAMELLO & DURKIN
1010026 -560000
3013008 -590510
SLOAN, MEREDITH ANN
1012514 -541000
STANDARD EQUIPMENT COMPANY
5018025 -550503
SCHIAVO, EMIL
1010016 -560000
SEBIS DIRECT
1010826 -560000
RICHARD A KAVITT
1010026 -560000
RISK PROGRAM ADMINISTRATORS
3220316 -560200
PITNEY BOWES GLOBAL FINANCIAL SRVCS
1010826 -570002
RESIDEO LLC, FKA ADEMCO, INC.
3013008 -590100
PEERLESS NETWORK, INC.
Various Accounts
ORBIS SOLUTIONS, INC.
1010626 -560000
ORI, CHASE
1012514 -541000
NORTHWEST COMMUNITY HOSPITAL
1010616 -560000
OLSON, DAVID
1012514 -541000
NORTHWEST CENTRAL DISPATCH SYS
Various Accounts
NCPERS GROUP LIFE INS.
101 -220104
NICOR GAS 5407
Various Accounts
MNJ TECHNOLOGIES DIRECT, INC.
Various Accounts
MICHAEL BAKER INTERNATIONAL, INC.
3013518 -590500
MINDSIGHT
1010626 -560000
MGT IMPACT SOLUTIONS, LLC
1010616 -560000
METROPOLITAN WATER RECLAMATION
DISTR. OF GREATER C
5018006 -570061
4
*Fully Reimbursable
**Partially Reimbursable
Powered Stair Chairs & Stretcher 97,142.13
Add PD Voicemail Licenses 362.50
Welding Cylinders 20.16
Trane Air-Cooled Scroll Chiller 192,297.62
Accela Support Services -Jan 2025 1,650.00
Engineering Svcs 2024 Water Main Replace Tonne Rd 4,275.58
Union Dues/Feb 2025 6,240.00 *
$3,646,666.89GRAND TOTAL
V3 COMPANIES, LTD.
3013518 -590500
VILLAGE OF ELK GROVE-FIREFIGHTER
ASSOC.
101 -220150
TRANE U.S. INC.
3013548 -590100
TRUEPOINT SOLUTIONS, LLC
1012046 -560000
TELCOM INNOVATIONS GROUP, LLC
1010626 -560000
TERRACE SUPPLY COMPANY
5018012 -520400
STRYKER SALES LLC
Various Accounts
5
*Fully Reimbursable
**Partially Reimbursable
Card Holder Account Amount
1010016 -571000 188.00
188.00
1010622 -520300 122.98
1010624 -541000 3,225.25
1010625 -550000 488.64
1010625 -550000 96.00
3,932.87
Various Accounts 500.00
1012502 -520702 200.00
700.00
1013502 -520200 8.89
8.89
1012062 -520500 287.49
1012032 -520300 39.92
327.41
1013516 -570051 1,220.22
Various Accounts 964.56
2,184.78
5018012 -520300 137.62
5018014 -541000 150.00
287.62
1012004 -540100 50.00
1012004 -541000 200.00
250.00
Various Accounts 1,414.13
1012515 -550502 499.20
Various Accounts 1,590.00
1012514 -541000 271.09
1012502 -520200 10.00
1012504 -541000 170.04
1012504 -541000 200.00
1012504 -541000 603.86
Various Accounts 1,297.66
1012512 -520300 1,161.00
7,216.98
2087206 -570210 400.00
2087206 -570210 3,597.08
3220314 -541000 195.00
4,192.08
DEES, SUE AUTOPILOTHQ, INC Journeys plan advertising
COSTAR GROUP, INC.December website marketing
INTL ECONOMIC DEVELOPMENT
COUNCIL
Intl Economic Development Renewal
FBI - LEEDA FBI LEEDA Training - Cmdr. Carlson/Gottwald
MARINOS PIZZERIA Various Police Meetings
AXON ENTERPRISE, INC.Taser Holsters
D'AMATO,
NICKETTA
AMAZON MARKETPLACE
PAYMENTS
Office & Oper Supplies
APPLE.COM Employee Perfect Attendance
CROWN PLAZA Hotel Stay for ILEAS Conference - Cmdr. McIntyre
OFFICE DEPOT Office & Oper Supplies
OFFICE DEPOT Calendar
ROSATIS PIZZA Refreshments for Quarterly Meeting
ILEAS ILEAS Conference Fee Cmdr. McIntyre
CUNZ, CLINTON METROFIRECH Metro Fire Chief Assoc Membership Fee
LAKE COUNTY Lake County Leadership Summit
CONLEY, KEITH AMAZON MARKETPLACE
PAYMENTS
Operating Supplies
UW CE REGISTRATION Training UW Madison-Conley
CHOM, AGNES COMED 6111 Village Utilities/Electricity
AMAZON MARKETPLACE
PAYMENTS
Amazon Prime Membership, Office Supplies
BRUESS, RYAN AMAZON MARKETPLACE
PAYMENTS
Household Supplies
HOME DEPOT CREDIT SERVICES Radio Bins
BOLICH,
WILLIAM
AMAZON MARKETPLACE
PAYMENTS
Greeting Card
BIERNAT,
CHRISTOPHER
JJ KELLER & ASSOC TOD INTERACT SUB SVC 1 YR 2.1.25 - 1.31.26
THE TINTWORKS V252 Window Tints
Vendor Description
AWICK, LAURA FOREST AWARDS Holiday House Awards
BAJOR, MAREK AMAZON MARKETPLACE
PAYMENTS
USB Bluetooth headset for Remote Assistance
GLOBAL KNOWLEDGE Cisco WLC Training
MICROSOFT Azure Site Recovery for ERP Munis Servers Monthly
Fee WWW.TANGO.US Online Documentation Software Monthly Fee
JANUARY 2025 P-CARD
1
Various Accounts 218.02
1013522 -520300 38.98
1013524 -541000 350.00
607.00
1012022 -520702 374.90
1012024 -541000 42.01
1012022 -520702 192.48
1012024 -541000 2,384.00
1012024 -541000 1,443.96
4,437.35
1012544 -541000 269.66
1012544 -540100 245.40
101 -250002 91.96
607.02
1012505 -550000 119.85
1012534 -541000 450.00
1012576 -571000 125.00
694.85
1010606 -560000 538.56
1010606 -560000 563.88
Various Accounts 15,196.19
16,298.63
1013512 -520300 7.91
1013512 -520300 261.87
1013512 -520300 70.00
1013512 -520300 351.91
1013502 -520300 4.99
1013514 -541000 45.00
741.68
1010012 -520200 23.00
1010606 -560000 41.20
1010616 -570200 365.68
1010012 -520704 258.56
1010012 -520704 287.38
1010606 -560000 5.99
1010616 -570200 157.77
1010012 -520704 346.92
1010016 -560000 11.96
1,498.46
1012014 -541000 23.60
23.60
1012014 -541000 120.18
1012014 -541000 245.00
1012044 -540300 (13.76)
351.42
Various Accounts 123.37
123.37
2087204 -541000 50.00
50.00
AMAZON MARKETPLACE
PAYMENTS
Firefighter Books - Self Study
CENTER FOR PUBLIC SAFETY
EXCELLENCE, INC
CPSE Credential Application AL
JONES & BARTLETT Refund for Tax Fire Investigator Principles and
Practice
HOPPE, DAVID
JAY, KENNETH UNIV OF ILLINOIS Engineering Tech Documentation Certification
Testing Fee
JABLONSKI,
MAGGIE
COMCAST CHICAGO Security & Internet Service
HOPPE, DAVID MAXFIELDS RESTAURANTS Div 1 Training Meeting
WALGREENS CO.Board supplies
HAHN,
KATHERINE
PORTILLOS HOT DOGS Mayor and Board initial supplies
Mayor and Board meeting supplies
JOURNAL & AMP Online media
PANERA BREAD Wellness supplies
DOLLAR TREE Meeting supplies for the board
FEDEX Overnight sale paperwork
MALNATI ORGANIZATION INC Wellness supplies
JEWEL OSCO Mayor & Board Supplies
TAPALPA
JEWEL OSCO Greeting Card
ILCA PAC Illinois Landscape Show Pass
GORE, TODD ADDISON BUILDING MATERIAL Re-Bar Tie Wire
AMAZON MARKETPLACE
PAYMENTS
Operating Supplies
GROVE SHOE REPAIR Repair Village Pennants
HOME DEPOT CREDIT SERVICES Operating Supplies
GABIGA,
CAROLINE
CANVA Canva office creating software
QR-CODE-GENERATOR QR code generator pro 01.09.25 - 01.09.26
VERIZON WIRELESS Village cellular services
DOHERTY, DAN COMCAST CHICAGO ICAC Internet Line
NASRO NASRO Supervisor Course
SYMPLICITY CORP.NIU Career Fair
CPSE Accreditation Hearing flights Denna Albert
DESARNO, TEILA 4IMPRINT, INC.Social Service Outreach Materials
IL DEPT OF FIN AND PROF
REGULATION
LCPC Renewal Fees
UBER Uber Ride for Homeless Person to Shelter
DENNA, JAMES
JR
AMAZON MARKETPLACE
PAYMENTS
Ambulance key trackers
BP GALLAHAN WEMSA Conference fuel
AMAZON MARKETPLACE
PAYMENTS
Ambulance key safes
WYNDHAM GREEN BAY WEMSA Hotel Denna
SPIRIT AIRLINES
DEMARIA,
ANTHONY
AMAZON MARKETPLACE
PAYMENTS
Operating Supplies
HOME DEPOT CREDIT SERVICES TowSmart X-Mount Starter Kit
ILCA PAC Illinois Landscape Show Passes
2
1012504 -540100 250.00
1012564 -541000 850.00
1012566 -571000 60.90
1012526 -571000 203.20
1012526 -571000 31.72
1012562 -520300 819.50
2,215.32
1010622 -520300 279.33
1010622 -520300 144.99
424.32
5018022 -520300 98.90
5018024 -541000 150.00
5018024 -541000 795.00
5018025 -550000 2,560.00
3,603.90
1010612 -520200 288.66
1010614 -540201 143.37
432.03
1012012 -520300 409.23
1012012 -520300 1,114.08
1,523.31
Various Accounts 118.08
1010016 -571000 200.00
1010012 -520704 150.85
1010024 -540100 385.00
1010504 -541000 759.00
1010012 -520704 167.77
1,780.70
1013522 -520300 257.92
1013522 -520300 553.43
1013524 -540100 445.00
1013524 -541000 290.00
1,546.35
1012004 -540100 50.00
50.00
1013544 -541000 131.75
131.75
5018012 -520700 168.88
5018004 -541000 795.00
5018012 -520700 932.39
1,896.27
1012552 -520200 381.54
1012554 -541000 578.00
959.54
FULL CIRCLE TRAINING Advance NIBRS Training
PICCOLI, DEBBY AMAZON MARKETPLACE
PAYMENTS
Office Supplies
NAQUIN, JOHN HOME DEPOT CREDIT SERVICES Electrical
APWA- IL IPSI Spring 2025
HEARTLAND CONTROLS Power Supply Module
MISIAK, BRIAN TOOLING UNIVERSITY Book for Phil Bakers class at Harper
MIKEL, RICHARD METRO FIRECH Metro Fire Chief Membership
MICHOLSON,
DANIEL
AMAZON MARKETPLACE
PAYMENTS
Operating Supplies
FORESTRY SUPPLIERS Operating Supplies
IL ARBORIST ASSOC.Illinois Arborist Cert Exam Prep - A. Clausen
ILCA PAC Landscape Show Passes
WAL-MART M/B Supplies
MAHON,
JENNIFER
AMAZON MARKETPLACE
PAYMENTS
Office & Oper Supplies
AMERICAN HEART SHOP CPR Bereavement Donation - JLoan
JAROSCH BAKERY Coffee with the Board Supplies
ATTORNEY REGISTRATION G.Knickerbocker Attorney Registration
IIMC IIMC Annual Conf May 18-21, 2025 JMahon
LAIRD, ANDREW MENARDS HANOVER PARK Tool bags for chem/bio isolation kits
ZORO TOOLS Tool Bags-Chem/bio isolation kits
KRCIK, MICHAEL LABORLAWCENTER, LLC.Updated Labor Law Posters
PANERA BREAD Internal Investigation Training
KRAFT,
BRADLEY
AMAZON MARKETPLACE
PAYMENTS
Head masks PPE
AMERICAN PUBLIC WORKS
ASSOC
Basic storm water concepts webinar
APWA- IL IPSI Spring 2025 Yr 1
CUES ORLANDO CUES Granite televising software maintenance
agreement
Property room and evidence packaging supplies
KOWALCZYK,
ROB
AMAZON MARKETPLACE
PAYMENTS
Operating Supplies
DIGI KEY CORP Modem Antennas
KOWALCZYK,
CASEY
SONYA SHEARER MOCIC Yearly membership fee
IAPE Training Conference
STERICYCLE Hazmat Fee
TLO TRANSUNION Monthly name search invoice
TRANS UNION CORPORATION Police Applicant Credit Report
ULINE, INC.
3
Various Accounts 488.26
1013004 -541000 225.00
1013004 -540100 55.00
1013004 -541000 (79.89)
1013004 -541000 116.68
1013004 -541000 250.00
1013004 -541000 460.00
1013005 -550000 120.00
1,635.05
Various Accounts 1,006.28
Various Accounts 2,146.10
1010622 -520300 624.26
1010625 -550000 19.48
1010625 -550000 821.99
1010625 -550000 46.74
4,664.85
3010608 -590100 1,937.01
1010604 -541000 44.19
1,981.20
Various Accounts 786.55
1012024 -541000 720.00
1012014 -541000 1,620.70
1012032 -520300 509.90
3,637.15
2107256 -571000 113.97
2107254 -540100 200.00
2107252 -520300 23.18
2107256 -571000 240.98
2107252 -520200 103.78
2107256 -571000 5.99
2107256 -571000 144.00
2107256 -571000 1,217.00
2,048.90
1012056 -571000 42.47
1012062 -520500 725.48
767.95
Various Accounts 394.47
1013542 -520300 31.50
1013535 -550000 169.26
595.23
1010612 -520200 31.98
1010614 -540201 26.96
1010614 -540201 708.94
1010616 -560000 295.00
1,062.88
SCURRY, AMI-
NELL
AMAZON MARKETPLACE
PAYMENTS
Office Supplies
JEWEL OSCO Retirement Planning Supplies
PANERA BREAD Lunch for Retirement Seminar
TEMPLEPUBLIC National Minority Update Job Posting
SANTILLE,
SCOTT
AMAZON MARKETPLACE
PAYMENTS
Operating Supplies
HOME DEPOT CREDIT SERVICES Christmas lights for demo with Mayor
FLEETYR BRISBANE FLEETYR monthly data integration subscription
RYAN, DAN PUZZLE YOU Project Fire Buddies
WAREHOUSE DIRECT Cleansers, Tissue, Paper Towels, Can Liners
ROWE, ROSS ADOBE INC ADOBE *ADOBE After Effects subscription
ALLIANCE FOR COMMUNITY
MEDIA
ACM annual membership 2025
AMAZON MARKETPLACE
PAYMENTS
50 ft. 1/4" audio cable
BOXCAST LIVE STREAMING BOXCAST LIVE STREAMING storage 12.01.24-
12.31.24 AMAZON MARKETPLACE
PAYMENTS
HP printer cartridges
PRIME VIDEO Movie rental - personal and reimbursed cash
VIMEO
RODRIGUEZ,
EMILY
AMAZON MARKETPLACE
PAYMENTS
Office & Oper Supplies
Vimeo account upgrade subscription 01.24.25-
01.24.26 SESAC
MYPILOTSTORE.COM Communication Radios
CENTER FOR PUBLIC SAFETY
EXCELLENCE, INC
CPSE Conference Registration James Denna
PEORIA MARRIOTT Lodging for Honor Guards
SESAC Music License 2025
ROAN, MATTHEW ABT TV, Microwave, Refridgerator
GOOD TEQUILA'S Business meeting T. Thomey MGP
RATLIFF, MIKE AMAZON MARKETPLACE
PAYMENTS
Operating Supplies
COMCAST CABLE Village Internet
ASTOUND POWERED BY RCN Fiber Internet - PW 113
AT&T FirstNet Cellular for PD
MONOPRICE VH Computer Room Cables
NETWORK SOLUTIONS Domain Renewal - ElkGroveBusiness.org
CD/ISD Meeting and Training
SONYA SHEARER Sonya Shearer Consulting Services CD Presentation
IAFSM IAFSM Conference Registration RRaphael
POLONY, JARED AMAZON MARKETPLACE
PAYMENTS
Wellness Committee Supplies, Training Materials
CRAIN'S CHICAGO BUSINESS Crains Chicago Subscription 1 YR JPolony
IACE IACE Membership Dues_Brandon Atkins
CONTRACTOR RESOURCE Refund Contractor Resource Course
PANERA BREAD
CALENDLY Calendly Subscription for Crime Free Housing
Inspection Appointments
4
2067155 -550501 549.04
2067155 -550000 576.86
2067155 -550000 396.00
2067155 -550000 22.99
1,544.89
Various Accounts 1,151.73
1012052 -520300 986.00
1012044 -541000 1,777.50
1012002 -520100 1,041.12
4,956.35
Various Accounts 248.87
1013504 -540300 39.00
1013502 -520300 201.79
1013504 -541000 795.00
5018014 -541000 301.97
1,586.63
1012042 -520702 798.00
1012044 -540100 100.00
1012044 -540100 100.00
998.00
1012582 -520300 87.95
1012584 -540100 180.00
267.95
1010804 -540100 800.00
800.00
1012062 -520500 63.83
63.83
6012517 -580100 119.81
Various Accounts 922.27
1012005 -550503 90.00
1,132.08
GRAND TOTAL $87,028.44
ZABA, JOHN ALRO STEEL CORP EXPANDED STEEL FOR NEW 228 AND 229
AMAZON MARKETPLACE
PAYMENTS
Maint Supplies/Vehicles, Operating Supplies
D&B AUTO GLASS WINDSHIELD CHIP REPAIR FOR 154
SWOBODA,
JOSHUA
BLUE 360 MEDIA IL Vehicle Code Books
IATAI IATAI Membership - Sgt. Swoboda
WIND, THOMAS AMAZON MARKETPLACE
PAYMENTS
Water filters
TROMP,
CHRISTINE
IL GOVERNMENT FINANCE
OFFICERS
IGFOA DUES
STAIDL, JASON ABC AUTOMOTIVE
ELECTRONICS
Remote starts V156 & V160
IFIA IFIA Annual Membership JStaidl
NIFIA NIFIA annual membership JStaidl
SOUTHEY, BRIAN AMAZON MARKETPLACE
PAYMENTS
Office & Oper Supplies
AMERICAN PUBLIC WORKS
ASSOC
PW Incident Management Manual
GLOBAL INDUSTRIAL
APWA- IL IPSI Spring 2025 Year 1 CBiernat
UNITED AIRLINES, INC.Airfare for N. Borjas attending TWLA - Exp Claim#
1328
Bulletin Board
SERNA, FATIMA AMAZON MARKETPLACE
PAYMENTS
Office & Oper Supplies
AMERICAN HEART SHOP CPR Instructor CPR Cards
NATL FIRE PROTECT ASSOC -
NFPA
National Fire Codes Subscription JStaidl
PETER KIRVIN Fire Ninja Safety Equipment (PPE)
ICON HEALTH & FITNESS INC fitness software for treadmills station 7
NETFLIX Netflix Service
SERNA, FATIMA CINTAS CORPORATION Cleaning Supplies
COMCAST CHICAGO Xfinity Cable for Fire Stations
5
Description Amount
Asphalt Tools 355.50
Dishwasher & Dryer Replacement/Fire Stations 2,231.00
Maint Supplies/Vehicles 673.67
Misc Parts 92.80
Pest Control for 450 205.00
Propane Refills 651.34
Maint Supplies/Vehicles 5,154.44
Harnesses and Lanyards 546.22
Maint Supplies/Bldgs.119.54
CO Detector Testing 3,330.00
EMS Medical Supplies 569.99
Hot-Mix Asphalt Material Purchase Contract 1,267.00
Accela Audit- Final Report 3,117.50
Sand and Gravel Contract 3,709.38
Custodial Supplies 1,973.85
block heaters for VH and Devon 704.79
Misc Parts 129.40
Uniform, Linen, & Floor Mat Rental 719.05
Bulk Rock Salt for 450 E. Devon 20,589.14
Weather Forecast 150.00
Apparel Order for Community Development Dept.3,503.25
Monthly Maintenance 1,750.00
Accident Repairs 1,362.05
ACME TRUCK BRAKE & SUPPLY
Various Accounts
ABT
1012067 -580160
Vendor Name Account
NumberA & A EQUIPMENT & SUPPLY CO.
1013512 -520400
AL WARREN OIL, CO., INC.
Various Accounts
AIRGAS USA LLC
Various Accounts
AEREX PEST CONTROL
1013545 -550000
ADVANCE AUTO PARTS
Various Accounts
ARCO MECHANICAL EQPT SALES
Various Accounts
ALTEC INDUSTRIES INC
1013542 -520300
ANDERSON LOCK CO.
1013542 -520700
BYRNE SOFTWARE TECHNOLOGIES, INC.
1013006 -560000
C.C. CARTAGE, INC.
Various Accounts
BOUND TREE MEDICAL LLC
1012022 -520300
BUILDERS ASPHALT LLC
1013512 -520300
CINTAS CORPORATION
Various Accounts
CHICAGO PARTS & SOUND LLC
Various Accounts
CASE LOTS, INC.
1013542 -520500
CHARLES EQUIPMENT ENERGY SYSTEMS
1013542 -520701
CREATIVE PROMOTIONAL APPAREL, INC.
1013002 -520100
DACRA TECH LLC
1012505 -550000
COMPASS MINERALS AMERICA, INC.
1013512 -520301
CONTINENTAL WEATHER SERVICE
1013516 -571000
DAVE & JIM'S AUTO BODY, INC.
1012506 -560300
03/11/25 WARRANT
1
*Fully Reimbursable
**Partially Reimbursable
25 Turner Professional Work 2,076.81
Peloton Bike Replacements 14,625.00
Water Pipe Repair Parts 1,074.96
Various Village Engineering Services 9,416.00
Annual Inspection & Cert of Village Fire Systems 5,362.00
Misc Parts 783.17
Operating Supplies 2,038.60
Operating Supplies 2,349.50
Arterial & Business Park Street Light Maintenance 7,509.03
Car Washes-Jan 2025 728.00
Business Park Ditch Maintenance Program 22,500.00
Maint Supplies/Vehicles 658.18
Small Tools 30.00
Pratt Lift Station Rehab - Design and Cons Eng 84,820.12
Boiler Testing Fees 560.00
Batteries 781.62
Uniforms 3,831.33
Alarm Fee for 450 36.00
Beet Heet Super Severe De-Icing Liquid 23,763.12
Language Interpretation Services 4.25
EGV Cares Treatment 1,950.00
Cover Plates 688.71
Medical Oxygen 161.98
DIRECT FITNESS SOLUTIONS, INC.
2067157 -580150
DYNAMIC HEATING & PIPING CO
1013542 -520700
DAVE & JIM'S AUTO BODY, INC.
DEIGAN & ASSOCIATES, LLC
3010606 -560000
FRIENDLY FORD
Various Accounts
FOX VALLEY FIRE & SAFETY
Various Accounts
ENGINEERING ENTERPRISES, INC.
Various Accounts
H2O AUTO SPA
Various Accounts
H & H ELECTRIC COMPANY
Various Accounts
GBJ SALES, LLC
Various Accounts
GRAINGER, INC. - 801891029
Various Accounts
HENDERSON PRODUCTS, INC.
1013512 -520702
HIGH STAR TRAFFIC DBA TRAFFIC
CONTROL & PROTECTION
1013512 -520400
HAMPTON ,LENZINI & RENWICK INC
Various Accounts
INTERSTATE BATTERY SYSTEM
Various Accounts
J.G.UNIFORMS, INC.
1012502 -520100
HR GREEN, INC.
3220318 -590500
IL OFFICE OF THE STATE FIRE MARSHAL
Various Accounts
LANGUAGE LINE SERVICES, INC.
1013006 -560000
LEYDEN FAMILY SERVICE & SHARE
PROGRAM
1012506 -560000
JOHNSON CONTROLS SECURITY SOLUTIONS
1013545 -550000
K-TECH SPECIALTY COATINGS, INC.
1013512 -520301
LINDCO EQUIPMENT SALES, INC.
Various Accounts
LINDE GAS & EQUIPMENT, INC.
1012022 -520300
2
*Fully Reimbursable
**Partially Reimbursable
Leak Detection 1,185.00
Misc Parts 1,264.90
Maint Supplies 953.58
Misc Supplies 464.01
Operating Supplies 640.00
TUNE UP KIT FOR 733 220.67
Misc Supplies 103.02
Tool Boxes for 605 3,703.28
Bulk Rock Salt for 1635 Biesterfield 11,012.73
Well House Number 9 Rehabilitation 37,793.37
Misc Parts 917.65
Training Fee 200.00
Overhead Door Repairs 3,010.00
EMS Continued Education Fee 2,925.00
Office Supplies 22.49
Uniforms 1,575.00
Maint Supplies/Vehicles 875.16
Gate Repair for Devon 2,210.41
Monthly Plant Maintenance Fee 456.41
Postage Machine Supplies 265.59
Tires 334.80
Production Crew - EGHS Basketball 125.00
Site Hosting and File Packaging Services 1,925.00
Business Cards 94.00
M.E. SIMPSON COMPANY, INC.
5018016 -560000
MACQUEEN EMERGENCY GROUP
1012012 -520702
MC MASTER-CARR SUPPLY CO
1013532 -520400
MID AMERICAN WATER/WAUCONDA
5018012 -520300
MC CANN INDUSTRIES, INC.
1013512 -520701
MONROE TRUCK EQUIPMENT, INC.
6013547 -580100
MORTON SALT, INC
1013512 -520301
MIDWEST PAVING EQUIPMENT, INC.
1013512 -520701
MILLER INDUSTRIAL-DEVON
Various Accounts
NORTH EAST MULTI REGIONAL TRN
1012514 -541000
NORTHERN DOOR GARAGE DOOR CORP.
Various Accounts
MUNICIPAL WELL & PUMP
3220318 -590500
NAPA AUTO PARTS
Various Accounts
ON TIME EMBROIDERY, INC.
1012002 -520100
NORTHWEST COMMUNITY HOSPITAL
1012024 -541000
ODP BUSINESS SOLUTIONS, LLC
2107252 -520200
PHILLIP'S INTERIOR PLANTS & DISPLAYS
1013545 -550000
PITNEY BOWES GLOBAL FINANCIAL SRVCS
1010826 -570002
PERIMETER ACCESS SYSTEM SERVICES
1013545 -550502
PARENT PETROLEUM
Various Accounts
RANDEL, CHRISTOPHER J.
2107256 -560000
RED CAFFEINE, INC.
Various Accounts
POMP'S TIRE SERVICE, INC.
Various Accounts
REDDY SERVICE, INC.
1012003 -530400
3
*Fully Reimbursable
**Partially Reimbursable
Misc Supplies 57.77
Misc Parts 955.18
Operating Supplies 1,800.95
Production Crew - EGHS Basketball 275.00
Maint Supplies/Vehicles 305.32
Maint Supplies/Vehicles 20.80
Maint Supplies/Vehicles 982.00
Maint Supplies/Vehicles 687.41
Maint Supplies/Bldgs.85.83
Operating Supplies 1,085.00
Elevator Preventative Maintenance & Repair 1,910.26
Misc Supplies 84.84
Plan Commission Training 2,000.00
Elevator Inspections 250.00 **
Documents Scanned in Laserfische for CD Dept 6,396.00
Name Plate 22.70
Maint Supplies/Vehicles 401.56
Accela Support Services- Jan. 2025 1,485.00
Annual Maint for Tyler Timeclocks - 4/25-4/26 1,205.00
Build Squad 5,712.26
Maint Supplies/Bldgs.71.20
CRMP Development 15,222.85
Household Supplies 234.29
$352,181.58
RUSH TRUCK CENTERS OF ILLINOIS, INC
Various Accounts
RUSSO'S POWER EQUIPMENT, INC.
Various Accounts
ROSELLE ACE HARDWARE
Various Accounts
SCHAUMBURG FORD
1013522 -520702
SPRING ALIGN OF PALATINE, INC.
1013512 -520702
SANTOWSKI, JOSEPH
2107256 -560000
SAUBER MFG. CO.
5018012 -520702
SUBURBAN ACCENTS, INC.
Various Accounts
SUBURBAN ELEVATOR
1013545 -550000
STANDARD EQUIPMENT COMPANY
5018022 -520702
STEINER ELECTRIC CO
Various Accounts
THOMPSON ELEVATOR INSPECTION SVC
1013006 -560000
TKB ASSOCIATES, INC.
1013006 -560003
TERMINAL SUPPLY INC
Various Accounts
TESKA ASSOCIATES, INC.
1010036 -560020
TRUEPOINT SOLUTIONS, LLC
1013006 -560000
TYLER TECHNOLOGIES, INC.
1010805 -550000
TRADEMARK PRODUCTS, INC.
1012522 -520200
TRANSCHICAGO TRUCK GROUP
Various Accounts
GRAND TOTAL
VANDEWALLE & ASSOCIATES, INC.
Various Accounts
WAREHOUSE DIRECT
1012062 -520500
ULTRA STROBE COMMUNICATIONS, INC.
6012517 -580100
US PLUMBING & HEATING SUP CO
1013542 -520700
4
*Fully Reimbursable
**Partially Reimbursable
Page 1 of 1
02/28/2025
TO: Matthew J. Roan, Village Manager
FROM: Jared Polony, Director of Community Development
SUBJECT: Request Waiver of Permit Fees
Illinois Department of Transportation (IDOT)
1101 Biesterfield Road
BACKGROUND:
We are in receipt of a request from Jonathan M. Schumacher, P.E., Bureau Chief of
Construction at the Illinois Department of Transportation (IDOT) seeking a waiver of
permit fees for the parking lot reconstruction at 1101 Biesterfield Road in the amount of
$31,668.
It has been past practice for the Mayor and Board of Trustees to waive permit fees for
governmental and non-profit organizations. Please forward this request to the Mayor and
Board of Trustees for their consideration at the March 11, 2025 Village Board meeting.
APPROVALS:
Lauren Ewan Created/Initiated
Ron Raphael Approved
Jared Polony Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. Fee Waiver Letter_IDOT
Page 1 of 2
02/27/2025
TO: Christine Tromp, Director of Finance
FROM: Victoria Rafatcz, Project Accountant
SUBJECT: Financial Quarterly Report - Third Quarter Ending
January 31, 2025
BACKGROUND:
The third quarter financial report ending January 31, 2025 is attached. This report
itemizes the General Fund, Business Leaders Forum (BLF) Fund, Cable Fund, and the
Water/Sewer Fund year-to-date actuals in comparison to the prior year-to-date actuals as
part of the features of the software reporting system.
General Fund
The General Fund received $60.82 million in revenues at the end of the third quarter of
fiscal year 2025. General Fund revenues are primarily comprised of property taxes, sales
taxes, business licenses, and building permits. General Fund revenues are up $1.07
million, or 1.79% from the prior year, largely due to an additional $3.96 million in licenses
and permits for construction of new data centers. Interest income also added $336,018
more revenue than FY24 Q3 from investments in a rising rate environment.
Expenditures in the General Fund totaled $61.73 million in FY25 Q3, representing an
increase of $1.84 million, or 3.07% from the previous year. Maintenance Services increase
of $0.66 million and a $0.70 million increase in Non-Operating expenses are mainly what
contributed to the increase in General Fund expenditures.
Business Leaders Forum (BLF) Fund
Effective July 1, 2021, the Natural Gas Use tax increased from $0.02 per therm to $0.05 per
therm. The BLF share of the revenues increased from $0.01 per therm to $0.03 per therm.
In the third quarter of FY25, the BLF portion of the tax generated $2.42 million, which is
up $136,070, or 5.95% from the third quarter of FY24.
Third quarter revenues in FY24 also included -$11,211 in BLF Fund's portion of grant
funding related to the Busse Woods Pike Path extension. There was no grant funding
received during FY25.
BLF Fund expenditures in total increased $1.6 million, or 74.3% from the third quarter of
FY24, primarily due to construction infrastructure costs relating to the water main
replacement project on Tonne Road, and construction street rehabilitation for the
Business Park street resurfacing.
Page 2 of 2
Cable Fund
The primary source of revenue in the Cable Fund is the Cable Franchise tax, which
decreased $23,891, or 10.16% since FY24 Q3. Beginning with the FY24 budget year, 100%
of cable tax had been deposited into the Cable Fund as of May 1, 2023.
Cable Fund expenditures are down $29,871, or 8.05%. The purchase of a new cellular
transmission system during FY24 attributed to this decrease.
Water/Sewer Fund
Water/Sewer Fund revenues are up $1.26 million, or 5.96% from FY24. A developer
contribution of revenue was received during Q2 of FY25. Other sources of revenue
included fines and forfeits, which decreased $37,748, and interest income which increased
$355,375 due to a rising interest rate environment.
Water/Sewer Fund expenditures are up $3.10 million, or 16.66% from the previous year.
This is due in part to higher expenditures on construction and infrastructure in the third
quarter of FY25 compared to FY24, which is shown through a $2.50 million increase in
fixed capital expenditures.
APPROVALS:
Victoria Rafatcz Created/Initiated
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. FY25 Q3
VILLAGE OF ELK GROVE
Financial Quarterly Report
Fiscal Year 2024-25
May 1, 2024 – January 31, 2025
Prepared by the Elk Grove Village Finance Department
For any questions or comments, please contact Victoria Rafatcz (847-357-4065)
FY25 Q3 Summary Report
BLF Fund
Revenues:
$2.42 mil
Change from
prior year:
$0.14 mil
Expenditures:
$3.76 mil
Change from
prior year:
$1.60 mil
General Fund
Revenues:
$60.82
mil
Change from
prior year:
$1.07 mil
Expenditures:
$61.73
mil
Change from
prior year:
$1.84 mil
Cable Fund
Revenues:
$0.21 mil
Change from
prior year:
$23,891
Expenditures:
$0.34 mil
Change from
prior year:
$29,871
Water/Sewer
Fund
Revenues:
$22.36
mil
Change from
prior year:
$1.26 mil
Expenditures:
$21.74
mil
Change from
prior year:
$3.10 mil
General Fund – FY25 Q3 Revenues
Total revenues in the General Fund are up 1.79%, or $1.07 million compared to the third quarter of last year. A
breakdown by character code is shown below:
Type 2024 2025 Change in $Change in %
Taxes $ 37,194,584 $ 37,267,089 $ 72,506 0.19%
Licenses and Permits $ 4,833,060 $ 8,798,058 $ 3,964,998 82.04%
Intergovernmental $ 8,208,131 $ 7,004,674 $ (1,203,457)-14.66%
Charges for Service $ 2,318,753 $ 2,441,118 $ 122,365 5.28%
Fines and Forfeits $ 712,773 $ 731,691 $ 18,918 2.65%
Interest Income $ 1,433,191 $ 1,769,209 $ 336,018 23.45%
Miscellaneous Income $ 1,532,235 $ 658,149 $ (874,086)-57.05%
Non-Revenue Receipts $ 2,062,877 $ 2,151,013 $ 88,137 4.27%
Transfers In and OFS $ 1,457,678 $ -$ (1,457,678)-100.00%
General Fund Total $ 59,753,282 $ 60,821,002 $ 1,067,720 1.79%
Tax revenues have increased by $72,506, or .19% over the previous year. Property tax receipts decreased $0.89 million,
or 28.17% from FY24 Q3, which can be partially attributed to the Village not raising the tax levy. Industrial Real Estate
Transfer Tax is up $1.15 million, or 223.98% from FY24, due to the sale of 800-890 Devon; the warehouse is anticipated
to be converted into a data center. Commercial Real Estate Transfer Tax decreased $1.29 million, or 89.46%, due to
several transactions exceeding $50,000 in FY24, whereas non-exceeded this threshold in FY25.
Revenue received from the State of Illinois has experienced an increase over the past five years, with the exception of
use tax revenues. The decrease in use tax revenues is associated with the 2021 sales tax law described below, as certain
out–of-state transactions are now collected as sales tax instead of use tax.
Municipal Sales Tax/Home Rule Sales Tax increased a combined $0.55 million, or 6.11% from FY24. Since the
Leveling the Playing Field for Illinois Retail Act took effect, which requires retailers headquartered outside of
Illinois to pay State and local sales tax in lieu of use tax, sales tax receipts have increased.
5-Year Q3 Revenue Trends
Fiscal Year 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
Video
Gaming Tax $168,272 $310,835 $357,502 $373,113 $388,983
Use Tax $762,834 $630,960 $684,630 $625,884 $566,632
Income Tax $2,762,25
1
$3,433,84
0
$4,072,61
8
$4,046,61
2
$4,323,23
0
Home Rule
Sales Tax
$4,259,35
8
$5,327,97
0
$5,828,03
4
$5,952,37
5
$5,895,28
6
Sales Tax $5,975,67
0
$7,277,57
4
$8,030,78
2
$8,590,50
2
$9,197,68
0
General Fund – FY25 Q3 Revenues (continued)
Licenses and Permits increased $3.96 million, or 82.04% compared to last year, largely due to an increase in building
permit revenue. A new data center at 151 Innovation Drive obtained permits totaling $1,751,616 during the second quarter.
The increase is combined with the issuing of several large permits for the construction of new data centers in the amounts
of $1,478,075 at 50 Northwest Point Blvd, $526,549 at 2055 Lunt Ave, and $727,570 at 800 Devon Ave during the first
quarter of FY25.
Charges for Service increased by $0.12 million, or 5.28% from FY24. Ambulance fees, which increased $0.56 million or
2.76% from the prior year, comprised a majority of this difference. Ambulance fees are impacted by the timing in which
the Village is reimbursed by the state for emergency ambulance services. Through participation in the Ground Emergency
Medical Transportation (GEMT) program, the Village receives revenues from the state to cover the costs of ambulance
services not covered by Medicaid.
Interest Income increased $0.34 million, or 23.45% from the previous year. Federal interest rates remained above 5%
during the first and second quarter of FY25, but slightly dipped below during the third quarter with a range between
4.25% and 4.50% in the month of January 2025.
Miscellaneous Income decreased $0.87 million, or 57.05% because FY25 rental revenue generated from the shopping
center at Arlington Heights Road and Higgins were reported in the Capital Projects Fund.
Revenue Breakdown by Percentage – Q3 FY25
Taxes
61.27%
Licenses and Permits
14.47%
Intergovernmental
11.52%
Charges for Service
4.01%
Fines and Forfeits
1.20%
Interest Income
2.91%
Miscellaneous Income
1.08%
Non-Revenue Receipts
3.54%
Taxes
Licenses and Permits
Intergovernmental
Charges for Service
Fines and Forfeits
Interest Income
Miscellaneous Income
Non-Revenue Receipts
General Fund – FY25 Q3 Expenditures
Total expenditures in the General Fund are up $1.84 million, or 3.07% from last year. A breakdown by character code is
shown below:
Element 2024 2025 Change in $Change in %
Personnel $ 41,199,927 $ 41,797,716 $ 597,789 1.45%
Supplies $ 1,157,220 $ 998,511 $ (158,709)-13.71%
Communications $ 249,866 $ 267,472 $ 17,605 7.05%
Training and
Professional Dev $ 547,785 $ 637,863 $ 90,078 16.44%
Maintenance Services $ 1,228,796 $ 1,891,735 $ 662,939 53.95%
Professional Services $ 4,649,789 $ 4,505,651 $ (144,138)-3.10%
Operating Capital $ 656,662 $ 722,849 $ 66,187 10.08%
Fixed Capital $ -$ 4,549 $ 4,549 100.00%
Other Non-Operating $ 10,201,939 $ 10,904,462 $ 702,523 6.89%
General Fund Total $ 59,891,984 $ 61,730,808 $ 1,838,823 3.07%
Personnel increased $0.60 million, or 1.45% due to the hiring of police and fire to fulfill open vacancies. Staff
increased by two new police officers and one firefighter during the 3rd quarter of FY25.
Supplies expenditures decreased $0.16 million, or 13.71% compared to FY24 Q3. Operating supplies decreased
$0.06 million, or 19.51 % partially due to the timing of recording costs in the prior fiscal year for 250 parkway
trees. Maintenance supplies vehicles decreased $0.04 million, or 20.87% partially due to an emergency repair for
a fleet vehicle during the prior fiscal year.
Maintenance Services consists of service agreements and contract maintenance for vehicles, equipment, and
streets. FY25 increased by $0.66 million, or 53.95% compared to last year in part due to the purchases of asphalt
and road striping for street preventative maintenance, Summer & Fall residential landscaping, and body worn
cameras for public safety.
Operating Capital costs are up $0.07 million, or 10.08% since FY24. Capital obtained this fiscal year includes
new computer equipment for the fire department, laser fire extinguisher trainer, software for human resources, and
two new vehicles for community development.
Fixed Capital expenditures in the current fiscal year comprise of the Fire Station 7 ventilation project, while no
expenditures were incurred during FY24.
Non-Operating costs have increased by $0.70 million, or 6.89% from the previous year as a result of emergency
relief contributions in the form of gift cards that were distributed to residents during this current fiscal year. Prior
year had an internal transfer to the Capital Projects Fund of $1.4 million that was for land purchases held for
resale for future development and reported in Finance Department Expenditures.
General Fund – FY25 Q3 Expenditures (continued)
Personnel
67.71%
Supplies
1.62%
Communications
0.43%
Training and
Professional Dev
1.03%
Maintenance
Services
Professional
Services
Operating Capital
1.17%
Fixed Capital
0.01%
Other Non-Operating
17.66%
FY25 Q3 EXPENDITURES BY ELEMENT
Boards and Village Clerk
0.24%
Village
Manager's
Office
Finance Department
Fire Department
29.45%
Police Department
29.91%
Community
Public Works
10.84%
Boards and Commissions
Village Clerk
Village Manager's Office
Finance Department
Fire Department
Police Department
Community Development
Public Works
FY25 Q3 Expenditures By Department
5-Year Q3 General Fund Departmental Expenditure Trends
* The Finance Department experienced a dramatic increase in expenditures in FY21, FY23, and FY25 due to the administration of economic relief packages in the form of water bill credits, gift cards,
and transfers to other funds. FY24 contains a $2.1 million transfer to the Capital Replacement Fund. FY24 & FY25 contains a $5.0 million transfer to the Water/Sewer Fund, and $1.7 million to Debt
Service.
Fiscal Year 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
Boards and
Commissions $1,179,828 $1,794,530 $1,974,142 $2,366,394 $2,443,441
Village Clerk $65,265 $124,384 $144,536 $143,253 $148,118
Village Manager's
Office $2,087,519 $2,005,362 $2,086,902 $2,023,601 $2,382,984
*Finance Department $1,397,521 $1,507,756 $1,630,261 $1,633,408 $1,732,474
*Emergency Relief $5,889,970 ($900)$2,825,009 -$2,661,887
*Debt Service &
Transfers Out ---$8,800,000 $6,700,000
Fire Department $15,287,931 $16,815,412 $18,102,172 $18,640,637 $18,181,292
Police Department $14,429,314 $15,794,174 $16,949,106 $18,115,744 $18,462,096
Community
Development $1,872,852 $2,021,272 $1,977,036 $2,207,510 $2,326,821
Public Works $5,239,816 $5,380,566 $5,421,903 $5,961,437 $6,691,695
Grand Total $47,450,016 $45,442,556 $51,111,068 $59,891,984 $61,730,808
BLF Fund – FY25 Q3 Revenues
Total revenues in the Business Leaders Forum Fund are up $136,070, or 5.95%. A breakdown by character code is
shown below:
Type 2024 2025 Change in $Change in %
Taxes $ 2,032,136 $ 2,101,055 $ 68,919 3.39%
Intergovernmental $ -$ -$ --
Interest Income $ 267,711 $ 323,651 $ 55,940 20.90%
Non-Revenue Receipts $ (11,211)$ -$ (11,211)-100.00%
BLF Fund Total $ 2,288,636 $ 2,424,706 $ 136,070 5.95%
Natural Gas Use Tax began allocation to the Business Leaders Forum Fund at the beginning of FY18.
Effective July 1, 2021, the Natural Gas Use Tax increased from $0.02 per therm to $0.05 per therm and the
BLF share of the revenues increased from $0.01 per therm to $0.03 per therm.
Interest Income increased by $55,940, or 20.90% as the Federal interest rates remained above 5% during
the first and second quarter of FY25, and slightly dropped during the third quarter with a range between
4.25% and 4.50% in the month of January 2025.
Non-Revenue Receipts decreased by $11,211, or 100% due to prior year grant funding from the Brickvale
Drive project, which had been completed.
5-Year Q3 Revenue Trends
Fiscal Year 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
Natural Gas
Use Tax
$228,209 $587,777 $689,470 $622,180 $619,279
Telecomm-
unications
Tax
$1,368,816 $1,449,345 $1,409,168 $1,409,957 $1,481,777
BLF Fund – FY25 Q3 Expenditures
Total expenditures in the Business Leaders Forum Fund are up $1.6 million, or 74.3% from the previous year. A
breakdown by element is shown below:
Element 2024 2025 Change in $Change in %
Personnel $ 286,495 $ 413,994 $ 127,499 44.50%
Supplies $ 6,099 $ 14,090 $ 7,990 131.00%
Communications $ 4,620 $ 3,894 $ (727)-15.73%
Training and
Professional Dev $ 4,955 $ 4,766 $ (189)-3.81%
Maintenance Services $ 262,894 $ 509,390 $ 246,496 93.76%
Professional Services $ 318,657 $ 428,852 $ 110,195 34.58%
Operating Capital $ 1,429 $ 13,299 $ 11,870 830.66%
Fixed Capital $ 1,274,884 $ 2,376,650 $ 1,101,766 86.42%
BLF Fund Total $ 2,160,033 $ 3,764,935 $ 1,604,902 74.30%
Personnel costs increased $127,499, or 44.50% from the previous year resulting from a reduction of five to
only one person allocated to BLF in error. The reduction should have been from five to three people allocated
to BLF. Finance had recognized the allocation error, and the corrections occurred during the 3rd quarter of
FY24. Currently there are four people allocated in BLF during FY25.
Supplies costs increased $7,990, or 131% from the previous year mainly due to the timing of replacement
parts for a vehicle.
Maintenance Services expenditures increased $246,496, or 93.76% from the previous year. The increase is
largely attributed to the timing in which asphalt was purchased for preventative street maintenance and the
timing of when the business park ditch maintenance landscaping costs were recorded.
Professional Services expenditures are up $110,195, or 34.58% from last year. The costs associated with
these expenditures are the Community Revitalization Master Plan and GIS staffing services.
Operating Capital expenditures are up $11,870, or 830.66% from last year, primarily due to the purchase of
several new computer desktops and a scan station for Public Works.
Fixed Capital costs are up $1.10 million, or 86.42% from last year, primarily due to construction
infrastructure expenditures for the 2024 water main replacement project on Tonne Rd and construction street
rehabilitation for the 2024 Business Park street resurfacing.
Cable Fund – FY25 Q3 Revenues and Expenditures
Total revenues in the Cable Television Fund are down $23,891, or 10.16% compared to last year. Beginning with the
FY24 budget year, 100% of cable tax is deposited into the Cable Fund. A breakdown by character code is shown below:
Type 2024 2025 Change in $Change in %
Taxes $ 235,026 $ 211,021 $ ( 24,005)-10.21%
Interest Income $ 31 $ 145 $ 114 367.74%
Cable Fund Total $ 235,057 $ 211,166 $ (23,891)-10.16%
5-Year Q3 Revenue Trends
Fiscal Year 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025
Franchise
Cable Tax $185,483 $193,831 $186,831 $235,026 $211,021
Total expenditures in the Cable Television Fund are down $29,871, or 8.05% from the previous year. A breakdown by
element is shown below:
Element 2024 2025 Change in $Change in %
Personnel $ 247,081 $ 255,310 $ 8,229 3.33%
Supplies $ 3,285 $ 3,468 $ 183 5.57%
Communications $ 29,259 $ 24,225 $ (5,034)-17.21%
Training and
Professional Dev $ 7,485 $ 6,859 $ (626)-8.37%
Maintenance Services $ 119 $ 614 $ 495 417.31%
Professional Services $ 37,602 $ 44,729 $ 7,126 18.95%
Operating Capital $ 46,244 $ 6,000 $ (40,244)-87.03%
Cable Fund Total $ 371,075 $ 341,205 $ (29,871)-8.05%
Communications costs decreased by $5,034, or 17.21% from previous year due to costs related to the purchase
of a new cellular transmission system in FY24.
Maintenance Services increased by $495, or 417.31% from prior fiscal year due to costs related to vehicle
maintenance.
Operating Capital costs decreased by $40,244, or 87.03% over the previous year. The decrease is associated
with the purchase of a new cellular transmission system in FY24.
Water/Sewer Fund – FY25 Q3 Revenues
Total revenues in the Water/Sewer Fund have increased by $1.26 million, or 5.96% from the previous year. A breakdown
by character code is shown below:
Type 2024 2025 Change in $Change in %
Charges for Service $ 15,230,715 $ 15,902,710 $ 671,994 4.41%
Fines and Forfeits $ 184,107 $ 146,359 $ (37,748)-20.50%
Interest Income $ 663,955 $ 1,019,329 $ 355,375 53.52%
Miscellaneous Income $ 3,476 $ 2,121 $ (1,355)-38.98%
Non-Revenue Receipts $ 5,020,975 $ 5,289,920 $ 268,945 5.36%
Water/Sewer Fund Total $ 21,103,228 $ 22,360,439 $ 1,257,211 5.96%
Fines and Forfeits revenue decreased by $37,748, or 20.50% from the previous year. Fines and Forfeits receipts
include non-sufficient fund fees and late payment charges.
Interest Income on investments increased by $355,375, or 53.52% from the previous year due to the federal
interest rate remaining above 5% since the first quarter of FY25, and a range between 4.25% and 4.50% during
January 2025.
Miscellaneous Income revenue decreased by $1,355, or 38.98% from the previous year. Surplus property sales
were lower than the third quarter of FY24.
Non-Revenue Receipts increased by $268,945, or 5.36% primarily attributed to the stream data center developer
contribution received during Q2 of FY25.
*Miscellaneous other Charges for Service revenues are de minimus (less than 0.5%).
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
2021 2022 2023 2024 2025
Metered Water and Connection Fees Metered Sewer and Connection Fees Stormwater Fee
Prior Years Charges for Service Revenues
Water/Sewer Fund – FY25 Q3 Expenditures
Total expenses in the Water/Sewer Fund are up $3.10 million, or 16.66% from the previous year. A breakdown by
element is shown below:
Element 2024 2025 Change in $Change in %
Personnel $ 2,048,130 $ 1,993,356 $ (54,774)-2.67%
Supplies $ 340,998 $ 351,429 $ 10,430 3.06%
Communications $ 20,787 $ 32,404 $ 11,617 55.89%
Training and Professional Dev $ 19,907 $ 12,656 $ (7,251)-36.42%
Maintenance Services $ 472,440 $ 291,596 $ (180,844)-38.28%
Professional Services $ 9,442,625 $ 9,570,421 $ 127,796 1.35%
Operating Capital $ 154,905 $ 856,120 $ 701,215 452.68%
Fixed Capital $ 2,800,054 $ 5,298,633 $ 2,498,579 89.23%
Other Non-Operating $ 3,336,243 $ 3,334,412 $ (1,831)-0.05%
Water/Sewer Fund Total $ 18,636,089 $ 21,741,027 $ 3,104,937 16.66%
Communications expenditures increased $11,617, or 55.89% from the previous year, due to an increase in cellular
services and accessories. Public Works identified a need to replace several iPads that are used in field operations.
Maintenance Services expenditures are down $180,844, or 38.28% from the previous year. Costs were higher
during the prior year due to the timing of maintenance services at fire stations and pump houses combined with a
SCADA upgrade and replaced meters.
Fixed Capital costs are up $2.5 million, or 89.23% from the previous year. Construction infrastructure costs are
higher than prior fiscal year. Expenditures related to ongoing projects such as the Pump House Parking Lots
Pavement, and the Tonne Road Watermain Replacement were incurred during the third quarter of FY25.
Operating Capital expenditures increased $.70 million, or 452.68% from the previous year due to the purchase of
two dump trucks with plows, and one vactor truck.
Personnel
9.17%
Supplies
1.62%
Communications
0.15%
Training/Prof Devlp
0.06%
Maintenance Services
1.34%
Purchased Water
33.06%
Professional Services
10.96%
Operating Capital
3.94%
Fixed Capital
24.37%
Other Svcs/JAWA
15.34%
FY25 Q3 Expenditures by Element
Water/Sewer Fund – FY25 Q3 Expenditures (continued)
Total expenses by division is shown below:
Type 2024 2025 Change in $Change in %
Administration $ 5,541,467 $ 5,549,707 $ 8,240 0.15%
Water $ 9,602,223 $ 12,535,962 $ 2,933,740 30.55%
Sanitary Sewer $ 1,932,603 $ 1,589,411 $ (343,192)-17.76%
Storm Sewer $ 1,559,797 $ 2,065,946 $ 506,149 32.45%
Water/Sewer Fund Total $ 18,636,089 $ 21,741,026 $ 3,104,937 16.66%
*Communications and Training/Professional Devlp portions of pie chart not shown due to de minimis amount.
Professional Services account for 59.71%, or $7.48 million of expenditures in the Water division. Within the
entire Water/Sewer Fund, Professional Services account for a total of 10.96%, or $2.38 million of the Fund’s total
expenditures (shown on previous page). This large portion of funds is primarily dedicated to the Village’s water,
which is purchased from JAWA.
Personnel
10.61%
Supplies
2.69% Communications
0.01%
Training/Prof Devlp
0.037%
Maintenance Services
1.85%
Professional Services
- Purchased Water
75.99%
Professional Services
- Other
3.19%
Operating
Capital
1.59%
Fixed Capital
4.03%
FY25 Q3 Water Division Expenditures
Page 1 of 1
02/28/2025
TO: Colby J. Basham, Director of Public Works
FROM: Eric Schmidt P.E., Senior Engineer
SUBJECT: Bennett Road and Gaylord Street Intersection
Drainage Improvements
BACKGROUND:
On Thursday, February 27, 2025, the Village opened sealed bids for the Bennett Road and
Gaylord Street Intersection Drainage Improvements project. The improvements will
include constructing a new parallel storm sewer between buildings and add drainage
structures to alleviate localized drainage issues at the Bennett Road and Gaylord Street
intersection. This project is anticipated to begin in April and be completed by July.
Thirteen (13) contractors obtained bid documents and nine (9) contractors submitted
bids. The lowest responsive and responsible bid was received from Acqua Contractors
Corporation of Elmhurst, IL in the amount of $626,000. Acqua Contractors has
successfully completed projects similar in scope for the Village in the past, including the
2024 Tonne Water Main, as well as projects in other surrounding communities.
I recommend awarding a construction contract for the Bennett Road and Gaylord Street
Intersection Drainage Improvements project in the amount of $626,000 to Acqua
Contractors Corporation of Elmhurst, IL. Adequate funds are available in the Business
Leaders Forum Fund.
Your consideration of this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Eric Schmidt Created/Initiated
Kenneth Jay Approved
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. Bid Tabulation PW-2425-16
Item Total Unit Total Unit Total Unit Total Unit Total Unit Total
No.Description Unit Quantity Price Cost Price Cost Price Cost Price Cost Price Cost
1.TREE REMOVAL (6 TO 15 UNITS DIAMETER)UNIT 40 94.00$ 3,760.00$ 195.00$ 7,800.00$ 110.00$ 4,400.00$ 65.00$ 2,600.00$ 74.00$ 2,960.00$
2.TREE TRUNK PROTECTION EACH 1 530.00$ 530.00$ 250.00$ 250.00$ 1,150.00$ 1,150.00$ 300.00$ 300.00$ 86.00$ 86.00$
3.REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 50 60.00$ 3,000.00$ 1.00$ 50.00$ 65.00$ 3,250.00$ 98.00$ 4,900.00$ 55.00$ 2,750.00$
4.POROUS GRANULAR EMBANKMENT CU YD 50 60.00$ 3,000.00$ 1.00$ 50.00$ 75.00$ 3,750.00$ 106.00$ 5,300.00$ 55.00$ 2,750.00$
5.TRENCH BACKFILL CU YD 372 40.00$ 14,880.00$ 47.30$ 17,595.60$ 55.00$ 20,460.00$ 72.00$ 26,784.00$ 45.00$ 16,740.00$
6.TOPSOIL FURNISH AND PLACE, 4"SQ YD 370 14.80$ 5,476.00$ 12.05$ 4,458.50$ 26.00$ 9,620.00$ 12.00$ 4,440.00$ 17.00$ 6,290.00$
7.SEEDING, CLASS 1 ACRE 0.076 25,000.00$ 1,900.00$ 12,900.00$ 980.40$ 15,000.00$ 1,140.00$ 10,000.00$ 760.00$ 19,550.00$ 1,485.80$
8.SEEDING, CLASS 4B ACRE 0.004 238,000.00$ 952.00$ 52,505.00$ 210.02$ 50,000.00$ 200.00$ 80,000.00$ 320.00$ 287,500.00$ 1,150.00$
9.NITROGEN FERTILIZER NUTRIENT POUND 6 16.00$ 102.24$ 20.00$ 127.80$ 100.00$ 639.00$ 5.00$ 31.95$ 1.00$ 6.39$
10.POTASSIUM FERTILIZER NUTRIENT POUND 6 16.00$ 102.24$ 20.00$ 127.80$ 100.00$ 639.00$ 5.00$ 31.95$ 1.00$ 6.39$
11.MULCH, METHOD 2 ACRE 0.074 23,100.00$ 1,709.40$ 7,950.00$ 588.30$ 50,000.00$ 3,700.00$ 10,000.00$ 740.00$ 19,550.00$ 1,446.70$
12.EROSION CONTROL BLANKET SQ YD 35 8.00$ 280.00$ 10.25$ 358.75$ 20.00$ 700.00$ 32.00$ 1,120.00$ 5.75$ 201.25$
13.TEMPORARY EROSION CONTROL SEEDING POUND 7 16.00$ 113.38$ 11.55$ 81.85$ 100.00$ 708.60$ 1.00$ 7.09$ 1.00$ 7.09$
14.TEMPORARY DITCH CHECKS FOOT 30 16.00$ 480.00$ 18.00$ 540.00$ 50.00$ 1,500.00$ 32.00$ 960.00$ 17.25$ 517.50$
15.PERIMETER EROSION BARRIER FOOT 119 8.50$ 1,011.50$ 8.05$ 957.95$ 10.00$ 1,190.00$ 16.00$ 1,904.00$ 7.00$ 833.00$
16.INLET FILTERS (SPECIAL)EACH 19 200.00$ 3,800.00$ 180.00$ 3,420.00$ 225.00$ 4,275.00$ 250.00$ 4,750.00$ 200.00$ 3,800.00$
17.STONE RIPRAP, CLASS A4 SQ YD 58 30.00$ 1,740.00$ 68.50$ 3,973.00$ 125.00$ 7,250.00$ 136.00$ 7,888.00$ 125.00$ 7,250.00$
18.STONE RIPRAP, CLASS A1 SQ YD 58 25.00$ 1,450.00$ 78.50$ 4,553.00$ 125.00$ 7,250.00$ 112.00$ 6,496.00$ 125.00$ 7,250.00$
19.FILTER FABRIC SQ YD 58 2.00$ 116.00$ 3.25$ 188.50$ 5.00$ 290.00$ 5.00$ 290.00$ 4.00$ 232.00$
20.SUBBASE GRANULAR MATERIAL, TYPE B 2"SQ YD 122 2.00$ 244.00$ 7.15$ 872.30$ 10.00$ 1,220.00$ 11.00$ 1,342.00$ 9.50$ 1,159.00$
21.SUBBASE GRANULAR MATERIAL, TYPE B 6"SQ YD 343 3.00$ 1,029.00$ 9.25$ 3,172.75$ 28.00$ 9,604.00$ 15.00$ 5,145.00$ 19.00$ 6,517.00$
22.SUBBASE GRANULAR MATERIAL, TYPE B 8"SQ YD 219 4.00$ 876.00$ 8.25$ 1,806.75$ 47.00$ 10,293.00$ 18.00$ 3,942.00$ 24.00$ 5,256.00$
23.BITUMINOUS MATERIALS (PRIME COAT)LB 1,184 1.10$ 1,302.40$ 0.55$ 651.20$ 1.00$ 1,184.00$ 2.00$ 2,368.00$ 0.50$ 592.00$
24.BITUMINOUS MATERIALS (TACK COAT)LB 42 1.10$ 46.20$ 0.55$ 23.10$ 2.00$ 84.00$ 12.00$ 504.00$ 0.50$ 21.00$
25.HOT-MIX ASPHALT BINDER COURSE, IL-19, N70, 11"TON 209 159.00$ 33,278.70$ 172.00$ 35,999.60$ 215.00$ 44,999.50$ 168.00$ 35,162.40$ 197.50$ 41,336.75$
26.HOT-MIX ASPHALT BINDER COURSE, IL-19, N70, 2"TON 21 159.00$ 3,323.10$ 157.00$ 3,281.30$ 158.55$ 3,313.70$ 265.00$ 5,538.50$ 180.00$ 3,762.00$
27.HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, "MIX D", N50, 2"TON 21 159.00$ 3,323.10$ 163.00$ 3,406.70$ 162.72$ 3,400.85$ 272.00$ 5,684.80$ 186.00$ 3,887.40$
28.PROTECTIVE COAT SQ YD 113 10.60$ 1,197.80$ 1.05$ 118.65$ 1.00$ 113.00$ 5.00$ 565.00$ 0.50$ 56.50$
29.PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH SQ YD 32 132.00$ 4,224.00$ 182.00$ 5,824.00$ 165.00$ 5,280.00$ 125.00$ 4,000.00$ 115.00$ 3,680.00$
30.PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 651 13.20$ 8,593.20$ 12.55$ 8,170.05$ 11.55$ 7,519.05$ 15.00$ 9,765.00$ 15.00$ 9,765.00$
31.PORTLAND CEMENT CONCRETE SIDEWALK 8 INCH SQ FT 60 14.30$ 858.00$ 26.00$ 1,560.00$ 26.00$ 1,560.00$ 20.00$ 1,200.00$ 18.00$ 1,080.00$
32.PAVEMENT REMOVAL SQ YD 449 10.00$ 4,490.00$ 9.00$ 4,041.00$ 22.00$ 9,878.00$ 28.00$ 12,572.00$ 20.00$ 8,980.00$
33.DRIVEWAY PAVEMENT REMOVAL SQ YD 31 20.00$ 620.00$ 11.65$ 361.15$ 28.00$ 868.00$ 22.00$ 682.00$ 45.00$ 1,395.00$
34.COMBINATION CURB AND GUTTER REMOVAL FOOT 203 10.00$ 2,030.00$ 1.35$ 274.05$ 5.00$ 1,015.00$ 12.00$ 2,436.00$ 10.00$ 2,030.00$
35.SIDEWALK REMOVAL SQ FT 711 3.00$ 2,133.00$ 0.50$ 355.50$ 5.00$ 3,555.00$ 3.00$ 2,133.00$ 3.00$ 2,133.00$
36.PRECAST REINFORCED CONCRETE FLARED END SECTIONS, EQUIVALENT ROUND-SIZE 48"EACH 1 15,000.00$ 15,000.00$ 6,750.00$ 6,750.00$ 25,000.00$ 25,000.00$ 5,600.00$ 5,600.00$ 5,163.00$ 5,163.00$
37.STORM SEWERS, CLASS A, TYPE 1 12"FOOT 124 155.00$ 19,220.00$ 300.00$ 37,200.00$ 98.00$ 12,152.00$ 122.00$ 15,128.00$ 134.00$ 16,616.00$
38.STORM SEWERS, CLASS A, TYPE 1 18"FOOT 10 175.00$ 1,750.00$ 320.00$ 3,200.00$ 115.00$ 1,150.00$ 179.00$ 1,790.00$ 212.00$ 2,120.00$
39.STORM SEWERS, CLASS A, TYPE 1 21"FOOT 41 222.00$ 9,102.00$ 405.00$ 16,605.00$ 130.00$ 5,330.00$ 203.00$ 8,323.00$ 210.00$ 8,610.00$
40.STORM SEWERS, CLASS A, TYPE 1 24"FOOT 10 275.00$ 2,750.00$ 650.00$ 6,500.00$ 175.00$ 1,750.00$ 268.00$ 2,680.00$ 428.00$ 4,280.00$
41.STORM SEWERS, CLASS A, TYPE 1 30"FOOT 141 280.00$ 39,480.00$ 170.00$ 23,970.00$ 163.00$ 22,983.00$ 292.00$ 41,172.00$ 191.00$ 26,931.00$
42.STORM SEWERS, CLASS A, TYPE 1 EQUIVALENT ROUND-SIZE 36"FOOT 129 300.00$ 38,700.00$ 250.00$ 32,250.00$ 240.00$ 30,960.00$ 326.00$ 42,054.00$ 393.00$ 50,697.00$
43.STORM SEWERS, CLASS A, TYPE 1 EQUIVALENT ROUND-SIZE 48"FOOT 172 475.00$ 81,700.00$ 325.00$ 55,900.00$ 425.00$ 73,100.00$ 372.00$ 63,984.00$ 457.00$ 78,604.00$
44.STORM SEWER REMOVAL 10"FOOT 17 5.00$ 85.00$ 3.25$ 55.25$ 50.00$ 850.00$ 20.00$ 340.00$ 30.00$ 510.00$
45.STORM SEWER REMOVAL 21"FOOT 16 6.00$ 96.00$ 3.25$ 52.00$ 50.00$ 800.00$ 20.00$ 320.00$ 30.00$ 480.00$
46.STORM SEWER REMOVAL 24"FOOT 10 7.00$ 70.00$ 3.25$ 32.50$ 50.00$ 500.00$ 20.00$ 200.00$ 30.00$ 300.00$
47.CATCH BASINS, TYPE A, 4'-DIAMETER, TYPE 10 FRAME AND GRATE EACH 1 4,350.00$ 4,350.00$ 4,650.00$ 4,650.00$ 4,250.00$ 4,250.00$ 5,600.00$ 5,600.00$ 4,728.00$ 4,728.00$
48.CATCH BASINS, TYPE C, TYPE 11 FRAME AND GRATE EACH 4 3,750.00$ 15,000.00$ 2,700.00$ 10,800.00$ 3,000.00$ 12,000.00$ 3,200.00$ 12,800.00$ 2,893.00$ 11,572.00$
49.INLETS, TYPE A, TYPE 11 FRAME AND GRATE EACH 2 2,000.00$ 4,000.00$ 2,400.00$ 4,800.00$ 2,900.00$ 5,800.00$ 2,800.00$ 5,600.00$ 2,790.00$ 5,580.00$
50.INLETS, TYPE A, TYPE 10 FRAME AND GRATE EACH 2 2,025.00$ 4,050.00$ 2,200.00$ 4,400.00$ 3,000.00$ 6,000.00$ 2,800.00$ 5,600.00$ 2,956.00$ 5,912.00$
51.MANHOLES, TYPE A, 4-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 2 3,800.00$ 7,600.00$ 4,100.00$ 8,200.00$ 4,250.00$ 8,500.00$ 5,200.00$ 10,400.00$ 5,322.00$ 10,644.00$
52.MANHOLES, TYPE A, 5-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 5,600.00$ 5,600.00$ 5,250.00$ 5,250.00$ 5,250.00$ 5,250.00$ 6,500.00$ 6,500.00$ 6,076.00$ 6,076.00$
53.MANHOLES, TYPE A, 7-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 14,000.00$ 28,000.00$ 16,950.00$ 33,900.00$ 8,750.00$ 17,500.00$ 10,200.00$ 20,400.00$ 10,765.00$ 21,530.00$
54.MANHOLES, TYPE A, 7-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 1 14,000.00$ 14,000.00$ 16,500.00$ 16,500.00$ 8,750.00$ 8,750.00$ 10,400.00$ 10,400.00$ 10,868.00$ 10,868.00$
55.MANHOLES, TYPE A, 9-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 25,000.00$ 25,000.00$ 22,550.00$ 22,550.00$ 22,500.00$ 22,500.00$ 21,200.00$ 21,200.00$ 17,503.00$ 17,503.00$
56.REMOVING MANHOLES EACH 1 200.00$ 200.00$ 650.00$ 650.00$ 1,000.00$ 1,000.00$ 900.00$ 900.00$ 500.00$ 500.00$
57.REMOVING INLETS EACH 1 100.00$ 100.00$ 650.00$ 650.00$ 500.00$ 500.00$ 200.00$ 200.00$ 500.00$ 500.00$
58.COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 203 55.00$ 11,165.00$ 52.00$ 10,556.00$ 51.50$ 10,454.50$ 63.00$ 12,789.00$ 55.00$ 11,165.00$
59.CHAIN LINK GATES, 6' X 20' DOUBLE EACH 1 4,300.00$ 4,300.00$ 3,750.00$ 3,750.00$ 12,500.00$ 12,500.00$ 6,500.00$ 6,500.00$ 4,750.00$ 4,750.00$
60.CONSTRUCTION LAYOUT L SUM 1 6,000.00$ 6,000.00$ 3,500.00$ 3,500.00$ 6,500.00$ 6,500.00$ 6,000.00$ 6,000.00$ 5,175.00$ 5,175.00$
61.TEMPORARY ACCESS (SPECIAL)EACH 2 100.00$ 200.00$ 800.00$ 1,600.00$ 2,500.00$ 5,000.00$ 800.00$ 1,600.00$ 500.00$ 1,000.00$
62.STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 EQUIVALENT ROUND-SIZE 36"FOOT 71 300.00$ 21,300.00$ 325.00$ 23,075.00$ 240.00$ 17,040.00$ 326.00$ 23,146.00$ 363.00$ 25,773.00$
63.STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 EQUIVALENT ROUND-SIZE 48"FOOT 17 475.00$ 8,075.00$ 250.00$ 4,250.00$ 425.00$ 7,225.00$ 370.00$ 6,290.00$ 430.00$ 7,310.00$
64.GRATING FOR CONCRETE FLARED END SECTION EQUIVALENT ROUND-SIZE 48"EACH 1 1,200.00$ 1,200.00$ 500.00$ 500.00$ 2,750.00$ 2,750.00$ 2,600.00$ 2,600.00$ 1,672.00$ 1,672.00$
65.PRECAST REINFORCED CONCRETE TEE, 36" EQRS WITH 24" RISER EACH 2 5,200.00$ 10,400.00$ 5,125.00$ 10,250.00$ 7,000.00$ 14,000.00$ 4,800.00$ 9,600.00$ 3,420.00$ 6,840.00$
66.PRECAST REINFORCED CONCRETE TEE, 21" WITH 12" RISER EACH 1 3,100.00$ 3,100.00$ 6,000.00$ 6,000.00$ 4,500.00$ 4,500.00$ 3,600.00$ 3,600.00$ 2,158.00$ 2,158.00$
67.TRAFFIC CONTROL AND PROTECTION, SPECIAL L SUM 1 25,794.74$ 25,794.74$ 79,859.43$ 79,859.43$ 10,000.00$ 10,000.00$ 32,000.00$ 32,000.00$ 66,000.00$ 66,000.00$
68.STREET SWEEPING EACH 16 600.00$ 9,600.00$ 225.00$ 3,600.00$ 500.00$ 8,000.00$ 600.00$ 9,600.00$ 900.00$ 14,400.00$
69.LOWER WATER MAIN, 8"FOOT 26 700.00$ 18,200.00$ 525.00$ 13,650.00$ 865.00$ 22,490.00$ 345.00$ 8,970.00$ 476.00$ 12,376.00$
70.LOWER WATER MAIN, 10"FOOT 33 625.00$ 20,625.00$ 575.00$ 18,975.00$ 845.00$ 27,885.00$ 375.00$ 12,375.00$ 566.00$ 18,678.00$
71.EXPLORATORY TRENCH FOOT 200 30.00$ 6,000.00$ 1.00$ 200.00$ 20.00$ 4,000.00$ 80.00$ 16,000.00$ 55.00$ 11,000.00$
72.FENCE REMOVAL AND REPLACEMENT FOOT 170 87.00$ 14,790.00$ 65.00$ 11,050.00$ 170.00$ 28,900.00$ 88.00$ 14,960.00$ 98.00$ 16,660.00$
73.STORM SEWER ABANDON 10"FOOT 51 10.00$ 510.00$ 21.25$ 1,083.75$ 10.00$ 510.00$ 65.00$ 3,315.00$ 25.00$ 1,275.00$
74.TEMPORARY FENCE FOOT 56 11.00$ 616.00$ 16.00$ 896.00$ 60.00$ 3,360.00$ 16.00$ 896.00$ 10.00$ 560.00$
75.WATER MAIN REMOVAL, 8"FOOT 30 4.00$ 120.00$ 9.25$ 277.50$ 100.00$ 3,000.00$ 36.00$ 1,080.00$ 20.00$ 600.00$
76.WATER MAIN REMOVAL, 10"FOOT 36 5.00$ 180.00$ 9.25$ 333.00$ 100.00$ 3,600.00$ 38.00$ 1,368.00$ 20.00$ 720.00$
77.ADJUST EXISTING FRAME AND GRATE EACH 1 1,000.00$ 1,000.00$ 500.00$ 500.00$ 2,000.00$ 2,000.00$ 800.00$ 800.00$ 550.00$ 550.00$
78.COFFERDAMS AND BYPASS PUMPING/DEWATERING L SUM 1 10,000.00$ 10,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 26,000.00$ 26,000.00$ 15,000.00$ 15,000.00$
79.ITEMS AS ORDERED BY THE ENGINEER UNIT 1 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$
AS-READ TOTAL BID 626,000.00$ 634,999.99$ 646,205.83$ 668,342.69$ 685,798.77$
AS-CORRECTED TOTAL BID --666,338.20$ --
= Low Bidder =Correction
D'Land Construction LLC
1300 Chase Street
Algonquin, IL 60102
Acqua Contractors
551 S. IL Route 83
Elmhurst, IL 60126
Martam
1200 Gasket Drive
Elgin, IL 60120
Swallow Construction Ganziano Sewer & Water
490 Topsoil Drive 14020 Pleasant Valley Rd.
West Chicago, IL 60185 Woodstock, IL 60098
Village of Elk Grove Village
Cook and DuPage Counties
Bennett Road and Gaylord Street Intersection Drainage Improvements
CONTRACT NO. PW-2425-16
Thursday, February 28, 2025 12:00 P.M. 450 E. Devon Ave., Elk Grove Village, Illinois
UNIT PRICE BID TABULATIONS
Printed: 2/28/2025 Page 1 of 2
Village of Elk Grove Village
Cook and DuPage Counties
Bennett Road and Gaylord Street Intersection Drainage Improvements
CONTRACT NO. PW-2425-16
Thursday, February 28, 2025 12:00 P.M. 450 E. Devon Ave., Elk Grove Village, Illinois
UNIT PRICE BID TABULATIONS
Item Total Unit Total Unit Total Unit Total Unit Total
No.Description Unit Quantity Price Cost Price Cost Price Cost Price Cost
1.TREE REMOVAL (6 TO 15 UNITS DIAMETER)UNIT 40 50.00$ 2,000.00$ 50.00$ 2,000.00$ 50.00$ 2,000.00$ 150.00$ 6,000.00$
2.TREE TRUNK PROTECTION EACH 1 100.00$ 100.00$ 150.00$ 150.00$ 500.00$ 500.00$ 300.00$ 300.00$
3.REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 50 37.50$ 1,875.00$ 10.00$ 500.00$ 75.00$ 3,750.00$ 35.00$ 1,750.00$
4.POROUS GRANULAR EMBANKMENT CU YD 50 50.50$ 2,525.00$ 10.00$ 500.00$ 75.00$ 3,750.00$ 65.00$ 3,250.00$
5.TRENCH BACKFILL CU YD 372 55.00$ 20,460.00$ 25.00$ 9,300.00$ 45.00$ 16,740.00$ 80.00$ 29,760.00$
6.TOPSOIL FURNISH AND PLACE, 4"SQ YD 370 10.00$ 3,700.00$ 10.75$ 3,977.50$ 10.00$ 3,700.00$ 5.00$ 1,850.00$
7.SEEDING, CLASS 1 ACRE 0.076 10,000.00$ 760.00$ 12,000.00$ 912.00$ 20,000.00$ 1,520.00$ 30,000.00$ 2,280.00$
8.SEEDING, CLASS 4B ACRE 0.004 50,000.00$ 200.00$ 110,000.00$ 440.00$ 250,000.00$ 1,000.00$ 100,000.00$ 400.00$
9.NITROGEN FERTILIZER NUTRIENT POUND 6 8.00$ 51.12$ 1.00$ 6.39$ 5.00$ 31.95$ 5.00$ 31.95$
10.POTASSIUM FERTILIZER NUTRIENT POUND 6 8.00$ 51.12$ 1.00$ 6.39$ 5.00$ 31.95$ 5.00$ 31.95$
11.MULCH, METHOD 2 ACRE 0.074 20,000.00$ 1,480.00$ 31,000.00$ 2,294.00$ 20,000.00$ 1,480.00$ 25,000.00$ 1,850.00$
12.EROSION CONTROL BLANKET SQ YD 35 10.00$ 350.00$ 8.00$ 280.00$ 5.00$ 175.00$ 5.00$ 175.00$
13.TEMPORARY EROSION CONTROL SEEDING POUND 7 10.00$ 70.86$ 5.00$ 35.43$ 5.00$ 35.43$ 100.00$ 708.60$
14.TEMPORARY DITCH CHECKS FOOT 30 12.00$ 360.00$ 15.00$ 450.00$ 20.00$ 600.00$ 20.00$ 600.00$
15.PERIMETER EROSION BARRIER FOOT 119 3.00$ 357.00$ 1.00$ 119.00$ 10.00$ 1,190.00$ 10.00$ 1,190.00$
16.INLET FILTERS (SPECIAL)EACH 19 220.00$ 4,180.00$ 15.00$ 285.00$ 200.00$ 3,800.00$ 150.00$ 2,850.00$
17.STONE RIPRAP, CLASS A4 SQ YD 58 56.00$ 3,248.00$ 65.00$ 3,770.00$ 150.00$ 8,700.00$ 250.00$ 14,500.00$
18.STONE RIPRAP, CLASS A1 SQ YD 58 55.00$ 3,190.00$ 65.00$ 3,770.00$ 100.00$ 5,800.00$ 200.00$ 11,600.00$
19.FILTER FABRIC SQ YD 58 7.00$ 406.00$ 5.00$ 290.00$ 5.00$ 290.00$ 10.00$ 580.00$
20.SUBBASE GRANULAR MATERIAL, TYPE B 2"SQ YD 122 6.75$ 823.50$ 6.60$ 805.20$ 6.00$ 732.00$ 3.00$ 366.00$
21.SUBBASE GRANULAR MATERIAL, TYPE B 6"SQ YD 343 14.00$ 4,802.00$ 13.25$ 4,544.75$ 10.00$ 3,430.00$ 7.00$ 2,401.00$
22.SUBBASE GRANULAR MATERIAL, TYPE B 8"SQ YD 219 17.00$ 3,723.00$ 20.00$ 4,380.00$ 14.00$ 3,066.00$ 9.00$ 1,971.00$
23.BITUMINOUS MATERIALS (PRIME COAT)LB 1,184 0.50$ 592.00$ 0.01$ 11.84$ 1.00$ 1,184.00$ 1.00$ 1,184.00$
24.BITUMINOUS MATERIALS (TACK COAT)LB 42 0.50$ 21.00$ 0.01$ 0.42$ 1.00$ 42.00$ 1.00$ 42.00$
25.HOT-MIX ASPHALT BINDER COURSE, IL-19, N70, 11"TON 209 171.75$ 35,947.28$ 142.00$ 29,720.60$ 140.00$ 29,302.00$ 145.00$ 30,348.50$
26.HOT-MIX ASPHALT BINDER COURSE, IL-19, N70, 2"TON 21 156.25$ 3,265.63$ 168.00$ 3,511.20$ 180.00$ 3,762.00$ 150.00$ 3,135.00$
27.HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, "MIX D", N50, 2"TON 21 162.00$ 3,385.80$ 174.00$ 3,636.60$ 200.00$ 4,180.00$ 150.00$ 3,135.00$
28.PROTECTIVE COAT SQ YD 113 4.00$ 452.00$ 1.00$ 113.00$ 5.00$ 565.00$ 5.00$ 565.00$
29.PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH SQ YD 32 122.00$ 3,904.00$ 185.00$ 5,920.00$ 135.00$ 4,320.00$ 100.00$ 3,200.00$
30.PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 651 12.00$ 7,812.00$ 11.75$ 7,649.25$ 14.00$ 9,114.00$ 9.00$ 5,859.00$
31.PORTLAND CEMENT CONCRETE SIDEWALK 8 INCH SQ FT 60 13.00$ 780.00$ 28.50$ 1,710.00$ 18.00$ 1,080.00$ 12.00$ 720.00$
32.PAVEMENT REMOVAL SQ YD 449 9.00$ 4,041.00$ 22.50$ 10,102.50$ 15.00$ 6,735.00$ 17.00$ 7,633.00$
33.DRIVEWAY PAVEMENT REMOVAL SQ YD 31 12.00$ 372.00$ 32.50$ 1,007.50$ 15.00$ 465.00$ 30.00$ 930.00$
34.COMBINATION CURB AND GUTTER REMOVAL FOOT 203 7.00$ 1,421.00$ 9.25$ 1,877.75$ 10.00$ 2,030.00$ 15.00$ 3,045.00$
35.SIDEWALK REMOVAL SQ FT 711 1.50$ 1,066.50$ 1.65$ 1,173.15$ 3.00$ 2,133.00$ 3.00$ 2,133.00$
36.PRECAST REINFORCED CONCRETE FLARED END SECTIONS, EQUIVALENT ROUND-SIZE 48"EACH 1 7,600.00$ 7,600.00$ 25,000.00$ 25,000.00$ 10,000.00$ 10,000.00$ 15,000.00$ 15,000.00$
37.STORM SEWERS, CLASS A, TYPE 1 12"FOOT 124 175.00$ 21,700.00$ 158.00$ 19,592.00$ 120.00$ 14,880.00$ 125.00$ 15,500.00$
38.STORM SEWERS, CLASS A, TYPE 1 18"FOOT 10 190.00$ 1,900.00$ 231.00$ 2,310.00$ 160.00$ 1,600.00$ 150.00$ 1,500.00$
39.STORM SEWERS, CLASS A, TYPE 1 21"FOOT 41 205.00$ 8,405.00$ 232.00$ 9,512.00$ 200.00$ 8,200.00$ 175.00$ 7,175.00$
40.STORM SEWERS, CLASS A, TYPE 1 24"FOOT 10 225.00$ 2,250.00$ 233.00$ 2,330.00$ 225.00$ 2,250.00$ 225.00$ 2,250.00$
41.STORM SEWERS, CLASS A, TYPE 1 30"FOOT 141 250.00$ 35,250.00$ 234.00$ 32,994.00$ 250.00$ 35,250.00$ 300.00$ 42,300.00$
42.STORM SEWERS, CLASS A, TYPE 1 EQUIVALENT ROUND-SIZE 36"FOOT 129 300.00$ 38,700.00$ 311.00$ 40,119.00$ 350.00$ 45,150.00$ 400.00$ 51,600.00$
43.STORM SEWERS, CLASS A, TYPE 1 EQUIVALENT ROUND-SIZE 48"FOOT 172 450.00$ 77,400.00$ 529.00$ 90,988.00$ 650.00$ 111,800.00$ 725.00$ 124,700.00$
44.STORM SEWER REMOVAL 10"FOOT 17 12.00$ 204.00$ 10.00$ 170.00$ 10.00$ 170.00$ 10.00$ 170.00$
45.STORM SEWER REMOVAL 21"FOOT 16 20.00$ 320.00$ 10.00$ 160.00$ 10.00$ 160.00$ 10.00$ 160.00$
46.STORM SEWER REMOVAL 24"FOOT 10 25.00$ 250.00$ 10.00$ 100.00$ 10.00$ 100.00$ 10.00$ 100.00$
47.CATCH BASINS, TYPE A, 4'-DIAMETER, TYPE 10 FRAME AND GRATE EACH 1 5,500.00$ 5,500.00$ 5,575.00$ 5,575.00$ 5,500.00$ 5,500.00$ 7,000.00$ 7,000.00$
48.CATCH BASINS, TYPE C, TYPE 11 FRAME AND GRATE EACH 4 2,500.00$ 10,000.00$ 3,350.00$ 13,400.00$ 4,000.00$ 16,000.00$ 6,000.00$ 24,000.00$
49.INLETS, TYPE A, TYPE 11 FRAME AND GRATE EACH 2 2,500.00$ 5,000.00$ 3,325.00$ 6,650.00$ 3,000.00$ 6,000.00$ 5,000.00$ 10,000.00$
50.INLETS, TYPE A, TYPE 10 FRAME AND GRATE EACH 2 2,500.00$ 5,000.00$ 3,325.00$ 6,650.00$ 2,800.00$ 5,600.00$ 5,000.00$ 10,000.00$
51.MANHOLES, TYPE A, 4-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 2 6,000.00$ 12,000.00$ 6,475.00$ 12,950.00$ 5,000.00$ 10,000.00$ 7,000.00$ 14,000.00$
52.MANHOLES, TYPE A, 5-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 8,500.00$ 8,500.00$ 7,175.00$ 7,175.00$ 6,500.00$ 6,500.00$ 10,000.00$ 10,000.00$
53.MANHOLES, TYPE A, 7-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 16,000.00$ 32,000.00$ 17,475.00$ 34,950.00$ 12,000.00$ 24,000.00$ 16,000.00$ 32,000.00$
54.MANHOLES, TYPE A, 7-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 1 16,000.00$ 16,000.00$ 17,825.00$ 17,825.00$ 12,000.00$ 12,000.00$ 16,000.00$ 16,000.00$
55.MANHOLES, TYPE A, 9-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 25,000.00$ 25,000.00$ 25,150.00$ 25,150.00$ 20,000.00$ 20,000.00$ 26,000.00$ 26,000.00$
56.REMOVING MANHOLES EACH 1 600.00$ 600.00$ 750.00$ 750.00$ 500.00$ 500.00$ 2,000.00$ 2,000.00$
57.REMOVING INLETS EACH 1 275.00$ 275.00$ 650.00$ 650.00$ 400.00$ 400.00$ 1,000.00$ 1,000.00$
58.COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 203 63.00$ 12,789.00$ 46.00$ 9,338.00$ 60.00$ 12,180.00$ 45.00$ 9,135.00$
59.CHAIN LINK GATES, 6' X 20' DOUBLE EACH 1 4,500.00$ 4,500.00$ 4,128.00$ 4,128.00$ 3,500.00$ 3,500.00$ 2,000.00$ 2,000.00$
60.CONSTRUCTION LAYOUT L SUM 1 5,500.00$ 5,500.00$ 5,500.00$ 5,500.00$ 12,500.00$ 12,500.00$ 5,000.00$ 5,000.00$
61.TEMPORARY ACCESS (SPECIAL)EACH 2 600.00$ 1,200.00$ 375.00$ 750.00$ 500.00$ 1,000.00$ 1,000.00$ 2,000.00$
62.STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 EQUIVALENT ROUND-SIZE 36"FOOT 71 300.00$ 21,300.00$ 311.00$ 22,081.00$ 350.00$ 24,850.00$ 400.00$ 28,400.00$
63.STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 EQUIVALENT ROUND-SIZE 48"FOOT 17 450.00$ 7,650.00$ 529.00$ 8,993.00$ 650.00$ 11,050.00$ 725.00$ 12,325.00$
64.GRATING FOR CONCRETE FLARED END SECTION EQUIVALENT ROUND-SIZE 48"EACH 1 1,500.00$ 1,500.00$ 1,300.00$ 1,300.00$ 1,500.00$ 1,500.00$ 5,000.00$ 5,000.00$
65.PRECAST REINFORCED CONCRETE TEE, 36" EQRS WITH 24" RISER EACH 2 6,000.00$ 12,000.00$ 3,500.00$ 7,000.00$ 3,500.00$ 7,000.00$ 10,000.00$ 20,000.00$
66.PRECAST REINFORCED CONCRETE TEE, 21" WITH 12" RISER EACH 1 8,000.00$ 8,000.00$ 3,600.00$ 3,600.00$ 2,500.00$ 2,500.00$ 5,000.00$ 5,000.00$
67.TRAFFIC CONTROL AND PROTECTION, SPECIAL L SUM 1 103,193.60$ 103,193.60$ 155,700.00$ 155,700.00$ 100,000.00$ 100,000.00$ 50,000.00$ 50,000.00$
68.STREET SWEEPING EACH 16 150.00$ 2,400.00$ 100.00$ 1,600.00$ 600.00$ 9,600.00$ 500.00$ 8,000.00$
69.LOWER WATER MAIN, 8"FOOT 26 450.00$ 11,700.00$ 300.00$ 7,800.00$ 300.00$ 7,800.00$ 325.00$ 8,450.00$
70.LOWER WATER MAIN, 10"FOOT 33 400.00$ 13,200.00$ 325.00$ 10,725.00$ 350.00$ 11,550.00$ 350.00$ 11,550.00$
71.EXPLORATORY TRENCH FOOT 200 16.50$ 3,300.00$ 1.00$ 200.00$ 25.00$ 5,000.00$ 50.00$ 10,000.00$
72.FENCE REMOVAL AND REPLACEMENT FOOT 170 85.00$ 14,450.00$ 85.00$ 14,450.00$ 110.00$ 18,700.00$ 120.00$ 20,400.00$
73.STORM SEWER ABANDON 10"FOOT 51 15.00$ 765.00$ 5.00$ 255.00$ 10.00$ 510.00$ 15.00$ 765.00$
74.TEMPORARY FENCE FOOT 56 3.10$ 173.60$ 10.00$ 560.00$ 15.00$ 840.00$ 25.00$ 1,400.00$
75.WATER MAIN REMOVAL, 8"FOOT 30 2.00$ 60.00$ 1.00$ 30.00$ 5.00$ 150.00$ 20.00$ 600.00$
76.WATER MAIN REMOVAL, 10"FOOT 36 2.00$ 72.00$ 1.00$ 36.00$ 5.00$ 180.00$ 20.00$ 720.00$
77.ADJUST EXISTING FRAME AND GRATE EACH 1 2,500.00$ 2,500.00$ 700.00$ 700.00$ 950.00$ 950.00$ 1,500.00$ 1,500.00$
78.COFFERDAMS AND BYPASS PUMPING/DEWATERING L SUM 1 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 30,000.00$ 30,000.00$ 1,000.00$ 1,000.00$
79.ITEMS AS ORDERED BY THE ENGINEER UNIT 1 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$
AS-READ TOTAL BID 687,880.00$ 744,995.47$ 749,654.33$ 787,075.88$
AS-CORRECTED TOTAL BID ---787,075.00$
= Low Bidder =Correction
1900 Wright Blvd
Bolder Contractors
316 Cary Point Drive
Cary, IL 60013Plano, IL 60545 Schaumburg, IL 60193 Elk Grove Village, IL 60007
Performance Construction A Lamp Road Builders DiMeo Bros.
217 W. John Street 720 Richard Lane
Printed: 2/28/2025 Page 2 of 2
Page 1 of 1
02/28/2025
TO: Colby Basham, Director of Public Works
FROM: Bill Bolich, Superintendent of General Operations
SUBJECT: Bulk Rock Salt Procurement - Winter 2025/2026
BACKGROUND:
On November 11, 2024 the Village Board authorized the purchase of 2,500 tons of bulk
rock salt through the Illinois Central Management Services (CMS) Joint Purchasing
Program with the option to increase or decrease the order by twenty percent (20%), or
500 tons. This past winter season the Village purchased 2,500 tons of road salt, or one
hundred percent (100%), of the awarded amount. Precipitation during the 2024/2025
winter season was relatively moderate. It is estimated that we currently have 2,000 tons
of salt in storage.
Each year, the State of Illinois provides local government bodies the opportunity to
purchase road salt through the Illinois CMS Joint Purchasing Program. It is recommended
that the Village commit to the purchase of 2,500 tons of salt through the 2025/2026 CMS
contract with the elected option to increase or decrease the purchase amount by twenty
percent (20%), or 500 tons. The Village’s rock salt minimum purchase requirement for the
CMS contract is 2,000 tons. The maximum amount of rock salt that may be ordered
through this contract is 3,000 tons. It is noted that the proposed purchase option provides
flexibility in the event that snowfall totals are below average and provides sufficient
quantity to ensure safe roadways during a severe winter.
I respectfully request your concurrence with the recommendation to commit to the
purchase of 2,500 tons of salt under the CMS 2025/2026 bid option of eighty percent
(80%) minimum purchase to one hundred twenty percent (120%) maximum purchase.
Your concurrence with this recommendation is respectfully requested with subsequent
forwarding to the Village Board for consideration.
APPROVALS:
William Bolich Created/Initiated
Brian Southey Approved
Colby Basham Approved
Christine Tromp Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
RESOLUTION NO. ________
A RESOLUTION ADOPTING THE OFFICIAL ZONING MAP OF THE VILLAGE OF
ELK GROVE VILLAGE AS OF DECEMBER 31, 2024
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois:
Section 1: That the attached map is declared to be the Official Zoning Map of the Village
of Elk Grove Village as of December 31, 2024, and is ordered to be placed on file in the Office
of the Village Clerk.
Section 2: That said map may be purchased for Five Dollars ($5.00) at the Office of the
Village Clerk, Charles J. Zettek Municipal Building, 901 Wellington Avenue, Elk Grove Village,
Illinois 60007-3499.
Section 3: That this Resolution shall be in full force and effect from and after its passage
and approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this day of 2025
APPROVED this day of 2025
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Loretta M. Murphy, Village Clerk
zoningmapchange2024
Lively BlvdLandm
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Tonne RdTouhy Ave Elmhurst RdMedinah RdE E l k G r o v e BlvdW Fr RdW Dempster St
W Algonquin Rd
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Il Rte 83Dempster St
S Arlington Heights RdE
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W Touhy AveBusse RdElmhurst RdE Devon AveE Devon Ave Elmhurst RdOakton St
S Arlington Heights RdMeacham RdI-2R-3
I-1
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A-1 Multiple-Family Residence District
A-2 Multiple-Family Residence District
A-3 Combined Multiple-Family Recreation District
B-1 Business District (Shopping Center)
B-2 Business District (General Business)
B-3 Business District (Automotive)
B-5 Town Center Shopping District
I-1 Restricted Industrial District
I-2 Generalized Industrial District
ITC Innovation and Technology Center District
O-T Office/Transitional District
R-1 Single-Family Residence District
R-2 Single-Family Residence - None Existing
R-3 Single-Family Residence District
R-4 Residence District - Planned Unit Development
Village Boundary
Elk Grove Village Zoning Map 0 ½1
Miles 2/21/2025
Page 1 of 2
02/27/2025
TO: Colby J. Basham, Director of Public Works
FROM: Ken Jay, P.E., Deputy Director of Public Works, Engineering
& Administration
SUBJECT: Illinois Tollway I-490 Elgin O’Hare Western Access
Intergovernmental Agreement - Revised
BACKGROUND:
Attached is a revised Intergovernmental Agreement (IGA) between the Illinois State Toll
Highway Authority (Illinois Tollway) and the Village of Elk Grove Village. This agreement
outlines the design, construction, and maintenance responsibilities for several
infrastructure improvements as part of the I-490 Elgin O’Hare Western Access Project.
Key improvements include the installation of a sanitary force main, shared use path, water
main lining, and stormwater drainage enhancements. Since the Village's approval of the
IGA in January, the Tollway has requested minor changes requiring re-approval. None of
the changes impact the key project components, as listed below.
The key project components of the Intergovernmetal Agreement are as follows:
Sanitary Connection: The Illinois Tollway will install a 4-inch sanitary force main
connecting to the Village’s sanitary sewer system near Old Higgins Road and Carmen
Drive. This connection will increase sanitary flow, which the Village agrees to accept
through a separate intergovernmental agreement with the City of Des Plaines.
Shared Use Path: Under Contract No. N19-B, the Illinois Tollway is installing a shared use
path and completing water main lining along York Road from Pan Am Boulevard to Devon
Avenue. Responsibilities for right-of-way acquisition, utility relocation, and funding for the
shared use path are established in a separate intergovernmental agreement with DuPage
County.
Drainage Improvements: The Village identified the need for drainage improvements near
Arlington Heights Road and the I-90 interchange to enhance stormwater conveyance.
Under Contract No. I-22-4885, the Illinois Tollway will perform this work, including
foreslope re-grading and inlet structure installation.
Land Acquisition: Cook County is implementing roadway improvements along Elmhurst
Road and Touhy Avenue, including a quadrant bypass on Old Higgins Road. The Illinois
Tollway acquired right-of-way for these improvements, including Parcel NW-7A-12-
101.EX3, which is likely unnecessary for Tollway operations. Per this
Page 2 of 2
Agreement, the Tollway agrees to transfer this parcel to the Village, subject to the
Tollway's policy on excess property. Additionally, the Agreement makes clear that the
Tollway does not object to the Village's efforts to acquire additional right-of-way west of
Elmhurst Road from IDOT.
I recommend the adoption of this Resolution authorizing the execution of the
Intergovernmental Agreement between the Illinois Tollway and the Village of Elk Grove
Village. The Mayor must execute the Agreement after the adoption of the Resolution.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kenneth Jay Created/Initiated
Brian Southey Approved
Colby Basham Approved
Lorrie Murphy Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. RES_IGA,IDOT - I-490
2. IGA_Tollway-EGV-EOWA_For Signature_01.23.2025
RESOLUTION NO. _______
A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS
STATE TOLL HIGHWAY AUTHORITY AND THE VILLAGE OF ELK GROVE
VILLAGE (I-490 WEST SIDE OF O’HARE)
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached document marked:
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY
AND
THE VILLAGE OF ELK GROVE VILLAGE
a copy of which is attached hereto and made a part hereof as if fully set forth and the Village
Clerk is authorized to attest said document upon the signature of the Mayor.
Section 2: That this Resolution shall be in full force and effect from and after its passage
and approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this day of 2025
APPROVED this day of 2025
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Loretta M. Murphy, Village Clerk
RES_IGA, IL TOLLWAY, I-490
1
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY AND
THE VILLAGE OF ELK GROVE VILLAGE
This INTERGOVERNMENTAL AGREEMENT (“AGREEMENT”) is entered into by
and between THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, an instrumentality and
administrative agency of the State of Illinois (“ILLINOIS TOLLWAY”), and the VILLAGE OF
ELK GROVE VILLAGE, a municipal corporation of the State of Illinois (“VILLAGE”),
individually referred to as “PARTY” and collectively referred to as “PARTIES.”
RECITALS
WHEREAS, the ILLINOIS TOLLWAY, in order to facilitate the free flow of traffic and
enhance the safety of the motoring public, is constructing I-490 along the west side of O’Hare
International Airport connecting the Jane Addams Memorial Tollway (I-90) with the Tri-State
Tollway (I-294) as part of the Elgin O’Hare Western Access Project as set forth in various
construction contracts, including ILLINOIS TOLLWAY Construction Contract Nos. I-21-4746,
N19-B and I-24-4979 (“PROJECT”);
WHEREAS, as part of the PROJECT and pursuant to Contract No. I-21-4746, the
ILLINOIS TOLLWAY is installing a four (4) inch sanitary force main with connection to the
VILLAGE’s sanitary sewer system near the intersection of Old Higgins Road and Carmen Drive
(“SANITARY CONNECTION”), see attached EXHIBIT A;
WHEREAS, the SANITARY CONNECTION will result in additional sanitary flow to the
VILLAGE’s sanitary sewer system, and the VILLAGE, by an intergovernmental agreement with
the City of Des Plaines to be executed separately, agrees to accept the additional sanitary flow
discharge to its sanitary sewer system;
WHEREAS, as part of the PROJECT and pursuant to Contract No. N19-B, the ILLINOIS
TOLLWAY is installing a shared use path (“SHARED USE PATH”) and water main lining along
York Road from Pan Am Boulevard to Devon Avenue (“WATER MAIN LINING”), see attached
EXHIBIT A;
WHEREAS, the ILLINOIS TOLLWAY, by a separate intergovernmental agreement with
DuPage County, executed November 16, 2023, established its responsibilities concerning right-
of-way acquisition, utility relocation and funding of the SHARED USE PATH (“COUNTY IGA”);
WHEREAS, the VILLAGE has identified an area near Arlington Heights Road and the I-
90 interchange adjacent to the Elk Grove Cemetery where drainage improvement work is
necessary to re-establish and improve stormwater conveyance to the east (“I-90 DRAINAGE
WORK”);
WHEREAS, as part of the PROJECT and pursuant to Contract No. I-24-4979, the
ILLINOIS TOLLWAY plans to perform the I-90 DRAINAGE WORK, including re-grading the
foreslope and installing an inlet structure;
2
WHEREAS, the Cook County Department of Transportation and Highways (“COOK
COUNTY”) is implementing improvements along Elmhurst Road from Touhy Avenue to
Greenleaf Avenue and along Touhy Avenue from Elmhurst Road to Mount Prospect Road,
including the construction of a quadrant bypass along Old Higgins Road east of Elmhurst Road
(“TOUHY AVENUE IMPROVEMENTS”);
WHEREAS, the ILLINOIS TOLLWAY acquired right-of-way for the TOUHY AVENUE
IMPROVEMENTS, a portion of which, specifically, the acquired right-of-way at Old Higgins
Road east of Elmhurst Road designated ILLINOIS TOLLWAY Parcel No. NW-7A-12-101.EX3
(“NW-7A-12-101.EX3”), likely is not needed in connection with the maintenance and operation
of the toll highway system, see attached EXHIBIT A;
WHEREAS, the VILLAGE requests to acquire NW-7A-12-101.EX3 after COOK
COUNTY completes the TOUHY AVENUE IMPROVEMENTS;
WHEREAS, after the TOUHY AVENUE IMPROVEMENTS are complete, the
VILLAGE also is interested in acquiring a portion of right-of-way located west of Elmhurst Road
from the Illinois Department of Transportation (“IDOT), see attached EXHIBIT A;
WHEREAS, the ILLINOIS TOLLWAY does not have the jurisdiction or authority to
convey or vacate right-of-way located west of Elmhurst Road, but it does not object to any action
IDOT may take, in its sole discretion, to convey or vacate such property;
WHEREAS, the PARTIES desire to determine and establish their respective
responsibilities regarding design engineering, construction, right-of-way, and maintenance of the
SANITARY CONNECTION, SHARED USE PATH, WATER MAIN LINING and I-90
DRAINAGE WORK (collectively, “VILLAGE WORK”);
WHEREAS, the PARTIES agree there is no cost to the VILLAGE for design engineering,
construction and construction engineering of the VILLAGE WORK as part of this AGREEMENT.
WHEREAS, the ILLINOIS TOLLWAY, by virtue of its powers as set forth in the Toll
Highway Act, 605 ILCS 10/1, et seq., is authorized to enter into this AGREEMENT;
WHEREAS, the VILLAGE, by virtue of its powers as set forth in the Illinois Municipal
Code, 65 ILCS 5/1-1-1, et seq., is authorized to enter into this AGREEMENT; and
WHEREAS, a cooperative intergovernmental agreement is appropriate, and such an
agreement is authorized by Article VII, Section 10 of the Illinois Constitution and the
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq.,
NOW, THEREFORE, in consideration of the foregoing Recitals and the mutual covenants
herein, the PARTIES agree as follows:
I. ENGINEERING
3
A. The ILLINOIS TOLLWAY agrees to perform preliminary and final design engineering
and obtain necessary surveys for the VILLAGE WORK and prepare final plans and
specifications for the VILLAGE WORK (“VILLAGE WORK PLANS”).
B. The ILLINOIS TOLLWAY shall provide an electronic copy of the VILLAGE WORK
PLANS to the VILLAGE.
C. The VILLAGE shall review the VILLAGE WORK PLANS within fifteen (15) calendar
days of receipt thereof. In the event the VILLAGE disapproves of the VILLAGE WORK
PLANS, the VILLAGE shall detail in writing its objections to the ILLINOIS TOLLWAY
for review and consideration. If the ILLINOIS TOLLWAY does not receive a written
response from the VILLAGE within this time period, the lack of response shall be deemed
approval of the VILLAGE WORK PLANS by the VILLAGE.
D. Any dispute concerning the VILLAGE WORK PLANS shall be resolved in accordance
with Article VIII.C of this AGREEMENT.
E. The ILLINOIS TOLLWAY agrees to assume the overall VILLAGE WORK responsibility,
including ensuring that all permits and approvals (including but not limited to U.S. Army
Corps of Engineers, Illinois Department of Natural Resources, Metropolitan Water
Reclamation District of Greater Chicago, Department of Environmental Concerns and
Division of Highways, Illinois Environmental Protection Agency, etc.) and joint
participation and/or force account agreements (County, Township, Municipal, Railroad,
Utility, etc.), as may be required, are secured for the VILLAGE WORK. The PARTIES
agree to cooperate, insofar as their individual jurisdictional authorities allow, with the
timely acquisition and clearance of said permits and approvals and comply with all
applicable federal, state, and local regulations and requirements for the VILLAGE WORK.
II. RIGHT OF WAY
A. In conjunction with the VILLAGE WORK, the VILLAGE shall, upon full execution of
this AGREEMENT, grant and consent to any and all permits, rights of access (ingress and
egress), temporary use of its property and right-of-way to the ILLINOIS TOLLWAY, at
no cost to the ILLINOIS TOLLWAY, for the purpose of the VILLAGE WORK.
B. After COOK COUNTY completes the TOUHY AVENUE IMPROVEMENTS, the
ILLINOIS TOLLWAY agrees to transfer NW-7A-12-101.EX3 to the VILLAGE, subject
to the ILLINOIS TOLLWAY’s Excess Property Policy.
C. The ILLINOIS TOLLWAY acknowledges the VILLAGE’s interest in acquiring right-of-
way located west of Elmhurst Road. The ILLINOIS TOLLWAY does not have the
jurisdiction or authority to convey or vacate this right-of-way, but it does not object to any
action IDOT may take, in its sole discretion, to convey or vacate such property.
III. UTILITIES
4
A. The ILLINOIS TOLLWAY is responsible for utility coordination and relocation, as
necessary, for the SANITARY CONNECTION, WATER MAIN LINING and I-90
DRAINAGE WORK, including identifying utility adjustments and making all reasonable
efforts to minimize the number of utility adjustments in the design of improvements.
B. The responsibilities for utility coordination and relocation required for the SHARED USE
PATH are defined in the COUNTY IGA.
C. At all locations where utilities are located on the VILLAGE’s right-of-way and must be
adjusted or relocated due to the SANITARY CONNECTION, WATER MAIN LINING
and I-90 DRAINAGE WORK, the VILLAGE agrees to cooperate with the ILLINOIS
TOLLWAY in making arrangements with the applicable utility and agrees to issue all
permits for the requisite adjustment(s) at no cost to the ILLINOIS TOLLWAY.
IV. CONSTRUCTION
A. The ILLINOIS TOLLWAY shall advertise and receive bids, provide construction
engineering inspections and cause the VILLAGE WORK to be constructed in accordance
with the VILLAGE WORK PLANS.
B. The ILLINOIS TOLLWAY agrees to use its best efforts to complete the I-90 DRAINAGE
WORK as soon as possible upon execution of this AGREEMENT.
C. After award of the construction contracts, the ILLINOIS TOLLWAY shall submit any
proposed deviation from the VILLAGE WORK PLANS that impact the VILLAGE to the
VILLAGE for its approval prior to commencing work on such proposed deviation. If the
VILLAGE does not accept the proposed deviation to the VILLAGE WORK PLANS, the
VILLAGE shall detail in writing its specific objections. If the ILLINOIS TOLLWAY does
not receive a written response from the VILLAGE within fifteen (15) calendar days after
delivery to the VILLAGE of the proposed deviation, the proposed deviation shall be
deemed approved by the VILLAGE.
D. The VILLAGE and its authorized agents shall have all reasonable rights of inspection
(including pre-final and final inspection) while the ILLINOIS TOLLWAY is performing
the VILLAGE WORK. The VILLAGE shall assign personnel to perform inspections on
behalf of the VILLAGE and shall deliver written notice to the ILLINOIS TOLLWAY’s
Chief Engineering Officer, in accordance with Article VIII.I, advising the ILLINOIS
TOLLWAY as to the identity of the individual(s) assigned to perform said inspections.
E. The ILLINOIS TOLLWAY shall notify the VILLAGE upon completion of 70% and 100%
of the VILLAGE WORK, and the VILLAGE shall inspect the VILLAGE WORK not later
than fourteen (14) calendar days after receiving said notice. If the VILLAGE does not
perform a final inspection within fourteen (14) calendar days after receiving notice of 100%
completion of the VILLAGE WORK and the PARTIES do not agree to any other
inspection arrangements, the VILLAGE WORK shall be deemed accepted by the
5
VILLAGE. At the request of the VILLAGE, the ILLINOIS TOLLWAY's representative
shall attend inspection(s). In the event said inspections disclose work that does not conform
to the approved final plans and specifications, the VILLAGE’s representative shall give
immediate verbal notice to the ILLINOIS TOLLWAY's representative of any deficiency
and shall thereafter deliver, within five (5) calendar days, a written list identifying such
deficiencies to the ILLINOIS TOLLWAY’s Chief Engineering Officer. Deficiencies thus
identified shall be subject to joint re-inspection upon completion of any necessary
corrective work. The PARTIES shall perform such joint re-inspections within seven (7)
calendar days after receiving notice from the ILLINOIS TOLLWAY that the deficiencies
have been remedied.
F. The ILLINOIS TOLLWAY shall have the right, in its sole judgment and discretion, to
cancel or alter any or all portions of the work due to circumstances either known or
unknown at the time of bidding or arising after entering into contract(s), in accordance with
Section 109.06 Canceled Items Provision of the most current edition of the ILLINOIS
TOLLWAY Supplemental Specifications to the Illinois Department of Transportation
Standard Specifications for Road and Bridge Construction. Notwithstanding the foregoing,
the ILLINOIS TOLLWAY shall perform the VILLAGE WORK as identified in this
AGREEMENT.
V. MAINTENANCE – DEFINITIONS
For purposes of this AGREEMENT:
A. “Maintenance” or “maintain” mean to keep the facility being maintained in good and
sufficient repair and appearance. Such maintenance includes full responsibility for the
construction, removal and replacement of the maintained facility when needed and, unless
specifically excluded in Article VI, other activities as more specifically set forth in the
following subparts of this Article V, including but not limited to:
1. “Routine maintenance” refers to day-to-day pavement maintenance, pothole repair,
anti-icing and de-icing, snow removal, sweeping, pavement marking, mowing, litter
and debris removal and grate and scupper cleaning and repair, including compliance
with state laws and local ordinances.
2. “Emergency maintenance” refers to any maintenance activity that must be performed
immediately in order to avoid or to repair a condition on the roadway or right-of-way
that causes or threatens imminent danger or destruction to (i) roadway facilities or right-
of-way of the PARTIES or (ii) the public, including but not limited to accident
restoration, chemical or biological removal or remediation; or response to acts of God
or terrorism.
3. “Structural maintenance” refers to the integrity of the grade separation structure,
including abutments, bridge deck beams, bridge deck (except wearing surface),
expansion joints, parapet walls and drainage structures.
6
4. “Lighting maintenance” refers to all aspects of installation, repair, replacement and
operation of roadway lighting, including power, but shall not include temporary
lighting relating to construction or repair projects.
B. “Drainage facilities” refer to both open and enclosed systems. "Drainage structures" refer
to enclosed systems only and include those elements of the drainage facility affixed to the
bridge superstructures downstream from the scupper.
C. “Grade separation structure” refers to all structural elements between the abutments and
below the wearing surface of a bridge carrying one roadway over another, unless otherwise
specified.
D. “Notify, ” “give notice” and “notification” refer to written, verbal or digital communication
from one PARTY to the other PARTY concerning a matter covered by this AGREEMENT.
The PARTY transmitting the communication shall create and retain a record that
substantiates the content, date, time, manner of communication, identification of sender
and recipient and manner in which the recipient may respond to the sender.
E. “Be responsible for” or “responsibility” refer to the obligation to ensure performance of a
duty or provision of a service under this AGREEMENT, provided that a PARTY may
arrange for actual performance of the duty or provision of the service by another competent
entity if the other PARTY to this AGREEMENT is notified of such arrangement. Under
no circumstances shall the PARTY with the duty or responsibility for the service be
relieved of ultimate responsibility for performance of the duty or provision of the service.
F. “Consultation” or “consult with” refer to the duty of a PARTY to give notice to the other
PARTY of a proposed action, with reasonable time for that PARTY to respond. The
PARTY with the duty to consult may proceed with the proposed action if the other PARTY
does not respond within the time period set forth in the notice or, in the case of the
ILLINOIS TOLLWAY, the ILLINOIS TOLLWAY may proceed with the proposed action
if deemed necessary by the ILLINOIS TOLLWAY’s Chief Engineering Officer.
G. “Approve” refers to the duty of a PARTY not only to consult with the other PARTY but
also to provide consent for the proposed action when appropriate and to retain a record that
documents such consent.
VI. MAINTENANCE – RESPONSIBILITIES
A. The ILLINOIS TOLLWAY shall retain jurisdiction of and continue to maintain I-90,
inclusive of the I-90 DRAINAGE WORK, and I-490, in its entirety.
B. The VILLAGE shall retain jurisdiction of and continue to maintain the VILLAGE’s
sanitary sewer system, inclusive of the SANITARY CONNECTION and WATER MAIN
LINING, and by separate agreement, the SHARED USE PATH, in its entirety.
7
VII. ADDITIONAL MAINTENANCE PROVISIONS
A. During construction, the VILLAGE shall continue to maintain all portions of the
VILLAGE sanitary sewer system, sidewalks or shared use paths, VILLAGE water main
system within VILLAGE right-of-way that are not to be improved or maintained by the
ILLINOIS TOLLWAY’s construction contractor(s) pursuant to the approved plans and
specifications, and the ILLINOIS TOLLWAY shall continue to maintain all portions of I-
490 that are not required to be maintained by their construction contractor(s).
B. All items which are stipulated in this AGREEMENT to be maintained by the VILLAGE
shall, upon completion of construction and final inspection, be the sole maintenance
responsibility of the VILLAGE. All items which are stipulated in this AGREEMENT to
be maintained by the ILLINOIS TOLLWAY shall, upon completion of construction, be
the sole maintenance responsibility of the ILLINOIS TOLLWAY.
VIII. GENERAL PROVISIONS
A. Wherever in this AGREEMENT approval or review by either of the PARTIES is provided
for, said approval or review shall not be unreasonably delayed or withheld.
B. In a timely manner following execution of this AGREEMENT, each PARTY shall
designate in writing a representative who shall serve as the full time representative of said
PARTY during the performance of this AGREEMENT. Each representative shall have
authority, on behalf of such PARTY, to make decisions relating to the work covered by
this AGREEMENT. Representatives may be changed, from time to time, by subsequent
written notice. Each representative shall be readily available to the other PARTY.
C. In the event of a dispute between the PARTIES regarding the VILLAGE WORK, and/or
in the carrying out of the terms of this AGREEMENT, the ILLINOIS TOLLWAY’s Chief
Engineering Officer and the VILLAGE’s Village Manager shall meet to resolve the issue.
If the Chief Engineering Officer and the Village Manager cannot agree on the resolution
of the dispute, the Executive Director of the ILLINOIS TOLLWAY and the Mayor of the
VILLAGE will meet to resolve the issue.
D. This AGREEMENT may be executed using electronic signatures and in two (2) or more
counterparts, each of which shall be deemed an original and all of which shall be deemed
one and the same instrument.
E. This AGREEMENT may be modified only by written instrument executed by duly
authorized representatives of the PARTIES and the Illinois Attorney General.
F. This AGREEMENT shall be binding upon and inure to the benefit of the PARTIES and
their respective successors and approved assigns. No PARTY may assign, transfer, sell,
grant, convey, deed, cede or otherwise give over, in any manner or form, any of its duties,
obligations and/or responsibilities as set forth in this AGREEMENT without first obtaining
8
the express written consent and permission of the other PARTY and the Illinois Attorney
General, except as otherwise provided in this AGREEMENT.
G. The failure by either PARTY to seek redress for violation of, or to insist upon strict
performance of, any condition, covenant or provision of this AGREEMENT shall not
constitute a waiver of any breach or subsequent breach of such conditions, covenants or
provisions. No provision of this AGREEMENT shall be deemed waived unless such
provision is waived in writing by the PARTY charged with waiver.
H. This AGREEMENT shall be governed and construed in accordance with the laws of the
State of Illinois, without regard to conflict of law principles. In the event of a dispute
regarding this AGREEMENT, venue and jurisdiction shall lie exclusively in the Circuit
Court of DuPage County, Illinois and/or the United States District Court for the Northern
District of Illinois, Eastern Division.
I. All written reports, notices and other communications related to this AGREEMENT shall
be in writing and shall be personally delivered, or mailed via certified mail, overnight mail
delivery or electronic mail delivery, to the following persons, or their designees, at the
following addresses:
To the ILLINOIS TOLLWAY: The Illinois State Toll Highway Authority
2700 Ogden Avenue
Downers Grove, Illinois 60515
Attn: Chief Engineering Officer
mnashif@getipass.com
To the VILLAGE: The Village of Elk Grove Village
901 Wellington Avenue
Elk Grove Village, Illinois 60007
Attn: Village Manager
mroan@elkgrove.org
J. The PARTIES shall maintain books and records related to this AGREEMENT for a
minimum of five (5) years from the last action taken pursuant to this AGREEMENT,
including documents sufficient to verify the amounts, and recipients of all funds disbursed
in conjunction with or pursuant to the terms of this AGREEMENT. The PARTIES further
agree to cooperate fully with any audit and to make their books and records, and books and
records within their custody or control, available to the Illinois Attorney General, the
Illinois Auditor General, the Illinois Tollway Inspector General (“IG”), VILLAGE
auditors, State of Illinois internal auditors, the ILLINOIS TOLLWAY’s Department of
Internal Audit, the ILLINOIS TOLLWAY or any other governmental entity with
monitoring authority, upon reasonable notice and during normal business hours.
K. The VILLAGE recognizes that, pursuant to Section 8.5 of the Toll Highway Act, 605 ILCS
10/8.5, the IG is authorized to conduct investigations into certain matters, including but not
limited to allegations of fraud, waste and abuse. The VILLAGE will fully cooperate in any
9
IG investigation and shall not bill the ILLINOIS TOLLWAY for such time. Cooperation
includes, unless prohibited by law, (i) providing access to all information and
documentation related to the performance of this AGREEMENT, and (ii) disclosing and
making available all personnel involved in, connected with or having knowledge of, the
performance of this AGREEMENT.
L. All matters set forth in the Recitals are agreed to, and the PARTIES understand the Recitals
are part of this AGREEMENT.
SIGNATURE PAGE TO FOLLOW
10
IN WITNESS THEREOF, the PARTIES have executed this AGREEMENT on the dates
indicated below.
THE VILLAGE OF ELK GROVE VILLAGE
By: Attest:
Craig B. Johnson
Mayor
Date: Date:
THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY
By: Date:
Arnaldo Rivera
Chairman/CEO
Approved as to Form and Constitutionality
Assistant Attorney General
IGA_Tollway-Elk Grove Village_EOWA Responsibilities_For Signature_01.23.2025
Elk Grove
Village
Des Plaines
Chicago
Unincorporated
Cook County
Unincorporated
Cook County
Elk Grove
Village
Elk Grove
Village
Chicago
§¨¦490Carmen DrOld Higgin
s
R
d
Touhy AveILLINOIS
72Elmhurst RdO
l
d
H
i
g
g
i
n
s
R
d
Elgin O'Hare
Western Access
0 340 680170
Feet
LEGEND
Community Boundary
IGA_Touhy.aprx layout: Touhy_IN02_Water_v3 8/2/2024
Elk Grove
Village
§¨¦490
American LnPan Am Blvd York RdDelta LnDevon Ave
SANITARY CONNECTION
Contract I-21-4746
4" Sanitary Forcemain
Old Hi
g
g
i
n
s
R
d
INSET A
Inset A
Contract I-21-4746 Sanitary Sewer
EOWA Project Improvements
WATERMAIN LINING and
SHARED USE PATH Limits
WATERMAIN LINING and SHARED
USE PATH
PARCEL
NW-7A-12-101.EX3
Greenleaf Ave
IDOT
Right-of-Way
Exhibit A
Illinois Tollway and Elk Grove Village
Intergovernmental Agreement
Project Location Map
Page 1 of 2
02/27/2025
TO: Colby J. Basham, Director of Public Works
FROM: Ken Jay, P.E., Deputy Director of Public Works, Engineering
& Administration
SUBJECT: City of Des Plaines Intergovernmental Agreement
BACKGROUND:
Attached is an Intergovernmental Agreement (IGA) between the City of Des Plaines and
the Village of Elk Grove Village. This agreement outlines the design, construction, and
maintenance responsibilities for a new sanitary sewer lift station, which is required as
part of the improvements related to the I-490 Elgin O’Hare Western Access Project.
The key components of the Intergovernmental Agreement are as follows:
Sanitary Connection: The Illinois Tollway will install a 4-inch sanitary force main
connecting to the Village’s sanitary sewer system near Old Higgins Road and Carmen
Drive. This connection will increase sanitary flow, which the Village agrees to accept.
Maintenance Responsibilities: The City of Des Plaines will be responsible for the new
sanitary lift station and all associated sanitary forcemain pipes that lead to the Village's
sanitary sewer system. The Village will not assume new maintenance responsibilities
under this agreement.
Financial Impacts: The Village is accepting the sanitary sewer flows in perpetuity, at no
cost to Des Plaines. In lieu of sanitary sewer fees, the Village is accepting the following
infrastructure improvements to be completed by the Tollway at no cost to the Village:
• York Road Water Main Lining: The Illinois Tollway will be lining the Village water
main along York Road, from Pan Am Boulevard to Devon Avenue.
• Drainage Improvements: The Village identified the need for drainage improvements
near Arlington Heights Road and the I-90 interchange to enhance stormwater
conveyance. Under Contract No. I-22-4885, the Illinois Tollway will perform this
work, including foreslope re-grading and inlet structure installation.
Page 2 of 2
• Land Acquisition: Cook County is implementing roadway improvements along
Elmhurst Road and Touhy Avenue, including a quadrant bypass on Old Higgins
Road. The Illinois Tollway acquired right-of-way for these improvements, including
Parcel NW-7A-12-101.EX3, which is likely unnecessary for Tollway operations. Per
this Agreement, the Tollway agrees to transfer this parcel to the Village, subject to
the Tollway's policy on excess property. Additionally, the Agreement makes clear
that the Tollway does not object to the Village's efforts to acquire additional right-
of-way west of Elmhurst Road from IDOT.
I recommend the adoption of this Resolution, authorizing the execution of the
Intergovernmental Agreement between the City of Des Plaines and the Village of Elk Grove
Village. The Mayor must execute the Agreement after the adoption of the Resolution.
Your concurrence with this recommendation is respectfully requested, with subsequent
forwarding for Village Board consideration.
APPROVALS:
Kenneth Jay Created/Initiated
Brian Southey Approved
Colby Basham Approved
Lorrie Murphy Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. RES_IGA,DesPlaines I-490
2. Des Plaines-Elk Grove Village_Sanitary Connection_For Village Execution
RESOLUTION NO. _______
A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF
DES PLAINES AND THE VILLAGE OF ELK GROVE VILLAGE (I-490 SANITARY
CONNECTION)
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached document marked:
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE CITY OF DES PLAINES
AND
THE VILLAGE OF ELK GROVE VILLAGE
a copy of which is attached hereto and made a part hereof as if fully set forth and the Village
Clerk is authorized to attest said document upon the signature of the Mayor.
Section 2: That this Resolution shall be in full force and effect from and after its passage
and approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this day of 2025
APPROVED this day of 2025
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Loretta M. Murphy, Village Clerk
RES_IGA, IL TOLLWAY, I-490 sanitary connection
Page 1 of 2
02/28/2025
TO: Colby Basham, Director of Public Works
FROM: Brian Southey, Superintendent of Administration
SUBJECT: Approval to participate in the Illinois Public Works
Mutual Aid Network (IPWMAN).
BACKGROUND:
On March 10, 2020, the Village Board approved the Village’s initial participation in the
Illinois Public Works Mutual Aid Network (IPWMAN).
The Illinois Public Works Mutual Aid Network (IPWMAN) was founded in 2009 to provide
a statewide network for Public Works Departments to coordinate and request outside
assistance during emergencies. IPWMAN was modeled after similar first responder
networks, including the Mutual Aid Box Alarm System (MABAS) and the Illinois Law
Enforcement Alarm System (ILEAS). Membership has grown to over 250 agencies, and
IPWMAN represents Public Works as a member of the Illinois Terrorism Task Force
(ITTF) and holds a seat at the Illinois State Emergency Operations Center.
IPWMAN membership allows the Village to both provide and receive mutual aid resources
— including personnel, equipment, and expertise — during emergency situations when
local resources may be overwhelmed or unavailable. Participation also provides access to
a statewide network of Public Works agencies that can assist during severe weather
events, natural disasters, and other incidents.
IPWMAN has recently updated its mutual aid agreement and bylaws, requiring all member
agencies to re-enter into the agreement to remain active members. These updates were
made to:
• Clarify that mutual aid is not limited to emergency response, but also includes
assistance with day-to-day operations and training opportunities.
• Transition IPWMAN’s management structure from a not-for-profit corporation
(IPWMAN, Inc.) to an intergovernmental agency, improving alignment with public
agency standards.
• Establish a revised process for making future amendments to the agreement,
ensuring transparency and member input.
As with the previous agreement, participation in IPWMAN does not obligate the Village to
Page 2 of 2
provide assistance upon request. The decision to provide aid, as well as the level of
support, remains at the sole discretion of the Village. The Village is not required to explain
why it chooses not to respond, and no assistance is expected if it would compromise the
Village’s ability to manage its own daily operations or emergency response.
To continue as a member of IPWMAN, the Village Board will need to authorize a
resolution, approving the mutual aid agreement, and agree to the annual membership
dues. Annual dues are based on population served. The Village’s annual cost is $250.
Adequate funds are available and the Public Works General and Water & Sewer Funds.
I recommend approval to participate in the Illinois Public Works Mutual Aid Network
(IPWMAN). Your concurrence with this recommendation is respectfully requested with
subsequent forwarding to the Village Board for consideration.
APPROVALS:
Brian Southey Created/Initiated
Colby Basham Approved
Christine Tromp Approved
Lorrie Murphy Approved
Caroline Tittle Approved
Maggie Jablonski Final Approval
ATTACHMENTS:
1. RES Mutual Aid Agreement
2. Bylaws
RESOLUTION NO. ______
A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE AN INTERGOVERNMENTAL AGREEMENT FOR THE VILLAGE OF
ELK GROVE VILLAGE TO ENTER INTO A MUTUAL AID AGREEMENT WITH
THE ILLINOIS PUBLIC WORKS MUTUAL AID NETWORK (IPWMAN)
WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10,
authorizes units of local government to contract or otherwise associate among themselves in
any manner not prohibited by law or ordinance; and
WHEREAS, the “Intergovernmental Cooperation Act”, 5 ILCS 220/1 et seq.,
provides that any power or powers, privileges or authority exercised or which may be exercised
by a unit of local government may be exercised and enjoyed jointly with any other unit of local
government; and
WHEREAS, Section 5 of the “Intergovernmental Cooperation Act”, 5 ILCS 220/5,
provides that any one or more public agencies may contract with any one or more public
agencies to perform any governmental service, activity or undertaking which any of the public
agencies entering into the contract is authorized by law to perform, provided that such contract
shall be authorized by the governing body of each party to the contract; and
WHEREAS, the Mayor and Board of Trustees of the Village of Elk Grove Village have
determined that it is in the best interests of the Village to enter into an intergovernmental
agreement to secure to each the benefits of mutual aid in public works and the protection of life
and property from an emergency or disaster and to provide for public works assistance, training
and other necessary functions to further the response and recovery from said emergency or
disaster. The principal objective of the public works mutual aid assistance being the response
to and recovery from any emergency or disaster and the return of the community to as near
normal as quickly as possible.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached document
marked:
Illinois Public Works
Mutual Aid Network Agreement
a copy of which is attached hereto and made a part hereof as if fully set forth and the Village
Clerk is authorized to attest said document upon the signature of the Mayor.
Section 2: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this day of 2025
APPROVED this day of 2025
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Loretta M. Murphy, Village Clerk
RES_IPWMAN 2025
An intergovernmental agency for the purpose of public works mutual aid in
accordance with the Illinois Intergovernmental Cooperation Act, 5, ILCS 220/1 et seq.
1.1 Name. The name of the Intergovernmental Agency is The Illinois Public Works
Mutual Aid Network (IPWMAN).
1.2 Location. IPWMAN may maintain offices and facilities either within or without the
State of Illinois as determined by the Board of Directors from time to time. The Board of
Directors may, from time to time, change the address of IPWMAN’s principal office by duly
adopted resolution.
1.3 Purpose and Powers. IPWMAN is organized to provide a system of Mutual Aid
among participating public works agencies. The purpose is explicit in the “Illinois Public Works
Mutual Aid Network Agreement,” which is incorporated herein by reference and which in
pertinent part reading as follows:
“The Illinois Public Works Mutual Aid Network (IPWMAN) program is hereby established to
provide a method whereby public works related agencies, including, but not limited to, local
municipal public works departments, township road districts, unit road districts, county
highway departments, public water agencies and public wastewater agencies or any other
governmental entity that performs a public works function in need mutual aid assistance may
request aid and assistance in the form of personnel, equipment, materials and/or other
associated services as necessary from other public works related agencies.”
1.4 Authority. The Illinois Public Works Mutual Aid Network was organized under the
provisions of the Illinois Intergovernmental Cooperation Act on September 17, 2008. The
Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., provides that any power or
powers, privileges or authority exercised, or which may be exercised by a unit of local
government may be exercised and enjoyed jointly with any other unit of local government ,
including a unit of local government from another state.
Illinois Public Works Mutual Aid Network membership is in full force and in effect with the
passage and approval of an executed Mutual Aid Agreement in the form approved by the
Board of Directors, a companion ordinance, resolution or other legally binding document by
a participating agency, in the manner provided by law, and executed by an authorized
representative of a participating public works agency who has the legal authority to sign and
enter into the Agreement on behalf of his or her public works agency.
2.1 General Membership. Membership shall be limited to public works related
agencies and individuals as described in Article One, paragraph 1.3 and as defined in the
Illinois Compiled Statutes.
a. Membership Status. In order for an agency or entity to request and be considered for
receiving aid through IPWMAN the requesting agency or entity shall have been
approved for membership prior to seeking aid, or rendering assistance through an
IPWMAN activation, and shall be a member in good standing, with current dues paid
in full.
2.2 Membership Types. The Board of Directors, with the advice of the Membership
Committee, and by majority vote shall be the sole authority to establish membership status
and classification. There are hereby established, the following types of membership:
a. Agency Members. This class of membership is open to all public works related
agencies, as defined in Article One, paragraph 1.3. Agencies may be allocated
multiple memberships, based on agency size and/or type and as determined by
Board of Directors policy.
b. Associate Members. This class of membership is open to members of public works
related individuals, business and professional organizations or associations, but who
do not qualify as Agency Members. This class of membership has two types:
Corporate and Individual.
c. Professional Liaison Members. This class of membership applies to individuals
designated by other professional mutual aid organizations and state and federal
agencies involved in emergency and disaster response and recovery, to provide
counsel, advice and support for the mission of IPWMAN. This type of member does
not pay dues.
2.3 Voting Privilege. The privilege of holding elective office and serving on the
Executive Committee of IPWMAN is reserved for Agency Members. Associate Members are
permitted to vote in all elections, serve on and chair Committees (other than the Executive
Committee) and otherwise serve the IPWMAN, but may not hold elective office. Professional
Liaison Members are permitted to serve on and vote on Committees (other than the Executive
Committee), however are not eligible to serve as Committee chairs or have vot ing privileges
at Board of Directors meetings.
2.4 Termination of Membership. Members who fail to meet their obligations in
accordance with the terms of the Illinois Public Works Mutual Aid Network Agreement or with
these By-laws may be suspended or removed from membership by a two-thirds vote of the
Board of Directors. Prior to the initiation of any disciplinary action against a member, the
member will be notified of a hearing and shall have the right to appear before the Board of
Directors.
3.1 General Powers. The affairs and activities of IPWMAN shall be managed by or
under the direction of its Board of Directors (“Board”).
3.2 Composition of the Board. The Governing body of IPWMAN shall be the Board
of Directors, consisting of twenty-one (21) elected members, representing the
following:
• 2 members from each of the eight (8) IPWMAN regions (Shown in Exhibit 1).
• The President
• The Vice-President
• The Secretary
• The Treasurer
• The Past President
In the event there are no eligible members able to serve as Board representatives of a
particular region, then a member from outside the region may be selected to represent that
region. For voting purposes, each region shall have one vote.
All officers and members of the Board of Directors shall serve without compensation.
3.3 Term. Each Regional Director will serve a three-year term.
Initially, beginning in October of 2009, terms shall be staggered, rotating according to the
following schedule:
• IPWMAN Regions 3, 6 and 8 3-year terms
• IPWMAN Regions 2, 7 and 9 2-year terms
• IPWMAN Regions 4 and 11 1-year term
Following the initial elections, the terms of office shall be for three years.
3.4 Vacancy on the Board of Directors. In the event a vacancy should occur in one
or more of the Regional Director positions by reason of lack of eligible candidate, resignation,
removal, death or election to another office, the remainder of the term of office shall be filled
by the appointment of a replacement recommended by the member agencies from that
region. The appointment is to be confirmed by the remaining members of the Board.
If, within sixty (60) days of the notice of the vacancy, the Region fails to achieve consensus on
a replacement, the Board of Directors is hereby authorized to designate a replacement from
any Region to represent the members of the affected Region until th e next opportunity to
conduct an election, at which time a successor will be elected to complete the remainder of
the term (if any).
3.5 Authority. The Board of Directors shall have the authority to take all appropriate
actions and to perform all duties required to accomplish the purposes of IPWMAN.
3.6 Regular Meetings. The Board of Directors shall convene at least annually at a
time and place specified by the Board. The President shall preside at the meeting and
conduct business for IPWMAN. Draft minutes of these meetings shall be available to all
members at least 30 days before the following meeting.
3.7 Annual Membership Meeting. The Annual Meeting of the IPWMAN membership
shall be held each year at a time and place specified by the Board of Directors.
3.8 Special Meetings. The President, at his or her discretion, or a majority of the
Executive Committee, or any six members of the Board of Directors, or five percent (5%) of
the membership may call a special meeting of IPWMAN by giving at least five days advance
written notice to each member, specifying the time, place, and purpose of the meeting.
3.9 Quorum. Seven (7) members of the Board of Directors shall constitute a quorum
thereof. Ten percent of the membership shall constitute a quorum to conduct business at a
regular or special meeting of the membership.
3.10 Waiver of Notice. Any member may waive notice of any meeting, and
attendance of such member at any meeting shall constitute a waiver of notice of such
meeting.
3.11 Committees and Advisory Bodies. Committees exist for the purpose of
implementing the vision, mission, goals and legal obligations of IPWMAN. The Board of
Directors may, from time to time, establish or appoint one or more committees, task forces or
advisory bodies.
All member types are encouraged and allowed to serve on committees, however, the chair
must be an Agency or Associate member. All members shall serve at the pleasure of the
Board of Directors. The following committees are some which may be established:
• Finance
• Conference
• Management
• Marketing
• Membership
• Nominating
• Operations
• Social Media
• Technology
• Training
The duties and responsibilities of all Committees shall be as defined in the Administrative
Policy Manual of IPWMAN.
3.11 Action without Meeting. If a matter of immediate and critical need shall arise
requiring action of the Board of Directors and it is impracticable to wait to convene a regular
or special meeting, the matter may be submitted electronically to each member entitled
to vote thereon for consideration upon approval of not less than two Executive Committee members.
The notice of proposal shall specify a deadline for voting on the matter submitted not less than seven
(7) days from the date of notice. If approved by a majority of the members of the Board of Directors,
or the required number of votes that may be elsewhere specific in these by-laws, the action so
approved shall be considered the same as though approved at a formal meeting.
4.1 Executive Officers of IPWMAN. The executive officers of IPWMAN shall be a
President, a Vice President, Secretary, Treasurer, Past President, and two members of the
Board of Directors selected by the Board of Directors, who together shall constitute the
Executive Committee. All such officers shall be members of the Board of Directors. The
Executive Committee of IPWMAN shall be elected from the Board of Directors members who
shall have been members in good standing of the for at least one year prior to their election.
4.2 Term. The Officers of IPWMAN shall hold office for a term of two (2) years or
until their successors have been duly elected, providing they continue to qualify for active
membership during their term of office. All officers may be re-elected or appointed for
additional terms of office. The Vice-President, upon completion of his/her two-year term of
office will transition to the position of President for a two-year term. The Vice-President would
have the right to decline the position of President if circumstances would prevent him/her
from being able to serve as President. The outgoing President will remain as a voting member
on the Board of Directors as the Past President for a two -year term. In the event a President
is ineligible or declines to serve in the Past President position, the previous Past President may
continue to serve in the position, or the position may be deemed vacant and filled in
accordance with these By-Laws. Upon completion of the position of Past President, the
officer would be eligible to pursue another officer position within the organization . The
President, consistent with Section 5.1b and subject to advice and consent of the Board of
Directors, will fill vacancies to positions on the Executive Committee within the two-year
terms.
4.3 President. The President shall:
a. Be the principal executive officer of IPWMAN and shall act as the
Chairman of the Board of Directors.
b. Supervise and control all of the business and affairs of IPWMAN, subject
to the general oversight of the Board of Directors.
c. Preside at all meetings of the Board of Directors and the Executive
Committee.
d. Serve as an Ex-Officio member of all committees.
e. Sign, with the Secretary or any other proper officers of IPWMAN, any
deeds, mortgages, bonds, contracts, or other instruments which the Board of
Directors has authorized to be executed, except in cases where the signing and
execution thereof has been expressly delegated by the Board of Directors to some
other officer or agent of IPWMAN, or shall be required by law to be otherwise signed
or executed.
f. Perform all duties incident to the office of President and such other duties
as may be prescribed by the Board of Directors from time to time.
g. Make all committee appointments with the advice and consent of the
Board of Directors.
h. Perform the office in accordance with the duties and responsibilities set forth in
a position description approved by the Board, which may be amended as the Board deems
appropriate.
4.4 Vice President. In the absence of the President or in the event of his or her
resignation, death, inability or refusal to act, the Vice President (or in the event of his or her
death, inability or refusal to act, the Secretary or in the event of his or her death, inability or
refusals to act, the Treasurer) shall:
a. Perform the duties of the President and, when so acting, shall have and
exercise all the powers of and be subject to all the limitations upon the President’s
powers.
b. Serve as an assistant to the President and may perform such other duties
as from time to time may be assigned to him by the President or the Board of
Directors.
c. If a vacancy occurs in the office of the President, the Vice-President will
succeed in that office for the remainder of the term.
4.5 Secretary. The Secretary shall:
a. Keep the records of IPWMAN.
b. Prepare a written record of the meetings and any formal proceedings of
IPWMAN and make copies of such minutes available to each of the members.
c. Record and keep all official correspondence of IPWMAN.
d. Keep an official register of each member of IPWMAN.
e. Have charge of and safely keep all such additional books and papers as
the Board may direct.
f. Have custody of the seal of IPWMAN and affix such seal to all documents,
the execution of which, on behalf of IPWMAN under its corporate seal, has been
duly authorized in accordance with these by-laws.
g. Perform all duties, which are incident to the office of Secretary of an
intergovernmental agency or a not-for-profit corporation subject, however, at all
times to the direction and control of the Board.
h. At the expiration of the Secretary’s term of office, he/she shall turn over
to his/her successor, all books, papers, records, electronic data, money, securities
and other valuable effects belonging to IPWMAN, taking receipt for same from
his/her successor.
i. Administer the election of the Board of Directors.
j. Perform the office in accordance with the duties and responsibilities set
forth in a position description approved by the Board, which may be amended as
the Board deems appropriate.
4.6 Treasurer. The Treasurer shall:
a. Have general oversight over all funds and securities of IPWMAN.
b. Have authorization, along with at least one other member from the
Executive Committee, to endorse, or cause to be endorsed in his or her name, on
behalf of IPWMAN, all checks, notes or other obligations and evidence of the
payment of money paid by IPWMAN coming into his or her possession, or other
officers or employees.
c. See that all funds received by or on behalf of IPWMAN are promptly
deposited in such banks or trust companies as may be selected as depositories of
IPWMAN by the Board and shall also see that all securities are placed in safe
keeping in the manner directed by the Board.
d. Pass on the electronic system of accounts and reports and provide for
general overseeing and audit thereof. The report of each such audit shall be
submitted to the Board.
e. Prepare a budget annually for review by the Board of Directors and file
any reports required by any government agency (i.e. IRS Tax Return, Secretary of
State Annual Report of Officers).
f. Perform all duties, which are incident to the office of Treasurer of an
intergovernmental agency or a not-for-profit corporation subject, however, at all
times to the direction and control of the Board.
g. Chair the Finance Committee.
h. Serve as Ex Officio member of the Audit Committee.
i. Set time and date for the annual audit.
j. At the expiration of the Treasurer’s term of office, he/she shall turn over
to his/her successor, all books, papers, records, electronic data, money,
securities and other valuable effects belonging to IPWMAN, taking receipt for
same from his/her successor.
k. Perform the office in accordance with the duties and responsibilities set
forth in a position description approved by the Board, which may be amended as
the Board deems appropriate.
4.7 Past President. The Past President must be employed by a member agency. In
the event the immediate past president is not eligible, or declines to serve, then a past
president who is employed by a member agency may serve, or the position may be filled as
a vacant position. The Past President shall:
a. Co-chair the Nominating Committee.
b. Serve as one of the two (2) at-large members of the Executive Committee
c. Assist the President, as requested.
d. Perform the office in accordance with the duties and responsibilities set
forth in a position description approved by the Board, which may be amended as
the Board deems appropriate.
5.1 Nominating Committee.
a. For all elections, the President shall appoint a Nominating Committee
consisting of five (5) members. It shall be the duty of the Nominating Committee
to provide a slate of qualified candidates to fill the offices of IPWMAN. The current
officers shall not serve as Nominating Committee members.
b. This committee is also empowered to recommend replacements for
vacancies on the Executive Committee to the Board of Directors that are not
covered elsewhere in these By-Laws.
c. Any member may submit a nomination for candidates for the Board of
Directors and/or Executive Committee.
5.2 Election Procedures. Elections to the Board of Directors shall be by a paper or
electronic ballot sent to each member agency at the address or email address of the primary
point of contact on file with the Secretary. The person receiving the highest number of votes
shall be declared elected. The President shall appoint a three-member Teller Committee to
count ballots and certify elections. The Teller Committee shall tabulate the votes and report
the results to the Board of Directors. Elected officers shall be installed at the a nnual
membership meeting and shall assume their duties of office at that time. Uncontested
elections may be held by voice vote at the Annual Meeting.
6.1 Designation of Administrative Officers. The Board of Directors shall designate
titles, appoint and discharge such administrative staff officers of IPWMAN, as it shall deem
necessary. Such administrative staff officers shall not be members of the Board and such
appointees shall hold their offices for such term, exercise such powers, and perform such
duties as shall be determined from time to time by the Board. The duties and responsibilities
of all appointed staff personnel shall be defined in the IPWMAN “Administrative Policy
Manual” as approved by the Board of Directors. Such Administrative Officers shall serve at the
pleasure of the Board of Directors.
6.2 Compensation. If applicable, the Board of Directors shall determine
compensation and benefits for all administrative staff.
7.1 Actions other than by or in the Right of IPWMAN. IPWMAN and its Board of
Directors have the power to indemnify itself through insurance or bonds as it deems
necessary for the good of the organization.
7.2 Insurance. IPWMAN shall have the power and authority to purchase and
maintain insurance on behalf of any person who is a member, employee or agent of IPWMAN
or is serving at the request of IPWMAN against any liability asserted against him or her as a
result of, or in any capacity representing IPWMAN.
7.3 Indemnification. All Executive Officers shall be bonded by IPWMAN in such form
and amount as may be determined by the Board of Directors, the cost of such bond shall be
borne by IPWMAN.
8.1 Contracts. The Board may authorize any officer or agent of IPWMAN, in addition
to the officers so authorized by these by-laws, to enter into any contract or sign any
instrument in the name of IPWMAN, and such authority may be general or confined to specific
instances.
8.2 Borrowing. No loan shall be contracted on behalf of IPWMAN and no evidence
of indebtedness shall be issued unless authorized by a resolution of the Board. Such authority
may be general or confined to specific instances.
8.3 Checks and Drafts. All checks, drafts or other orders for the payment of money,
notes or other evidences of indebtedness (issued in the name of IPWMAN) shall be signed by
such officers or agents of IPWMAN as shall from time to time be determined by the Board. In
the absence of such determination by the Board, such instruments shall be signed by the
Treasurer and countersigned by the President or the Vice President.
8.4 Deposits. All funds of IPWMAN shall be deposited from time to time to the credit
of IPWMAN in such banks, trust companies or other depositories as the Board may select.
8.5 Membership Dues and/or Fees. Membership dues and/or fees will be
determined by the Board of Directors. The amount of the membership dues and/or fees shall
be reviewed and established annually by the Board of Directors. Dues and/or fees shall be
due within thirty (30) days of January 1 of each year.
The Board of Directors will determine the method and amount of any other fees to be
charged or assessed by IPWMAN.
8.6 Gifts. The Board may accept on behalf of IPWMAN any contribution, gift,
bequest or devise for the general purposes or for any special purpose of IPWMAN, unless
otherwise prohibited by law.
8.7 Reimbursement. The Board shall adopt reimbursement procedures and
associated policies.
9.1 Fiscal Year. The fiscal year and business year of IPWMAN shall begin on January
1 and end on December 31.
9.2 Books and Minutes. IPWMAN shall keep correct and complete books and
records of account and shall also keep minutes of the meetings of its Board.
If at any time the dissolution of this Intergovernmental Agency is authorized by the Board of
Directors, the members of the Board of Directors then holding office as such shall distribute
the assets of IPWMAN remaining after payment, satisfaction and discharge, or adequate
provision therefore, of all liabilities and obligations of IPWMAN, to the member agencies,
pursuant to a plan of distribution as duly adopted by the Board. The Board shall incur no
personal liability for failure to ascertain, after a reasonable examination, the existence of any
contributor.
Any member may propose amendment of these By-Laws. Proposed amendments shall be
submitted to the Board of Directors. Amendments must be approved by majority vote of the
Board of Directors before being sent to the members for consideration at a duly called
meeting held at least 45 days after the Secretary, or designee, has sent the proposed
amendment by paper document or electronically to each member. Any proposed
amendment receiving the affirmative vote of at least three-fifths (60%) of the members
present at the meeting shall be deemed approved by the members and effective
immediately unless specifically stated otherwise in the amendment.
All right, title, and interest, both legal and equitable in and to property of IPWMAN shall remain
in IPWMAN. If such property shall be in the possession of a member, Executive Officer,
Administrative Officer or such other person so entrusted, it shall be immediately returned to
IPWMAN in the event of that person’s death, resignation, removal or such other action
disassociating that person with IPWMAN.
The rules contained in the current edition of “Robert’s Rules of Order – Revised” shall
generally be used as a guide to govern the procedural conduct of the Board of Directors and
Executive Committee and its committees and advisory bodies in all cases to w hich they are
applicable and in which they are not inconsistent with these By -laws. Additionally, the Board
may adopt its own rules of procedure, which shall not be inconsistent with these by-laws.
Adopted by the Board of Directors in accordance with these By-Laws on October 22, 2024.